S02 36C25525R0057_1 Pre-Solicitation-Synopsis.pdf

Pre-Solicitation Notice

Synopsis:

SUBJECT* 589A5-25-150, REPLACE BOILERS

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25525R0057

RESPONSE DATE/TIME/ZONE 07-07-2025 2:00pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* J030

NAICS CODE* 541330

PLACE OF PERFORMANCE Colmery O'Neil VA Medical Center 2200 Gage Blvd

Topeka Kansas

POSTAL CODE 66622

COUNTRY

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT* Contracting Officer Timothy Parison timothy.parison@va.gov 913-946-1140

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS timothy.parison@va.gov

EMAIL DESCRIPTION

Pre-Solicitation Notice

Synopsis:

DESCRIPTION

PROJECT TITLE:

589A5-25-150 Replace Boilers, VAMC Topeka.

CONTRACT INFORMATION

a. This A-E Services requirement is being procured in accordance with the Brooks

Act (Public Law (PL0582) and implemented in accordance with the Federal

Acquisition Regulation (FAR) Subpart 36. Firms will be selected based on demonstrated competence and qualifications for the required work.

b. This procurement is restricted to Service-Disabled Veteran Owned Small

Business (SDVOSB) firms. This requirement is being procured in accordance with the VAAR 836.606-73 as implemented in FAR Subpart 36.6.

c. This is not a Request for Proposal, and an award will not be made with this announcement. This announcement is a request for SF 330’s from qualified contractors that meet the professional requirements.

d. The selection criteria for this acquisition will be in accordance with FAR 36.602-1 and VAAR 836.602-1 and are listed below in descending order of importance. The completed SF 330 will be evaluated by the Leavenworth VA Medical Center

Evaluation Board in accordance with FAR 36.602-5(a) and the selection report shall serve as the final selection list, which will be provided directly to the

Contracting Officer. The Government will not pay nor reimburse any costs associated with responding to this request. The Government is under no obligation to award a contract because of this announcement.

e. Award of any resultant contract is contingent upon the availability of funds.

f. No solicitation document is available and no other information pertaining to project scope, etc. is available currently. Any request for assistance with submission or other procedural matters shall be submitted via email only to timothy.parison@va.gov. Personal visits to discuss this announcement will not be allowed.

g. The NAICS Codes for this procurement is 541330 Engineering Services and small business size standard of $12.5M. Award of a Firm Fixed Price contract is anticipated. The anticipated time for completion of design is approximately 385 calendar days including time for VA reviews.

mailto:timothy.parison@va.gov

h. DATABASE REGISTRATION INFORMATION:

VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR THIS

ACQUISITION IS 100% SET-ASIDE FOR QUALIFIED SERVICE-DISABLED

VETERAN OWNED SMALL BUSINESS AE FIRMS INCOMPLIANCE WITH VAAR

852.219-10. ONLY BUSINESSES VERIFIED AND LISTED IN THE VENDOR

INFORMATION PAGES DATABASE, (http://www.Vetbiz.gov), SHALL BE

CONSIDERED.

i. SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Registrations require that federal contractors register in the

System for Award Management (SAM) database at www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their qualifications package.

j. THE EXCLUDED PARTIES LIST SYSTEM (EPLS):

To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and1128A of the Social

Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person providing services under this contract. Further the contractor is required to certify that all persons listed in the qualifications package have been compared against the EPLS list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

k. E-VERIFY SYSTEM:

Companies awarded a contract with the federal government shall be required to enroll in E-Verify within 30 days of the contract award date. They shall also need to begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use

E-Verify. (FAR 52.222-54)

l. A-E firms are required to respond if interested by submitting one (1) completed

Standard Form 330 qualification package Parts I and II to include all consultants

(form available on-line at: http://www.gsa.gov/portal/forms/download/116486) Must include in Part I Section H an organizational chart of the firm (excludes consultants) and a design quality management plan. Submission information incorporated by reference is not allowed. All submissions shall be made electronically.

m. Completed package shall be delivered electronically on or before 07/07/2025 at

2:00PM Central Standard Time to only the NCO 15 Contracting Office, Attn: Tim

Parison, Contracting Officer timothy.parison@va.gov.

PROJECT INFORMATION

The mission of the VA Medical Center, Topeka, Kansas is to provide the highest quality health care to our nation’s veterans. To accomplish this mission, VA

Medical Center Topeka Engineering Service intends to partner with an

Architect/Engineer A/E or Engineer Firm for a design completion to Replace Boilers and additional supplemental guidance published by VA for VA owned facility at the

VA Medical Center, Topeka Kansas.

Supplement B

GENERAL INTENT: The Contractor (herein referred to as “A/E”) shall provide

Architect/Engineer (A/E) services to design a construction project at Colmery

O’Neil VAMC in accordance with this design scope of work.

STATEMENT OF WORK: The Project will renovate and expand existing boiler plant Building (Building 40) to accommodate code compliant installation of new boilers and new supporting ancillary equipment and controls. Requirement is N+1 for steam generation. It is anticipated that: temporary utility tie-ins as necessary, will be constructed, to maintain operation of the existing boilers during construction operations until switchover to, and operation of, the new boilers. Work will also include relocation of all utilities as necessary, some lead paint and asbestos remediation. installation of a new emergency generator set, worker cooling stations and associated chiller equipment, makeup air fan units, air intake preheat units;

and containment vaults for double walled, leak detection monitored, new fuel storage tanks. The project will provide new energy efficient windows on the existing building, new office, storage area and electrical room and a 2500 square foot addition to the building.

1. DESIGN WITHIN FUNDING LIMITATIONS: The design shall be prepared by the

A/E to permit the award of a construction contract, using Federal Acquisition

Regulation procedures for the construction of the facilities, in accordance with

52.236-22, Design Within Funding Limitation magnitude is between

$20,000,000.00 and $50,000,000.00.

EVALUATION FACTORS

mailto:timothy.parison@va.gov.

Selection Criteria are in accordance with Federal Acquisition Regulation (FAR) Part

36.602-5 and VA Acquisition Regulation (VAAR) Part 836.602-1. Prospective firms are required to address all selection criteria within submitted SF330 packages using additional pages as necessary. SF 330 submissions including any additional pages are not to exceed fifty (50) pages. Each page cannot exceed 81/2 x 11 in size.

Qualifications (SF330) submitted by each firm for PROJECT NUMBER: 589A5-25-150

Replace Boilers, VA Medical Center Topeka, Kansas will be reviewed and evaluated based on the following evaluation criteria listed below in descending order of importance:

1. TEAM PROPOSED FOR THIS PROJECT. Professional Qualifications: the qualifications of the individuals which will be used for these services will be examined for experience and education and their record of working together as a team. A&E firms shall have licensed professional architects and engineers currently registered in the state of Missouri or in a state of which Missouri has recognized the engineering license. The specific disciplines which will be evaluated are Architects, Civil Engineer, Mechanical Engineers, Electrical Engineers, Structural Engineers, Industrial Hygienists, Estimators, CAD operators, Project

Managers, LEED Consultant, Fire Protection Engineer, and Interior Designer.

2. PREVIOUS EXPERIENCE OF PROPOSED TEAM. Provide detailed project information on any projects (that are complete - design and construction) the proposed team has worked together on in the last five (5) years. Special emphasis will be given to any medical facility related projects. If the entire team has not worked together previously, provide detailed project information that each of the team members have worked on in the last three (3) years with special emphasis on medical facility projects. The project information should include project titles, a short scope of work, date of design completion, date of construction completion, firms involved, etc. The A/E shall also describe if they have any experience completing a design that was started by another A/E firm. Provide the project title, scope of work, date of design start for this team, percentage of design when accepted by team and completion of design.

3. LOCATION AND FACIILITIES OF WORKING OFFICES: The geographic proximity of each firm to the location of the VA Medical Center will be evaluated.

The medical center is located at Dwight D. Eisenhower, VA Medical Center, Leavenworth, Kansas.

4. PROJECT CONTROL. Provide the plan on how management will control the design schedule and costs. How will the quality control reviews for each design discipline be conducted? How will coordination reviews between all design disciplines be conducted? Who conducts these quality control and coordination reviews?

5. CAPACITY TO ACCOMPLISH THE WORK. The general workload and staffing capacity of the design offices which will be responsible for most of the design and the ability to accomplish the work in the required time will be evaluated. In accordance with VAAR 852.219-10(c)(1), prime contractors shall clearly demonstrate how they will meet the requirement that at least 50 percent of the design work be accomplished by employees of the concern or employees of eligible service-disabled veteran owned small business subcontractor/consultant.

6. ESTIMATING EFFECTIVENESS. Provide information on the five (5) most recently awarded construction projects that were designed by this A/E team.

Provide the project title, brief scope of work, A/E team’s construction estimate total and actual construction award price. If the difference is greater than 10% explain why the A/E believes the difference was greater than 10%. If the team does not have any recent projects, provide the same information on projects that the prime

A/E for this team was the prime A/E for the past projects. Provide the names, titles and experience of the persons that will perform the design for each discipline; and then has oversight of the entire estimate.

7. MISCELLANEOUS EXPERIENCE AND CAPABILITIES. For projects within the last five (5) years on each of the following: Provide information on projects that included surgery operating rooms where any A/E team member was a part of the design team. Provide the A/E team members’ experience with doing designs in

Revit drawing software. Provide the A/E prime team member’s experience with designing projects that must follow hospital infection prevention measures (ICRA) and interim life safety measures (ILSM). Provide the A/E team members experience with hazardous material abatement projects.

8. CLAIMS, TERMINATIONS AND LITIGATION. Claims and Terminations: record of significant claims against the firm or terminated contracts because of improper or incomplete architectural and engineering services will be examined. Provide information on any litigation involvement of the past five (5) years and the outcome.