S02 36C25221Q0286_1.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 49

695-21-2-6093-0014

36C25221Q0286 12-28-2020

Pasholk,Susan 414-844-4846 01-15-2021

12:00 PM LOCAL CST

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X

811219

$22 Million

N/A

X

36C252

CLEMENT J. ZABLOCKI VA MEDICAL CENTER

Department of Veterans Affairs

5000 W. NATIONAL AVENUE

Milwaukee WI 53295-1000

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

See CONTINUATION Page

EMERGENCY GENERATOR MAINTENANCE TO INCLUDE LOAD BANK AND

SHED TESTING PER STATEMENT OF WORK AT MILWAUKEE VAMC

VAMC POC: PERRY SCOTT 414-384-2000 X43931

CO: SUSAN PASHOLK 414-844-4846

See CONTINUATION Page

695-3610162-6093-851100-2548 010050190

X X

X 1

SUSAN PASHOLK

CONTRACTING OFFICER

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN

PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED

FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

PHONE NUMBER ______________________________________

FAX NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

DUNS NUMBER NO. ______________________________________

b. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

CONTRACTING OFFICE CODE: 36C252

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

3. INVOICES:

a. Invoices shall be submitted MONTHLY in arrears in accordance with: 852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial

Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to

VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for

Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-

Invoice through the website at https://portal.Tungsten-

Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs

Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-

Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal

(CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten- Network.com mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx https://portal.tungsten-network.com/Login.aspx http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5

Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this

RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

6. SITE VISIT:

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award.

TO SCHEDULE A SITE VISIT, CONTACT COR PERRY SCOTT (414-384-2000

X43931). SITE VISITS SHALL TAKE PLACE PRIOR TO JANUARY 6, 2021.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO

WEAR MASKS INSIDE ANY VAMC BUILDING AND WHILE TRAVELING IN

VEHICLES FOR PURPOSES OF THE SITE VISIT.

7. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer SUSAN.PASHOLK@VA.GOV no later than WEDNESDAY

JANUARY 6, 2021, AT NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://beta.sam.gov Contract Opportunities within 2 business days to all parties

8. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting

Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

9. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

mailto:vafsccshd@va.gov mailto:SUSAN.PASHOLK@VA.GOV https://beta.sam.gov/

b. All VA facilities are drug free.

c. All contractor personnel are required to adhere to all VA rules and regulations.

d. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

e. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the

United States (Federal) District Court, not a local district, state, or municipal court.

f. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP).

AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

10. SECURITY & PRIVACY CONTROL:

Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security

If there are any questions related to privacy, please have a member of your staff contact the

VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304)

262-7733.

Visitor Passes:

Issuance of visitor passes is the responsibility and at the discretion of each Facility Director.

Visitor passes may be issued to individuals requiring short-term access to a VA facility for a period not to exceed 15 days in a 365-day period. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current State or Federal government issued photo ID.

Visitors must be escorted in areas restricted to the general public.

Non-PIV Card:

Applies to unsupervised, logical and/or physical access for less than 6 months OR less than

180 aggregate days in a one-year period

Defined in VA Directive 0735 as: “Non-PIV Credential: A VA ID card containing a photograph issued to persons who do not require a PIV Credential but need unaccompanied, infrequent access to VA facilities or information systems for a period not to exceed six (6) months.”

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform in accordance with the statement of work is: Special Agreement Check (SAC). This requirement is applicable to all subcontractor personnel requiring the same access.

A SAC is an automated records check conducted by the Federal Bureau of Investigation in collaboration with the Office of Personnel Management.

The current FY20 fees associated with background investigations: SAC is $18. This fee is the responsibility of the Contractor and will be billed accordingly.

This contract includes the following security requirements:

A. VA INFORMATION CUSTODIAL LANGUAGE a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

B. SECURITY INCIDENT INVESTIGATION a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated

ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

C. LIQUIDATED DAMAGES FOR DATA BREACH a. Consistent with the requirements of 38

U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. d.

Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $_37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification; (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; (3) Data breach analysis; (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.

D. TRAINING a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: (1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of

Behavior, Appendix E relating to access to VA information and information systems; (2)

Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; (3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and (4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document – e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information

Technology Security Training Requirements.] b. The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the

Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

EMERGENCY GENERATOR MAINTENANCE SERVICE

PRICE SCHEDULE

Contractor shall provide all labor, materials, tools, equipment, and supervision necessary to provide quarterly maintenance, service, inspection, and testing, to all emergency generators, and load test all generators annually in accordance with manufacturer specifications. Generators are located on the Clement J. Zablocki

Medical Center Campus, in Milwaukee, WI, as defined in the Statement of Work.

BASE YEAR: FEBRUARY 1, 2021 THROUGH JANUARY 31, 2022

TOTAL

CLIN DESCRIPTION QTY UNIT PRICE PRICE

0001 Quarterly maintenance and

Service of emergency generator sets as specified in the Statement of Work 4 JOBS $_______ $_______

0002 Annual Load Bank Test of all generators with loads at not less than 50% of the EPS nameplate

KW rating for 30 continuous minutes and not less than 75% of

EPS nameplate KW rating for 1 continuous hour for a total test duration of not less than 1.5 continuous hours per Statement of Work 1 JOB $_______ $_______

0003 Annual inspection and testing of

Load Shed per Statement of

Work 1 JOB $_______ $________

Base Year Total $____________

OPTION YEAR 1: FEBRUARY 1, 2022 THROUGH JANUARY 31, 2023

1001 Quarterly maintenance and

Service of emergency generator

1002 Annual Load Bank Test of all than 50% of the EPS nameplate

KW rating for 30 continuous minutes and not less than 75% of

EPS nameplate KW rating for 1 continuous hour for a total test duration of not less than 1.5

1003 Annual inspection and testing of

Option Year 1 Total $____________

OPTION YEAR 2: FEBRUARY 1, 2023 THROUGH JANUARY 31, 2024

2001 Quarterly maintenance and

Service of emergency generator

2002 Annual Load Bank Test of all than 50% of the EPS nameplate

KW rating for 30 continuous minutes and not less than 75% of

EPS nameplate KW rating for 1 continuous hour for a total test duration of not less than 1.5

2003 Annual inspection and testing of

Option Year 2 Total $____________

OPTION YEAR 3: FEBRUARY 1, 2024 THROUGH JANUARY 31, 2025

3001 Quarterly maintenance and

Service of emergency generator

3002 Annual Load Bank Test of all than 50% of the EPS nameplate

KW rating for 30 continuous minutes and not less than 75% of

EPS nameplate KW rating for 1 continuous hour for a total test duration of not less than 1.5

3003 Annual inspection and testing of

Option Year 3 Total $____________

OPTION YEAR 4: FEBRUARY 1, 2025 THROUGH JANUARY 31, 2026

4001 Quarterly maintenance and

Service of emergency generator

4002 Annual Load Bank Test of all than 50% of the EPS nameplate

KW rating for 30 continuous minutes and not less than 75% of

EPS nameplate KW rating for 1 continuous hour for a total test duration of not less than 1.5

4003 Annual inspection and testing of

Option Year 4 Total $____________

TOTAL BASE AND ALL OPTIONS $_____________________

STATEMENT OF WORK

EMERGENCY GENERATOR MAINTENANCE

1. SCOPE OF WORK:

Contractor shall provide all labor, supervision, materials, tools, and equipment necessary to provide maintenance, inspection and testing to all emergency

Generators located at the Distribution System and all of its components as well as the inspection and testing of the Load Shed located at the Clement J. Zablocki

Medical Center, Milwaukee, WI as defined in the Statement of Work. Contractor must be capable of adjusting the generator and engines of the emergency generators and associated control equipment in accordance with Manufacturer’s specifications.

A. Critical Elements

1. Contractor shall coordinate service schedule with COR within thirty (30) days of award of contract.

2. For Load Bank Testing, contractor shall supply and be able to transport load banks to the generator sites when needed.

3. Contractor shall have staff of qualified Diesel Technicians, Automatic Transfer Switch Gear Technicians, and Generator

Technicians on staff and available on a 24/7 basis. All Contractor personnel shall provide certificates to COR upon request.

4. Contractor shall be available on a 24/7 basis for service and provide two (2) hour response time via telephone.

5. In additions to generator maintenance, annual load bank testing and annual load shed testing, the contractor shall provide annual certified fuel tank inspection/fuel analysis for all diesel fuel generators.

B. Contractor shall provide all labor, material, supervision and equipment necessary or required to completely service all emergency generator sets and associated equipment at the VA Medical Center, Milwaukee WI as listed in ATTACHMENT A -Equipment List. Contractor shall perform work per schedule coordinated with the COR.

C. Contractor shall provide all required fuel oil filters, air filer elements, lube oil elements, and filters, and to dispose of fuel oil filters, air filters, lube oil elements, oil filters and lube oil. Contractor shall comply with all applicable EPA, OSHA and state/local regulatory guidance regarding disposal. Contractor shall dispose of any fuel oil, lube oil, or coolant off site at no extra cost to the VA. Contractor shall comply with all applicable EPA, OSHA and state/local regulatory guidance regarding disposal.

D. Contractor shall notify COR of any additional work or materials required to properly service Engine Generator sets and associated equipment. Before proceeding with work, contractor will be required to provide a quote. No additional work shall be performed, nor materials provided without the prior approval of the COR or designated representative and issuance of a purchase order.

E. Per work schedule coordinated with COR, contractor shall provide

COR 15-day notice of scheduled work to include estimated down time, estimated outage time. Per Section 7. REPORTS, Contractor shall provide full written report.

F. Contractor shall Load Bank Test all generators annually with loads at not less than 50% of the EPS nameplate KW rating for 30 continuous minutes and not less than 75% of EPS nameplate KW rating for 1 continuous hour for a total test duration of not less than 1.5 continuous hours.

G. Scope of Work Includes:

1. (3 ea.) Diesel Generator Sets, building 111 (see attached schedule)

2. (6 ea.) Diesel Generator Sets (see attached schedule)

3. (2 ea.) Natural Gas Generator Sets (see attached schedule)

4. (4 ea.) Natural Gas/Diesel (Duel Fuel) Generator Sets (see attached schedule)

5. (9 ea.) Zenith Control Cubicles – (for Bldgs. 70, 123 and 43)

6. (1 ea.) Zenith Master Control Cubicle

2. EMERGENCY CALL BACK SERVICE

When facility places emergency service call, contractor shall respond to call

WITHIN TWO (2) hours. If needed, COR will coordinate with contractor for on-site service.

3. SCHEDULED MAINTENANCE

The Contractor shall perform PM Service to ensure that equipment listed in

ATTACHMENT A - Equipment List performs in accordance with the manufacturer's specifications. The Contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable) provided to the COR at the completion of the PM.

The contractor shall provide written description of PMI. This description shall include an itemized list of the procedures performed, including electrical safety.

4. HOURS OF OPERATION

A. Normal hours of operation are Monday through Friday from 7:00 am to

3:30 pm, excluding holidays. All work on generators will typically be accomplished between the hours of 7:00 am and 3:30 pm, Monday through Friday, however service may be required after normal hours of operation at no additional cost to the Government.

B. Federal and National Holidays observed by the VAMC are:

National Holidays Federal Holidays

New Year's Day

Labor Day

Independence Day

Memorial Day

Thanksgiving Day Christmas Day

M L King's Birthday

Columbus Day President's

Day Veterans Day

Independence Day

1. Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

2. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

5. FACILITY CHECK IN/OUT

The Contractor shall be required to report to the Facilities Management Office, Building 70, Wing E or the Graphics Center, Building 113 to log in for services performed under this contract. This check in is mandatory. The FSE shall also be required to log out with the above or as specified by the COR. ALL reports shall be submitted to the COR for an “Acceptance Signature.” If the COR is unavailable, a signed, authorized copy of the report will be sent to the Contractor after the work can be reviewed, if requested or noted on the report.

VA Contact Person(s): COR: Perry Scott ALT COR: Randy Gilman

Telephone Number & Extension: 414-384-2000 Ext. 43931 and Ext. 41033

Contractor – Provide telephone number(s) to call for your service:

Provide name(s) of authorized contact person(s)

6. PERFORMANCE OBJECTIVES

The Contractor shall perform the Preventive Maintenance and Maintenance

Services in such a manner that does not damage Government property. In the event damage occurs to Government property, or any adjacent property by reason of services performed under this contract, the Contractor shall replace or repair the same to the satisfaction of the COR at no cost to the Government. If damage caused by the Contractor has to be repaired or replaced by the

Government, the cost of such work shall be deducted from the monies due the

Contractor.

A. Engine Radiators:

1. Check operation of radiator fans and temperature controls.

2. Inspect for leaks and corrosion.

3. Clean radiator screens or grill work and remove all debris.

4. Check DCA anti-freeze concentration of coolant test.

5. Change coolant and filters.

6. Check Coolant viscosity.

7. Check operation of Engine Governor Control, correct if necessary improper speed regulation, etc.

B. Zenith Control Cubicle and Master Control Cubicle

1. Check all KW meters, ammeter, frequency meter, voltmeter, and gauges for proper operation. Replace any cracked glass, etc.

2. Check and tighten if necessary, all conductor terminations in Master Control and Generator Contact Cubicles.

3. Check for proper synchronization of all 3 generators and closure of their respective circuit breaker. Correct if necessary.

4. Check operation of remote annunciator and verify operation.

7. REPORTS

Each written Engineer Service Report (ESR) shall be provided to the COR in an electronic format, (.pdf, Excel, or Word); noting the work performed and shall be provided to the COR within three days of completion. Failure to provide written reports will result in delay of invoice payments.

A. Company’s name, addresses, telephone, & FAX numbers.

B. Name and signature of contractors who performed the maintenance and testing.

C. VA Work Contract Number, name of VA Contracting Officer. Date and Time of Work

D. Copies of Contractor’s Valid Licenses, Professional and Training Certificates

E. Descriptions and Model Numbers of specialized tool and equipment used, such as torque wrench or infrared scanning camera.

F. Location, Type, Name and Name Plate Information of Electrical

Equipment maintained and tested.

G. Descriptions of work items Test Data

H. Reference Materials such as equipment manufacturer’s specifications

I. Remarks on conditions of electrical equipment, including a listing of all deficiencies, if any.

J. Recommended corrective actions, if any

K. Signatures: Employee who performed services and the VA Employee who witnessed service described.

8. CONDITION OF EQUIPMENT

The Contractor accepts responsibility for the equipment described in this solicitation, in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract.

9. QUALITY CONTROL PROGRAM

The Contractor shall establish a complete quality control program to assure the requirements of the Contract are met as specified. The QCP shall be submitted to the COR for review and approval within ten calendar days after contract award.

The QCP shall be a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the COR or CO point out the deficiencies. This QCP is of paramount importance. The program shall include, but not limited to the following:

A. The PM Checklist (ATTACHMENT B) shall be signed and dated to indicate the time inspection was completed. It is not permissible for the person who performs the work to inspect and accept that work. The

Contractor and his supervisors who will complete inspections should be identified by title and type of inspection each is authorized to perform.

B. An on-site file of all inspections conducted by the Contractor and the corrective action taken. This documentation shall be made available to the

Government, upon request, during the term of the Contract.

C. Contractor shall inspect the premises (as needed) and provide in writing, any noted discrepancies and planned follow-up action be correct discrepancies. The written report will be sent to the COR.

The COR or designee shall monitor the Contractors compliance with, and performance under, the terms and conditions of the Contract.

PROCEDURES: Supervisors/management officials who observe unacceptable services, either incomplete or not performed, for any of the Performance

Objectives in should immediately contact the COR and the COR will complete appropriate documentation to record the complaint. The COR will consider the complaint valid upon inspection of the alleged unacceptable service. The COR should inform the supervisor/management official of the approximate time the unacceptable performance will be corrected and advise the supervisor/management official to contact the COR if not corrected. The COR will consider the customer complaint resolved unless notified otherwise by the supervisor/management official.

The COR shall verbally notify the Contractor’s QCI or supervisor to pick up the written complaint. The QCI will be given two hours to correct the unacceptable performance unless otherwise agreed to with the COR. If the QCI disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the QCI will notify the COR. The COR will conduct an investigation to determine the validity of the complaint. If the COR determines the complaint as invalid, he/she will document the written complaint of the findings and notify the supervisor/management official. The COR will retain the annotated copy of the written complaint for his/her files. If after investigation the COR determines the complaint as valid, the COR will inform the QCI and the QCI will be given an additional hour to correct the defect. A defect will not be recorded if proper and timely correction of the unacceptable condition(s) is/are accomplished. The

QCI shall return the written customer complaint document, properly completed with actions taken, to the QA, who will file the complaint for monitoring future recurring performance.

The Contractor shall secure all permits, licenses, and/or certificates, or any such approvals or plans or specifications as may be required by federal, state and local laws, ordinances, rules, or regulations, for the proper execution and completion of the work under this contract.

Chemicals used must not cause damage to government owned equipment, furniture, exterior building surfaces, etc. Any excess servicing chemicals spilled must be cleaned-up, the residue neutralized as required, and the surface washed and dried. Spilled clean water must be cleaned up and the surfaces dried.

Contractor shall furnish a listing of proposed chemicals, along with SDS, to be used for approval by the Government to the COR.

10. CONFORMANCE STANDARDS

Contractor shall ensure that the equipment functions in conformance with the latest published edition of OSHA, VA, NFPA 110, and industry standards applicable to this type of equipment. In addition, the equipment covered by this contract shall be maintained in accordance with the manufacturer's standards/specifications

The routine maintenance and operational testing program shall be based on all of the following:

A. Manufacturer’s recommendations

B. Instruction manuals

C. Minimum requirements of NFPA 110

D. The authority having jurisdiction

11. QUALIFICATIONS AND COMPETENCY OF CONTRACT PERSONNEL:

A. Each respondent must have an established business, with an office and full time staff. The staff includes a ‘fully qualified” FSE and a “fully qualified” FSE who will serve as back up. Staff shall include Diesel

Technicians, Automatic Transfer Switch Gear Technicians, and Generator

Service Technicians. The contractor shall be fully staffed on the first day of work under the contract. All personnel shall receive close and continuing first-line supervision by the contractor. Individuals who are performing the work shall be experienced, fully trained and a regular employee of the contractor.

B. Contractor’s apprentices, trainees, and temporary employees shall not be allowed to perform work except under the direct supervision of

Contractor’s qualified and approved mechanics/service personnel.

C. Mechanics/Service personnel employed by the Contractor and Sub-contractor shall be fully trained and skilled in safe and proper work practices and techniques and have the technical knowledge and skills necessary to perform the required work. The Contractor shall provide sufficient documentation to demonstrate adequate safety and technical training has been provided. Note: Contractor shall submit statement outlining their training program(s) and method(s) of verifying employee competency with their signed quote.

D. "Fully Qualified" is based upon training and on work experience. For training, the employee has successfully completed a formalized training program(s) and a demonstrated safe work performance record. For work experience the employee has performed the required work on the same type of buildings/utilities/equipment and under similar working conditions.

E. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of employees performing services at the

VAMC. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel performing services under this agreement. The CO and/or COR specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC on the premises if warranted and if it is in the best interest of the Government. The

Contractor must provide required documentation seven (7) days prior to the beginning of work and annual re-certifications and documentation updates for each exercised contract option year.

F. If subcontractor(s) are used, they must be approved by the CO and

COR; the Contractor shall submit any proposed change in subcontractor(s) to the CO and COR for approval/disapproval.

12. ADDITIONAL CHARGES

There will be no additional charge for time spent at the site (during, or after the normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts. All fees are to be inclusive in awarded contract and are full responsibility of the contractor.

13. TEST EQUIPMENT

Prior to commencement of work on this contract, the Contractor shall provide the

VAMC with a copy of the current calibration certification of all test equipment which is to be used by the Contractor on VAMC's equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard.

14. SERVICE MANUALS/TOOLS/EQUIPMENT

The VAMC shall not provide tools, (test) equipment, service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSEs all operational and technical documentation (such as:

operational and service manuals, schematics, and parts list) which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name and/or the manuals themselves shall be provided to the

CO upon request.

15. PROTECTION OF GOVERNMENT PROPERTY

During work execution, the Contractor shall take special care to protect

Government property including furniture, walls, baseboards, and other surfaces.

Accidental splashes shall be removed immediately. Damage resulting from the

Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government.

The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location.

The Contractor shall be held responsible for any injuries and /or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

Damage - Extreme caution shall be exercised to prevent damage to the building and its contents.

Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor will be repaired and/or replaced to the satisfaction of the VA at the

Contractor’s expense.

16. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE

The Contractor shall immediately, but no later than 24 (twenty-four) consecutive hours after discovery, notify the CO and COR (in writing) of the existence or the development of any defects in, or repairs required, to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.

17. PRE-WORK ORIENTATION

A. Contractors’ employees shall attend a pre-work, up to two (2) hours duration, orientation meeting at VAMC prior to the commencement of work on site. The VA will schedule this meeting and will include discussion of the following topics:

1. Fire and Safety

2. Infection control

3. Disaster procedures

4. Security

5. Other

B. The Contractor shall be responsible to ensure that Contractor’s employees coming to the work site have attended pre-work orientation for the information required above.

C. The Contractor shall be responsible to ensure Contractors’ and Sub-contractors’ employees providing work on this contract are: fully trained, completely competent, and approved by the VAMC to perform the required work.

18. COMPLIANCE WITH THE GENERAL SAFETY REGULATIONS

A. All Contractors and Subcontractors performing services for the Government shall comply with all OSHA, State, County and Municipal Safety and

Occupational Health Standards and any other applicable rules and regulations.

All Contractors and Subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

B. All ladders, scaffolding, tools, equipment, personal protective equipment, etc. shall be OSHA approved for the work to be performed. Contractor shall use caution signs as required by OSHA Regulations. Caution signs shall be on-site on commencement of Contract.

C. The Contractor shall purchase and issue all chemicals in their original containers. Materials that require precautionary warnings shall have affixed to all containers such labels or markings as are prescribed by law, regulatory agencies or this Contract. Any violation of OSHA may be subject to default action.

D. Contractor shall furnish to the COR two (2) copies of Safety Data Sheets

(SDS), for all products proposed for use, a minimum of seven (7) days prior to beginning service, for approval. Contractor must update copies of the SDS on an annual basis. In addition, each time a new chemical product is proposed to be introduced into the facility, a copy of that product's SDS must be provided to the

COR for approval, prior to the product being used at the facility.

19. DEFINITIONS/ACRONYMS

Acceptance Signature - VA employee who is authorized to sign-off on the ESR which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

Authorization Signature - COR's signature; indicates COR accepts work status as stated in ESR.

CO - Contracting Officer

COR – Contracting Officer Representative

DCA – Diesel Coolant Additive

EPA – Environmental Protection Agency

EPS – Emergency Power System

FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VAMC premises.

KW – Kilowatt

NFPA - National Fire Protection Association.

OSHA- Occupational Safety and Health Administration

PM – Preventative Maintenance

PMI - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

SDS – Safety Data Sheets

VAMC - Department of Veterans Affairs Medical Center

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018) is incorporated by reference.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL

ITEMS:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

The following clauses are incorporated by reference:

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER JUN 2020

RIGHTS AND REQUIREMENTS TO INFORM

EMPLOYEES OF WHISTLEBLOWER RIGHTS

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON MAY 2011

POSTCONSUMER FIBER CONTENT PAPER

52.204-13 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-18 COMMERCIAL AND GOVERNEMENT ENTITY AUG 2020

CODE MAINTENANCE

52.232-40 PROVIDING ACCELERATED PAYMENT TO AUG 2020

SMALL BUSINESS SUBCONTRACTORS

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days prior to the contract expiration. The “specified” rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days prior to the contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days prior to contract expiration. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed FIVE (5) years.

C.5 52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION

(JAN 1997)

a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the

Government’s interest shall not be effective --

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance and shall make copies available to the Contracting Officer upon request.

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employer’s liability: Contractors are required to comply with applicable

Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least

$100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

C.7 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT,

AND VEGETATION (APR 1984)

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the

Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the

Contractor shall be liable for the cost, which may be deducted from the contract price.

C.8 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITIONS OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

_X_ 852.203-70, Commercial Advertising.

___ 852.209-70, Organizational Conflicts of Interest.

___ 852.211-70, Equipment Operation and Maintenance Manuals.

___ 852.214-71, Restrictions on Alternate Item(s).

___ 852.214-72, Alternate Item(s). [Note: this is a fillable clause.]

___ 852.214-73, Alternate Packaging and Packing.

___ 852.214-74, Marking of Bid Samples.

_X_ 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation

Factors.

_X_ 852.215-71, Evaluation Factor Commitments.

___ 852.216-71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

___ 852.216-72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

___ 852.216-73, Economic Price Adjustment—State Nursing Home Care for Veterans.

___ 852.216-74, Economic Price Adjustment—Medicaid Labor Rates.

___ 852.216-75, Economic Price Adjustment—Fuel Surcharge.

___ 852.219-9, VA Small Business Subcontracting Plan Minimum Requirements.

__ 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. (JUL

2019…