S02_36C25226Q0216_Therapy Chairs_Open Market_due NLT 2.12.26,5PM CST.docx

36C25226Q0216

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Arneil Genus 414-844-4800 02-12-2026

5 PM

CST

36C252 Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

X

335210 1500 Employees

Net 30 days

N/A

36C676 Department of Veterans Affairs Tomah VA Medical Center 500 E. Veterans Street Warehouse Dept Tomah WI 54660-3105 36C252 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page This is for the purchase of Therapeutic Chairs - Brand name or equal for the Community Living Ctr Dept.

This requirement includes delivery/shipping to this FOB Destination: Tomah VAMC, Tomah, WI.

See below in Section B for specific information.

If interested or can provide the requested end-product and can meet the requirement, please submit all quotes NLT posting date listed to the POC, Contract Specialist via email only at: arneil.genus@va.gov

See CONTINUATION Page

Erica Grimslid

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION

All contract administration matters will be handled by the following individuals:

B. GOVERNMENT: ARNEIL GENUS, CONTRACT SPECIALIST

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., SUITE 101

MILWAUKEE WI 53214-1476

EMAIL: arneil.genus@va.gov

B.2 CONTRACTOR REMITTANCE ADDRESS

All payments by the Government to the contractor will be made in accordance with:

52.232-33, Payment by Electronic Funds Transfer - System for Award Management

B.3 INVOICES

Invoices shall be submitted in arrears in accordance with:

1. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

1. UPON ACCEPTANCE OF ITEMS

B.4 GOVERNMENT INVOICE ADDRESS

All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

For assistance setting up e-Invoice, the below information is provided:

* Vendors must register online at http://www.tungsten-network.com/veteransaffairs/

* Tungsten Network Setup Information: 1-877-489-6135

* Tungsten Network email: VA.Registration@tungsten-network.com

* FSC Vendor Support Section Contact: 1-877-353-9791

* FSC Vendor Support Section email: vafsccshd@va.gov

Vendors can inquire on the status of payments by accessing VIS at: https://www.vis.fsc.va.gov/login.aspx?ReturnUrl=%2fDefault.aspx

INVOICES: Invoices shall be submitted in arrears:

GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be mailed to the following address:

Vendor inquires: Toll Free Number 1-877-353-9791

B.5 BASIS OF AWARD

The Government will make the award to the lowest price technically acceptable offer.

B.6 SECURITY & PRIVACY CONTROL

The Certification & Accreditation (C&A) requirements of VHA Handbook 6500.6 do not apply to this requirement; therefore, a Security Accreditation package is not required. No C&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security Program.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at 202-461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at 304-262-7733.

B.7 Salient Characteristics Tomah VA Hospital 500 E. Veterans Street Patient Care Services Tomah, WI 54660-3105

A. Project name: Therapeutic Chairs (Hospital Grade)– Brand Name or Equal, as a one-time purchase and to be delivered as a new commodity item and as a complete order package to this FOB Destination.

B. Place of Performance: Tomah VA Hospital’s Patient Care Svc Department located at: 500 E. Veterans Street, Tomah, WI 54660-3105.

C.Background: The Tomah VA Medical Center/Community Living Center Patient Care Services has a procurement need of the Therapeutic Chairs (Brand Name or Equal) for the Community Living Center (CLC) resident patients. Must be hospital-grade. These chairs should be specifically designed for individuals with cognitive and physical impairments, provide essential postural support, pressure injury prevention, and safe mobility assistance.

D.Purpose: Their use will promote dignity, engagement, and clinical safety for residents who are non-ambulatory or require specialized seating. The selected chair model will need to offer tilt-in-space functionality, adjustable features, and infection control-compliant materials, making it ideal for the complex needs of this population. Its enclosed cushion design and compatibility with portable lift equipment further support safe and hygienic care practices. To ensure proper use and clinical integration, training will be required for Community Living Center (CLC) staff and inpatient PM&R (Physical Medicine & Rehabilitation Services) staff. This training will cover chair setup, patient positioning, safety protocols, and maintenance procedures. We also request one manual version of the chair to support staff training, patient trials, and backup use in case of power outages or mechanical issues.

Therapeutic Hospital Chair shall have the following salient characteristics below:

· integrated pressure redistribution system, high pressure foam and positioning supports, tilt-in-space functionality.

· Adjustable seat depth two sizes: no less than 18" no more than 21" and no less than 21" no more than 24"

· Adjustable seat height: no less than 17" with a maximum of 22"

· shall include Adjustable footrest to accommodate various patient sizes and clinical needs.

· shall include Removable and adjustable armrests for ease of transfers and lateral support.

· Chair must be compatible with portable lift equipment

· shall be equipped with four (4) locking casters for safe mobility and positioning.

· shall be constructed with hospital-grade vinyl materials suitable for cleaning with EPA approved disinfectants

· shall include Waterproof seat cushions

· Upholstery designed for easy wipe-down and infection control compliance.

· shall include cushions that are enclosed, eliminating exposed foam, seams and have no Velcro

· shall be Ergonomic design with contoured seating for enhanced comfort.

· shall include a Motorized tilt and recline option

· must support no less than 440 lbs

· No less than 7-year manufacturer warranty.

F. Line Item Information:

Therapeutic Chairs (Hospital-Grade) - Brand Name or Equal

Product Description

SORRENTO 2 FULLY MOTORIZED

SORRENTO 2 WIDE - MOTORIZED 24

Lateral Supports (Box of 2

PHX2 SRT2 - LEG LATERALS

Note:

Shipping Cost (if any, Shipping charge in excess of $250) shall be placed on a Government Bill of Lading (GBL).

G. VA Coordination: The selected vendor shall coordinate with the authorized Requesting Official, or Govt. POC at this VA Medical Center’s Program Office/Requesting Official. The POC information will be provided to the selected vendor after the solicitation has been concluded, or before the contract award.

H. Delivery and Installation: The Vendor shall deliver this requested end-product called, “Therapeutic Chair system package – Brand Name or Equal”, and to be delivered as a new equipment, complete order package as stated in the quote with the final coordination with the Govt POC (will be provided after the solicitation has concluded). Contract shall deliver all items associated with this purchase to this FOB Destination, Tomah VA Hospital located at: Logistics & Patient Care Svc Dept.

I. Brand Name or Equal: Substitution requests (“Or Equals”) shall meet salient characteristics outlined in this Statement of Work. Substitution requests shall be similar to the specified dimensions, materials, color scheme, function, and quality. “Or equal” products submissions shall include manufacturer’s product brochure including specification information, warranty data, and physical samples of manufacturer’s full range of finish options.

J. Safety protocol (if necessary): All Vendor staff shall come to the job site equipped with all necessary safety gear including but not limited to hand gloves, eye protection, hard hats, safety work boots, etc.

K. Security protocol (if necessary): The Vendor shall supply a list of personnel requiring access to the installation location at least five (5) days before starting work. There shall be no smoking, eating, or drinking inside the clinic at any time. All VA buildings are currently smoke free, this is a national policy.

L. Acceptance Inspection: The Vendor shall conduct a joint inspection with the Primary POC once all equipment has been delivered, (or installed - if necessary). The Primary POC shall inspect all phases of delivery with a sign-off of all missing or damaged products in the form of a Vendor-provided punch list. The Vendor shall provide detailed punch list items and established dates for replacement parts and/or short ship items from the manufacturer(s).

M. Clean-up (if necessary): The Vendor shall remove all related shipping debris associated with delivery or installation of the equipment. The Vendor shall be responsible for any damage to the building that occurs due to Vendor error or neglect.

N. Guarantee/Warranty: The Vendor is an authorized dealer for any Name Brand or Equal furniture items provided. Only Name Brand or Equal components and approved installation practices will be used. The Vendor warrants the installation against defects of materials and workmanship under normal use and service for one year from the date of installation. All furnishing items shall have a warranty for normal use and service. The Vendor shall provide a copy of the written warranty upon delivery of the equipment.

O. Hours of Operations

x. Normal Hours The contractor shall be available to meet with Government personnel during normal duty hours. Normal duty hours for the purpose of this contract are 7:00 A.M. to 3:30 P.M. Monday through Friday. Pickup and delivery schedules will be 7 A.M. and 9 A.M. or as agreed to and documented by the COR and Contractor

xx. Recognized Holidays New Year’s Day, January 1st Martin Luther King’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, last Monday in May Juneteenth Day, June 19th Independence Day, July 4th Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran’s day, November 11th Thanksgiving Day, 4th Thursday in November Christmas, December 25 Any other holiday as determined by Presidential Order

The Contractor shall:

a. Deliver product to our on-site Warehouse Dept located at 500 E. Veterans Street, Warehouse/Inventory Dept, Tomah, WI 54660-3105.

b. Coordination of all products and services to ship and deliver new equipment from the manufacturer until final acceptance by the VA Point of Contact.

B.8 PRICE/COST SCHEDULE

ITEM INFORMATION

CHAIR, FULLY MOTORIZED

PRINCIPAL NAICS CODE: 335210 - Small Electrical Appliance Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

CHAIR, FULLY MOTORIZED WIDE

SUPPORT, LATERAL BOX OF 2

LEGS, LATERAL

B.9 DELIVERY SCHEDULE

Warehouse Dept.

500 E. Veterans Street Tomah, WI 54660

Email only arneil.genus@va.gov

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

The following clauses are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

C.3 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.4 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.5 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

Shipment of deliverable items, other than reports, shall be to:

Department of Veterans Affairs Tomah VA Medical Center 500 E. Veterans Street Warehouse Dept Tomah WI 54660-3105 (End of Clause)

C.6 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation.

(End of Clause) (End of Addendum to 52.212-4)

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SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https:// www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of Clause)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

Evaluation—Commercial Products and Commercial Services (Deviation Date)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Lowest Price Technically Acceptable (LPTA)

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Provision)

(End of Addendum to 52.212-1)

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

Therapeutic Chairs – Brand name or Equal

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