Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJE

CT*

642-25-125 | A/E Design | Remove and Replace Grease Trap Building 2 | NCO 4 Construction East (VA-25-00109026)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 19104

SOLICITATION NUMBER* 36C24426R0089

RESPONSE DATE/TIME/ZONE 05-15-2026 4PM EASTERN TIME, NEW YORK,

USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

SET-ASIDE SBA

PRODUCT SERVICE CODE* C1DA

NAICS CODE* 541330

PLACE OF PERFORMANCE Department of Veterans Affairs

Network Contracting Office 4

VA Medical Center

3900 Woodlands Avenue

Philadelphia PA

POSTAL CODE 19104

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4

VA Medical Center

3900 Woodlands Avenue

Philadelphia, PA 19104

POINT OF CONTACT* Contract Specialist

Terry Cobb terry.cobb@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS terry.cobb@va.gov

EMAIL DESCRIPTION Terry Cobb

DESCRIPTION

I. ACQUISITION INFORMATION:

This A/E Services announcement is being issued in accordance with the Selection of Architects and Engineering firms (Public Law [PL] - 92-582) and implemented in the Federal Acquisitions Regulations (FAR) Subpart 36. Subpart 36.602-5 Short selection process for contracts not to exceed the simplified acquisition threshold will be used for this procurement. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. In accordance with VAAR 852.219-10, this announcement is set-aside for firms classified as a Service-Disabled Veteran-Owned Small Business (SDVOSB) under NAICS code 541330, Engineering services, with a size standard of $16.5M. Magnitude of construction project estimate is between $25,000.00 and $100,000. It is anticipated that one contract will be awarded from this announcement by May 2026.

(a) Contract Award Procedure: Before a small business is proposed as a potential contractor, they must be certified by VETbiz and registered in the System for Award Management (SAM) database. Register via the SAM internet site at http://www.sam.gov.

Failure of a proposed SDVOSB to be certified by the CVE at the time the SF-330 is submitted will result in their elimination as a proposed contractor. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract.

(b) Nature of Work: Corporal Michael J Crecenz VA Medical Center (CMCVAMC) in Philadelphia, PA, is seeking Architect-Engineering (A/E) services to develop working drawings, phasing plans, infection control plans, contract specifications, and cost estimates for full and complete construction of Project No. 642-25-125, A/E – Remove and Replace Building 2 Grease Trap.

II. PROJECT INFORMATION (Scope of Work):

A/E – Remove and Replace Building 2 Grease Trap:

The A/E shall provide design and engineering services for this design project, including all applicable site visits, laser and video scanning, field investigation, studies, and user interviews to prepare construction drawings, specifications, narratives, cost estimates and schedules associated with the following work:

(a) Perform field investigative services, including underground and video scanning, of all surrounding utility lines and piping associated with the grease trap, including inlet piping from kitchen to outlet piping to sanitary system. Determine integrity of piping, whether complete removal and replacement of existing piping is required or an alternate solution such as pipe jetting and lining. Complete removal and replacement of piping shall require additional engineering services, such as civil and structural engineering.

(b) Design a new grease entrapment system for the Building 2 kitchen. Entrapment system shall provide similar or increased grease capacity.

(c) Design phasing. Temporary grease entrapment system for the duration of the construction project. A Traffic control plan. Demolition and construction plan, including removal of manhole and associated concrete, trenching and shoring work.

All work shall have a minimal impact on CMCVAMC facilities, including kitchen operations. The above paragraphs constitute a basic outline (objectives) of the work to be accomplished and in no way comprise all the details for design of this project. The A/E shall initiate detailed inspection of the project site to determine the needs and conditions for the design of this project.

Copies of VA Medical Center Philadelphia, PA existing if available record drawings will be made available to the highest rated A/E firm; the A/E will verify the validity of the record drawings prior to the start of design work and conduct site investigations as necessary throughout the design.

A/E is solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the design project. The A/E shall further provide meeting minutes for all meetings held under this design project. The A/E firms’ representatives performing site investigations on VA Medical Center Philadelphia campus must have the following additional requirements before starting site investigations on campus:

a) A/E PIV badge must be always worn by A/E or representative while on campus.

b) At least five (5) business day notice to VA prior to arrival.

If at any time an employee of the A/E firm becomes ill, they should not remain or report to work at VA Medical Center Philadelphia.

III. SELECTION CRITERIA: The A/E selection criteria for this acquisition is listed below in descending order of importance.

1) Professional Qualifications and Experience of Key Personnel

a. Background of the personnel

i. Project Manager

ii. Other Key Personnel

iii. Consultants

2) Specialized Experience and Technical Competence;

a. Total projects

i. Projects related to grease traps

ii. Military construction/VA medical centers ETC

3) Firm Capacity and Management Oversight;

a. Shall list firms capacity and management oversight

4) Proposed Project Design and Cost Estimation Approach;

a. Proposed phasing

b. Work hours and general requirements to replace grease trap

5) Geographical Location and Plan;

a. List firms locations (main office/branches)

b. Knowledge of local conditions

6) Past Performance and Subcontractors;

a. Cost control, qual of work, and compliance schedules

b. CPARS for past performance

7) Construction Period Services;

a. Execute Construction Period Services (CPS)

b. Submittals, Inspections, RFI’s etc

IV. SUBMITTAL INSTRUCTIONS:

(a) Who May Submit: This project is set aside for VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. The NAICS for this project is 541330.

(b) Where To Submit: Offerors shall submit all original proposals to:

Philadelphia VA Medical Center

Contracting

Terry Cobb (terry.cobb@va.gov)

31800 Woodland Avenue

Philadelphia, PA 19104

(c) How To Submit: All SF-330 submissions shall be clearly marked with the subject line displaying the solicitation number.

1) Interested A&E firms having the capabilities to perform this work must submit one (1) copy of the SF-330 (8/2016 Edition) including Parts I and II as described herein and one (1) CD-ROM of the SF-330 submittal, to the above address not later than 4:00 p.m. (local) on May 15, 2026. Late proposal rules found in FAR 15.208 will be followed for late submittals.

2) Responding firms must submit a copy of the originally signed, or current (signed within the past 12 months) and accurate SF-330. SF-330, Part II shall be provided for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work even if an SF-330, Part II is already on file. All Part II’s MUST be signed with original signature or facsimile of the original signature (signed within the past 3 years is required) and dated. A copy of a signed/dated Part II is acceptable.

Although firms are encouraged to update their SF-330 Part II at least annually, older ones (up to 3 years old in accordance with FAR 36.603(d)(5)) will still be considered by the board. However, a firm may be recommended as not qualified or ranked low if missing, confusing, conflicting, obsolete or obscure information prevents a board from reasonably determining that a firm demonstrates certain required qualifications.

Indicate in Block 5b of each Part II if the firm is a Large Business, Small Business, HubZone, Service-Disabled Veteran-Owned Small Business, or Woman-Owned Small Business. To be classified as a small business, a firm's average annual receipts or sales for the preceding three fiscal years must not exceed $16.5 million.

3) Submit only one SF-330, Part I from the Prime for the design team, completed in accordance with the SF-330 instructions and additional instructions herein. It must contain information in sufficient detail to identify the team (prime, other offices of the prime, and consultants) proposed for the contract.

4) The A-E shall not include company literature with the SF-330.

5) In block No.4, Part II, provide the Unique Entity ID (UEI) number issued by System for Award Management (SAM.gov) for the prime A/E or Joint Venture. The UEI number must be for the firm or joint venture performing the work (i.e. not the parent UEI number, but a UEI number specifically for the office performing the work.

6) In Section C of the SF-330, Part I, identify the discipline/service to be supplied by the Prime, Prime Branch offices as applicable, and each consultant. Provide brief resumes in Section E of the on-staff or consultant employees you intend to use to perform the work. Resumes must be submitted for each employee required to meet the minimums stated above in paragraph 3b. Resumes shall not exceed one page.

7) In Section F, a maximum of 10 projects for the total proposed Team (including the prime and consultants) shall be provided. Use no more than one project per page.

8) In Section G, block 26, along with the name, include the firm and office location the person is associated with. The names of all individuals included in the resumes in Section E shall be listed in Block G-26 along with their firm location and their roles even if example project experience in Block G-28 is not applicable. Also include Team Project Organization Chart in Part I, Section D indicating how each firm on the proposed team (prime, applicable prime branch offices, and each subcontractor as identified in Part I, Section C) integrates into the composite team.

9) In Section H, of the SF-330, Part I, provide a narrative to address each of the requirements, including subparagraphs, of items listed in Section 3, Selection Criteria, of this announcement.

10) In Section H, Part I, SF-330, firms must show their last 12 months of Medical facility contract awards stated in dollars (see 3(e) above), provide an itemized summary of awards to include Agency Contract Number/Task Order No. Awards shall be shown in an itemized summary including Agency, Contract Number/Task Order No., Project Title, and Award Amount dollars. Include a total of all listed awards. Note that award of Indefinite Delivery Contracts should not be counted as award amounts; only actual Task Orders and any modifications thereto should be included in the amounts. When addressing Team capabilities, clarify planned capability, existing capability, and prior experiences, if any. Include any other relevant information including a short discussion of why the firm is especially qualified based upon the specific selection criteria listed in Section 3.

11) In Section H, Part I, SF-330 Generally, describe the firm's Design Quality Management Plan (DQMP). A project specific detailed DQMP must be prepared and approved by the Government as a condition of contract award; however, it is not required with this submission. Indicate the estimated percentage involvement of each firm on the proposed team. Do not exceed ten pages for Section H. Front and back side use of a single page will count as 2 pages and use no smaller than 11 font type using Times New Roman. Pages in excess of the maximums list will be discarded and not used in evaluation of the selection criteria. Foldouts are not allowed and shall not be considered.

12) Personal visits to discuss this announcement will not be allowed.

V. SOLICITATION:

(a) This is not a Request for Proposal; this is a request for SF-330's (8/2016 Edition) Architect/Engineer Firm Qualifications packages only. An award will not be made with this announcement and the Government will not pay nor reimburse any costs associated with responding to this announcement. Any requests for a solicitation will not receive a response. No material will be issued, and no solicitation package or bidder/plan holder list will be issued. A solicitation will only be issued to the most highly qualified A/E Firm.

(b) Contracting Office Point of Contact: terry.cobb@va.gov

Include “A&E Remove and Replace Building 2 Grease Trap” in the subject line of email.

End of Document