S02 36C24W25Q0275 Sources Sought Opportunities.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Women's Clinic Patient Lift OKC | 635

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W25Q0275

RESPONSE DATE/TIME/ZONE 07-18-2025 12:00pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 9999

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Regional Procurement Office West (RPOW)

3237 Peacekeeper Way

Building 200 Suite 204

McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist

Robert M. Clark Jr robert.clark15@va.gov

254-538-0487

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Oklahoma City VA Healthcare System

Surgical Intensive Care Unit (SICU)

921 NE 13th Street

Oklahoma City OK

POSTAL CODE 73104

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL http://www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS robert.clark15@va.gov

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR

PROPOSAL.

Disclaimer

This Sources Sought is issued solely for the purpose identifying potential sources for a future requirement and does not constitute a solicitation. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate.

All information received in response to this notice will be treated as proprietary and will not be shared with other interested parties. Responders are solely responsible for all expenses associated with responding to this Sources Sought notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice does not obligate the Government to award a contract.

Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

Synopsis

This is not a solicitation announcement. This is a Sources Sought synopsis only with the purpose of gaining knowledge of potential qualified sources and their size classification relative to the appropriate North American Industry Classification System (NAICS) 339113, Surgical

Appliance and Supplies Manufacturing (Size Standard: 800 employees). Responses to this

Sources Sought synopsis will be used by the Government to make appropriate acquisition decisions and are not considered adequate responses to a potential future solicitation announcement. After reviewing all responses to this synopsis, a solicitation announcement may be published via the Contracting Opportunities website. Responses to this Sources Sought synopsis are not considered adequate responses to the anticipated solicitation announcement. All interested offerors will have to respond to the actual solicitation announcement, in addition to responding to this Sources Sought announcement.

The Department of Veterans Affairs is requesting the following information be provided below:

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Product Country of Origin:

Business Size Information - Select all that applies:

Small Business

Emerging Small Business

Small Disadvantaged Business

Certified under Section 8(a) of the Small Business Act

HUBZone

Woman Owned

Certified Service-Disabled Veteran Owned Small

Veteran Owned Small Business

Large Business

FSS/GSA Contract Holder Yes No

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

The description of service contained herein does not constitute the complete description of the contractor’s anticipated obligations. Interested parties capable of providing the required service are asked to respond to this Sources Sought notice.

Responses to this notice should include a capabilities statement to include the following:

1. Company name, Address, Size Standard, DUNS, Cage Code, TIN

2. Point of contact (Name, Phone Number and e-Mail Address)

3. NAICS Code 339113 and Business Standard MUST be assigned to the company

4. Socioeconomic Status

5. Capabilities Statement

a. Provide proof of past performance (provide proof of contracts that you have provided and installed or of the company who will be performing the installation).

b. Proof must be provided on the specific service in request.

c. If you will NOT be performing the work, you MUST provide information on the company you intend to use. In addition, you must provide a Letter of Intent from the company you intend to use (explaining their agreement with you to perform the installations according to the solicitation), along with references of their past installation service.

d. Past performance must not be negative in any previous contracts, based on the

Contract Performance Assessment System and the Contracting Officer’s knowledge of past requirements.

Responses

The government intends to award a single contract to purchase the services listed above.

Responses to this notice shall be e-mailed to robert.clark15@va.gov. Subject line shall reflect

“Sources Sought, 36C24W25Q0275, Patient Lift/your company name". Responses must be received no later than July 18, 2025, 12:00 P.M. EST.

Responses must be received via e-mail only. Telephone, fax, or mail responses will not be accepted. This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced at a later date and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses are not a request to be added to a prospective offeror’s list or to receive a copy of the solicitation.

End of Document

STATEMENT OF WORK

OKLAHOMA CITY VA HEALTH CARE SYSTEM

Brand Name or Equal

Background

The Oklahoma City VA Health Care System (OKC VAHCS) must purchase request 2 portable full body lifts for the new N Portland Clinic (Women’s Health). For continuity of care throughout the facility, we request Brand Name or Equal to Arjo Maxi Move lifts. This is the lift used exclusively in OKC VAHCS.

Objectives/Scope

The N Portland Clinic currently has no portable lifts for use in the clinical areas. We are a no lift facility.

Manual lifting of these patients is in direct violation of OKC VA MCP 118-20 “Safe Patient Handling and

Mobility Program.” This MCP states that no more than 35 pounds should be lifted by employees while doing patient care activities. This is necessary for patient care and patient/staff safety.

Selection Criteria

Quantity: 2

Manufacturer: Arjo Inc.

Model: Maxi Move

Maxi Move W/Scale, Standard Castors, No Spreader Bar (Brand Name or Equal)

Manufacturer: Arjo Inc.

Maxi Move 2-Point Loop Medium Combi Arched Spreader Bar (Brand Name or Equal)

Weight and Dimensions

Max safe working load kg 227 kg

Max safe working load lb 500 lb

Max safe working load if equipped with extended jib kg 130 kg

Max safe working load if equipped with extended jib lb 287 lb

Lifter weight (with spreader bar and battery) kg 70 kg

Lifter weight (with spreader bar and battery) lb 154 lb

Max lifting height 1575 mm

Max safe working load kg 227 kg

Max safe working load lb 500 lb

Max safe working load if equipped with extended jib kg 130 kg

Max safe working load if equipped with extended jib lb 287 lb

Lifter weight (with spreader bar and battery) kg 70 kg

Lifter weight (with spreader bar and battery) lb 154 lb

Max lifting height 1575 mm

Max lifting height in 62 in

Min lifting height 225 mm

Min lifting height in 8 ¾ in

Lifting stroke mm 1350 mm

Lifting stroke in 53,12 in

Min total storage height 1402 mm

Min total storage height in 55,25 in

External width legs closed mm 718 mm

External width legs closed in 28,25 in

External width legs open mm 1196 mm

External width legs open in 47,12 in

Internal width leg closed mm 578 mm

Internal width leg closed in 22,75 in

Internal width leg open mm 1074 mm

Internal width leg open in 42,25 in

Leg clearance (floor to top of legs) - standard castors mm

115 mm

Leg clearance (floor to top of legs) - standard castors in

4,5 in

Leg clearance (floor to top of legs) – low castors mm

101 mm

Leg clearance (floor to top of legs) – low castors in

4 in

Leg clearance (floor to top of legs) – extra low castors mm

57 mm

Leg clearance (floor to top of legs) – extra low castors in

2,25 in

Chassis clearance (floor to bottom of chassis) – standard & low castors mm

25 mm

Chassis clearance (floor to bottom of chassis) – standard & low castors in

1 in

Chassis clearance (floor to bottom of chassis) – extra low castors mm

19 mm

Chassis clearance (floor to bottom of chassis) – extra low castors in

0,75 in

Lifter length 1118 mm

Lifter length in 44 in

Turning diameter mm 1222 mm

Turning diameter in 48 in

Chassis clearance (floor to bottom of chassis) – standard & low castors in

1 in

Chassis clearance (floor to bottom of chassis) – extra low castors mm

19 mm

Chassis clearance (floor to bottom of chassis) – extra low castors in

0,75 in

Lifter length 1118 mm

Lifter length in 44 in

Turning diameter mm 1222 mm

Turning diameter in 48 in

Electrical:

Lifter protection class IPX4

Hand control protection class IPX7

Battery 24V 4Ah

Other Accessories: N/A

Delivery Schedule:

The equipment shall be delivered to the following address:

Oklahoma City VA Health Care System – Janice Stanfield for Marci Winningham/SICU

921 NE 13th Street

Oklahoma City, OK 73104