36C25226B0011

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

e

1 59

X

08/18/2026

537-26-3-6901-0001

537-24-101

Department of Veterans Affairs

36C252

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

Rosalyn Howard 414-844-4800 ext 43208

Project 537-24-101 Modernize Damen Elevators at Jesse Brown VA Medical Center, Chicago, IL 60612

Contractor shall provide for and furnish all tools, materials, equipment, qualified supervision and other items designated in this contract in accordance with the specifications and drawings to complete project 537-24-101, Modernize Damen Elevators at the Jesse Brown VA Medical Center, Chicago, IL

NAICS: 238290 (Other Building Equipment)

Small Business Size Standard of $22M

This procurement is a 100% set-aside for SBA verified Service-Disabled Veteran-Owned Small Business Firms (SDVOSB) per the authority 38 U.S.C. 8127 (Public Law 109-461). In accordance with VAAR 819.7003(b), at the time of submission of bid, and prior to award of any contract, the bidder must represent to the CO that it is: (1) an SDVOSB eligible under

VAAR Subpart 819-70; (2) a Small Business concern under the NAICS assigned to this acquisition; and (3) certified SDVOSB listed in the SBA Small Business Search database at https://search.certifications.sba.gov (see 13 CFR 128).

Site visit: Monday 08/31/2026 at the Jesse Brown VAMC, 820 W. Damen Ave, Chicago IL 60612

Ensure to complete and include the certification for VAAR 852.219-75 in bid package submission; failure to do so will result in the bid being non-responsive and ineligible for evaluation and award.

Submit all questions regarding the solicitation, specifications, and/or drawings in writing to the Contract Specialist

Rosalyn.Howard@va.gov and Contracting Officer Ryan.McMillin@va.gov NLT COB 09/04/2026

Questions received after this date/time may not be addressed. NO TELEPHONE INQUIRIES WILL BE ACCEPTED.

Notice: VA and/or third party (support contractor) will require access to VA contractor records to assess contract compliance with the limitations on subcontracting requirements included in VAAR 852.219-75 LIMITATIONS ON SUBCONTRACTING

If submitting a joint-venture, bidders must include a copy of the joint-venture agreement within the bid package.

All potential bidders are responsible for monitoring and downloading all amendments from Contract Opportunities at:

https://sam.gov/contracting. Failure to submit proof of JV status shall render the bidder non-responsive and shall not be eligible for award.

Joint Ventures (JVs) submitting an offer shall also submit printed proof of their SDVOSB certification with their bid.

JV bidders failing to submit this proof shall be rendered non-responsive and shall not be eligible for award.

10 542

X X

X

Zero (o) 11:00 AM CDT

Monday, 09/21

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

CLIN 0001: BASE BID LUMP SUM

Great Lakes Acquisition Center - HC

Financial Services Center

PO Box 149971

Austin TX 78714-9971

Ryan McMillin

Contracting Officer

BID SCHEDULE

VA Construction Project Number: 537-24-101 Modernize Damen Elevators

While inclusion of the project magnitude $10,000,000.00 to $20,000,000.00 is no longer a mandatory element, the Government believes inclusion of this information assists prospective bidders in understanding the overall scale, technical complexity, and resource expectations associated with this requirement.

0001 All-Inclusive Base Bid: The Contractor must provide all tools, materials, components, labor, and supervision necessary to complete project 537-24-101 Modernize the Damen elevators 1 through 8 as well as the Morgue elevator at Jesse Brown VA Medical Center, Chicago, IL, in accordance with the construction documents, drawings, and specifications.

All work, starting with preconstruction phase through construction, ending in post-substantial completion is to be accomplished within 542 calendar days after receipt of the Notice to Proceed (NTP).

CLIN 0001 - All-Inclusive Base Bid: $ ___________________________

NOTICE TO BIDDERS: Award will be made to the responsible bidder who submitted the lowest responsive bid.

A single award will be made on Base Bid.

NOTICE TO BIDDERS: Additional information regarding the general and specific scope of work is defined in the specifications and drawings. This BID SCHEDULE is in addition to and augments the specifications and drawings. ONLY ONE AWARD WILL BE MADE AS A RESULT OF THIS

SOLICITATION.

NOTICE TO BIDDERS: If submitting a joint-venture (JV), bidders must include a copy of the joint-venture agreement within the bid package. All potential bidders are responsible for monitoring and downloading all amendments from Contract Opportunities at: https://sam.gov/contracting.

Joint Ventures (JVs) submitting a bid shall also submit printed proof of their SDVOSB certification with their offer. JV offerors failing to submit this proof shall be rendered non-responsive outright and shall not be eligible for award.

NOTICE TO BIDDERS: Bidders must submit proof of current, at time of bid, System for Award

Management (SAM) and SBA Dynamic Small Business Search (DSBS) registries with their bid. Any bidder that fails to do so will be rendered non-responsive and will not be considered for award.

NOTICE TO BIDDERS: The bid opening will held on Monday, September 21st at 11:00 AM Local Time at the Great Lakes Acquisition Center (GLAC), 115 South 84th Street, Suite 101, Milwaukee, WI 53214.

COMPLIANCE WITH VHA DIRECTIVE 1192.01

VHA Directive 1192.01 issued August 10, 2020, requires all contractor personnel to receive annual seasonal influenza vaccinations or obtain an exemption for medical or religious reasons. Compliance with this directive is a requirement of this contract. A copy of VHA Directive 1192.01 is available at this link:

https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&ved=2ahUKEwi0t7CAj_DrAh

XDgnIEHbVSCwgQFjAAegQIBRAB&url=https%3A%2F%2Fwww.va.gov%2Fvhapublications%2FVie wPublication.asp%3Fpub_ID%3D8948&usg=AOvVaw1Rwijbc9Z5WL5ilsgWoagN

FAR DEVIATION FEB 2025 Instructions:

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-

3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Contracting Officer’s Special Instructions as follows:

After compiling all required information, submit the information in accordance with Block 13 of the SF

1442 (page 1 of this solicitation). Return the original and specified number of copies to the issuing office listed in Block 8 of the SF 1442 (page 1 of this solicitation).

INQUIRIES:

Written requests for information or clarifications to solicitation documents are requested to be submitted to the Contract Specialist, at Rosalyn.Howard@va.gov and Contracting Officer at

Ryan.Mcmillin@va.gov for action no later than COB Friday, September 4th. Requests received after this deadline may not be addressed. Telephone inquiries will not be accepted.

NOTE: Inquiries and all correspondence concerning this solicitation document should be submitted in writing to the Contract Specialist and Contracting Officer referenced in the solicitation. YOU ARE

INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE CONTRACT SPECIALIST AND

CONTRACTING OFFICER ISSUING THE SOLICITATION ABOUT ANY ASPECT OF THIS

REQUIREMENT PRIOR TO CONTRACT AWARD.

“VAAR 852.219-73 was included in this solicitation and references the SBA certification database at https://veterans.certify.sba.gov/. However, the website portal at the foregoing link is now static and is no longer being updated as of August 2024. To be eligible for award, a vendor must be listed as SDVOSB certified in the SBA’s Small Business Search (formerly Dynamic Small Business

Search) website: https://search.certifications.sba.gov/ mailto:Rosalyn.Howard@va.gov mailto:Ryan.Mcmillin@va.gov https://veterans.certify.sba.gov/ https://search.certifications.sba.gov/

CONTRACTOR'S SIGNATURE:

In accordance with Federal Acquisition Regulations Part 4, contractual documents (e.g. bids, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor as follows:

(a) Individuals. A contract with an individual shall be signed by that individual. A contract with an individual doing business as a firm shall be signed by that individual, and the signature shall be followed by the individual’s typed, stamped, or printed name and the words “, an individual doing business as

_______________________________” [insert name of firm].

(b) Partnerships. A contract with a partnership shall be signed in the partnership name. Before signing for the Government, the contracting officer shall obtain a list of all partners and ensure that the individual(s) signing for the partnership have authority to bind the partnership.

(c) Corporations. A contract with a corporation shall be signed in the corporate name, followed by the word “by” and the signature and title of the person authorized to sign. The contracting officer shall ensure that the person signing for the corporation has authority to bind the corporation.

(d) Joint venturers. A contract with joint venturers may involve any combination of individuals, partnerships, or corporations. The contract shall be signed by each participant in the joint venture in the manner prescribed in paragraphs (a) through (c) of this section for each type of participant. When a corporation is participating, the contracting officer shall verify that the corporation is authorized to participate in the joint venture.

If submitting a joint-venture (JV), bidders must include a copy of the joint-venture agreement within the bid package. All potential bidders are responsible for monitoring and downloading all amendments from

Contract Opportunities at: https://sam.gov/contracting

Joint Ventures (JVs) submitting a bid shall also submit printed proof of their SBA DSBS and / or SBA

SDVOSB certification with their offer. JV offerors failing to submit this proof shall be rendered non-responsive outright and shall not be eligible for award.

(e) Agents. When an agent is to sign the contract, other than as stated in paragraphs (a) through (d) of this section, the agent’s authorization to bind the principal must be established by evidence satisfactory to the contracting officer.

CONTRACTOR INFORMATION:

Name of Company: _____________________________

Name: ___________________________________________

Title:

Address:____________________________________________________________

E-Mail Address: _____________________________________________________

Phone No:___________________________________________________________

TAX ID Number: ______________________________________________________

SAM UEI Number: _______________________________________________________________________

Past Performance Point of Contact (within your company), include name and email address:

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

(a) This solicitation & all associated bid documents are available to interested parties in electronic file format from https://sam.gov. No hard copy documents will be provided by the government.

(b) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee on form

SF24, in the proper amount, by the time set for opening of bids, will result in rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The bidder to whom a contract is awarded will be required to furnish a Payment

Bond, on form SF25A, and a Performance Bond, on form SF25. Each bond shall be issued for a penal sum equal to the value of the awarded contract. Copies of forms

SF25 and SF25A may be obtained from the Contracting Officer upon request.

(d) Bidders are to ensure the most current version of SF24, SF25, and SF25A bond forms are used. Current versions of these forms can be found and downloaded from the GSA.

https://sam.gov/

Safety or Environmental Violations and Experience Modification Rate

All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience

Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a

Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation

Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

PRE-AWARD CONTRACTOR SAFETY AND ENVIRONMENTAL RECORD

EVALUATION FORM

Company Name: ______________________________________________

Address: _____________________________________________________

Telephone: ______________________ Fax: ________________________

Email: _______________________________________________________

DUNS Number: ________________________________________________

SAM’s UEI Number: ____________________________________________

Contact: ______________________________________________________

1. Utilizing your OSHA 300 Forms, please complete the following information:

Category 2023 2024 2025

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA

300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from

OSHA within the last 3 years. Please attach explanation for any violations.

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page:

http://www.osha.gov/pls/publications/publication.html.

2. Provide your six-digit North American Industrial Classification System (NAICS) Code for this acquisition: __________________________________

3. Who administers your company’s Safety and Health Program?

4. Company’s Insurance Experience Modification Rate (EMR): _____________ http://www.osha.gov/pls/publications/publication.html

Illinois State Sales Tax Exemption:

The Illinois Administrative Code, 130.2075 allows construction contractors to be exempt from Retailers Occupation Tax and Use Tax within the State of Illinois when the materials are for Incorporation into real estate owned by Governmental bodies. For purposes of this authority, a Construction Contractor is defined as a General Contractor or a Subcontractor 86 Ill.Adm.Code 130.1940(a)(1). Materials, are defined as all of the tangible personal property, including fixtures, which enter into a structure or otherwise become incorporated into real estate 86 Ill.Adm.Code 130.1940(a)(5), but do not include tools, fuel, lumber for forms and other end use or consumption items which are not incorporated into the real property 86 Ill.Adm.Code 130.2075(d)(3).

Prospective offerors are notified that under 86 Ill.Adm.Code 130.2075, purchase of applicable materials within the State of Illinois to be incorporated into the real property of Jesse Brown VA Medical Center may be exempt from Illinois Retailers’ Occupation

Tax and Use Tax. VA will furnish a Certificate to the successful awardee under this solicitation that contains appropriate information that will allow the awardee to take advantage of this tax exemption within the State of Illinois for the project identified in this solicitation. Prime contractors may furnish the certificate to its subcontractors for use on this project. All offers received in response to this solicitation are presumed to reflect any tax benefit that may be realized upon receipt of this certificate.

CONSTRUCTION STATEMENT OF WORK FOR

Project Name: Rehabilitate Damen Elevators

Project Number: 537-24-101

Place of Performance: Building 1 – Damen Building

Jesse Brown VA Medical Center

820 S. Damen Ave

Chicago IL 60612

Part 1: Project Scope of Work Overview

The objective of this project is to replace and modernize nine existing elevators and their associated machinery located in the machine room. This includes all necessary controls as required by the drawings and specifications in this acquisition package. The contractor will be responsible for providing all tools, materials, components, labor, and supervision needed to replace and modernize Elevators 1 through 8, as well as the Morgue elevator, at the Damen

Building of the Jesse Brown VA Medical Center. For a comprehensive description of the scope of work, please refer to Part 3.

Part 2: Period of Performance (POP)

Complete all work including submittals and quality control reviews within the calendar days from

Notice to Proceed (NTP) as shown below. The period of performance for this contract shall commence from NTP, allowing a total period of 542 calendar days. During this period, all tasks related to submittal preparation, review, revision, and approval must be carried out according to the project timeline and schedule specified in Specification 01 33 23. The contractor must ensure timely delivery and approval of all submittals to prevent delays to the overall project schedule.

CONSTRUCTION PERIOD OF PERFORMANCE CHART (IN CALENDAR DAYS AFTER NTP)

Level Complete Calendar Days for the Work

VA

Review

Total days after

NTP

Kick-off Meeting Submittals 14 14 28

Pre-Construction Submittals Approvals and Materials Procurement

(a) Shop Drawings and Product Submittal.

45 21 94

Pre-Construction Conference 1 0 95

Mobilization and Performance of the work 365 30 490

Closeout Submittals and Acceptance 21 31 542

Part 3: Detailed Project Scope of work

The goals of this project are.

a. Improve overall system reliability and performance.

b. Replace aged components to ensure 20 to 25 years of service.

c. Upgrade existing Firefighters’ operations to comply with current code requirements.

d. Replace or modernize existing cars and hoist-way-door equipment to provide safe and reliable operation.

e. Replace or Modernize elevator car and corridor pushbuttons and signal fixtures to comply with current requirements of the Americans with Disabilities Act (ADA).

f. Upgrade existing building conditions to comply with current National Elevator

Safety Code (ASME A17.1) and Building Code (IBC) requirements.

Designer of Record: The Contractor must not contact the Designer of Record directly.

Requests for information must be submitted to the COR. When conflicts between codes and construction documents.

Record Documents: Recording as-built drawings is the responsibility of the general contractor during the construction process.

Construction Progress Meetings: The Contractor’s Superintendent and Project Manager must provide weekly teleconference construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend.

1. Submit construction progress meeting minutes issued not later than one day after the meeting using Jesse Brown Construction Project Tracker. Meetings minutes must contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per contract, original contract amount, modifications to date, payment amount to date

c. List any issues or concerns

d. Safety incidents

e. RFI Log

f. Submittal Log

g. Detailed 2-week look ahead and shutdown schedule

2. Field crews must collect data and information as job progresses capturing all changes and modifications during construction on red line drawing plan set. Red-line drawings will be reviewed by the COR during each progress meeting.

3. VA review period is 14 calendar days for RFIs

Part 4: Submittals and Milestone Deliverables:

Task 1 – Project Kick-off: Contractor’s Quality Control Manager and Superintendent must attend an on- site kick-off meeting, to discuss the project details.

a. Submit construction baseline schedule fulfilling the requirements of the contract.

b. Submit a schedule of values matching the format of VA Form 10-6001a. The schedule of values must match construction activities shown on the baseline schedule.

c. Submit VA Great Lakes Acquisition Center Subcontractor Payment Summary Form.

d. Submit a list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

e. Submit scanned copy of all workers OSHA construction safety training certificates.

f. Submit copies of all required state license and registrations. See Requirements on Project

Specifications and Part 6.

All construction submittals must be entered via contractor provided submittal system. All submittals listed above must be reviewed and approved by the VA prior to scheduling a kick-off meeting. Contractor must not begin Task 2 until all the requirements of this task have been fulfilled.

Task 2 – Coordination: Contractor must make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractors must identify location where shutoff valves need to be installed to isolate each work zone.

1. Submit comprehensive site visit schedule. The VA will provide escorts and provide access to the areas as shown on the approved site visit schedule.

2. Submit shop drawing identifying work zones. Provide a table with rooms numbers per zone.

3. Submit a project specific Infection Control Plan: each work zone must have a detailed infection control plan narrative with sketches showing proposed location and expected duration of all infection control measures per zone. See Part 6 and the project specification manual for Infection Control requirements.

4. Submit a detailed proposed finishes list to restore all existing finishes impacted by this project. The list must identify finishes, type, brand and color per room, per work zone.

5. Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

a. Show all anticipated system shutdowns. See Part 6 for system shutdown requirements.

b. Show VA inspection schedule per work zone.

All submittals listed above, and Division 1 submittals must be entered via contractor provided submittal system.

Task 3 – Pre-Construction: Contractor must not mobilize on site until all Pre-Construction requirements are met.

1. Submit product data, shop drawings, finishes samples and all other required documentation.

See project constructing drawings and specification manual for all requirements. See Part 4 for submittal procedures.

All construction submittals must be entered via contractor provided submittal system, reviewed, and approved by the VA prior to issuance of the Mobilization Authorization Letter. Contractor must not begin Task 4 until all the requirements of task 1,2,3 have been fulfilled.

Task 4 – Mobilization and Performance of the Work: Contractor must meet all the requirements of the construction documents. See Part 3 for construction documents list.

1. Contractor must not start the work in any area of the campus without VA COR approval.

2. At entry points to the work zone post and maintain emergency contact information, VA

Infection Control Permit, VA Project Risk Assessment, and any other information required by the COR.

3. The Contractor must furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance. VA Form 10101, Contractor Production Report must be signed, dated and submitted by the Contractor’s Superintendent. Each report must include and specifically identify at least one safety topic germane to the jobsite that day.

4. VA will perform site inspections. Contractor must address deficiencies or policies violations identified the same day the deficiency notice is issued. The Contracting Officer may issue and order stopping all or part of the work until satisfactory corrective action has been taken.

No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

5. Prior to each inspection and at date of demobilization, the Contractor must clean all disturbed areas to a condition equal to or better than original condition.

Task 5 – Closeout: Provide two printed sets and digital copies of all closeout submittal. See project specification manual for all other Close Out requirements.

1. As-built Drawings must be in PDF, RVT and .DWG file formats. .DWG files must be compatible with AutoCAD 2026 or earlier version. As-built drawings must show the tag number for all shutoff valves installed and identify the isolation zone for each shut-off valve.

2. The Contractor must provide an itemized table with all installed equipment and parts. The table must include but not to be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc. PDF and excel spreadsheet are required.

3. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

All construction submittals must be entered via contractor provided submittal system, reviewed, and approved by the VA prior to issuance of the Acceptance Letter. Contractor must provide access to VA & AE Project management team.

Part 5: Procedures

Submittals: The contractor must provide all shop drawings and product submittals via contractor provided submittal system. All submittals’ deadlines per Part 2 Period of

Performance. Refer to Spec 01 33 23, for submittal requirements.

Work Zone Acceptance: The Contractor must schedule walk through inspection with the VA

COR for each work zone. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend the inspection.

1. Submit work zone substantial completion letter certifying the Contractor has completed their quality control measures.

2. Room final cleanup as described in the Specifications Section 01 57 19 - 6 must be completed by the Contractor prior to pre-final inspection.

3. Schedule work zone pre-final inspection at 8:00am on a Weekday.

a. Newly installed piping system components must be flushed prior to being placed in service. Contractor must submit a letter certifying this task has been performed.

b. Contractor must demonstrate the operation of the existing system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor must make required system adjustments and schedule a retest.

c. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

4. Punchlist items must be addressed before the final inspection can be scheduled.

5. Contractor to schedule final inspection. Work Zone final inspection must be accepted prior to beginning work on next work zone as identified in the approved construction scheduled, work zone sequence. All work will be provided with 1-year parts and labor warranty from date of acceptance by the VA.

6. All work will be provided with 1-year parts and labor warranty from date of acceptance by the VA.

Part 6: Applicable Performance Standards

Contractor must comply with all applicable VA Codes, Standards and Executive Orders including but not limited to:

1. PG-18-3 Design and Construction Procedures

a. Local Code: VA must function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes.

2. Jesse Brown VAMC Construction Safety Policy including but not limited to:

All applicable federal, state, local, and VA Codes, Standards and Executive Orders including but not limited to:

ASME A17.1-2022 - Safety Code for Elevators and Escalator

International Existing Building Code

NFPA 1 - Fire Code

NFPA 70 - National Electrical Code / Chicago Electrical Code Hospital Emergency

System

NFPA 72 - National Fire Alarm and Signaling Code

NFPA 101 - Life Safety Code

a. Contractor and Subcontractor Staff must have completed the 30 Hour OSHA

Construction Safety Training program.

b. The Prime Contractor must always have a Competent Site Safety and Health Officer on site when any worker(s) or sub-contractors are present.

c. Individuals working on any electrical systems rated 50 volts or more must have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman

Electrician.

3. VA Infection Control Policy

4. Jesse Brown VAMC site-specific requirements and Standard Operation Procedures, including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking

Policy. Use clip-on badge holders so the adhesive sign-in badges do not fall off and are in view.

5. All work will be provided with one-year parts and labor warranty from date of acceptance by

VA.

Part 7: Jesse Brown VAMC Requirements

1. General Requirements

a. Approval to mobilize must be in writing by the VA.

b. Project number and contract number must be in the subject line of all emails.

c. Recycling and receipts from the salvage / deposal service in compliance with VA’s

GEMS must be provided with every payment request.

d. No speakers or radios for the playing of music must be allowed on the job site. Two-way communications radios are allowed where broadcast frequency is approved by

COR.

e. Plumbing, Heating, and Air-Conditioning installation must be labeled and compliant with the latest edition of ANSI/ASME A13.1-2015. This requirement applies to new pipes and existing pipes requiring reinsulating as part of this project.

2. Work Hours Restrictions

a. Normal construction hours (workday) 6:00AM to 4:00PM Monday through Friday except the following:

• This is an active Hospital, and contractors must respect the fact that our mission is to care for patients. Contractor must work around to prioritize patient care.

• Work affecting the Operating Rooms must be performed on Saturdays from

10:00AM to noon on Sunday.

b. Normal construction work hours can only be changed with written approval by the CO.

c. No work by the Contractor on Federal Holidays, and no work on the associated weekend when the Federal Holiday is on the respective Monday or Friday.

d. Any work including, but not limited to: Noise, vibration, dust, odors, core drilling, hammer drilling, saw-cutting, equipment moving in public corridors, or similar noise-producing activities adjacent to a patient room (floor above and below included) must be performed when such room is unoccupied.

e. Crane lift plans must be received, for review/approval, no later than 14 days prior to scheduled lift. Crane lifts must be scheduled on Saturdays / Sundays to minimize impact on the facility

f. Any work that closes drive isles, closes building entries, or closes public corridors must be performed Saturday through Sunday.

3. Site Access

a. Before starting work at each work zone, the Contractor must post signs on all doors within the zone no later than 7 calendar days in advance to notify users. See project specification manual for sign template. This notice is separate from any notices required for utility shutdown described later in this section.

b. VA will not issue keys. The Contractor must check-out utility closets keys daily. VA keys must be returned at the end of the shift. All field staff is subject to removal by the

Contracting Officer for non-compliance with this requirement. Furthermore, the

Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

c. The Contractor must check in (in person) with the Damen Security Desk which is located on the Damen Entrance main lobby for any work and site visit. Contractors must present their ID to get a Vendor’s Day Pass. Vendors that have a VA issued ID are still required to get a Day Pass.

d. The Contractor must check-in (in person) with the Administrative Officer of the Day

(AOD) which is in Patient Admitting for any work between 4:00 PM to 6:00 AM, Monday through Friday and any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the workday, check out with the

AOD.

4. Shutdowns

a. All building systems will always be maintained in full operation.

b. Contractor to request shutdowns in writing not less than 14 calendar days in advance.

Actual shutdown date may be different depending on shutdown complexity, and station impact.

c. System shutdown work must be performed during low patient demand times, typically weekends or nights after 5pm or last patient care services (whichever is later).

5. Safety and Security

a. The Contractor must submit a project specific Safety Plan per Project Specification

Manual. Contractor must provide mitigating activities as outlined in the Project Risk

Assessment for Safety and Interim Life Safety Measures including but not less than the following:

• Fire extinguishers, pedestal mounted in the area of work.

• Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

• Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

b. No on-site office is allowed. No on-site storage of tools or material is allowed. Provide just-intime delivery and pickup’. Coordinate with COR for staging within the work zone

4 days prior to the beginning of the work.

c. All work in the JB VAMC crawl spaces must be planned and carried out as OSHA

Permit Required Confined Space.

d. The floor slabs are not water-tight and will leak to the floor below. Provide precautions to prevent spills.

e. No photography of VA premises is allowed without written permission of the COR.

f. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the

CO.

g. Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

6. Deliveries, Parking, Elevators

a. Deliveries are to be after 6:00pm or weekends. Use only the Polk Street dock.

Coordinate with the COR minimum 4 days prior to the delivery date.

b. At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

c. Delivered materials cannot be staged longer than 7 calendar days. Do not move materials in public corridors between 7:00AM and 6:00PM.

d. Contractor must only use Freight Elevators. Do not move materials and employees in passenger elevators unless there is written approval by COR.

7. Infection Control

a. Provide mitigation activities as outlined in the Project Specifications.

b. Walk-off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

c. Contractor must clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing, and disinfecting procedures with written narrative and product data sheets must be included in the infection control plan for VA review and acceptance. The VA must provide terminal cleaning for ORs.

• Cleaning: Remove debris, organic substances and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water must be used to scrub and wipe down surfaces.

• Disinfecting: A hospital-grade disinfectant must be used. Disinfectant product must not leave a residue behind and must not require any further rinsing or wiping after it has been applied. Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High-touch areas must also be wiped down.

d. The entire work zone must be vacuumed with HEPA filtered vacuums and wet mop with disinfectant every workday before the end of the workday. See Part 6 Item 2 for workday hours.

e. Infection control barriers in areas impeding VA staff from performing their duties must be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

f. No trash, used packaging, or construction debris must be stored on site. Remove trash and construction debris each day using covered gondolas. No dumpster will be allowed onsite.

g. See project specification manual for all other infection control requirements.

8. Compatible System procurements must be as follows:

a. Locks and Keys: Door hardware must be compatible with Best® 7-pin, F keyway, interchangeable core, including infection control barrier doors. Final pinout and keying are provided by the VA. Provide and turn over new blank cores to VA not less than 21 days in advance. The final pinout and key blanks must be provided by VA.

b. Exit Signs: All exit signs must be City of Chicago approved red letters on white edge light LED

c. Building Automation: Components, programming and start up: native BACnet communications protocol for Building Automation and Control (BAC) connected to the existing Tridium Niagara front end equipment.

d. Security Card Access Control: provides a complete and fully functional extension of the existing card access control system including card access readers and electric door strikes. Include programming, licenses and startup. Hardware must interface and be compatible with existing Avigilon access control management software.

e. Video Surveillance / Closed Circuit Camera System: Components, Programming, Configuration, and Start up must be compatible with Avigilon Video Security Software manufactured by Motorola Solutions

f. Fire Alarm: Siemens Desigo Fire safety Modular (XLS), Contractor must provide fully functional complete system compatible to the existing system at the facility to include all components, programming and start up.

(END OF SOW)

A.3 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified

SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [X] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in

852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–

74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ________________________

Printed Title of Signee: _________________________

Signature: ___________________________________

Date: _______________________________________

Company Name and Address: ____________________

(End of Clause)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price…