S02 36C24W25Q0274 Sources Sought Opportunities.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Women's Health Clinic 635 | OKC Stryker Neptune 3 Rover

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W25Q0274

RESPONSE DATE/TIME/ZONE 07-16-2025 12:00pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Regional Procurement Office West (RPOW) 3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Robert M. Clark Jr robert.clark15@va.gov 254-538-0487

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Oklahoma City Veterans Affairs Healthcare System Community Based Outpatient Clinic (CBOC) 50 N.E. 42nd St.

Oklahoma City OK

POSTAL CODE 73105

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL http://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS robert.clark15@va.gov

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR

PROPOSAL.

Disclaimer

This Sources Sought is issued solely for the purpose of identifying potential sources for a future requirement and does not constitute a solicitation. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate.

All information received in response to this notice will be treated as proprietary and will not be shared with other interested parties. Responders are solely responsible for all expenses associated with responding to this Sources Sought notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice does not obligate the Government to award a contract.

Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

Synopsis

This is not a solicitation announcement. This is a Sources Sought synopsis only with the purpose of gaining knowledge of potential qualified sources and their size classification relative to the appropriate North American Industry Classification System (NAICS) 339112, Surgical

Appliance and Supplies Manufacturing (Size Standard: 800 employees). Responses to this

Sources Sought synopsis will be used by the Government to make appropriate acquisition decisions and are not considered adequate responses to a potential future solicitation announcement. After reviewing all responses to this synopsis, a solicitation announcement may be published via the Contracting Opportunities website. Responses to this Sources Sought synopsis are not considered adequate responses to the anticipated solicitation announcement. All interested offerors will have to respond to the actual solicitation announcement, in addition to responding to this Sources Sought announcement.

The Department of Veterans Affairs is requesting the following information be provided below:

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Product Country of Origin:

Business Size Information - Select all that applies:

Small Business

Emerging Small Business

Small Disadvantaged Business

Certified under Section 8(a) of the Small Business Act

HUBZone

Woman Owned

Certified Service-Disabled Veteran Owned Small

Veteran Owned Small Business

Large Business

FSS/GSA Contract Holder Yes No

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

The description of service contained herein does not constitute the complete description of the contractor’s anticipated obligations. Interested parties capable of providing the required service are asked to respond to this Sources Sought notice.

Responses to this notice should include a capabilities statement to include the following:

1. Company name, Address, Size Standard, DUNS, Cage Code, TIN

2. Point of contact (Name, Phone Number and e-Mail Address)

3. NAICS Code 339112 and Business Standard MUST be assigned to the company

4. Socioeconomic Status

5. Capabilities Statement

a. Provide proof of past performance (provide proof of contracts that you have provided and installed or of the company who will be performing the installation).

b. Proof must be provided on the specific service in request.

c. If you will NOT be performing the work, you MUST provide information on the company you intend to use. In addition, you must provide a Letter of Intent from the company you intend to use (explaining their agreement with you to perform the installations according to the solicitation), along with references of their past installation service.

d. Past performance must not be negative in any previous contracts, based on the

Contract Performance Assessment System and the Contracting Officer’s knowledge of past requirements.

Responses

The government intends to award a single contract to purchase the services listed above.

Responses to this notice shall be e-mailed to robert.clark15@va.gov. Subject line shall reflect

“Sources Sought, 36C24W25Q0274, Neptune 3 Waste Management System/your company name". Responses must be received no later than July 16, 2025, 12:00 P.M. EST.

Responses must be received via e-mail only. Telephone, fax, or mail responses will not be accepted. This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced at a later date and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses are not a request to be added to a prospective offeror’s list or to receive a copy of the solicitation.

End of Document

STATEMENT OF WORK

Stryker Neptune 3 Rover

Veterans Affairs Health Care System

Oklahoma City, Oklahoma

Brand Name or Equal

1. General: Currently, the Oklahoma City Veterans Affairs Health Care System (herein after referred to as OKC VAHCS) is looking to purchase one (1) Stryker Neptune 3 Rover for our new Community Based Outpatient Clinic (CBOC) for General Surgery and Orthopedic examinations and procedures.

2. Delivery Location: Oklahoma City Veterans Affairs Health Care System, 50 N.E. 42nd St.

Oklahoma City, OK 73105

3. Delivery Times: Delivery times shall be Monday through Friday from 08:00 to 16:00

(8:00AM to 4:00PM).

4. Definitions/Acronyms

4.1. OKC VAHCS: Oklahoma City Veterans Affairs Health Care System

5. Scope:

The Contractor will provide the Brand Name or Equal to Stryker Instruments necessary equipment and accompanying software, if applicable, to the OKC VAHCS for one (1) Stryker

Neptune 3 Rover. The requirement is for a comprehensive and whole solution to the requirement. The Contractor is required to be an expert in the field of examination chairs and equipment and requirements listed in this Statement of Work (SOW). As such the

Contractor is required to include any items not specifically listed in the pricing schedule but is necessary to enable the equipment or accompanying software to function. Examples include installation expenses, VA staff training, equipment mounts, display charts, cables, connectors, plugs, and special equipment wiring requirements, if applicable. The company shall coordinate with OKC VAHCS Biomedical Engineering Department to coordinate any preventive maintenance or replacement of any machine.

6. Training for VA Employees: Comprehensive training for VA staff is not required.

7. Specifications:

Below are the salient characteristics for the Brand Name or Equal requirement:

Manufacturer: Stryker Instruments

Model: Neptune 3 Waste Management System

Item # Description/Part Number*

Qty

0703-001-000 Neptune 3 Rover (120V)

1 Brand Name or Equal

7.1.

7.1.1. Multiple suction range indicators with high suction audio alerts

7.1.2. Integrated smoke evacuator

7.1.3. Technology that locks away suctioned biohazards

7.1.4. Mobile unit

7.1.5. Height-adjustable, powered IV pole

7.1.6. Two manifold receptacles

7.1.7. Specifications

• Electrical power requirements:

7.1.7..1. 120 V, 60 Hertz, 12.0 Amps, single phase

• Dimensions

7.1.7..1. Width: 48.3 cm (19 inch)

7.1.7..2. Height: 259 cm (102 inch) with powered IV pole at maximum height; 177.8 cm (70 inch) with powered IV pole at minimum height

7.1.7..3. Depth: 58.4 cm (23 inch)

• Mode of operation: continuous

• Sound pressure: 57-62 dB

• Adjustable suction limit: 50 to 520 mm-Hg; measured with all ports closed

• Vacuum measurement accuracy: ± 5% of full scale

• Suction limit accuracy: ≤ 26 mm-Hg or 10% of setting

• Mass: 131 kg (288 lb) – collection of canisters empty (prefill only); 155 kg (341

lb) – collection canisters full

• Volume: 24-liter capacity (combination of 4-liter and 20-liter canisters)

• Volume measurement accuracy: 4-liter canister, ± 50 mL; 20-liter canister, ±

150 mL

• IV pole capacity: 12000 mL or 3000 mL per IV pole hook

• Inclined plane of operation: ± 2.5 degrees

• Environmental conditions:

7.1.7..1. Temperature limitation:

• Operation: 14º C to 26º C

• Storage and transportation (before initial use): -20º C to 40º C

• Storage and transportation (after initial use): 10º C to 40º C

7.1.7..2. Humidity limitation:

• Operation: 20% to 50%

• Storage and transportation (before initial use): 10% to 75%

• Storage and transportation (after initial use): 10% to 75%

7.1.7..3. Atmospheric pressure limitation:

• Operation: 70 kPa to 106 kPa

• Storage and transportation (before initial use): 50 kPa to 106 kPa

• Storage and transportation (after initial use): 50 kPa to 106 kPa

• Power cord general specifications:

7.1.7..1. Current rating: 15 A

7.1.7..2. Voltage rating: 125 VAC

7.1.7..3. Frequency rating: 60 Hz

7.1.7..4. Conductor size: 14 AWG

7.1.7..5. Connector type: IEC 60320 C13

7.1.7..6. Cord lengths: 5.5 m

7.1.7..7. Temperature rating: 105 degrees C minimum

8. Security Requirements

The contractor will have no access to patient records. The A&A requirements do not apply, and a

Security Accreditation Package is not required.