S02 36C25726Q0120.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

740-26-2-5028-0008

36C25726Q0120 12-03-2025

Melanie Williams 210-694-6378 12-23-2025 1:00pm

36C257 Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

X

811210

$34 Million

N/A

X

Department of Veterans Affairs

See PWS for multiple addresses

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio, TX 78240

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

Contractor shall provide a new automated continuous environmental monitoring system with support services and maintenance services as outlined within the Performance Work Statement (PWS).

The ensuing contract from this solicitation will be for a base 1-year contract plus four (4) 1-year option periods.

See Addendum to FAR 52.212-1 for site visit information and Technical Questions due date.

See CONTINUATION Page

X X

X 1

Contracting Officer http://www.fsc.va.gov/einvoice.asp

36C25726Q0120

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PERFORMANCE WORK STATEMENT

B.3 PRICE/COST SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 18

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023) (DEVIATION AUG 2025)

E.3 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS

E.4 BASIS FOR AWARD

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contract Specialist-Melanie Williams | melanie.williams5@va.gov

Department of Veterans Affairs Network Contracting Office (NCO) 17 5441 Babcock Road, Suite 302 San Antonio, TX 78240

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management.

3. INVOICES: Invoices shall be submitted monthly in arrears.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:melanie.williams5@va.gov

B.2 PERFORMANCE WORK STATEMENT

Real Time Location System Environmental Monitoring Service

A. BACKGROUND:

1. Texas Valley Coastal Bend Health Care System (TVCBHCS) is responsible for providing health care to Veterans in the Coastal Bend area. The eight (8) Outpatient Clinics within TVCBHCS are comprised of primary, specialty, and surgical services that work together to provide efficient, accessible health care to Veterans in their areas.

2. TVCBHCS is looking to procure a new automated continuous environmental (temperature, humidity, and differential pressure) monitoring system to comply with VHA Directives: 1108.07 (2), 1116, and 1761 at all sites.

3. TVCBHCS is seeking to implement a Real Time Location System (RTLS) Environmental Monitoring Solution and Service for temperature, humidity, and differential pressure monitoring of various items including – blood products, pharmaceuticals and vaccines, food, sterile supplies, and more that needs compliance monitoring.

4. The outfitting services are to be performed in accordance with this Statement of Work (SOW) and to Original Equipment Manufacturer (OEM) standards, with the intent of ensuring the equipment operates as the original manufacturer intended, in a cost-effective, efficient manner, contributing to the Department of Veterans Affairs Mission.

5. The support services requested are necessary to make sure the application and hardware are maintained fully functional since this is a critical 24/7 system.

B. PLACE OF PERFORMANCE:

1. This document highlights the requirements, technical specifications, and services being requested by the Department of Veterans Affairs Medical Centers listed below for consideration towards purchase of maintenance and support services.

• VA Health Care Center [HCC] (2601 Veterans Dr., Harlingen TX, 78550)

• VA Harlingen Outpatient Clinic (2106 Treasure Hills Blvd, Harlingen, TX, 78550)

• McAllen Outpatient Clinic (901 E Hackberry Ave, McAllen, TX, 78501)

• Brownsville Outpatient Clinic (5700 North Expy 77/83 Brownsville, TX, 78526)

• Corpus Christi VA Clinic (5283 Old Brownsville Rd, Corpus Christi, TX, 78405)

• Corpus Christi Specialty Clinic (205 S Enterprize Pkwy, Corpus Christi, TX, 78405)

• Corpus Christi West Point VA Clinic (925 S Padre Island Dr Frontage Rd, Corpus Christi, TX, 78416)

• Laredo VA Clinic (4602 N Barlett Ave, Laredo, TX, 78041)

C. PERFORMANCE PERIOD:

Base Year: 1/18/2026 – 1/17/2027 Option Year 1: 1/18/2027 – 1/17/2028 Option Year 2: 1/18/2028 – 1/17/2029 Option Year 3: 1/18/2029 – 1/17/2030 Option Year 4: 1/18/2030 – 1/17/2031

1. Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO).

New Year's Day January 1st

Martin Luther King's Birthday Third Monday in January

Washington's Birthday Third Monday in February

Memorial Day Last Monday in May

Juneteenth National Independence Day June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

D. TRAVEL:

1. The scope of this requirement includes RTLS components located at the main Harlingen Care Center (HCC) listed in section 2.0 as well as their associated Community Based Outpatient Centers (CBOCs). Efforts under this requirement will be performed both on site at the VAMC facilities and remotely.

2. The Government anticipates travel under this effort to perform the tasks associated with the effort, as well as to attend program-related meetings or conferences throughout the Period of Performance. Include all estimated travel costs in your firm-fixed price line items. These costs will not be directly reimbursed by the Government.

3. The total estimated number of trips in support of the tasks associated for this effort is four for each of the locations. Anticipated locations and durations include the following:

Trip Name Trip Location Duration of Trip NIST Recertification Harlingen / McAllen / Brownsville 3 Days

Trip Name Trip Location Duration of Trip NIST Recertification Corpus Christi 3 Days NIST Recertification Laredo 1 Days

E. SCOPE OF WORK: The Contractor shall provide software and hardware support and maintenance services for the Environmental Monitoring RTLS system. The coverage includes -

1. Initial Assessment:

i. On-site survey

ii. Documentation of current environmentally controlled assets

iii. Future state environmental management plan to include new system

iv. Solution design documents

v. Asset deployment

2. Software Maintenance:

i. Annual Software License and version updates, patches and bug fixes

ii. Infrastructure to support EM backhaul base stations, repeaters, etc.

iii. EM Sensors: Temperature, Humidity, Differential Air Pressure

iv. Asset Tracking Tags

3. Hardware Maintenance:

i. Extended Hardware Warranty: Infrastructure and Sensors

4. Support Services - Software and Hardware

i. Replace all existing environmental monitoring devices with the new platform. All existing devices will be turned into VA as their property. All the new monitoring devices will remain the property of the VA at the end of the service contract.

ii. Pulse remote monitoring for EM system health and performance

iii. Updating base station for Sensor and Repeater additions or modifications

iv. Levels 1, 2 and 3 support for onsite resources (VA or partner), e.g. Troubleshooting, performance enhancement, backhaul infrastructure adjustments/recommendations, etc.

v. Warnings, Bulletins, Alerts

vi. Technical Tips and FAQs

vii. Knowledge Center Access

viii. Engineering Assistance (via phone)

5. The Contractor shall work to resolve issues identified by the COR or a VA End-User from one of the enters. Local staff from end-users will perform initial review of all issues and if unable to resolve, contact the contractor who shall work with equipment manufacturer to resolve the issue. The source of these issues may be Tier level 1, 2, or 3 trouble tickets and will follow, at a minimum, the below response times. The Contractor shall provide addition response plan information as needed if it deviates from the below.

Severity Level Description Response Resolution

Critical: (Level 1) Business is substantially disrupted

A Critical incident is defined as meeting one or more of the following criteria:

• Complete loss of functionality/system

• Functionality severely degraded

• Loss of those features or functionality that may compromise: i) medical decisions, (ii) delivery of patient care, (iii) disclosure of confidential information

• Acknowledgement within 60 minutes upon receipt/notification of a Critical Incident

• Immediate action is taken to resolve reported incident

• Communication plan is put in place to keep Customer informed at regular, pre-determined intervals, starting with hourly and bi-hourly communication

Medium: (Level 2) Some business disruption, but able to function

There is disruption to or a partial loss of the system, but the system is usable, and the incident does not meet the above Critical criteria.

• Acknowledgement within 120 minutes upon receipt/notification of Critical Incident

• A plan of action is put in place that defines the response time

• Communication plan is put in place to keep Customer informed at regular, pre-determined intervals, starting with daily and weekly communication

Low: (Level 3) Inquiry or long-term request

Customer is experiencing issues that require technical advice or recommendation for the best solution and/or have slight impact on the operational environment

• Acknowledgement within 24 business hours upon notification

• Appropriate resources are assigned within 48 hours

6. In addition, the contractor shall provide NIST recalibration hardware and services for the temperature, humidity, and differential pressure sensors and probes across TVCBHCS.

This is to be done for every sensor/probe as they come due every year as indicated in

VA Directives. VA will require the NIST recalibration kits and onsite services to recalibrate or swap sensors as applicable and then certificates of calibration provided to the VA electronically via email as well as uploaded to software within a week after completion of onsite work. The Contractor shall provide a plan for NIST Recalibration services to be received and shall make sure that any onsite work is completed by VA PIV Badged individuals.

7. Order Type - This effort shall be awarded as a base + four service contract.

8. Remote Access Requirements: The vendor shall have remote access (VPN) to the TVCBHCS Facilities listed in section 2.0. Remote access can be accomplished through Citrix Access Gateway (CAG), Site-to-Site Virtual Private Network (VPN), and RESCUE VPN, the vendor is responsible for managing all CAG accounts including but not limited to:

i. Providing an updated list of all contractor employees who have accessed through CAG every 12 months.

ii. Pay for the cost of background clearance for new contractor employees

iii. Ensure all contract employees have up to date TMS training as required.

7. Based on the Government assessment of remote access solutions and the requirements of this order, the Government estimates that no GFE will be required. Currently all possible contract employees for this work are sponsored through other RTLS contracts with the CORs having this understanding of the work.

F. GENERAL REQUIREMENTS

1. Enterprise and IT Framework - One-VA Technical Reference Model

2. The Contractor shall support the VA enterprise management framework. In a PIV citation with the framework, the Contractor shall comply with OI&T Technical Reference Model (One-VA TRM). One-VA TRM is one component within the overall Enterprise Architecture (EA) that establishes a common vocabulary and structure for describing the information technology used to develop, operate, and maintain enterprise applications.

One-VA TRM includes the Standards Profile and Product List that collectively serves as a VA technology roadmap. Architecture, Strategy, and Design (ASD) have overall responsibility for the One-VA TRM.

3. Federal Identity, Credential, and Access Management (FICAM)

4. The Contractor shall ensure Commercial Off-The-Shelf (COTS) product(s), software configuration and customization, and/or new software are Personal Identity Verification (PIV) card-enabled by accepting HSPD-12 PIV credentials using VA Enterprise Technical Architecture (ETA), http://www.ea.oit.va.gov/VA_EA/VAEA_TechnicalArchitecture.asp, and VA Identity and Access Management (IAM) approved enterprise design and integration patterns, http://www.techstrategies.oit.va.gov/enterprise_dp.asp. The Contractor shall ensure all Contractor delivered applications and systems comply with the VA Identity, Credential, http://www.ea.oit.va.gov/VA_EA/VAEA_TechnicalArchitecture.asp http://www.techstrategies.oit.va.gov/enterprise_dp.asp and Access Management policies and guidelines set forth in the VA Handbook 6510 and align with the Federal Identity, Credential, and Access Management Roadmap and Implementation Guidance v2.0.

5. The Contractor shall ensure all Contractor delivered applications and systems provide user authentication services compliant with the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-63-3, VA Handbook 6500 Appendix F, “VA System Security Controls”, and VA IAM enterprise requirements for direct, assertion-based authentication, and/or trust-based authentication, as determined by the design and integration patterns. Direct authentication at a minimum must include Public Key Infrastructure (PKI) based authentication supportive of PIV card and/or Common Access Card (CAC), as determined by the business need.

6. The Contractor shall ensure all Contractor delivered applications and systems conform to the specific Identity and Access Management PIV requirements set forth in the Office of Management and Budget (OMB) Memoranda M-04-04, M-05-24, M-11-11, and NIST Federal Information Processing Standard (FIPS) 201-2. OMB Memoranda M-04-04, M- 05-24, and M-11-11 can be found at:

https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/fy 04/m04-04.pdf, https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/fy 2005/m05-24.pdf, and https://obamawhitehouse.archives.gov/sites/default/files/omb/memoranda/2011/m11- 11.pdf respectively. Contractor delivered applications and systems shall be on the FIPS 201-2 Approved Product List (APL). If the Contractor delivered application and system is not on the APL, the Contractor shall be responsible for taking the application and system through the FIPS 201 Evaluation Program.

7. The Contractor shall ensure all Contractor delivered applications and systems support:

i. Automated provisioning and can use enterprise provisioning service.

ii. Interfacing with VA’s Master Veteran Index (MVI) to provision identity attributes, if the solution relies on VA user identities. MVI is the authoritative source for VA user identity data.

iii. The VA defined unique identity (Secure Identifier [SEC ID] / Integrated Control Number

[ICN]).

iv. Multiple authenticators for a given identity and authenticators at every Authenticator Assurance Level (AAL) appropriate for the solution.

v. Identity proofing for each Identity Assurance Level (IAL) appropriate for the solution.

vi. Federation for each Federation Assurance Level (FAL) is appropriate for the solution, if applicable.

vii. Two-factor authentication (2FA) through an applicable design pattern as outlined in VA

Enterprise Design Patterns.

viii. A Security Assertion Markup Language (SAML) implementation if the solution relies on assertion-based authentication. Additional assertion implementations, besides the required SAML assertion, may be provided if they are compliant with NIST SP 800-63-3 guidelines.

https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/fy04/m04-04.pdf https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/fy04/m04-04.pdf https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/fy2005/m05-24.pdf https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/fy2005/m05-24.pdf https://obamawhitehouse.archives.gov/sites/default/files/omb/memoranda/2011/m11-11.pdf https://obamawhitehouse.archives.gov/sites/default/files/omb/memoranda/2011/m11-11.pdf

ix. Authentication/account binding based on trusted Hypertext Transfer Protocol (HTTP) headers if the solution relies on Trust based authentication.

x. Role Based Access Control.

xi. Auditing and reporting capabilities.

xii. Compliance with VAIQ# 7712300 Mandate to meet PIV requirements for new and existing systems. https://www.voa.va.gov/DocumentView.aspx?DocumentID=4846

8. The required Assurance Levels for this specific effort are Identity Assurance Level 3, Authenticator Assurance Level 3, and Federation Assurance Level 3.

G. Internet Protocol Version 6 (IPV6)

1. The Contractor solution shall support the latest Internet Protocol Version 6 (IPv6) based upon the directives issued by the Office of Management and Budget (OMB) on August 2, (https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/f y2005/m05-22.pdf) and September 28, 2010 (https://cio.gov/wp-content/uploads/downloads/2012/09/Transition-to-IPv6.pdf).

2. IPv6 technology, in accordance with the USGv6 Profile, NIST Special Publication (SP) 500-267 (https://www.nist.gov/programs-projects/usgv6-technical-basis-next-generation-internet), the Technical Infrastructure for USGv6 Adoption (http://www-x.antd.nist.gov/usgv6/index.html), and the NIST SP 800 series applicable compliance (http://csrc.nist.gov/publications/PubsSPs.html) shall be included in all IT infrastructures, application designs, application development, operational systems and sub-systems, and their integration.

3. In addition to the above requirements, all devices shall support native IPv6 and/or dual stack (IPv6 / IPv4) connectivity without additional memory or other resources being provided by the Government, so that they can function in a mixed environment. All public/external facing servers and services (e.g. web, email, DNS, ISP services, etc.)

shall support native IPv6 and/or dual stack (IPv6/ IPv4) users and all internal infrastructure and applications shall communicate using native IPv6 and/or dual stack (IPv6/ IPv4) operations.

4. Guidance and support of improved methodologies which ensure interoperability with legacy protocol and services in dual stack solutions, in addition to OMB/VA memoranda, can be found at: https://www.voa.va.gov/documentlistpublic.aspx?NodeID=282.

H. Trusted Internet Connection (TIC)

1. The Contractor solution shall meet the requirements outlined in Office of Management and Budget Memorandum M08-05 mandating Trusted Internet Connections (TIC) (https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/f y2008/m08-05.pdf), M08-23 mandating Domain Name System Security (NSSEC) (https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/f y2008/m08-23.pdf), and shall comply with the Trusted Internet Connections (TIC) Reference Architecture Document, Version 2.0 https://s3.amazonaws.com/sitesusa/wp-content/uploads/sites/482/2015/04/TIC_Ref_Arch_v2-0_2013.pdf.

https://www.voa.va.gov/DocumentView.aspx?DocumentID=4846 https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/fy2005/m05-22.pdf https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/fy2005/m05-22.pdf https://cio.gov/wp-content/uploads/downloads/2012/09/Transition-to-IPv6.pdf https://cio.gov/wp-content/uploads/downloads/2012/09/Transition-to-IPv6.pdf https://www.nist.gov/programs-projects/usgv6-technical-basis-next-generation-internet https://www.nist.gov/programs-projects/usgv6-technical-basis-next-generation-internet http://www-x.antd.nist.gov/usgv6/index.html http://www-x.antd.nist.gov/usgv6/index.html http://csrc.nist.gov/publications/PubsSPs.html https://www.voa.va.gov/documentlistpublic.aspx?NodeID=282 https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/fy2008/m08-05.pdf https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/fy2008/m08-05.pdf https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/fy2008/m08-23.pdf https://obamawhitehouse.archives.gov/sites/default/files/omb/assets/omb/memoranda/fy2008/m08-23.pdf https://s3.amazonaws.com/sitesusa/wp-content/uploads/sites/482/2015/04/TIC_Ref_Arch_v2-0_2013.pdf https://s3.amazonaws.com/sitesusa/wp-content/uploads/sites/482/2015/04/TIC_Ref_Arch_v2-0_2013.pdf

I. Standard Computer Configuration

1. The Contractor IT end user solution that is developed for use on standard VA computers shall be compatible with and be supported on the standard VA operating system, currently Windows 10 (64bit) and Microsoft EDGE. The Contractor shall also ensure and certify that their solution functions as expected when used from a standard VA computer, with non-admin, standard user rights that have been configured using the United States Government Configuration Baseline (USGCB) and Defense Information Systems Agency (DISA) Secure Technical Implementation Guide (STIG) specific to the client operating system being used.

J. Security and Privacy Requirements

1. Position/Task Risk Designation Level(s) - In accordance with VA Handbook 0710, Personnel Security and Suitability Program, the position sensitivity, and the level of background investigation commensurate with the required level of access for the following tasks within the PWS are:

2. Position Sensitivity and Background Investigation Requirements by Task

Task Number

Tier1 / Low Risk

Tier 2 / Moderate Risk

Tier 4 / High Risk

7.1 7.2 7.3 7.4 7.5

3. The Tasks identified above, and the resulting Position Sensitivity and Background Investigation requirements identify, in effect, the Background Investigation requirements for Contractor individuals, based upon the tasks the Contractor individual will be working.

The submitted Contractor Staff Roster must indicate the required Background Investigation Level for each Contractor individual based upon the tasks t he Contractor individual will be working, in accordance with their submitted proposal.

K. Contractor Personnel Security Requirements

2. Contractor Responsibilities:

i. The Contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain the appropriate Background Investigation, and are able to read, write, speak, and understand the English language.

ii. Within 3 business days after award, the Contractor shall provide a roster of Contractor and Subcontractor employees to the COR to begin their background investigations. The Contractor Staff Roster shall contain the Contractor’s Full Name, Date of Birth, Place of Birth, individual background investigation level requirement. The Contractor shall submit full Social Security Numbers either within the Contractor Staff Roster or under separate cover to the COR. The Contractor Staff Roster shall be updated and provided to VA within 1 day of any changes in employee status, training certification completion status, Background Investigation level status, additions/removal of employees, etc. throughout the Period of Performance. The Contractor Staff Roster shall remain a historical document indicating all past information and the Contractor shall indicate in the

Comment field, employees no longer supporting this contract. The preferred method to send the Contractor Staff Roster or Social Security Number is by encrypted e-mail. If unable to send encrypted e-mail, other methods which comply with FIPS 140-2 are to encrypt the file, use a secure fax, or use a traceable mail service.

iii. The Contractor should coordinate with the location of the nearest VA fingerprinting office through the COR. Only electronic fingerprints are authorized. The Contractor shall bring their completed Security and Investigations Center (SIC) Fingerprint request form with them (see paragraph d.4. below) when getting fingerprints taken.

iv. The Contractor shall ensure the following required forms are submitted to the COR within 5 days after contract award:

• Optional Form 306

• Self-Certification of Continuous Service

• VA Form 0710

• Completed SIC Fingerprint Request Form

v. The Contractor personnel shall submit all required information related to their background investigations (completion of the investigation documents (SF85, SF85P, or SF 86) utilizing the Office of Personnel Management’s (OPM) Electronic Questionnaire for Investigations Processing (e-QIP) after receiving an email notification from the Security and Investigation Center (SIC).

vi. The Contractor employee shall certify and release the e-QIP document, print and sign the signature pages, and send them encrypted to the COR for electronic submission to the SIC. These documents shall be submitted to the COR within 3 business days of receipt of the e-QIP notification email. (Note: OPM is moving towards a “click to sign” process. If click to sign is used, the Contractor employee should notify the COR within 3 business days that documents were signed via e-QIP).

vii. The Contractor shall be responsible for the actions of all personnel provided to work for VA under this contract. If damage arises from work performed by Contractor provided personnel, under the auspices of this contract, the Contractor shall be responsible for all resources necessary to remedy the incident.

viii. A Contractor may be granted unescorted access to VA facilities and/or access to VA Information Technology resources (network and/or protected data) with a favorably adjudicated Special Agreement Check (SAC), completed training delineated in VA Handbook 6500.6 (Appendix C, Section 9), signed “Contractor Rules of Behavior”, and with a valid, operational PIV credential for PIV-only logical access to VA’s network. A PIV card credential can be issued once your SAC has been favorably adjudicated and your background investigation has been scheduled by OPM. However, the Contractor will be responsible for the actions of the Contractor personnel they provide to perform work for VA. The investigative history for Contractor personnel working under this contract must be maintained in the database of OPM.

ix. The Contractor shall follow all Government rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations, and shall adhere to all VA Privacy & Security, the Privacy Act and HIPAA requirements.

x. The Contractor, when notified of an unfavorably adjudicated background investigation on a Contractor employee as determined by the Government, shall withdraw the employee from consideration in working under the contract.

xi. Failure to comply with the Contractor personnel security investigative requirements may result in loss of physical and/or logical access to VA facilities and systems by Contractor and Subcontractor employees and/or termination of the contract for default.

xii. Identity Credential Holders must follow all HSPD-12 policies and procedures as well as use and protect their assigned identity credentials in accordance with VA policies and procedures, always displaying their badges, and returning the identity credentials upon termination of their relationship with VA.

L. Records management requirements

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractors shall not retain, use, sell, or disseminate copies of any delivery that contains information covered by the Privacy Act of 1974 or which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractors must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

End PWS

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Environmental monitoring system support and maintenance

Contract Period: Base POP Begin: 01-18-2026 POP End: 01-17-2027

1.00 JB __________________ __________________

Environmental monitoring system assessment and deployment

(software and hardware) Contract Period: Base POP Begin: 01-18-2026 POP End: 01-17-2027

Contract Period: Option 1 POP Begin: 01-18-2027 POP End: 01-17-2028

1.00 YR __________________ __________________

Environmental monitoring system annual recalibration

Contract Period: Option 1 POP Begin: 01-18-2027 POP End: 01-17-2028

Contract Period: Option 2 POP Begin: 01-18-2028 POP End: 01-17-2029

Environmental monitoring system annual calibration

Contract Period: Option 2 POP Begin: 01-18-2028 POP End: 01-17-2029

Contract Period: Option 3 POP Begin: 01-18-2029 POP End: 01-17-2030

Contract Period: Option 3 POP Begin: 01-18-2029 POP End: 01-17-2030

Contract Period: Option 4

POP Begin: 01-18-2030 POP End: 01-17-2031

Contract Period: Option 4 POP Begin: 01-18-2030 POP End: 01-17-2031

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR - https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-

52#FAR_52_252_1

VAAR - http://www.va.gov/oal/library/vaar/index.asp

FAR

Number

Title Date

52.203-17 52.204-13

CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

NOV 2023

OCT 2018

52.209-10

PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS

NOV 2025

52.212-4

52.219-8 52.219-14 52.222-3 52.228-5

CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

UTILIZATION OF SMALL BUSINESS CONCERNS

LIMITATIONS ON SUBCONTRACTING

CONVICT LABOR

INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

NOV 2023

JAN 2025

OCT 2022

JUN 2003

JAN 1997

52.229-3 FEDERAL, STATE, AND LOCAL TAXES FEB 2013

52.222-35 EQUAL OPPORTUNITY FOR VETERANS JUN 2020

52.222-36

52.222-37 52.222-40

52.222-41 52.222-42

52.222-43

52.222-50 52.222-54 52.222-62 52.223-20 52.223-23 52.226-8

52.232-33

52.232-40

52.233-3

EQUAL OPPORTUNITY FOR WORKERS WITH

DISABILITIES

EMPLOYMENT REPORTS ON VETERANS

NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE

NATIONAL LABOR RELATIONS ACT

SERVICE CONTRACT LABOR STANDARDS

STATEMENT OF EQUIVALENT RATES FOR FEDERAL

HIRES

FAIR LABOR STANDARDS ACT AND SERVICE

CONTRACT LABOR STANDARDS—PRICE ADJUSTMENT

(MULTIPLE YEAR AND OPTION CONTRACTS)

COMBATING TRAFFICKING IN PERSONS

EMPLOYMENT ELIGIBILITY VERIFICATION

PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706

AEROSOLS

SUSTAINABLE PRODUCTS AND SERVICES

ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING

PAYMENT BY ELECTRONIC FUNDS TRANSFER-

SYSTEM FOR AWARD MANAGEMENT

PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

PROTEST AFTER AWARD

JUN 2020

JUN 2020

DEC 2010

AUG 2018

MAY 2014

AUG 2018

OCT 2025

JAN 2025

JAN 2022

MAY 2024

MAY 2024

MAY 2024

OCT 2018

MAR 2023

AUG 1996

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM OCT 2004

52.244-

6DEV

852.201-70

SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

CONTRACTING OFFICER'S REPRESENTATIVE

OCT 2025

DEC 2022

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

MAY 2020

852.222-71

852.232-72 852.242-71

COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION) (APR 2025)

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

ADMINISTRATIVE CONTRACTING OFFICER

APR 2025

NOV 2018

OCT 2020

(End of Clause)

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers’ liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed one (1) year.

(End of Clause)

C.5 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

https://veterans.certify.sba.gov/

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multiple award contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13

CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[X] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or

[] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA…