S02 - 36C25225Q0677.docx

SUBJECT*

Laundry Dryer Vent Cleaning Services Notice of Intent to Sole Source

GENERAL INFORMATION

36C252 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Under Statutory Authority Public Law 109 Sec. 502 and VAAR 819.7008, the Government anticipates entering into sole-source procurement negotiations with OSRIC HITT LLC. (Doing business As (DBA): Open Air Duct Cleaning. A certified verified Veteran-Owned Small Business (VOSB) For the annual and simi-annual laundry dryer vent cleaning services at the William S. Middleton VA Hospital (Madison VAH) located at, 2500 Overlook Terrace, Madison, WI 53705-2286. This is a base year plus four (4) option year(s) service contract.

Pursuant to 38 U.S.C 8127(b), COs may use other than competitive procedures to enter into a contract with a verified Service-disabled veteran-owned small business (SDVOSB) or Veteran-owned small business (VOSB) for procurements under the simplified acquisition threshold. A determination that only one VOSB can meet the requirement is not required. This notice is not a request for competitive quotes.

No solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 10:00AM (CST) 08/22/2025. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated. However, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with OSRIC HITT LLC. (Doing business As (DBA): Open Air Duct Cleaning.

Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Della Bond at Della.Bond@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

Statement of Work Dryer Vent Cleaning Service Contract

1. Introduction The Contractor shall provide all labor, materials, tools, travel, management, and equipment necessary to provide the Laundry Plant Dryers One (1) through Four (4) with Vent Cleaning services at the William S. Middleton VA Hospital (Madison VAH), located at 2500 Overlook Terrace, Madison, WI 53705-2286. This is a base year plus four (4) option year(s) service contract.

2. Background The purpose of the service cleaning is to reduce and/or eliminate fire hazard from built-up lint accumulated from laundry processing operations. This process ensures that dryers perform at optimal output and reduce energy costs associated with running multiple-cycles due to obstructed vents. The Madison VAH requires a base plus 4 option year(s) service contract for the purpose of clearing and cleaning accumulated lint within the dryer vent duct work, mushroom roof fans and replacement of missing or damaged vent covers/louvres as needed.

3. Scope of Work The Contractor shall provide all labor, materials, tools, travel, management, and equipment necessary to provide the Laundry Plant Dryers with Vent Cleaning services for dryers One (1) through Four (4), (twice a year; in spring and in fall) at the William S. Middleton VA Hospital (Madison VAH)

A. Tasks and Deliverables:

Deliverables

1. The Contractor shall provide cleaning of the laundry Plant Dryers 1 through 4 at the Madison VAH, . in accordance with the National Air Duct Cleaners Association (NADCA), the Environmental Protection Agency (EPA), the Occupational Safety and Health Administration (OSHA), and state/local regulatory guidance on vent cleaning.

2. Report on the completion of work, including safety checks and control measures taken; on a legible Equipment Service Report(s) (ESR).

B. Tasks The Contractor shall perform the following tasks:

Task 1: Clear 17 linear feet of exhaust duct work and 21 linear feet of supply duct work for Dryers #1 and # 2.

Task 2: Clear 25 linear feet (10’) of horizontal and (15’) of vertical duct work for Dryers #3 and #4.

Task 3: Clear lint trap and black lint sock.

Task 4: Clean Mushroom Fan on roof.

Task 5: Clean 7-feet diameter lint screen units on the roof.

Task 6: Clean 3 feet of ductwork on bottom of screen housing.

Task 7: Clean 11 feet of ductwork on exhaust side from roof to screen housing.

Task 8: Replace missing/damaged covers or louvers as needed (4-flap louver preferred).

Task 9: Dispose of all collected debris.

Task 10: Provide before and after pictures at no additional cost to government.

Task 11: Perform vent cleaning once in the Spring (Mar-May) and a once during the Fall (Aug-Oct).

4. Contractor Qualifications The Contractor shall be a Certified National Air Duct Cleaners Association (NADCA) operator. Each operator designated by the Contractor to perform work under the contract shall furnish a copy of his/her state certification (showing categories) to the Contracting Officer prior to reporting for work. The Contractor shall be responsible to ensure Contractors employees providing work on this contract are fully trained and completely competent to perform the required work.

5. Schedule Of Work Scheduled work shall be required in the performance of this contract and shall be performed during the hospital’s normal business hours of 7:00 a.m. and 2:00 p.m., local time (Wisconsin), excluding Federal Holidays, to include any other day specifically declared by the President of the United States to be a Federal Holiday. The contractor shall notify the VA Contracting Officers Representative (COR) at least 7 calendar days prior to the normal maintenance visits and 8 hours prior to any emergency activities. Federal Holidays observed by the William S. Middleton VA Hospital (Madison VAH) are:

New Years’ Day Columbus Day Martin Luther King, Jr. Birthday Veterans’ Day Washington’s Birthday Independence Day Labor Day Thanksgiving Day Memorial Day Juneteenth National Independence Day Christmas Day When one of the above designated Federal Holidays falls on a Sunday, the following Monday shall be observed as a Federal Holiday. When a Federal Holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday by United States Government agencies. If different times shall be needed, this shall be discussed and mutually agreed upon with the VA Contracting Officer Representative (COR) and shall still be considered “normal business hours.” No work by the Contractor on Federal Holidays and no work on the weekend when the Federal Holiday is on the respective Monday or Friday shall be done. The Contractor shall obtain prior approval at least 24 hours from the VA COR. If such work shall be at the cost of the Madison VAH, a separate purchase order number shall be obtained by the Contractor prior to performing any “over-time” work. Work shall be scheduled in such as manner as to allow as little disruption to patient services in all campus buildings affected. On completion of billable work, the contractor shall provide timely billing of items that the William S. Middleton VA Hospital is responsible per the service agreement.

6. Reporting Requirements:

The check-in is mandatory at Building Bldg. #2 (Laundry) of the William S. Middleton VA Hospital, located at 2500 Overlook Terrace, Madison, WI 53705-2286. The Field Support Engineer (FSE); (the Contractor) shall, upon completion of work, document services rendered on a legible Equipment Service Report(s) (ESR) as noted in paragraph 3. A (Deliverables) 2. ALL ESR’s shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature" of approval.

William S. Middleton Memorial VA Hospital COR: Information to be provided at time of Award via the COR Appointment Memo.

William S. Middleton Memorial VA Hospital Phone Number: Information to be provided at time of Award via the COR Appointment Memo.