S02 36C25726Q0430 Bonham Boiler Plant Testing.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

549-26-3-5096-0157

36C25726Q0430 04-09-2026

Crystal Carabajal 210-915-4076 04-24-2026 3:00pm CDT

36C257 Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio, TX 78240

X 100

X

332410

750 Employees

N/A

X

36C549

Department of Veterans Affairs North Texas VA Medical Center Bonham VA Medical Center 1201 E. 9th St. | Building 11 Bonham, TX 75418

36C257

Department Of Veterans Affairs Network Contracting Office 17

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

Bonham Boiler Plant Testing and Maintenance Statement of Work (SOW)

Site Visit: Tuesday, April 14 at 1:00pm CDT !201 E. 9th St. Building 11, Bonham, Tx 75418 POC: Michael Prewett | michael.prewett@va.gov

(903) 583-6249

Questions Due: Friday, April 17, 2026 by 3:00pm CDT Email Crystal.Carabajal@va.gov | 210-915-4076

Quotes Due: Friday, April 24, 2026 by 3:00pm CDT Email Crystal.Carabajal@va.gov | 210-915-4076

This acquisition is being conducted IAW FAR Part 12.

See CONTINUATION Page

X X

X 1

Shawn R. Reinhart Contracting Officer

36C25726Q0430

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING -

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.3 52.212-2 EVALUATION - COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.4 52.212-2 ADDENDUM to EVALUATION - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Specialist, Crystal Carabajal

Department Of Veterans Affairs Network Contracting Office 17

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon completion, inspection, and acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB ___________ __________________

Semi Annual Safety Device testing, maintenance and combustion tuning for three boilers SPRING visit in accordance to 3.1 of SOW.

Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027

1.00 JB ___________ ___________

tuning for three boilers + vibration analysis FALL visit in accordance to

3.1 of SOW.

Contract Period: Base

1.00 JB ____________ ____________

Annual Instrumentation Calibration

Contract Period: Base

Annual internal and external boiler inspection

Contract Period: Base

Emergency Repairs and Parts Not to Exceed (NTE) Line Item.

NTE amount will be entered by the Government upon award Contract Period: Base

One time Non-Destructive Testing (NDT) DA Tank and Stack inspection BASE YEAR ONLY. See 3.1.5 of SOW.

Contract Period: Base Contract Period: Base tuning for three boilers SPRING visit in accordance to 3.1 of SOW.

Contract Period: Option 1 POP Begin: 06-01-2027 POP End: 05-31-2028 tuning for three boilers + vibration analysis FALL visit in accordance to

3.1 of SOW.

Contract Period: Option 1

ITEM

NUMBER

DESCRIPTION OF

Contract Period: Option 1

Contract Period: Option 1

NTE amount will be entered by the Government upon award Contract Period: Option 1 tuning for three boilers SPRING visit in accordance to 3.1 of SOW.

Contract Period: Option 2 POP Begin: 06-01-2028 POP End: 05-31-2029 tuning for three boilers + vibration analysis FALL visit in accordance to

3.1 of SOW.

Contract Period: Option 2

Contract Period: Option 2

1.00 JB ___________ _____________

Contract Period: Option 2

NTE amount will be entered by the Government upon award Contract Period: Option 2 tuning for three boilers SPRING visit in accordance to 3.1 of SOW.

Contract Period: Option 3 POP Begin: 06-01-2029 POP End: 05-31-2030

ITEM

NUMBER

DESCRIPTION OF

1.00 JB ___________ ____________

tuning for three boilers + vibration analysis FALL visit in accordance to

3.1 of SOW.

Contract Period: Option 3

Contract Period: Option 3

Contract Period: Option 3

NTE amount will be entered by the Government upon award Contract Period: Option 3 tuning for three boilers SPRING visit in accordance to 3.1 of SOW.

Contract Period: Option 4 POP Begin: 06-01-2030 POP End: 05-31-2031 tuning for three boilers SPRING visit in accordance to 3.1 of SOW.

Contract Period: Option 4

Contract Period: Option 4

Contract Period: Option 4

1.00 JB _______________ ___________

NTE amount will be entered by the Government upon award Contract Period: Option 4

ITEM

NUMBER

DESCRIPTION OF

GRAND TOTAL ________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001-

SHIP TO: Sam Rayburn Memorial Veterans Center 1201 East Ninth Street Bonham, TX 75418 United States

ALL 06-01-2026

MARK FOR: Michael Prewett michael.prewett@va.gov

B.4 PERFORMANCE WORK STATEMENT

Sam Rayburn Memorial Veterans Center Bonham Boiler Plant Testing and Maintenance

1. Scope Background. The Department of Veteran Affairs, Sam Rayburn Memorial Veterans Center (SRMVC) Boiler Plant in Bonham, Texas supports critical facility operations. Proper maintenance, calibration, and safety device testing are required to ensure reliable, compliant operation per VHA Directive 1810, the VHA Boiler and Associated Plant Safety Device Testing Manual 8th Edition, and the Steam, Heating Hot Water and Outside distribution Systems design manual Volume 1 (Steam Boilers).

2. Location of Performance:

VA North Texas Health Care System – SRMVC Bonham, TX Boiler Plant Address: 1201 East 9th Street Building 11, Bonham, TX 75418

3. General Scope. The Contractor shall furnish all labor, supervision, tools, calibrated test equipment, materials, and expertise necessary to perform the following tasks as part of the fixed price of the contract (additional details in paragraph 8).

3.1 VHA Boiler and Associated Plant Semi Annual Safety Device Testing, twice per year (spring and fall). In accordance with VHA Directive 1810 and the VHA Boiler and Associated Plant Safety Device Testing Manual for equipment listed in paragraph 4.

3.1.1 Combustion tuning for all three (3) boilers twice per year for both fuel oil and natural gas (spring and fall).

3.1.2 Semi-annual preventive maintenance for equipment listed in paragraph 4.

3.1.3 All instrumentation testing and calibration once per year.

3.1.4 Annual internal and external boiler inspections for three (3) boilers (see paragraph 4).

3.1.5 Perform one-time inspections for Non-Destructive Testing (NDT) of deaerating feed tank and a boiler chimney and stacks inspection during the summer visit for the base year of the contract only.

3.2 Reporting and Timeliness Requirements.

3.2.1 Repairs shall be completed in a reasonable and timely manner to meet VA operational needs, keep boilers functional, and minimize equipment downtime. Requests for estimates for repairs are expected to be provided within three (3) days. Repairs are expected to start within seven (7) days of receipt of any parts necessary.

3.2.2 Contractor shall email the COR with a brief daily service report at the end of each day the contractor is on site. The report shall include a brief description of the work performed for the day and any other relevant information.

3.2.3 Contractor shall email the COR with a comprehensive detailed final report for each site visit within 48 hours of the completion of a site visit. Report shall include the following:

• dates and purpose(s) of visit

• a detailed description and outcome of work performed each day and for each piece of equipment

• any unusual occurrences

• all testing results (the standard forms from the VHA Boiler and Associated Plant Safety

Device Testing Manual)

• certificates

• recommendations

• any other relevant information or deficiencies.

4. Equipment Covered

• Superior Fire Tube Boilers, burners, controls, fans and motors, frequency drives, and associated components and devices. (Boiler #1&#2, model 7-5-2000 and Boiler #3, model 7-5-1000) (Note: Current burners are Preferred Instruments, a project is in place to replace these with new burners from Industrial Combustion with Fireye, expected in late 2026)

• Deaerating Feed Tank, controls, three (3) Feed Water Pumps, motors, frequency drives, controls, and associated components and devices.

• Condensate Tank, controls, two (2) Condensate Transfer Pumps, motors, frequency drives, controls, and associated components and devices.

• Fuel Oil Pumps, motors, strainer, fuel tank level indicating system, controls, and associated components and devices.

• Air compressor set for fuel oil atomization, motors, controls, and associated components and devices.

5. Specific Technical Requirements and Tasks

• VHA Boiler and Associated Plant Safety Device Testing o All testing shall be conducted according to VHA Directive 1810 and the VHA

Boiler and Associated Plant Safety Device Testing Manual 8th Edition. If a newer edition of the directive 1810 or testing manual is released, it shall become the new standard of requirement for the contract.

o All tests shall be completed following the instructions from the VHA Boiler and Associated Plant Safety Device Testing Manual 8th Edition.

o During testing, adjustments are often needed for devices to be withing testing parameters. Corrections and adjustments shall be part of the testing process and are included in the testing service and shall be made prior to recording test results.

Examples include but are not limited to adjusting pressure switches, level transmitters, limit switched, and pressure regulators for compliance with testing standards.

o Test results shall be provided to the COR using the standard forms from the VHA Boiler and Associated Plant Safety Device Testing Manual 8th Edition as part of the site visit report. Deviations to the forms shall not be allowed unless extenuating circumstances exist and written approval of the COR is provided.

o An overview of test results with recommended actions shall be provided to the COR as part of the site visit report.

• Combustion tuning minimum requirements o Verify burner operation from low-fire to high-fire, optimize O₂, CO (ppm), Nox, excess air, and stack temperature. Adjust as necessary and able to meet best practices and TCEQ guidelines.

o Document setpoints, trim adjustments, burner stability, and purge/ignition sequences.

o Combustion tuning report with as-found/as-left data.

• Annual boiler inspections o The contractor shall perform an annual internal and external Boiler inspection of all three boilers. Only one (1) boiler can be down for inspection at a time. All Boiler Inspections shall be coordinated with the COR. Boiler Plant staff will have the boiler open and ready for internal inspections.

o The inspections shall be performed by a licensed boiler inspector.

o A certificate of inspection shall be provided to the COR upon completion of each

Boiler Inspection.

• Preventative Maintenance o Semi Annual Preventative maintenance shall be completed as needed or appropriate per VA Directive, manufacturer specification, or industry standard.

This includes routine maintenance such as greasing motor/pump bearings, etc.

o Annual Preventative maintenance shall include motor vibration analysis for all equipment listed in paragraph 4 above, checking control panels for loose wiring, testing UPS batteries in control cabinets, verify and backup software files for boiler and DA/Condensate tank controls.

o Contractor shall annually review with COR preventative maintenance periodicity for equipment in paragraph 4 above. Contractor shall perform all semi-annual and annual maintenance and train VA staff for all maintenance requiring more frequent periodicity.

o The Contractor shall provide a PM Checklist and Quality Assurance Surveillance Plan to the COR.

• Instrumentation Calibration o Contractor shall perform calibration of all instrumentation and sensors for the covered equipment and systems listed in paragraph 4 above, including steam flow meters, gas flow meters, water flow meters, fuel oil flow meters, pressure gauges, temperature gauges, pressure transmitters, level transmitters and indicators, pressure regulators, safety and relief valves.

• Repair Services (emergency and non-emergency). Contractor shall submit an estimate of emergency and non-emergency repairs under the Not-To-Exceed line items in Section B.2 (Government amount will be entered upon award) per year to cover the costs of emergency and non-emergency repairs, parts, installation, or items required to maintain boiler plant equipment. All emergency service requests shall fall under the emergency services CLIN in Section B.2. All work done shall first be approved in writing by the COR. See details in paragraph 5. The Contractor shall not perform any emergency or non-emergency repair services unless first approved in writing by the COR. Emergency and non-emergency repair services are not to be subject to overtime, travel, lodging, meals, or transportation charges. The Contractor shall submit an estimate for all work to be performed to the COR for approval prior to doing any repairs/replacement of equipment. This estimate shall include a detailed explanation of the work to be performed and its necessity, itemize and report all costs for labor, parts and include total cost. Parts replaced under this contract shall be new OEM specifications. Parts and labor shall be warranted against defects in material and workmanship for 90 days or the length of the manufacturer warranty, whichever is longer. Parts replaced shall become the sole property of the Government.

o Emergency Repairs: Contractor shall provide telephone response within 2 hours of being contacted by VA personnel by telephone. Contractor shall provide qualified and approved personnel physically on-site for response within 4 hours of a request to do so (see paragraph 7). COR will reasonably determine if repairs are considered Emergency or Non-Emergency with the determining factors being operator safety and maintaining the VA’s “N+1” principal.

o Non-Emergency Repairs: Contractor shall provide telephone response within 4 hours of being contacted by VA personnel by telephone. Contractor shall provide qualified and approved personnel physically on-site for response within 5 calendar days of a request to do so (see paragraph 7).

• Perform one-time inspections during the summer visit of the base year of the contract.

o Perform NDT Deaerator inspection and wet magnetic particle testing of welds of pressure vessel interior by a trained and qualified technician. Reference Directive 1810 Appendix B, Table 2.

o Perform inspection of boiler chimneys and stacks, by a trained and qualified inspector. Reference Directive 1810 Appendix B, Table 2.

6. Authorization & Coordination. All work shall be pre-authorized by the CO.

• Contractor shall coordinate schedules with COR to minimize impact on facility operations.

• Contractor shall comply with on-site lockout/tagout (LOTO), hot work, and confined space permit requirements and practices. (Note: Contractors shall be responsible for performing their own LOTO and are encouraged to consult boiler plant staff for information and assistance).

7. Contractor Technical Qualifications. Prime contractors and subcontractors shall comply with the following conditions:

• Per VHA Directive 1810, Contractors shall have performed BEI, VHA Boiler and Associated Plant Semi Annual Safety Device Testing at three (3) or more VA facilities.

• Contractor technicians (defined as any personnel performing work on or with equipment in the boiler plant) shall have OEM or accredited training and demonstrate compliance.

• Contractor shall provide the COR a personnel list along with current certificates of training for each technician expected to work on site. Any technician personnel changes require the Contractor to demonstrate certificates of training compliance to COR prior to performance of work. Due to safety concerns, no unapproved or unqualified individuals shall perform testing, maintenance, or repairs under this contract.

• Contractor shall provide an on-site superintendent employed by the prime Contractor during all services performed. The on-site superintendent shall be capable of:

o Communicating with COR in English without the use of an interpreter.

o Making decisions on behalf of the Contractor, o Coordinating with any technicians performing work.

• To comply with Emergency service needs, all service technicians shall be physically located near enough to the site to facilitate a four-hour physical response time.

• Contractor shall demonstrate compliance with all items in this section before contract award or selection.

8. Deliverables

• PM checklist provided by contractor and approved by COR.

• Boiler and Associated Plant Safety Device Testing results.

• Combustion tuning report with as-found/as-left data.

• Annual internal and external boiler inspection certificates.

• Calibration certificates for Spring visit.

• Vibration analysis results.

• Daily reports.

• Detailed Final report of each visit.

9. Period of Performance. The period of performance shall be for one (1) base year and four (4) option years.

Base Year: June 1, 2026 – May 31, 2027 Option Year 1: June 1, 2027 – May 31, 2028 Option Year 2: June 1, 2028 – May 31, 2029 Option Year 3: June 1, 2029 – May 31, 2030 Option Year 4: June 1, 2030 – May 31, 2031

10. Contractor Required Site Visits. The Contractor shall conduct mandatory site visits as follows:

• Service calls as needed. Emergency and non-emergency as determined by COR.

• Three (3) routine service visits annually.

• Spring visit (April): Preventative Maintenance, Semi-Annual Safety Device Testing, Boiler Tuning, Boiler inspection (one internal and one external), Instrumentation Calibration.

• Summer visit (July): Boiler inspection (one internal and one external) (NDT and stack inspection base year).

• Fall visit (October): Preventative Maintenance, Semi-Annual Safety Device Testing, Boiler Tuning, Boiler inspection (one internal and one external).

11. Government-Furnished Property/Services

• VA will provide access to equipment, utilities, site escort/badging, and reasonable storage space as needed for the completion of services.

• VA will have boilers open and ready for internal boiler inspections with proper notice to

COR.

12. Hours of Work. Routine work shall be performed Monday–Friday, 8:00 AM–4:00 PM, excluding Federal holidays. Work outside normal hours requires COR pre-authorization.

12.1 Government Holidays. The Government observes these holidays:

New Year's Day January 1st

Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September Columbus Day Second Monday in October

Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

If a holiday falls on a Saturday, then the Friday before shall be considered the holiday. If a holiday falls on a Sunday, then the Monday after shall be considered the holiday.

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

The observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

If a holiday falls on a Saturday, then the Friday before shall be considered the holiday. If a holiday falls on a Sunday, then the Monday after shall be considered the holiday.

13. Standards, Codes, and References

• VHA Directive 1810.

• BEI Boiler and Associated Plant Safety Device Testing Manual, 8th Edition.

• US Department of Veteran Affairs Technical Information Library (TIL).

• Any other applicable OSHA (29 CFR 1910), NFPA, ASME standards covering work described in the SOW.

(END OF PERFORMANCE WORK STATEMENT)

(END OF SECTION B)

SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL (JAN 2017)

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

52.204-9

PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL (JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT - MAINTENANCE (OCT 2018)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT (MAY 2024)

MESSAGING WHILE DRIVING

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL (MAR 2023)

BUSINESS SUBCONTRACTORS

52.233-3 PROTEST AFTER AWARD (DEVIATION NOV 2025) (AUG 1996)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

(DEVIATION NOV 2025)

852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899 (APR 2025)

(DEVIATION)

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

C.4 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

(MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits See WD for Fanin County, TX

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

https://veterans.certify.sba.gov/

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted.

When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[X] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING

- CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

(JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–

74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________

Date: ______________ Company Name and Address: _______________

(END OF SECTION C)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

WD 2015-5273, Rev 31 dated Dec 2, 2025 (Fannin County, TX)

(END OF SECTION D)

https://sam.gov/wage-determination/2015-5273/31

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT—

REGISTRATION (DEVIATION)

NOV 2025

852.239-75 INFORMATION AND COMMUNICATION

TECHNOLOGY ACCESSIBILITY NOTICE

FEB 2023

(End of Provision)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAILURE TO SUBMIT A COMPLETE OFFER

IN ACCORDANCE WITH THE

INSTRUCTIONS CONTAINED IN THIS

ADDENDUM WILL RESULT IN REMOVAL

FROM FURTHER CONSIDERATION FOR

AWARD.

SUBMITTING OFFER TO ANY PERSON NOT BELOW WILL

BE CONSIDERED DIVULGING SOURCE SELECTION

INFORMATION, AND VIOLATION OF THE PROCUREMENT

INTEGRITY ACT.

Site Visit: Tuesday, April 14, 2026 at 1:00pm | Location: Bonham VA Medical Center

1201 E 9th St, Bonham, TX 75418 | Building 11 | POC: Michael Prewett michael.prewett@va.gov | 903 583-6249

Submission of Questions and Proposals:

Questions: All questions shall be received by Friday, April 17, 2026, at 03:00 pm CST. All questions submitted for this solicitation shall be electronically sent to the following email addresses: Crystal.carabajal@va.gov. Please title email with Solicitation Number, Questions.

Questions shall clearly identify which part of the solicitation. Questions received after the stated date and time may be addressed at the discretion of the Contracting Officer. Answers to questions will be addressed via an amendment to the solicitation and posted to https://www.sam.gov.

Proposals: All proposals are due NLT Friday, April 24, 2026, at 03:00 PM CST via e-mail only to crystal.carabajal@va.gov. Quotes shall be received on or before the date and time specified in Block 8 of the SF 1449. Please title email with Solicitation Number, Proposal Submission. All proposals shall be submitted in two (2) separate volumes and labeled with RFQ Number, Offeror’s Name, and the appropriate volume number. All proposals shall be in a PDF format with the Solicitation Number and the Offerors’ name. PROPOSALS

RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE CONSIDERED FOR

AWARD. PROPOSAL SHALL NOT INCLUDE CAPABILITY STATEMENTS OR SBA

LETTERS VERIFYING SDVOSB STATUS. FAILURE TO RETURN ALL REQUIRED

DOCUMENTATION AS OUTLINED BELOW WILL REMOVE OFFEROR FROM

FURTHER CONSIDERATION FOR AWARD.

VOLUME I SHALL BE ONE COMPLETE PDF AND SHALL NOT CONTAIN

THE PWS OR ANY CLAUSES AND PROVISIONS NOT REQUIRING TO BE

FILLED OUT, SIGNED. AT A MINIMUM THIS SHALL BE 4 PAGES.

Volume I shall be labeled: 36C25726Q0430, (Offeror Name) SF1449, (SF 30’s, if any), Reps Certs, Technical, Price, Past Performance

Solicitation, Offer and Award Documents, Representations and Certifications. This volume shall contain only the signed SF 1449, any SF30’s, and completed and signed Representation and Certification. All Offeror’s are required to complete Blocks 12, 17a, 30a, 30b, 30c, and Section B.1.a. Block 12 (Discount Terms) refers to discount Contractor will give the Government for prompt payment in percentage (i.e., Net 20). All Offeror’s are required to fill out and return all Clauses and Provisions that have fill-ins.

Failure to return all fill-in Clauses and Provisions will make Offeror ineligible for award.

The Government will not accept Clauses and Provisions from SAM.gov, as SAM.gov does not contain VA Acquisition and Representation Clauses and Provisions.

Technical. This volume shall contain only the offeror’s technical approach for fulfilling the requirements of the PWS. Offerors shall provide the signed subcontract agreement between the prime contractor and the subcontractor.

Price. This volume shall contain the Price using B.2 Schedule of Services continuation section. An Excel spreadsheet may be used but shall in the same format as Schedule B.2.

The price proposal shall be specific, complete in every detail, and separate from the technical proposal. Prices shall be evaluated for fairness and reasonableness and will be mailto:michael.prewett@va.gov mailto:Crystal.carabajal@va.gov https://www.sam.gov/ mailto:crystal.carabajal@va.gov compared against competing proposals and the independent Government cost estimate.

Prices shall be listed as an all-inclusive Firm Fixed Unit Price that covers in full those services under each CLIN.

Options. The Government will consider offers for award purposes by adding the total price for all options to the total price for the basic requirement. The total evaluated price will be based on the quantities identified in the schedule. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s). The Government will take the pricing for Option Year 4 and divide in half to determine the price for FAR 52.217-8. For award purposes the total price for all the options will be added to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of the option shall not obligate the Government to exercise the option.

Past Performance. The Government will obtain past performance information from CPARS. Offerors shall only provide past performance where Offeror was the prime contractor. Submission shall include the contract number and not the solicitation number. Emphasis will be on recent, relevant past performance. Recent is defined as work performed within the last 5 years. Relevant is defined as work similar in size and scope of the work described in the Performance Work Statement.

Volume II shall be labeled: 36C25726Q0430, (Offeror Name) Redacted Technical

Volume II: Technical Redacted. This volume shall contain only the offeror’s technical approach provided in Volume I. Redacted is defined as: edited especially in order to obscure or remove sensitive information. Sensitive information is defined as data that can identify the company (i.e., company name, company logo, names of personnel working for the company, referring to the company as the incumbent, naming subcontractor companies, subcontractor employees etc.) Offerors shall provide redacted subcontract agreements between the prime contractor and the subcontractor.

Volume Title Digital Copies Maximum Pages

I Solicitation, Offer and Award Documents, and Representations and Certifications 1 No page limit (PDF)

I Technical Approach 1 25 (PDF) I Management and Staffing Approach 1 10 (PDF)

I Price 1 No page limit (PDF and/or Excel)

I Past Performance 1 No more than 5 references II Technical Approach (REDACTED) 1 25 (PDF)

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

All proposals shall be valid for 90 days from closing date of solicitation. The Government will not accept more than one (1) proposal per Offeror. (This supersedes FAR 52.212-1(e), Multiple offers.) PROPOSALS RECEIVED AFTER THE DUE DATE AND TIME WILL

NOT BE CONSIDERED FOR AWARD.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.