S02 36C24823R0158 - Install Alternate Connections - Steam and Chiller.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJECT* Project Number: 516-22-601, Architect-Engineer (AE) - Install Alternate Connections - Steam and Chiller

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 33125

SOLICITATION NUMBER* 36C24823R0158

RESPONSE DATE/TIME/ZONE 06-20-2023 1:00 PM EASTERN TIME, NEW YORK,

USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* C1DA

NAICS CODE* 541330

PLACE OF PERFORMANCE Department of Veterans Affairs

Bay Pines VA Healthcare System

C.W. Bill Young VA Medical Center

10000 Bay Pines Blvd.

Bay Pines FL

POSTAL CODE 33744

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Miami VA Healthcare System

1201 NW 16th Street

Miami FL 33125 POINT OF CONTACT* Contracting Officer

Duwane B. Snyder

Duwane.Snyder@va.gov

305-339-0404

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS Duwane.Snyder@va.gov

EMAIL DESCRIPTION NCO 8 Contracting Officer

DESCRIPTION

PRE-SOLICITATION NOTICE: THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A

REQUEST FOR STANDARD FORM (SF) 330 ARCHITECT-ENGINEER QUALIFICATION

PACKAGES ONLY. ALL PROSPECTIVE A&E FIRMS NEED TO SUBMIT SF 330 DOCUMENTS

AS REQUIRED. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR

SOLICITATION LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR

REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE

GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF

THIS ANNOUNCEMENT.

1. INTRODUCTION: This is a Pre-Solicitation Notice for Project Number 516-22-601 that requires

Architect and/or Engineering (A&E) Design Services to “Install Alternate Connections - Steam and

Chiller” at the Bay Pines VA Healthcare System (BPVAHCS), C.W. Bill Young VA Medical Center, 10000 Bay Pines Blvd, Bay Pines, FL 33744. This project is 100% Set-Aside for Service-Disabled

Veteran-Owned Small Business Concerns (SDVOSB). The NAICS code for this procurement is

541330 “Engineering Services” and the annual small business size standard is $25.5M. This project requires a full design team to complete this project. The projected award date for the anticipated

A&E contract is on or before July 30, 2023. All information needed to submit SF330 documents is contained herein. The magnitude for construction (not design) of this project is between

$1,000,000.00 and $2,000,000.00.

Federal Acquisition Regulation (FAR) 36.6 selection procedures apply. The architectural/engineering sources listed herein are being procured utilizing the Selection of Architects and Engineer’s statute, also known as the Brooks Act or Qualifications Based Selection (QBS), FAR Part 36.6, Veterans

Affairs Acquisition Regulation (VAAR) Subpart 836.6, and Veterans Affairs Acquisition Manual

(VAAM) Subpart M836.6. All submissions will be evaluated in accordance with (IAW) the evaluation criteria identified in the Selection Criteria. At least three (3) of the firms deemed to be the most highly qualified, after initial source selection, will be chosen for discussions/interviews. Firms will be selected based on demonstrated competence and qualifications for the required work as submitted. Firms that design or prepare specifications in conjunction with this contract are prohibited from participating in any future construction contracts based on those documents.

2. DESCRIPTION: The Government is seeking an A&E firm to provide all professional services required for the design of complete construction documents (i.e., working drawings, specifications, reports, estimates, and construction period services) for Project Number 516-22-601 entitled

Architect-Engineer (AE) - Install Alternate Connections - Steam and Chiller, in accordance with items herein specified. Construction document tasks shall include, but will not be limited to, preparation and/or performance of reports, specifications, rendering, working drawings, site visits, meetings, meeting minutes, phasing/scheduling, and other related information and services. The A&E firm shall furnish services for schematic design, design development, and construction documents.

The anticipated scope is defined here for reference and final confirmation needs to be coordinated with the Government. See attached statement of work for more detailed information.

3. The review/design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished by architects or engineers registered in a State or possession of the United States, or in Puerto Rico, or the District of Columbia and be authorized to complete professional design services in the state of Florida.

4. The project drawings/design shall follow applicable standards and codes described in VA Program

Guides and design materials. Master Construction Specifications Index, VA Construction Standards

Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL) on the VA Website address: http://www.cfm.va.gov/til/.

http://www.cfm.va.gov/til/

5. The awarded A&E firm shall prepare drawings and specifications in sufficient detail such that qualified outside general contracting companies can prepare accurate and timely proposals for the desired work. The awarded A&E firm is responsible for ensuring that the specifications and drawings supplied fully represent all work described in the Request for Proposal (RFP). The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A&E firm to minimize the impact of the construction.

6. All offerors are advised that in accordance with VAAR 836.606-71, the total cost of the contract for

A&E services must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR Clause 52.236-22 (c) - Design Within

Funding Limitation, will be applicable to this procurement action.

7. Design limitation costs will be provided to the most highly rated A&E firm selected to complete the design. Personal visits for the purpose of discussing this announcement will not be entertained or scheduled. Selection shall be in the order of preference from the firms considered Most Highly

Qualified. Questions may be directed only by e-mail to Contracting Officers Duwane B. Snyder, Duwane.Snyder@va.gov AND Stephen Mancuso Stephen.Mancuso@va.gov.

8. In accordance with FAR 36.209 – Construction Contracts with A&E Firms and 36.606 (c), all interested contractors are hereby put on notice that no construction contract may be awarded to the firm that ultimately designs this requirement.

9. The selection of the most qualified contractor will follow the guidance provided in FAR 36.6 –

Architect-Engineer Services. Additionally, this solicitation is also issued in accordance with Public

Law 109-461, the Veterans Benefits, Healthcare Information, and Technology Act of 2006, Sections

502 and 503, as a set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) contractors. Pursuant to 38 USC 8127(d), competition is restricted to SDVOSB firms, as there is a reasonable expectation that two or more offers from SDVOSB contractors will be received under this solicitation.

10. Apparent successful offerors must apply for and receive certification from the SBA Veterans Small

Business Certification Program (VetCert) in accordance with VAAR 852.215-70 by submission of documentation of Veteran status and ownership and control sufficient to establish appropriate status.

11. Failure to be both CERTIFIED by SBA and VISIBLE on https://veterans.certify.sba.gov at the time

SF-330s are submitted, when the proposal is received as a result of the solicitation issued to the most qualified firm, and on the date of contract award will result in the offeror’s proposal/SF 330 being determined ineligible for award. All offerors are urged to contact the SBA and submit the required documents to obtain SBA verification of their SDVOSB status if they have not already done so.

12. SF 330s will be evaluated in accordance with the selection criteria as stated in this pre-solicitation notice. These evaluations will determine the most highly qualified firms for this particular requirement. In accordance with FAR 36.602-3 (c) , at least three (3) of the most highly qualified firms will then be notified of the Government’s intent to hold discussions.

Discussions will be held with the most highly qualified firms in the form determined to be most advantageous and economical by the contracting officer. This may include in writing, via phone interview, or in-person interview presentations. The firms invited to participate in discussions will be notified by email and provided further instructions, including any questions or topics to address.

Following the completion of discussions, the firms will be evaluated and ranked for selection based on the selection criteria, and the most highly qualified firm will be selected and subsequently sent the solicitation. The final evaluation and ranking will consider the SF 330 submission for each firm, as well as additional information obtained via discussions.

mailto:Duwane.Snyder@va.gov mailto:Stephen.Mancuso@va.gov https://veterans.certify.sba.gov/

A site visit may be authorized for the highest rated firm during the negotiation process at no cost to the Government. If negotiations are not successful with the highest-rated firm, the firm will be notified that negotiations have been terminated. Negotiations will then be initiated with the next highest rated firm, and so on until an award can be made or the requirement is canceled.

13. SELECTION CRITERIA: The VA will utilize the following selection criteria in descending order of importance to evaluate firms:

SF 330 Evaluation - Stage I (Pre-selection)

(1) Factor 1 - Professional qualifications necessary for satisfactory performance of required services.

a. Specific qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm) of personnel proposed for assignment to the project.

b. The Designer of Record must be registered and licensed to complete design work for projects completed in the state of Florida.

c. The Designer of Record must have at least five (5) years of experience.

d. The Lead Designer in each discipline must be registered but does not have to be registered in the particular state where the project is located.

e. Record of working together as a team for the personnel proposed for assignment on this project. Submit the types and number of projects the firms (or design team members) have worked on together.

f. Provide professional license numbers and/or proof of licensure of key personnel proposed to complete work on the project.

g. Provide

(2) Factor 2 - Specialized experience and technical competence in the type of work required:

a. Specialized experience and technical competence will be evaluated based on the design team members’ knowledge, both individually and collectively as a team.

Experience should include:

i. In accordance with the attached SOW (See Project Overview)

ii. Facility upgrades

iii. Interior finishes

iv. Beautification improvements to the interior physical appearance

v. Construction Inspection Services

vi. Siting Studies and Engineering Studies

vii. New Construction and Renovations

b. Firms shall submit project information on at least five (5) but up to seven (7) designs for projects involving interior renovations or similar design work including the removal of existing floor, wall, and ceiling finishes that the prime contractor participated in. Designs must be complete or substantially complete prior to the due date of the pre-solicitation notice.

c. Describe processes in relation to design quality management procedures, Computer-Aided Design, Drafting/Building Information Modeling, Building

Information Modeling, equipment resources, and any proposed subcontractors.

(3) Factor 3 – Schedule and Capacity to accomplish the work in the required time. Provide the following items to demonstrate capacity:

a. Provide project lists for designs in progress or completed by the personnel proposed for assignment to the project; Indicate how the team accomplishes multiple, large, and small projects simultaneously, at different locations, within required timeframes.

b. Provide the number and types of employees (prime and subcontractor), including the availability of additional competent, regular employees for support of projects, and the depth and size of the organization.

c. Provide the volume of work awarded by VA during the previous 12 months to the prime and all subcontractors.

(4) Factor 4 - Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.

a. Submit the prime firm’s past performance information to determine the degree to which it demonstrates the likelihood it can successfully perform the requirements of the work as described in the Statement of Work. Submit evaluation information for all projects submitted for Factor 2, specialized experience, and technical competence in the type of work required.

If unable to obtain a completed CPARS, past performance questionnaires (PPQ) are acceptable. Please utilize the attached PPQ document. If unable to obtain a completed PPQ for a Factor 2 project, provide the customer’s contact information along with the contact information. In the case of a joint venture, LLC, or other teaming arrangement formed for the purpose of competing for this contract, the

Government will evaluate the past performance of the entities that comprise the newly formed entity. The Government will use the information either furnished by the Offeror and reference(s) and/or information obtained from other independent data sources in evaluating past performance.

b. Submit any performance rating information, especially for VA projects, as well as information about the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

c. Submit any record of significant claims against the firm because of improper or incomplete architectural and engineering services.

d. For firms without a record of relevant past performance or for whom relevant past performance information is not available, the firm will not be evaluated favorably or unfavorably.

e. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified.

(5) Factor 5 - Location in the general geographical area of the project and knowledge of the locality of the project.

a. The geographic location of the main or branch office of the prime contractor shall be within 1000 miles of C.W. Bill Young Department of Veterans Affairs Medical

Center, 10000, Bay Pines Boulevard, Bay Pines, FL 33714. All location measurements will be made by Google Maps (https://www.google.com/maps) from the firm’s identified location.

b. Knowledge of the state of Florida in regard to designs. Firms must demonstrate knowledge of the locality which may include state licenses or projects completed for designs of projects within the state.

(6) Factor 6 - Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work and cost estimates

a. Firms must describe a minimum of five (5) projects that include construction period services. These projects may be the same as the projects submitted for

Factor 2, with specialized experience and technical competence. Provide reference information including the email and phone number of customers and any available completed performance evaluations for these projects.

14. SUBMISSION REQUIREMENTS: All responding firms are required to submit Standard Form

330, Architect-Engineer Qualifications, Part I, and Part II. The SF 330, Part I must clearly indicate the office location where the work will be performed, the qualification of the individuals and subcontractors proposed to work on the contract, and their geographical location.

Contractors shall submit your qualifications, and any supplemental information (such as past performance, spreadsheets, backup data, and technical information), electronically to Contracting

Officers Duwane B. Snyder, Duwane.Snyder@va.gov AND Stephen Mancuso

Stephen.Mancuso@va.gov no later than the due date and time of the submission.

Files must be readable using the current Adobe Portable Document Format (PDF). When submitting construction drawings, contractors are required to submit one (1) set in AutoCAD and one (1) set in

Adobe PDF.

a. SF 330 submissions received after the due date and/or time will be handled IAW FAR 15.208

(b).

b. Please see FAR 15.207(c) for a description of the steps the Government will take regarding unreadable offers.

c. To avoid rejection of an offer, Offerors must make every effort to ensure their electronic submission is virus-free.

d. Password-protecting your offer is not permitted.

e. Please note that the Government can no longer accept .zip files.

f. SF 330s shall be provided on standard letter size 8-1/2 by 11-inch paper, limited to a maximum of thirty-five (35), single-sided, single-spaced, and numbered pages. This includes a title page, table of contents, and any other relevant information. If more than thirty-five

(35) single-sided pages are submitted, all pages after thirty-five (35) pages will not be evaluated. The font for text shall be Times New Roman 12-point or larger.

Part II of the SF 330 and any Contractor Performance Assessment Rating System (CPARS) reports and Past Performance Questionnaires will not count as part of the page limitations.

mailto:Duwane.Snyder@va.gov

g. The SF 330 shall be submitted in one (1) email and have a file size no larger than five (5)

Mega Bytes (MB). No hard copies will be accepted.

h. Email subject lines must be labeled Project Number 516-22-601 entitled Architect-Engineer

(AE) - Install Alternate Connections - Steam and Chiller. All SF 330 submissions shall include the following information either on the SF 330 or by accompanying document: 1)

Cage Code; 2) Dun & Bradstreet Number (if assigned, historical purposes); 3) System for

Award Management (SAM) Unique Entity Identifier (UEI) Number; 4) Tax Identification

(ID) Number; 5) E-mail address and Phone number of the Primary Point of Contact; 6) A copy of the firm’s VetCert Registry

i. All Joint Ventures shall both be CERTIFIED by SBA and VISIBLE on https://veterans.certify.sba.gov at the time of submission and firms shall submit agreements that comply with 13 CFR 125.15 prior to contract award.

j. NOTE: Only submissions from SDVOSB concerns will be acceptable for this project. In order for an SDVOSB to be considered as a proposed contractor, the firm must be both

CERTIFIED by SBA and VISIBLE on https://veterans.certify.sba.gov, and registered in the

System for Award Management (SAM) database (www.sam.gov) at the time of submission of their qualifications. Failure of a proposed SDVOSB to be verified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor.

15. VA Primary Point of Contact:

Duwane B. Snyder, Duwane.Snyder@va.gov, Contracting Officer, and Stephen Mancuso, Stephen.Mancuso@va.gov

See Attachment A - Statement of Work.

See Attachment B - Basis of Design - Rental units.

See Attachment C – Wage Determination

See Attachment D – Past Performance Questionnaire https://veterans.certify.sba.gov/ https://veterans.certify.sba.gov/ mailto:Duwane.Snyder@va.gov