S02 36C24W25Q0229.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Instrument Cabinet, Instrument tables, Linen hampers, Basins| Tulsa CHIP|623

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W25Q0229

RESPONSE DATE/TIME/ZONE 07-03-2025 12:00PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 6530

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Regional Procurement Office West (RPOW)

3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Amelia Roberson Amelia.Roberson1@va.gov

PLACE OF PERFORMANCE

ADDRESS Eastern Oklahoma VA Health Care System 1011 Honor Heights Drive

Muskogee OK

POSTAL CODE 74401-1318

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

New Instrument Table, Cabinet, Stool, Stand Mayo, Stand IV, Footstool and Stand Basin.

This combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This commercial item is being conducted under FAR Part 13 Simplified Acquisition Procedures. VA will conduct the procurement according of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures.

(ii) Solicitation Number 36C24W25Q0229. This solicitation is issued as a request for quotation (RFQ). The government requires that all contractors doing business with this office be registered with the System for Award Management (SAM). No award can be made to a company that is not registered in SAM. For additional information and to register in SAM, access the website at https://ww.sam.gov/. Please ensure representations and certifications are complete to allow Contracting Officers to determine your business size and any additional socio-economic categories, if applicable.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular: 2024-05, June 11, 2025

(iv) This is A Small Business (SB) set-aside. NAICS Code 339113. Business size: 800 Employees. PSC 6530.

(v) Other Requirements: Contractor is required to provide the following requirements

As part of the product and installation.

Specifications (Including Salient Characteristics) The contractor must provide Products the meet or exceed the specifications in this table.

Line Item

Quantity Description Model Numbers are From Erbe Brand

0001 2 EA Footstool, Pedigo 1012-SS 0002 104 EA Hamper, Mobile, with lid, Blickman

2301SS

0003 7 EA Cabinet, Instrument, CRS, 2 Glass door, 5 Shelves, Pedigo

P-8135

0004 2 EA Cabinet, Instrument, Storage, Pedigo

P-8175

0005 122 EA Stand, IV, Adjustable, Pedigo

P-1080-6-SS

0006 1 EA Stand, IV, Adjustable with triple pump holder, Pedigo

P-1080-6-SS

0007 17 EA Stand, Mayo, Pedigo P-1066-SS https://ww.sam.gov/

0008 17 EA Stand, Mayo, X-Large, Pedigo

P-1065-SS

0009 6 EA Table, Instrument-Dressing, CRS, Blickman

7856SS

0010 2 EA Table, Instrument, 48x24x34, Blickman

SG-92-SS

0011 1 EA Table, Instrument, MRI Compatible, Blickman

0197843100

0012 7 EA Table, Instrument-Dressing, Mobile, Blickman

SG-80-SS

0013 4 EA Table, Instrument, 72x24x34, Blickman

SG-96-SS

0014 4 EA Pail, Utility, CRS with carriage, Pedigo

P-1020-SS

0015 5 EA Stand, Basin, CRS, Mobile, Double, Pedigo

P-1079-W/S-SS

0016 4 EA Stand, Basin, CRS, Mobile, Single, Pedigo

P-1078-W/S-SS

0017 5 EA Stool, Anesthesia with back, Pedigo

T-583

(vi) Description of Item: The Eastern Oklahoma VA Health Care System (EOVAHCS) is renovating a non-medical existing facility to be the new Tulsa VA Medical Center (VAMC). The facility requires a new Instrument Table, Cabinet, Stool, Stand Mayo, Stand IV, Footstool and Stand Basin. Currently none of this equipment is in this facility.

The Contractor shall furnish all contract oversight, management, OEM authorizations to support provision of OEM products, materials, supplies, storage, insurances, shipping and delivery costs, and transportations necessary to provide the products, for EOVAHCS in accordance with this SOW. Any services associated with this product are considered non-personal services. The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the SOW and shall be considered employees of the Contractor.

Physical Characteristics: Contractor must provide the equipment in the quantities listed below and associated components that meet or exceed the critical minimum requirements as well as the specifications in this SOW.

Qualifications of Contractor: For a contract of this size, scope and complexity, the successful Contractor must provide products and perform in a professional manner and quality as recognized by commercial industry standards as good to excellent. Contractor must provide to the COR and CO, and maintain for the life of the contract, written certification from the Original Equipment Manufacturer (OEM) that authorizes the Contractor to provide the products, as detailed in the Contractor’s quote and identified in this SOW.

Scope: EOVAHCS requires a contractor to provide products that meet or exceed the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the VA’s needs. The VA’s needs assessment identified the type of products and components listed below as a suitable solution to fill the gap. However, these are only used as a guide and the VA’s basic, salient characteristics and critical minimum requirements define the type of product that is needed to ensure the Purpose of this SOW is satisfied. OEM part numbers/references, in the salient characteristics sections are used as a basis of design and are provided as a means to convey the minimum standard characteristics.

Critical Minimal Requirements (Brand Name or Equal)

Contractor must provide the following critical minimum requirements as part of the products and delivery.

1) F0355 – Footstool, Pedigo

2) M3070 - Hamper, Mobile, with lid, Blickman

3) M3080 – Cabinet, Instrument, CRS, 2 Glass door, 5 Shelves, Pedigo

4) M3080A – Cabinet, Instrument, Storage, Pedigo

5) M4255 – Stand, IV, Adjustable, Pedigo

6) M4255B – Stand, IV, Adjustable with triple pump holder, Pedigo

7) M8810 – Stand, Mayo, Pedigo

8) M8810A – Stand, Mayo, X-Large, Pedigo

9) M8825 – Table, Instrument-Dressing, CRS, Blickman

10) M8825A – Table, Instrument, 48x24x34, Blickman

11) M8827 – Table, Instrument, MRI Compatible, Blickman

12) M8830 – Table, Instrument-Dressing, Mobile, Blickman

13) M8835A – Table, Instrument, 72x24x34, Blickman

14) M8905 – Pail, Utility, CRS with carriage, Pedigo

15) M8920 – Stand, Basin, CRS, Mobile, Double, Pedigo

16) M8925 - Stand, Basin, CRS, Mobile, Single, Pedigo

17) M8940 – Stool, Anesthesia with back, Pedigo

(vii) Date and Place of Delivery: The VA requires the Contractor to deliver the products no earlier than November 17, 2025, and no later than December 30, 2025. to the location listed below.

Eastern Oklahoma VA Health Care System 1011 Honor Heights Drive Muskogee, OK 74401-1318

Each delivery package must be MARKED, FOR: PO# (insert PO# from Award) and

“PKG 029”

Delivery and receipt of the proposed items are anticipated to be directed to the location identified in this SOW. Confirmation of delivery location will be provided by the VA COR post-award. Delivery must be coordinated with VA COR before any delivery attempts. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

Standard Business Hours and Federal Holidays: Hours: Normal duty hours are 8:00a.m. through 5:00 p.m. CST, Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR. In accordance with 5 U.S.C. 6103, Executive Order 11582, and Public Law 94-97, the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays.”

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Last Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President of the United States to be a Federal holiday.

a) Qualifications of Contractor OEM-Trained Technicians: N/A

b) Assembly and Training: N/A

c) Manuals: Contractor shall provide electronic, digital copies of the user manuals and repair manuals for each different product under this order or contract, at no additional cost to the government.

d) Quality/Conformance Standards: Refer to section on Safety and Compliance in this SOW.

e) Rework or Remedy: is defined as replacing a product or performing the service again until the Purpose of this SOW is achieved in full. This involves less than Satisfactory Products or Service by the Contractor and as noted by the COR. Rework or Remedy occurs at no additional cost to the Government. Payment will be withheld until all replacement products are received or services are performed to the Satisfactory level in accordance with this SOW and as documented by the COR.

f) Inspection: Inspection and Acceptance of Products and Services: The Government reserves the right to inspect and test services in accordance with this SOW and the Contract. The only individual authorized to officially accept services is the COR.

While inspection of services may be delegated by the COR and a shared responsibility with departmental management staff, the COR is ultimately the only authorized individual to approve and accept services on behalf of the VA.

g) Warranty of Equipment: Contractor must provide a warranty per the Specifications in this SOW. The warranty must meet or exceed standard manufacturer industry warranty terms. The government does not accept an extended warranty, which requires advance payment. Manufacturer’s warranty must begin on 1st Patient Day, which is currently scheduled for February 2nd, 2026.

h) Safety and Compliance: The Contractor must perform services and ensure equipment functions in accordance with:

a) Local, state, and federal Occupational Safety and Health guidelines and legislation, to include Occupational Safety and Health Administration (OSHA), the American National Standards Institute (ANSI) safety guidelines;

b) Local, state, and federal guidelines and legislation, as well as VA Health Care System Directives and guidelines, relating to chemicals and usage of chemicals, to include pesticides;

c) Local, state, and federal Fire and Safety legislation and guidelines, to include VA Health Care System directives and legislation on Fire and Safety, as well as the latest published edition of NFPA-99 (Health Care Facilities Code);

d) Local and state environmental laws as well as Environmental Protection Agency (EPA) regulations, Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), involving pesticide use and other pest control procedures.

i) Regulatory Requirements: Environmental Protection Agency(EPA) 40 CFR.

a) Food and Drug Administration (FDA) Quality System Regulation as stated in 21 CFR Part 820.

b) Department of Transportation (DOT) 49 CFR.

c) Occupational Safety and Health Administration (OSHA)

d) VHA DIRECTIVE 7708 Pollution Prevention Program

e) VHA Directive 7707 Green Environmental Management Systems (GEMS)

j) Medical Center Policies: Each VA Medical Center has policies that are updated from time to time. The COR can provide more detailed information to the contractor of these upon commencement of the contract and throughout the term of the contract, as needed, especially policies regarding, parking, possession of weapons, cell phone use and photography as well as smoking on VA property. Violations of such policies may result in individual fines or citation answerable in the United States (Federal) District Court.

Contractor shall abide by all rules and regulations set forth by VA Tulsa due to Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on grounds of the new Tulsa VA Medical Center.

k) Contractor Point of Contact: The Contractor shall specify an individual who shall serve as a single point of contact for all contract issues (POC). Contractor must provide the COR and Contracting Office with the POC contact details, to include business phone number or cell phone number and email, as a minimum:

a) Within 5 business days of contract award,

b) Within 5 business days after renewal or extension of services in accordance with, and if permitted by applicable FAR clause, and

c) Within 5 business days prior to a change in the POC by the Contractor.

The POC must be easily accessible by phone and return COR calls within 48 hours of a voice message left by the COR.

l) Contracting Officer’s Representative (COR): Upon contract commencement, the Contracting Officer will notify the Contractor in writing as to the COR assigned to this contract, and upon reassignment of a new COR, as applicable. Contractor shall only respond to requests for changes, new products or service, from the COR or the CO. If any product or services is requested from any source, other than the COR or the CO, the Contractor is to advise the individual of this requirement and refuse to respond. Any billing resulting from unauthorized service will not be paid by the government. The COR will evaluate the contractor’s performance through review of the Contractor’s Quality Control Procedures in accordance with this contract and SOW.

m) Authority of the Contracting Officer (CO): The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract. In the event the Contractor affects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the contract price or schedule to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, and/or modify any term or condition of the contract. The Contracting Officer is the only individual who can legally obligate Government funds. No costs chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific authorization from the Contracting Officer. Any invoicing or charges resulting from unauthorized service will not be paid by the government.

n) Liabilities and Insurances:

1) Protection from Damage: Contractor shall provide all labor, materials, and equipment necessary for protection of VAMC personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

2) Liability Insurance: Contractor must provide the COR and the CO with written confirmation that Contractor has adequate insurance protection against negligent work and other forms of liability.

0) Security/Contact Personnel Security: Contractor must check in and out with COR when entering the VA and must be escorted while on VA premises.

(viii) FAR 52.212-1, Instructions to Offerors–Commercial Items (SEP 2023), applies to this acquisition. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL.

Please provide the following to Amelia Roberson at Amelia.Roberson1@va.gov

a) Contractor’s Administration Data

1) Company Name

2) Contact Person

3) Title

4) Address

5) City/State/Zip

6) Phone

7) Fax

8) E-Mail

9) Tax ID No

10) Unique Entity Identifier (EUI)

b) Provide a complete quote per line items (v) and (vi) listed above.

mailto:Amelia.Roberson1@va.gov

c) Acknowledge any and all amendments to solicitations.

d) Complete and return provision 52.212-3 with quote.

e) Provide 52.225-2 Buy American Certificate

f) Quote on Company’s letterhead.

Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online through www.sam.gov

(ix) FAR 52.212-2, Evaluation – Simplified Acquisition Procedures (NOV 2021), applies to this acquisition.

The Government will select the quote that represents the best benefit to the Government at a price that can be determined fair and reasonable.

BASIS FOR AWARD: The Government will select the offeror that represents the best benefit to the Government at a price that can be determined fair and reasonable.

Following receipt of offerors, the Government will perform a Lowest Price Technically Acceptable evaluation, in accordance with FAR 13.106-2(4)(i) of the proposes services.

The Government will compare offers to one another to select the service that best benefits the Government by fulfilling the requirement. The evaluation of the Government requirement outlined in this request for quote will determine suitability. 52.212-3, Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial

Services (NOV 2023), applies to this acquisition, as well as the following addenda:

a) 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

b) 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

c) 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (FEB 2013)

d) 852.201-70 CONTRACTING OFFICER’S REPRESENATIVE

e) 852.203-70 COMMERCIAL ADVERTISING

f) 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS

(NOV 2018)

https://www.sam.gov/

g) 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

h) 852.246-71 REJECTED GOODS

i) 852.247-71 DELIVERY LOCATION (OCT 2018)

j) 852.247-73 PACKAGING FOR DOMESTIC SHIPMENT

(xi) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Order-Commercial Products and Commercial Services (JAN 2025) also applies to this acquisition.

a) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C.

4712) 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

b) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

c) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

d) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition.

(DEC 2023) (Pub. L. 115–390, title II).

e) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

(JAN 2025) (31 U.S.C. 6101 note).

f) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

g) 52.219-28, Postaward Small Business Program Representation (JAN 2025) (15

U.S.C. 632(a)(2)).

h) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2025)

(E.O. 13126).

i) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

j) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C.

793).

k) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and

E.O. 13627).

l) 52.223-23, Sustainable Products and Services (MAY 2024) (7 U.S.C. 8102, 42

U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671I).

m) 52.225.-5, Trade Agreements (NOV 2023) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

n) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

o) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving

(MAY 2024) (E.O. 13513)

p) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

(OCT 2018) (31 U.S.C. 3332).

q) 52.240–1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities (NOV 2024) (Sections 1821–1826, Pub. L. 118–31, 41 U.S.C. 3901 note prec.).

(xii) The submission date and time of quotes are as follows:

a) July 3, 2025

b) 12:00pm Central Standard Time (CST)

c) EMAIL ONLY: Amelia.Roberson1@va.gov mailto:Amelia.Roberson1@va.gov