S02-36C24925Q0261-combined synopsis-RFQ.pdf

Combined Synopsis/Solicitation Notice

SUBJECT* Two (2)-Way Radios -

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 37129

SOLICITATION NUMBER* 36C24925Q0261

RESPONSE DATE/TIME/ZONE 05-19-2025 1000 EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* 5820

NAICS CODE* 334220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Network Contracting Office (NCO) 9 Roxie Ann Keese, Contracting Officer roxie.keese@va.gov

PLACE OF PERFORMANCE

ADDRESS Robley Rex VA Medical Center 800 Zorn Avenue

Louisville KY

POSTAL CODE 40206

COUNTRY United States

ADDITIONAL INFORMATION

AGENCY’S URL https://vaww.v09.va.gov/louisville

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

(ii) This solicitation is issued as a request for quotations (RFQ) # 36C24925Q0261.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Deviations FEB 2025 CAAC Letters 2025-01/02(eff.02/18/2025), VAAR DEVIATIO APR 2025, VAAM Alert 24-10 (eff.

04/09/2024) Acquisition Policy Flash 25-05 (eff. immediately (sent 4/2/2025)) and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (JAN 2025) [(DEVIATION FEB 2025)].

(iv) This procurement is a 100% Service Disabled Veteran Owned Small Business Set- Aside. The associated North American Industrial Classification System (NAICS) code for this requirement is NAICS Code 334220 Radio and Television Broadcasting and Wireless Communication Equipment Manufacturing, 1250 Employees- SBA Size Standard). Business size status shall be listed and verified with the US Small Business Administration's "Veteran Small Business Certification (VETCert)" at https://veterans.certify.sba.gov , at the time of quote submission and award. The Product Service Code (PSC) is 5820.

(v) This is a service contract to provide Two (2)-Way Radios. Below is a template for pricing. Contractors may provide their own pricing document, but it must be broken down to allow for price reasonableness determination.

(vi) The following solicitation provisions apply to this acquisition:

1. FAR 52.211-6 “Brand Name or Equal”

2. FAR 52.212-1, “Instructions to Quoters–Commercial Items” (Addendum attached)

3. FAR 52.212-2, “Evaluation-Simplified Acquisition Procedures”

4. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

(www.sam.gov registration is required to be complete at time of submission of response)

(vii) The following clauses are applicable to this acquisition:

https://veterans.certify.sba.gov/ http://www.sam.gov/

1. FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services and any addenda to the clause.

2. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services and regarding which, if any, of the additional FAR clauses cited in the clause are applicable to this acquisition.

(viii) Quotes are due May 19, 2025 at 10:00am EST. Quotes shall be submitted via email to: roxie.keese@va.gov . Quotes received after this date and time will be considered late in accordance with FAR Provision 52.212-1 and will not be evaluated unless the Contracting Officer determines the late quote will be accepted IAW FAR 52.212-1(f)(2)(i)(A-C). Instructions are listed on pages 3-14.

Quoters shall review the below Statement of Work (SOW) and provide pricing using the attached S02- Price Schedule.

mailto:roxie.keese@va.gov

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS

- COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far

INSTRUCTIONS TO QUOTERS

Submitting your quote: Submit your company’s quote by email the address specified on page 1 of this Request for Quotes (RFQ) utilizing either PDF or Microsoft Word file formats comprised of not more than 5 documents total (8 Megabyte File Size Limitation). Reply by email with Subject “RFQ 36C24925Q0261 response”. Vendors shall submit only one quote. If a concern submits more than one quote all quotes may be rejected from that concern. Quotes received that do not contain all of the following information being requested may be considered unacceptable.

Submission deadline: Your quote must be received at the email address specified by the deadline specified on page 1. We will not consider any quote that we receive after the deadline unless we receive it before we issue an award and considering it will not delay the award. In case of an emergency that delays our operations and makes submission or receipt of your quote impossible, we will extend the deadline by one working day. All interested Parties are hereby advised that the Government shall not be responsible for late submissions, wi-fi/server interruptions related to the submission of a quote. It shall be the responsibility of each quoter to confirm receipt of quote with the Contracting Officer at the time of submission or prior to the close of the solicitation.

Terms and content of your quote: Quote must be based on the terms of this RFQ. We may reject any quote that is not based on these terms in every respect. Your quote must contain all of the information described below.

Information to be submitted:

The following information is required on your quote:

1. RFQ Number: 36C24925Q0261

2. CONTRACTOR ________________________________________ (Contractor’s Name)

3. ADDRESS ________________________________________(Street-City-State-Zip) https://www.acquisition.gov/browse/index/far

4. POINT OF CONTACT ________________________________________

(Name/Title/Phone/Email)

5. SAM UEI NUMBER ________________________________________

6. All quotes shall include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

7. Provide a statement that your company’s Offeror Representations and Certifications are complete in SAM.gov.

8. ACKNOWLEDGMENT OF AMENDMENTS: The quoter acknowledges receipt of amendments to the synopsis solicitation numbered and dated as follows:

AMENDMENT NO DATE

Add rows as needed.

The above amendment section shall be filled-out in the event that an Amendment(s) is sent to the quoter or posted to www.sam.gov and shall be returned with the RFQ package. Failure to acknowledge amendment(s) may constitute the rejection of the quote.

Award will be made to the quote determined to be acceptable, price reasonable, and is determined to best value to the government; all eligible quoters may submit quotes. All quoters must be registered in System for Award Management (SAM) at https://www.sam.gov at time quotes are due to be considered for an award of a federal contract. Registration must be complete and not missing any elements such as representations and certifications. To be eligible for this SDVOSB total set-aside your company’s registrations shall include the appropriate NAICS code.

The Network Contracting Office (NCO) 9 intends to award a Firm Fixed Price contract for solicitation 36C24925Q0261

All questions regarding this RFQ must be in writing and may be sent by e‐mail to roxie.keese@va.gov .

http://www.sam.gov/ https://www.sam.gov/ mailto:roxie.keese@va.gov

VENDOR QUESTIONS: Questions must be received no later than 05/05/2025 at 11:00 AM EST. No further questions will be accepted after that date and time.

ANSWERS TO VENDOR QUESTIONS: Answers to vendor questions will be addressed in an amendment to Contracting Opportunities no later than 05/09/2025 at 5:00pm EST.

You are reminded that representatives from your company SHALL NOT contact any VA Medical Center personnel to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer by email.

To be considered for this award the Contractor must provide the following:

PRICE

Offerors are requested to complete and return S02-Price Schedule 36C24925Q0261 provided in this RFQ.

TECHNICAL

Technical Evaluation shall be based on the offeror’s submission meeting or exceeding the specifications of the 2-Way Radios. Brand Name or Equal applies (See Salient Characteristics below).

PAST PERFORMANCE

All quotes submitted in response to this solicitation shall be accompanied with three (3) references of Relevant work. Relevant as defined in this RFQ means work similar in scope and magnitude as the work described in this Statement of Work.

EVALUATION

The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered, reference FAR 13.106-2(b)(3). The following factors shall be used in the evaluation of quotes: Price, Technical and Past Performance.

Before making award, the Contracting Officer will determine whether the proposed price is fair and reasonable in accordance with FAR 13.106-3.

STATEMENT OF WORK

GENERAL: The contractor shall provide a two-way radio system to include radios and components.

POINTS OF CONTACT (POCs):

• Roxie Ann Keese, Contracting Officer

All inquiries related to this RFQ must be sent in writing by email to the Contracting Officer. The subject line shall include the solicitation number.

PURPOSE: Initial purchase and install for location new Louisville, KY VA Hospital 4906 Brownsboro Rd, Louisville, KY 40222 For VA Police emergency communications and response capability and provide communication with outside agencies during emergency situations.

WARRANTY: Contractor shall provide one-year warranty after installation is completed and accepted. A copy of the warranty and point of contact shall be provided to the Government.

SCOPE OF WORK. Contractor shall provide:

APX™ NEXT Equipment and Software Amount

1 H45TGT9PW8AN

APX NEXT SINGLE BAND MODEL 4.5

PORTABLE. 9

1a QA00569AR ADD: 7/800MHZ BAND+. 9

1b QA00571AR ADD: UHF BAND. 9

1c H499KC ENH: SUBMERSIBLE (DELTA T). 9

1d H38DA ADD: SMARTZONE OPERATION. 9

1e Q806CH ADD: ASTRO DIGITAL CAI OPERATION. 9

1f Q361CD ADD: P25 9600 BAUD TRUNKING. 9

1g Q173CA ADD: SMARTZONE OMNILINK. 9

1h QA01648AA ADD: HW KEY SUPPLEMENTAL DATA. 9

1i Q629BD ENH: AES ENCRYPTION AND ADP. 9

1j H869DB ENH: MULTIKEY. 9

1k QA09017AA

ADD: LTE WITH ACTIVE SERVICE AT&T

US. 9

1l QA09030AB

ADD: MOTOROLA APX HOSTED

RADIOCENTRAL. 9

2 LSV01S03446A APX NEXT DMS ESSENTIAL. 9 3 YEARS

3 LSV01S03082A RADIOCENTRAL PROGRAMMING. 9 1 YEAR

4 PSV01S02944A PROVISIONING SUPPORT. 1

5 SSV01S01407A SMARTPROGRAMMING. 9 1 YEAR

6 SSV01S01406A SMARTCONNECT. 9 1 YEAR

7 SSV01S01907A SMARTMAPPING. 9 1 YEAR

8 PSV03S02465A APX DMS PROVISIONING PD3. 1

Accessories

9 PMMN4158C

WM800 WIRELESS RSM WITH

BATTERY. 9

10 NNTN9199A

IMPRES 2 SUC, 3.0A, 120VAC, TYPE A

PLUG, NA. 3

PERIOD OF PERFORMANCE:

Contractor shall perform all scope of work within 30-45 days after equipment is received at the place of performance.

NOTE: All modifications shall be reviewed and approved in writing prior to execution.

PLACE(S) OF PERFORMANCE:

Louisville VA Medical Center

• 800 Zorn Ave, Louisville, KY 40206

• 4906 Brownsboro Rd, Louisville, KY 40222

GOVERNMENT FURNISHED PROPERTY: None

CONTRACTOR PERSONNEL SECURITY REQUIREMENTS:

Security clearance is not required. Contractor will not install equipment/software or need VA computer system access. Contractor shall wear a VA issued Identification (ID) badge and ID badge must be worn at all times while on VA premises. It is prohibited to produce and use photographs, digital images, and video or audio recordings of Veterans, members of the VHA workforce, visitors, patients, and residents on VHA premises without explicit written authorizations. Return the badge(s) to the COR at the end of contract or work. No VA-owned digital storage devices shall be removed from Louisville VA Medical Center without prior approval of the VA.

TRAVEL REQUIREMENTS: Contractor travel to place(s) of performance to program and test equipment will be at no cost to the government.

11 NNTN9115A

CHARGER, MULTI-UNIT, IMPRES G2, 6-

DISP, US/NA/CA/LA PLUG, ACC-

CHARGER. 1

Product Services

12 LSV00Q00202A DEVICE PROGRAMMING. 1

Hosted Managed Zone Core

12 LSV00Q00379A MZC Codeplug Development 1

13 LSV00Q00202A

MZC User Dee 12 months w/ programming 9

SALIENT CHARACTERISTIC FEATURES

OPERATION MODES

Digital Trunking: 9600 Baud APCO P25 Phase 1 FDMA and Phase 2 TDMA Digital Conventional: APCO 25 Analog Trunking: 3600 Baud SmartNet®, SmartZone®, Omnilink® Analog Conventional: MDC 1200 ASTRO® 25 Integrated Voice and Data SmartConnect Multi-net Connectivity*

FREQUENCY BANDS

All-band: Simultaneous Operation in VHF, UHF Range 1, UHF Range 2, 700 and 800 MHz Bands Available in Multi-band and Single-band Configurations Up to 3000 Channels Up to 125 Zones

ADDITIONAL CONNECTIVITY

Bluetooth (Version 5.0) WiFi (802.11a/b/g/n/ac), 2.4 and 5 GHz Bands LTE (FirstNet®, Verizon, & Bell Mobility - certified) NFC (Near-Field Communications)**

AUDIO FEATURES

3 W Speaker with Adaptive Equalization 2 Internal Digital Microphones Adaptive Dual-sided Operation Adaptive Noise Suppression Intensity Adaptive Gain Control Adaptive Windporting IMPRES™ Audio Accessory Compatibility

MANAGEMENT

Customer Programming Software (CPS) RadioCentral™ * SmartProgramming* Radio Management*

LOCATION-TRACKING

Built-in GNSS (GPS, Galileo, GLONASS) and A-GPS SmartLocate and Indoor Positioning* Mission-critical Geofence** SmartMapping*

SECURITY

256-bit AES* Single-key ADP Encryption* Software Key P25 Authentication* Multikey for 128 Keys and Multi-algorithm*

Over-The-Air Key Loading*** Over-The-Air Rekeying (OTAR)*

INGRESS PROTECTION

IP6x Dust IPx8 Submersion (2 m, 4 hr) MIL-STD Delta-T, 512.X Procedure 1

MESSAGING

Text Messaging Freeform or Canned Messages SmartMessaging*

USER INTERFACE

3.6” Mission-critical Touchscreen: 800x480 TFT 24-bit Full Color Transflective Display, 1 mm Toughened Glass Lens Capacitive Touch Technology: Usable with Gloves Up to 4 mm Thick, Resistant to False Actuation from Fresh or Salt Water, Snow, Ice, Dirt or Grease High Velocity User Interface: Large Touch Targets, Shallow Menu Hierarchy, Home Screen Information at a Glance, Integrated Applications 1.2” Top Display: 200x112 TFT 18-bit Color Transflective Screen, 1 Line of Icons, 2 Lines of Text, 14 Characters per Line, 2 mm Toughened Glass Lens PTT Button: 1.32 x 0.54 in (33.5 x 13.8 mm) 16-position Channel Selector Angled Power/Volume Knob Large Orange Emergency Button 3 Programmable Side Buttons (1-dot, 2-dot, purple) Concentric 2-position Switch ABC Zone Switch ViQi Button (3-dot) Display On/Off/Home Button ViQi VOICE INTERACTION Customizable Voice Announcements Voice Control: Radio operation with intuitive commands* Virtual Partner Service*

ENERGY

Standard 4400 mAh Battery Optional High Capacity 5650 mAh Battery* IMPRES 2 Smart Battery Technology

SENSORS

Ambient Light Accelerometer x2 (Display Orientation, Man Down) Magnetometer (eCompass)

OTHER FEATURES

Radio Profiles Enhanced Data* Multicast Voting Scan* Man Down / Fall Alert*

DVRS PSU*

Digital Tone Signaling*

DIMENSIONS

Radio with Standard Battery, no Antenna Height: 5.4 in (138 mm) Width: 2.5 in (63 mm) Depth: 1.7 in (43 mm) Weight: 18.5 oz (525 g) Radio with High Capacity Battery, no Antenna Height: 7.1 in (180 mm) Width: 2.5 in (63 mm) Depth: 1.7 in (43 mm)

PERFORMANCE

TRANSMITTER

Footnote VHF UHF Range 1 UHF Range 2 700 MHz 800 MHz Frequency Range / Bandsplits - 136-174 MHz 380-470 MHz 450-520 MHz 762-776, 792- 806 MHz 806-825, 851-870 MHz Channel Spacing 1 12.5 / 20 / 25 kHz 12.5 / 20 / 25 kHz 12.5 / 20 / 25 kHz 12.5 / 20 / 25 kHz 12.5 / 20 / 25 kHz Maximum Frequency Separation - Full Bandsplit Full Bandsplit Full Bandsplit Full Bandsplit Full Bandsplit Rated RF Output Power (Adjustable) 2 1-6 W 1-5 W 1-5 W 1-2.5 W 1-3 W Frequency Stability (-30 °C to +60 °C; +25 °C Ref.) 2 ±1.0 ppm ±1.0 ppm ±1.0 ppm ±1.0 ppm ±1.0 ppm Modulation Limiting (12.5 / 20 / 25 kHz Channel) 2 ±2.5 / ±4 / ±5 kHz ±2.5 / ±4 / ±5 kHz ±2.5 / ±4 / ±5 kHz ±2.5 / ±4 / ±5 kHz ±2.5 / ±4 / ±5 kHz Emissions (Conducted and Radiated) 2 -75 dBc -75 dBc -75 dBc -75 dBc -75 dBc Audio Response 2 +1, -3 dB +1, -3 dB +1, -3 dB +1, -3 dB +1, -3 dB FM Hum and Noise (12.5 / 25 kHz Channel) 2 -53 / -55 dB -52 / -54 dB -51 / -54 dB -50 / - 55 dB -49 / -53 dB Audio Distortion (12.5 / 25 kHz Channel) 2 0.75% / 0.75% 0.75% / 0.75% 0.75% / 0.75% 0.85% / 0.85% 0.85% / 0.85%

RECEIVER

Footnote VHF UHF Range 1 UHF Range 2 700 MHz 800 MHz Frequency Range / Bandsplits - 136-174 MHz 380-470 MHz 450-520 MHz 762-776, 799- 806 MHz 851-870 MHz Channel Spacing 1 12.5 / 20 / 25 kHz 12.5 / 20 / 25 kHz 12.5 / 20 / 25 kHz 12.5 / 20 / 25 kHz 12.5 / 20 / 25 kHz Maximum Frequency Separation - Full Bandsplit Full Bandsplit Full Bandsplit Full Bandsplit Full Bandsplit Frequency Stability (-30 °C to +60 °C; +25 °C Ref.) 2 ±1.0 ppm ±1.0 ppm ±1.0 ppm ±1.0 ppm ±1.0 ppm Analog Sensitivity (12 dB SINAD) 2 0.178 μV (-122.0 dBm) 0.211 μV (-120.5 dBm) 0.211 μV (-120.5 dBm) 0.224 μV (-120.0 dBm) 0.237 μV (-119.5 dBm)

Digital Sensitivity (1% BER) 3 0.266 μV (-118.5 dBm) 0.298 μV (-117.5 dBm) 0.298 uV (-

117.5 dBm) 0.335 μV (-116.5 dBm) 0.335 μV (-116.5 dBm) Digital Sensitivity (5% BER) 3 0.158 μV (-123.0 dBm) 0.178 μV (-122.0 dBm) 0.178 μV (-

122.0 dBm) 0.224 μV (-120.0 dBm) 0.224 μV (-120.0 dBm) Selectivity (12.5 / 25 kHz Channel) 2 77 / 84 dB 74 / 81 dB 74 / 81 dB 72 / 80 dB 72 / 79 dB Intermodulation Rejection 2 82 dB 80 dB 80 dB 80 dB 80 dB Spurious Rejection 2 98 dB 95 dB 95 dB 98 dB 98 dB FM Hum and Noise (12.5 / 25 kHz Channel) 2 55 / 59 dB 54 / 58 dB 54 / 58 dB 53 / 57 dB 52 / 56 dB Audio Distortion 2 0.90% 0.90% 0.90% 0.90% 0.90%

See attached document: S02-PRICE SCHEDULE 36C24925Q0261.