S02 36C24525Q0743 MWV VAMC Work Uniform Rental RFQ_FINAL.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

613-26-1-610-0001

36C24525Q0743 08-01-2025

Darren Morris darren.morris2@va.gov 08-18-2025

10:00 EDT

90C

Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office

510 Butler Avenue, Building 306A

Martinsburg WV 25405

Darren Morris darren.morris2@va.gov

X

812332

$47 Million

N/A

X

Department of Veterans Affairs

VA Martinsburg Health Care

Martinsburg VA Medical Center (613)

510 Butler Avenue

Martinsburg WV 25405

90C

Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office

510 Butler Avenue, Building 308B

Martinsburg WV 25405

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment

Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

See CONTINUATION Page

COMBINED SYNOPSIS / SOLICITATION FOR:

Martinsburg WV VA Medical Center Work Uniform Rental and

Laundry Services IAW the Statement of Work (SOW).

Reference SOW(B.2) and Price/Cost Schedule(B.3) for details.

Comparative Evaluations will be conducted IAW FAR 13.106-2.

Reference Section E.11 Supplemental Instructions to Quoters.

All questions must be received by 11AUG2025 at 10:00am (ET)

Quotes due 18AUG2025 at 10:00am (ET)

RFQ POCs:

Primary-Darren Morris; darren.morris2@va.gov

Alternate-Dan Feng Lu; DanFeng.Lu@va.gov

CONTRACTOR SHALL BE RESPONSIBLE FOR THE CORRECT TITLE

CLASSIFICATION OF WORKERS AND COMPLIANCE WITH ALL APPLICABLE

WAGE AND HOUR LAWS.

See CONTINUATION Page

X X

X 1

DARREN G. MORRIS

VA-VHA-RPOE-2024-0009

mailto:darren.morris2@va.gov http://www.fsc.va.gov/einvoice.asp mailto:DanFeng.Lu@va.gov

36C24525Q0743

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

Attachment A

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) . 19

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 SCA Wage Determination 2015-4285 - Jefferson County WV.pdf

D.2 Solicitation Attachment - Past Performance Questionnaire.pdf

D.3 36C24525Q0743 Q_A v1.pdf

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)41

E.9 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2021)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION FEB 2025)

E.11 SUPPLEMENTAL INSTRUCTIONS TO QUOTERS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C245

Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office

510 Butler Avenue, Building 306A

Martinsburg WV 25405

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

VA FSC

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

1. Purpose and Scope of Service

The purpose of this Statement of Work is to provide a work uniform rental and laundry service for identified employees in the Facilities Management Service at the Veteran’s Affairs

Medical Center (VAMC) campus in Martinsburg, WV. Uniforms that are Occupational Safety and Health Administration (OSHA) compliant with respect to National Fire Protection

Association (NFPA) 70E are flash level two protection are needed for workers on a daily basis. As part of their work assignments, these personnel may expectedly come in contact with live, electronically energized parts.

2. Uniform Requirements:

2.1 Contractor Furnished Items: The contractor shall furnish all facilities, labor, material, and transportation to provide a weekly work uniform rental and laundry service in accordance with the terms and conditions herein. The contractor shall provide good and usable uniforms.

2.2 Uniform Specifications: Employee uniforms shall consist of a long sleeve collared shirt

(Arc Flash Rated as indicated), short sleeve collared shirt, a t-shirt under shirt (100% cotton) and a pair of pants (Arc Flash Rated as indicated). Long sleeve and short sleeve collared shirts shall have a breast pocket.

Employees requiring arc-flash level one protections shall have long sleeve collard and a pair of pants, both with flame resistant protection value of not less than 4 calories per square centimeter (4 cal/cm2) as defined in American Society for Testing and Material (ASTM) F

1959-99.

Provided clothing shall be OSHA compliant with respect to NFPA 70E arc flash level one protections. 100% Cotton short sleeve shirts FR rated are not available in short sleeve.

Employees requiring arc-flash level two protections shall have long sleeve collared and a pair of pants, both with a flame resistant protection value of not less than 8 calories per square centimeter (8 cal.cm2) as defined in American Society for Testing and Material (ASTM) F

1959-

99. Provided clothing shall also be OSHA compliant with respect to NFPA 70E arc flash level two protections.

2.3 Qualities and color: There are approximately 85 employees that shall require uniforms. Approximately 40 of those shall require flame resistant level I or II uniforms.

Attachment A provides the estimated number of personnel per shop/group and recommended number of uniforms per person.

The contractor shall provide identified employees with the specified number of properly sized uniforms within 4 to 10 weeks of receiving the Attachment B list of names and preliminary sizes. Or, as soon as possible due to Covid -19 shipping delays.

The contractor shall provide samples of a variety of uniform shirt and pants colors and styles from which to choose. Members of each shop will have the same color uniform.

As the overall number of employees requiring a uniform increase or if individual names of employees requiring a uniform change during the contract period, the contractor shall be notified in writing of these changes by VAMC. The contractor shall provide new, not previously worn uniforms as a result of these changes within two weeks of written notification.

2.4 Certificate of Compliance: The contractor shall furnish a certificate of compliance at the same time their offer is submitted. This certificate shall certify in writing that the uniform pants/shirts/coveralls they will provide under the terms of this contract do, in fact, meet the requirements of:

Provided clothing shall have flame resistant rating as indicated in attachment A in compliance with NFPA 70E.

2.5 Uniform measurements: To ensure a proper fit, the contractor shall visit the VAMC campus within 2 weeks or when the sizing kits is received by the contractor . The award of the

Contract will commence prior to the ordering of garments and all employees are measured who are requiring a uniform. Measurements shall require more than one session and the contractor shall make arrangements with the Contracting Officer’s Representative (COR) to schedule these times.

The COR shall be an employee of the VAMC Facilities Management Service.

Within two days of the last initial measurement taken, COR shall forward a list of uniforms required, by name/quantity/size, to the contractor using Attachment B.

2.6 Weekly Laundry and Delivery: The contractor shall pick up soiled uniforms weekly, on a day set by the vendor for cleaning. If the particular set day occurs on a Federal holiday, the pickup and delivery day shall be on the next regular working day that VAMC is open for business. The uniforms shall be laundered to clean and remove all dirt, chemical residue, and sweat from everyday use. The uniforms shall be returned to the same pick-up point the following week (on the set day) after being properly cleaned. The returned pants and shirts shall be neat in appearance and clean after laundering. They shall be free of any defects that would detract from the uniforms’ ASTM/OSHA/NFPA 70E compliance, serviceability, or appearance. The uniforms shall be delivered to Building 314 on hangers.

The contractor shall pick up soiled uniforms and deliver clean uniforms to Building 314.

Pickup and delivery times shall be in the set but must occur within a mutually agreed 2-hour window between 7AM and 4PM. In the event the 2-hour window is missed due to events that are out of control of the driver this is understood. The rental and laundry costs shall be based on the number of individual garments involved, i.e. each shirt and pair of pants.

A list of returned laundered uniforms, by name and quantity, shall be submitted to the COR on a weekly basis along with a list of soiled uniforms, by name and quantity, which were removed from the previous week’s list. Uniforms not returned from the laundry after two weeks shall be replaced with good and usable garments at no extra charge to VAMC. The Contracting

Officer shall be the final arbiter of all disputes.

2.6 Uniform Maintenance and Repair: The contractor shall maintain the uniforms in good order by ensuring they are free of any defects, i.e. holes, tears, fabric defects, spots, uneven dyeing, loose or missed stitches, or anything else that shall affect their ASTM/OSHA/NFPA

70E compliance, serviceability, or appearance. The contractor shall be responsible for replacing buttons, zippers, etc., and patching small rips and tears on a uniform as requested and returning these uniform garments to VAMC within two weeks at no additional cost to the

Government. The Government shall notify the contractor of requested repairs by affixing a tag provided by the contractor to the shirt or pair of pants and specifying the repair(s). Any repairs or replacements garments over a 2-week period must be communicated to the COR with expected date. Only accepted delays are for size 3X, and up, and or wait 42 and over.

The contractor shall perform minor alterations (e.g. adjustments to the waist and length of pants,) at no additional cost to the Government. Uniforms that are torn or worn beyond repair shall be replaced with good and usable uniforms at no additional cost to the Government. The

COR shall make the final determination as whether a uniform is torn or worn beyond repair.

All FR rated uniform shall have a wearing cycle of longer than eighteen (36) months, or 78 washings per the OSHA FR rated requirement for washing requirements

2.7 Uniform Returns: Uniforms that are no longer required shall be returned to the contractor and the weekly rental fee shall be reduced accordingly. If the VAMC fails to return a uniform and the uniform is less than nine months old, VAMC shall pay half of the replacement cost of the uniform. If the uniform is between nine and fifteen months old, VAMC shall pay one quarter of replacement cost of the uniform. If the uniform is more than fifteen months old, VAMC shall not be charged for that particular uniform. At the end of the contract, VAMC shall pay for unreturned uniforms in accordance with the above tapered price scheduled.

2.8 Uniform Exchanges: Uniform replacements for size change reasons shall be provided at no additional cost to the Government, except in those instances associated with lost, deliberately damaged or unreturned uniforms. (Subparagraph 2.6 above pertains). The contractor shall replace identified uniforms needing sizing changes within two weeks for standard sizes, and extended time for sizes over 3X, and 42 waist or higher, of the request date. The contractor shall allow the Government a minimum of four weeks to gather and return the former uniforms after the new uniforms have been received at the VAMC. Under certain circumstances (such as extended absence of an employee) and with prior mutual agreement between the contractor and Government, the contractor shall accept the return of the former uniforms after the four-week period has expired with no penalty to the

Government.

2.9 Contractor Inventory: The contractor shall maintain an accurate inventory of all uniforms provided to VAMC. The contractor shall maintain a log, by employee’s name, for the number of individual uniform pieces (shirts and pants) laundered each week. A copy of this log shall be delivered to the COR during every drop-off / pick-up day, or notes will be made on the weekly invoice by each employee’s name for clear communication.

2.10 Invoices: Invoices shall be submitted monthly an shall be based on the number of items rented and cleaned. Invoices shall be accurate, up-to-date, free from duplications, and show the number of uniforms assigned to each employee.

The contractor shall affix the following certification to each monthly invoice:

Payment will be made to the contractor on a monthly basis after the submitting and certification of Invoice.

I certify in writing that the work uniforms provided during the past monthly billing cycle and to be provided during the upcoming monthly billing cycle do provide the VAMC employees with flame resistant protection of not less than 8 cal/cm2 as defined in ASTM F

1959-1999, and are OSHA compliant with respect to NFPA 70E arc flash level two protection.

2.11 Contractor Reports: The contractor shall provide a monthly report to the COR identifying the number of uniforms replaced and the number recommended for replacement, either because they cannot be cleaned, they are damaged beyond economic repair, they are approaching their wearing cycle of eighteen (36) months, or 78 washings. The contractor shall maintain an accurate accounting system that identifies each piece of clothing by the employee.

Contractor shall monitor and track the number of times all arc flash rated clothing is washed and replaced when rated garments have reached their maximum number of washes at no extra expense to the VAMC. Contractor will provide VAMC monthly report indicating how many times each arc flash uniform component has been laundered.

2.12 Recovered Materials: Uniforms and garments provided by the contractor shall be made of recovered materials to the maximum extent practical and still be ASTM/OSHA compliant

(with respect to NFPA 70E arc flash level two protection). In addition, the shirts shall be labeled in accordance with the Rules and Regulations under the Textile Fiber Products

Identification Act and the Trade Regulation Rule concerning its care.

2.13 Health and Safety: The contractor shall supply the COR with material safety data sheets for each chemical used to launder uniforms. VAMC retains the right to reject any uniform that causes an adverse effect upon one of its employees. Adverse effects include, but are not limited to headache; eye, dermal, nasal, or throat irritation and/or sensitization; nausea; and dizziness. If the particular cleaning process used or the fabric supplied causes an individual employee to have an allergic reaction, the contractor shall provide an alternate cleaning method or alternative fabric for that employee at no extra cost to the Government.

3. Uniforms: Minimum Specifications

The contractor shall provide good and useable uniforms and shall individually label the shirts and pants on the inside collar and waistline, respectively, with the employee’s name and an identification number. For bidding purposes, prospective contractors shall use Attachment A for estimated quantities. Final initial quantities shall be provided using Attachment B, which shall specify individual employees’ names and their sizes. The contractor shall be prepared to provide identified employees with the specified number of properly sized uniforms within 4 weeks of receiving the Attachment B list.

As the overall number of employees requiring a uniform increase or if individual names of employees requiring a uniform change during the contract period, the contractor shall be notified in writing of these changes by VAMC. The contractor shall provide good and usable uniforms as a result of these changes within two weeks of written notification. To ensure a proper fit, the contractor shall measure these additional employees or employees requiring a uniform change. Measurements may be taken on Tuesday Morning at the same time and location where soiled uniforms are picked up and clean uniforms are delivered – VAMC’s

FMS Operations & Maintenance Shop, Building 314.

3.1 Shirts:

3.1.1 Fabric and Style: Shirts shall be long sleeve and made of a flame-resistant material with a protective value of not less than 8 cal/cm2, and shall be ASTM/OSHA compliant (with respect to NFPA 70E arc flash level two protection). All shirts shall in good condition and usable upon delivery to the Government. The fabric shall have permanent press and soil release finishes. Shirts shall have at least two front pockets and shall be of a quality and style generally accepted in the industry. Sleeves shall be reinforced at the elbow as to insure extended usage. Shirts shall have the employee’s name and his/her identification number marked on the inside for identification purposes. Bar codes are acceptable provided that written identification is also present.

3.1.2 Size: Shirts shall be available in men’s sizes from small to 6x. Quantities are indicated in Attachment B. If a woman will require a uniforms the men’s will be altered to fit as needed.

3.1.3 Identification: Shirts shall have employee’s First Name and Shop listed above front pocket for both short and long sleeve shirts. Short Sleeve T-Shirts do not require the employee’s names

3.2 Pants:

3.2.1 Fabric and style: Pants shall be made of a flame-resistant material with a protection value of not less than 8 cal/cm2, and shall be ASTMO/OSHA compliant (with respect to

NFPA 70E arc flash level two protection). All pants shall be in good and usable condition upon delivery to the Government . The fabric shall have permanent press and soil release finishes. Pants shall have a plain front with two quarter top pockets and two back hip pockets.

Pants shall have regular (not flared) leg bottoms and shall be double stitched with no cuff at the end of the legs. Pants shall be reinforced at the knees and at the inseam as to ensure extended usage and shall be of a quality and style generally accepted in the work uniform rental industry. Pants shall be available in regular cut. Pants shall have the employee’s name and his/her identification number marked on the inside for identification purposes. Bar codes are acceptable provided that written identification is also present.

3.2.2 Sizes: Men’s pants shall be available in waist sizes from 28 inches to 54 inches with an inseam of 28 inches to 36 inches and shall be altered to fit as needed at no additional cost to the Government. Quantities are indicated in Attachment B.

4. Quality Assurance:

4.1 Contractor Quality Control Plan: The contractor shall maintain a documented and functioning quality control program. The contractor shall rely on its existing quality control system to assure that the services supplied to the Government meet the requirements of this specification.

4.2 Government Quality Assurance: The Government will verify that the contractor is meeting the requirements in this contract by reviewing the monthly reports described in sub-paragraph

2.11 and comparing the data to the Government’s internal records, randomly inspecting uniforms throughout the performance period of this contract, obtaining customer feedback, and reviewing the contractor’s quality control data.

5. Period of Performance:

The base period of performance will be one (1) year from the date of award with four (4) twelve- month option periods that may be exercised by written notice to the contractor.

Attachment A

Shop Est# Employees # uniforms Arc Flash Rating

(Level I/ Level II/None) Electric Shop 8 11 Level II

AC Shop 4 11 Level II

Plumbing Shop 11 11 Level II

Chiller Plant 6 11 Level II

Boiler Plant 5 11 Level II

Water Plant 4 11 Level II

Carpentry Shop 13 11 Level I

Ground Shop 7 11 None

Transportation 21 11 None

2nd Shift Maint. Shop 6 11 Level II

END SOW

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

CONTRACTOR TO PROVIDE ALL PARTS, LABOR, MATERIAL,

AND TRANSPORTATION FOR THE MAINTENANCE OF PPE

UNIFORMS TO VAMC MARTINSBURG FMS PER ATTACHED

STATEMENT OF WORK

Contract Period: Base POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers PRODUCT/SERVICE CODE: W084 - Lease or Rental of Equipment - Clothing, Individual Equipment, and Insignia

AND TRANSPORTATION FOR THE MAINTENANCE OF PPE

UNIFORMS TO VAMC MARTINSBURG FMS PER ATTACHED

STATEMENT OF WORK

Contract Period: Option 1 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers

AND TRANSPORTATION FOR THE MAINTENANCE OF PPE

UNIFORMS TO VAMC MARTINSBURG FMS PER ATTACHED

STATEMENT OF WORK

Contract Period: Option 2 POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers

AND TRANSPORTATION FOR THE MAINTENANCE OF PPE

UNIFORMS TO VAMC MARTINSBURG FMS PER ATTACHED

STATEMENT OF WORK

Contract Period: Option 3 POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers

AND TRANSPORTATION FOR THE MAINTENANCE OF PPE

UNIFORMS TO VAMC MARTINSBURG FMS PER ATTACHED

STATEMENT OF WORK

Contract Period: Option 4 POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 812332 - Industrial Launderers

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a

Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National

Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting

Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT

2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer

(ACO) for the purpose of performing certain tasks/duties in the administration of the contract.

Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.232-18 AVAILABILITY OF FUNDS APR 1984

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS

(DEVIATION)

JAN 2023

852.215-71 EVALUATION FACTOR COMMITMENTS OCT 2019

852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION) (APR 2025)

APR 2025

(End of Addendum to 52.212-4)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB

2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR

2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with

Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C.

3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment

Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the

American Recovery and Reinvestment Act of 2009.)

[] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV…