S02 - 36C25625Q1498.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

667-26-1-501-0001

36C25625Q1498

6. SOLICITATION ISSUE DATE

9-12-2025

T Miller t.miller@va.gov 09-19-2025

3:00 PM CDT

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

X 100

X

541380

$19 Million

N/A

X

Department of Veterans Affairs

Overton Brooks VA Medical Center

510 E. Stoner Avenue

Shreveport LA 71101

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135

Invoice must be submitted electronically

See CONTINUATION Page

Contractor shall furnish all labor, equipment, tools, materials and travel necessary to test, inspect and certify

Government Owned equipment and pharmacy clean rooms to ensure proper operation of the pharmacy primary engineering controls (PECs) and secondary engineering controls (SECs) in

Solicitation is 100% SDVOSB set aside. Contractor must be listed in SBA Veteran Small Business Certification.

Submit all question to t.miller@va.gov

All questions must be submitted by 09/16/2025, @ 03:00 PM CST

This requirement will be a a base plus four (4) option year contract.

See CONTINUATION Page

X 1

36C25625Q1498

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 DELIVERY SCHEDULE

B.4 PERFORMANCE WOR STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 21

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 28

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS -COMMERCIAL

ITEMS

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.5 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.6 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.9 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Peter Wren peter.wren@va.gov Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston, Tx, 77056-5643

Contract Specialist 36C256 T. Miller t.miller@va.gov Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston, Tx, 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon completion of requested services.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

mailto:peter.wren@va.gov mailto:t.miller@va.gov

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00

JB

Contractor shall furnish all labor, equipment, tools, materials and travel necessary to test, inspect and certify Government Owned equipment and pharmacy clean rooms to ensure proper operation of the pharmacy primary engineering controls (PECs) and secondary engineering controls (SECs) to include Compounding Aseptic Containment Isolator (CACI), Compounding Aseptic Isolators (CAI), Laminar Air Flow Workbench (LAFW), Biological Safety Cabinet (BSC), Containment Segregated Compounding Area (C- SCA), and pharmacy cleanroom suite per USP 797/800, CETA-CAG, and manufacturer’s requirements. The contractor shall provide the Controlled Environment Testing Association (CETA) certified technician to perform all testing, inspections, and certifications.

In accordance with the Performance Work Statement.

Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026

PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H965 - Other Quality Control, Testing, and Inspection - Medical, Dental, and Veterinary Equipment and Supplies necessary to test, inspect and certify Government Owned equipment and pharmacy clean rooms to ensure proper operation of the pharmacy primary engineering controls (PECs) and secondary engineering controls (SECs) to include Compounding Aseptic Containment Isolator (CACI), Compounding Aseptic Isolators (CAI), Laminar Air Flow Workbench (LAFW), Biological Safety Cabinet (BSC), Containment Segregated Compounding Area (C- SCA), and pharmacy cleanroom suite per USP 797/800, CETA-CAG, and manufacturer’s requirements. The contractor shall provide the Controlled Environment Testing Association (CETA) certified technician to perform all testing, inspections, and certifications.

In accordance with the Performance Work Statement.

Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027

PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

2001 1.00 JB __________________ __________________

Contractor shall furnish all labor, equipment, tools, materials and travel necessary to test, inspect and certify Government Owned equipment and pharmacy clean rooms to ensure proper operation of the pharmacy primary engineering controls (PECs) and secondary engineering controls (SECs) to include Compounding Aseptic Containment Isolator (CACI), Compounding Aseptic Isolators (CAI), Laminar Air Flow Workbench (LAFW), Biological Safety Cabinet (BSC), Containment Segregated Compounding Area (C- SCA), and pharmacy cleanroom suite per USP 797/800, CETA-CAG, and manufacturer’s requirements. The contractor shall provide the Controlled Environment Testing Association (CETA) certified technician to perform all testing, inspections, and certifications.

In accordance with the Performance Work Statement.

Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028

PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services necessary to test, inspect and certify Government Owned equipment and pharmacy clean rooms to ensure proper operation of the pharmacy primary engineering controls (PECs) and secondary engineering controls (SECs) to include Compounding Aseptic Containment Isolator (CACI), Compounding Aseptic Isolators (CAI), Laminar Air Flow Workbench (LAFW), Biological Safety Cabinet (BSC), Containment Segregated Compounding Area (C- SCA), and pharmacy cleanroom suite per USP 797/800, CETA-CAG, and manufacturer’s requirements. The contractor shall provide the Controlled Environment Testing Association (CETA) certified technician to perform all testing, inspections, and certifications.

In accordance with the Performance Work Statement.

Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029

PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services necessary to test, inspect and certify Government Owned equipment and pharmacy clean rooms to ensure proper operation of the pharmacy primary engineering controls (PECs) and secondary engineering controls (SECs) to include Compounding Aseptic Containment Isolator (CACI), Compounding Aseptic Isolators (CAI), Laminar Air Flow Workbench (LAFW), Biological Safety Cabinet (BSC), Containment Segregated Compounding Area (C-

SCA), and pharmacy cleanroom suite per USP 797/800, CETA-CAG, and manufacturer’s requirements. The contractor shall provide the Controlled Environment Testing Association (CETA) certified technician to perform all testing, inspections, and certifications.

In accordance with the Performance Work Statement.

Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030

PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

GRAND TOTAL

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 -

SHIP TO: Department of Veteran Affairs Overton Brooks VA Medical Center 510 E. Stoner Avenue Shreveport, LA 71101

USA

1.00 See CLINS

MARK FOR: LaKeisha Towner 318-990-5352 LaKeisha.Towner@va.gov

FOB: DESTINATION

B.4 PERFORMANCE WOR STATEMENT

Pharmacy Testing/Certification of Sterile Compounding Areas Overton Brooks VA Medical Center

510 E. Stoner Avenue Shreveport, LA 71101-4295

A. General Information:

1. Contractor shall furnish all labor, equipment, tools, materials and travel necessary to test, inspect and certify Government Owned equipment and pharmacy clean rooms to ensure proper operation of the pharmacy primary engineering controls (PECs) and secondary engineering controls (SECs) to include Compounding Aseptic Containment Isolator (CACI), Compounding Aseptic Isolators (CAI), Laminar Air Flow Workbench (LAFW), Biological Safety Cabinet (BSC), Containment Segregated Compounding Area (C-SCA), and pharmacy cleanroom suite per USP 797/800, CETA-CAG, and manufacturer’s requirements. The contractor shall provide the Controlled Environment Testing Association (CETA) certified technician to perform all testing, inspections, and certifications. This PWS will cover base year + 4 option years.

2. Certification Of Classified Areas is to be performed under dynamic conditions.

➢ Certification to include:

• Airflow Testing

• HEPA filter integrity testing (PECs) and (SECs)

• Dynamic airflow pattern smoke testing

• Total particle count testing in all classified areas (including total particle count in each pass through of the SECs)

• Site installation assessment testing

• Viable air sampling

• Viable surface sampling

3. Certification Of Classified Areas is required to be completed every six months. The LAFW and BSC must be certified on a different schedule than the CAI and CACI (ideally 3 months apart) due to operational requirements. The required certifications are:

• LAFW, BSC, and cleanroom suite (Hazardous Buffer, Non-Hazardous Buffer, and Anteroom) certification Semi-annually.

• CAI, CACI, and C-SCA certification Semi-annually.

• DCA Smoke Study on LAFW, BSC, CAI and CAIC with certification semi-annually.

• HD Surface Wipe Samples must be done on the Hazardous Buffer room cart, bottom of chemo pass through, the floor of the anteroom just outside the door of the Hazardous Buffer Room, below the BSC, on the cart in the C-SCA next to the CACI, and on the floor below the CACI pass through door. These samples must be taken during the certification of the PECs semi-annually.

B. Period of Performance:

1. Base plus four year options.

C. Calibration of Monitors and Air Devices:

1. All temperature, pressures, humidity monitors, and air control devices must be tested and calibrated within each zone, space, and at the equipment. The Contractor shall provide qualified technicians employed directly by the contractor (i.e. Control System Engineer, Testing and Balance Agent, Commissioning Agent) as needed to perform the work.

2. List of Devices and Sensors:

A. Cleanroom suites (1E95k, 1E95H, 1E95L)

1. Temperature/humidity Monitor (3 monitors)

a. NS-BHB-7001-0 (Discontinued)

i. Replacement Part #NSB8BHN240-0

2. Pressure Monitor (3 monitors)

a. LB-RPM1611-0

3. Phoenix Control valves (5 devices)

a. Calibrate and certify each Phoenix Control Valves

b. Test each Air Valve with calibrated velometer at each grill in each room

c. Verify correct integrated reading on the JCI building management computer

B. 1E300 (C-SCA)

1. Pressure Monitor (1 monitor)

a. LB-RPM1611-0

D. Environmental Sampling:

➢ Performed under dynamic conditions.

➢ Performed in locations identified in the facility sampling plan.

➢ Air Sampling - Impaction volumetric air sampling under dynamic conditions with a sample size of at least 1000 liters in each location. Two samples in the direct compounding area (DCA) of the LAFW and the BSC. One sample on the cart in each of the buffer rooms (2); one sample in each of the DCAs of the CAI and CACI; one sample in each of the antechambers of the CAI and CACI; one sample in each of the pass-throughs located in each SEC; one sample in the ante room on the clean side of the line of demarcation and six samples to be determined on work patterns. There is a total of 19 samples for bacterial and/or fungal contaminates.

➢ Surface Sampling – Sampling to take place at the end of the compounding activity prior to cleaning. Two samples in the DCAs of the LAFW and the BSC. One sample on the cart in each of the buffer rooms (2); one sample in each of the DCAs of the CAI and CACI; one sample in each of the antechambers of the CAI and CACI; one sample in each of the pass-throughs located in each SEC; one sample in the ante room on the clean side of the line of demarcation and six samples to be determined on work patterns.

A total of 19 samples for bacterial and/or fungal contaminates.

➢ In-house surface sampling(monthly) – contractor to supply 40 media plates each month (as requested) and incubation, reading and results from surface sampling.

➢ Media plates - must be TSA supplemented with neutralizing additives (e.g., lecithin and polysorbate 80). If this media is not available, contractor must notify the site to request approval for a different media that would meet USP <797> requirements.

➢ Media Incubation- media plates must be incubated at 30-35°C for no less than 48 hours, then 20-25°C for no less than 5 additional days.

➢ Microbial Identification – contractor must provide microbial ID to the genus level of all CFUs identified. ID of microbes must be provided in a separate report labeled for Quality Assurance/Internal Use Only.

E. Frequency of testing

1. Environmental Sampling is to be performed quarterly. If a failure results, then retesting must be scheduled as soon as corrective actions have been completed. Vendor must be able to return to the site for retesting within 72 hours. Eight return visits for retesting must be allotted for each year in the contract.

2. The following information must be provided to the pharmacy for all equipment used in the certification and sampling process:

• Manufacturer

• Model

• Serial Number

• Equipment calibration date

• Calibration Due Date

• Acceptance criteria for each test

• Pass/Fail statement for each test and for the unit overall

• Pass/Fail refer to any appropriate industry standards.

• Type of engineering control

• Name of certifier (signed)

• Venting criteria – to room, to roof, exhaust fan, type of damper

• Type of agar used in sampling

• Lot and expiration date of all media used in sampling

• Certificate of analysis of media used in sampling to verify that the devices meet the expected growth promotion, pH and sterilization requirements.

F. Smoke Study:

1. Smoke study to be performed and videoed bi-annually with certification of each PEC.

Smoke study video must trace the airflow from the entrance plane (the HEPA filter diffuser screen) across the DCA to the exit plane. The entrance plane in a vertical-flow unidirectional PEC is the HEPA filter diffuser screen above the work surface which will traverse the entire entrance plane from front to back wall and side wall to side wall. The exit plane in a vertical flow PEC is the work surface. For example, the BSC vertical air must be traced from the diffuser screen, across the critical sites in the DCA, to and into the air grilles at the front and rear of the work surface. In a horizontal flow PEC, the entrance plane will be the entire diffuser screen against the back wall, from top to bottom and side wall to side wall. The smoke videos must also capture airflow around any equipment used within the PEC, such as Omnicell IVX. The smoke video must also capture simulated compounding in the DCA that closely resembles normal compounding. Each study video must be of adequate length for viewer to see the directional air flow completely. The smoke videos must be provided to the facility in a file format that will allow local storage and retention.

G. Hazardous Drug Surface Wipe Sampling:

1. Hazardous drug surface sampling to be performed semi-annually with certification of the BSC and pharmacy cleanroom suite. Sampling to be performed on the Hazardous Buffer room cart, bottom of chemo passes through, the floor of the anteroom just outside the door of the Hazardous Buffer Room, on the floor below the BSC, on the cart in the C- SCA next to the CACI, and on the floor below the CACI pass through door. These samples must be taken during the certification of the PECs semi-annually. These locations may be changed if other areas of risk are identified.

2. The contractor shall provide written certification reports upon completion of testing to include the CETA certification certificate of the technician performing the test, inspection and certification. The written report will be provided within 15 days of completion of the job. The written report must contain:

➢ Test results, media lots utilized for samples, comments indicating:

• Dynamic conditions were used

• Certificates of Analysis of media used

• Room number

• sketches depicting testing locations which must match facility sampling plan unless a decision was made by the facility subject matter expert(s) to change location(s).

• All calculations

• Number of staff present in each PEC and SEC during total particle count test and dynamic air flow smoke pattern test.

➢ A list of recommendations and discrepancies must also be provided with the report.

3. Written advisement will include any issues which will impact testing/certification. The

Contractor will also advise Shreveport’s Program Manager and COR of recommendations to resolve any issues related to the regulatory changes. Contractor will schedule any work required to meet certifications of equipment with the COR upon approval of funds, such as replacement of parts, installation of new HEPA filters, or any other deficiencies identified.

H. Deliverables:

1. After all work is completed, the Contractor is to submit in writing, a complete report of services performed for each item of equipment and must include the information listed above within 15 days of completion. The report shall have guidance on interpreting results, possible contamination pathways and proper corrective actions to remediate contamination. The contractor shall supply and place a certification sticker on every PEC that passes certification specifications. This sticker must include the expiration month and year of the certification. Lastly, a current copy of the CETA certificate of the technician that performed the test must be included in the report.

I. Special Proposal Considerations by the Contractor:

1. None

J. Safety Considerations:

1. Contractor’s workmen shall provide and utilize any items required to ensure safety requirements are in accordance with OSHA regulations during all phases of the work.

2. NOTE:

Most work is to be performed during the duty hours of 7:30 AM and 4:30 PM, Monday through Friday, exclusive of Federal holidays. However, if any work is required to be performed outside of normal working hours approval of the COR will be required. The Contractor will not be allowed to use Government tools, materials, and/or labor for this project.

K. Government Personnel Observed Holidays:

1. The Government hereby provides notice, and the Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January President's Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth Third Wednesday in June Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

2. In addition to the days designated as holidays, the Government observes the following days:

- Any other day designated by Federal Statute

- Any other day designated by Executive Order

- Any other day designated by the President’s Proclamation

3. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked. Normal business hours are Monday through Friday from 8:00am to 4:30pm.

L. Payment:

1. Invoices shall be paid on a monthly basis. Invoices, MUST INCLUDE, at a minimum, the following information: Contract No., Purchase Order No. The number of hours worked should be submitted on a spreadsheet, monthly in arrears so the number of hours can be compared to the total hours documented on Maximo work orders.

2. The offeror shall submit quotes upon completion. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Point of Contact (POC). A properly prepared invoice will contain:

1) Invoice Number and Date

2) Contractor’s Name and Address

3) Accurate Purchase Order Number

4) Supply or Service Provided

5) Total Amount Due

3. Payments shall be made in accordance with the Prompt Payment Act out of the

Government annual appropriated funds obligated in a task order which will be issued after the contract is awarded.

Note: Invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted

END

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION) (APR 2025)

APR 2025

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days days before the contract expires.

The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR

802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled

Veteran with permanent and severe disability, the spouse or permanent caregiver of such

Veteran;

(iii) The business meets Federal small business size standards for the applicable North

American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business

Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

https://veterans.certify.sba.gov/

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15

U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an

SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR

128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the

SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified

SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the

SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13

CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or

852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.