S02 - 36C24225Q421 Combined Synopsis.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* COSMED Stressecho 1200 K Supine Ergometer, RS232 Cable for COSMED Ergo Bike with installation and training service (Brand Name Only)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 12203

SOLICITATION NUMBER* 36C24225Q0421

RESPONSE DATE/TIME/ZONE 03-21-2025 16:00 EASTERN TIME, NEW YORK, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334510

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 2 20 Madison Avenue Ext.

Albany NY 12203

POINT OF CONTACT*

Contract Specialist Myra Florisa N. Green Myra.Green2@va.gov

PLACE OF PERFORMANCE

ADDRESS

East Orange VA Medical Center 385 Tremont Ave East Orange, NJ

POSTAL CODE 07018

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://vaww.visn2.va.gov/albany/index.asp URL DESCRIPTION New York/New Jersey VA Health Care Network AGENCY CONTACT’S EMAIL ADDRESS Myra.Green2@va.gov EMAIL DESCRIPTION Contracting Officer / POC

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document with associated attachments is provided. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 as of 01/17/2025.

This solicitation is set-aside for Small Business (SB) concerns. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1,250 employees. The FSC/PSC is 6515.

The Department of Veterans Affairs, Network Contracting Office 2 (NCO 2) has a requirement for COSMED Stressecho 1200 K Supine Ergometer and RS232 Cable for COSMED Ergo Bike along with installation and training service (Brand Name Only) for the VA Airborne Hazards and Burn Pits Center of Excellence (AHBPCE) at the New Jersey War Related Illness and Injury Study Center (WRIISC). The Contractor shall furnish all supplies/services at East Orange VA Medical Center located in 385 Tremont Ave., East Orange, New Jersey 07018. Shipping must F.O.B. Destination.

Supplies/Services

Item # Description/Part Number* Qty UOM

COSMED Stressecho 1200 K Supine Includes LCD Display

(P/N: A-666-500-073) 1 EA

2 Cable, RS232 COSMED Ergobikes (P/N: C01713-01-12) 1 EA

ECE1 - On-site Installation & Training Includes:

- Installation

- Onsite Training with a Clinical Specialist

- Interactive session on the proper operation of the instrument

1 JB

No remanufactures or gray market items will be acceptable. Vendor shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor or authorized reseller verified by an authorization letter or other documents from the OEM.

Submit any questions regarding this procurement via email to Myra.Green2@va.gov no later than 12:00 PM Eastern Time on Wednesday, March 19, 2025. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer.

Responses to the solicitation shall be due on Friday, March 21, 2025, at 16:00 Eastern Time. Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Correspondence or questions may be directed to Myra Green, Contracting Officer at Myra.Green2@va.gov with " 36C24225Q0421 COSMED Stressecho 1200 K” in the subject line. Telephonic inquiries will not be accepted or returned. RFQ questions will be responded to as necessary in amendment format which will be posted to contract opportunities at http://SAM.gov.

All offerors must be registered in www.sam.gov to do business with the Government. Ensure your registration is correct, current and has not expired.

Salient Characteristics:

COSMED Stressecho 1200 K Supine Ergometer

Couch Ergometer Couch width: 50 cm Couch adjustment (incline and tilt): 0 - 45 ° each, continuous, motor driven Motor control: via control unit with membrane keyboard, 3 positions programmable Seat height adjustment: continuous, for patients from 120 cm to 210 cm (motor driven) Patient weight (max.): 140 kg

Drive Unit Brake system: microprocessor controlled eddy current brake Load: 6 - 999 Watt, speed independent Accuracy: According to DIN VDE 0750-238 Speed range: 30 - 130 rpm/min

Control Unit Display / patient display: load, rpm, speed, time, blood pressure, heart rate (LCD) / rpm (LED) Graphic display (load, heart rate): optional Keyboard Membrane: keyboard

Exercise protocols User programmable: 10 Fixed incremental protocols (WHO, Hollmann, etc.”): 5 Manual load adjustment: Standard

Options Automatic blood pressure measurement Leg rests (plug-in type), arm rests (stainless steel), infusion holder Detachable or extended control unit

Interface Digital (RS-232, USB) / analog / remote start

Dimensions and Weight Dimensions, max. (L x W x H) approx. 240 cm x 90 cm x 180 cm / space required (max.) approx. 260 cm x 120 cm Weight 140 kg

Miscellaneous Power 230 V (225 VA max.) / 115 V (225 VA max)

Place of Performance:

Vendor to deliver and install equipment to VANJHCS East Orange Campus

VA New Jersey Health Care System

Attn: WRIISC 385 Tremont Avenue East Orange, New Jersey 07018

Delivery shall be FOB: Destination: 90-120 days after receipt of order is preferred. All deliveries will be coordinated with the East Orange VA Medical Center Point of Contact.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products” (Sept 2023)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.252-1 Provisions Incorporated by Reference (FEB 1998)

VAAR Provisions:

852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs http://acquisition.gov/comp/far/index.html and found to be prejudicial to competing contractors, the offeror making such contact may be excluded from award considerations.

(f) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments, or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(g) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(End of Addendum to 52.212-1)

2. FAR 52.212-2, “Evaluation-Commercial Items”: The Government may award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. In accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standards of responsibility will not be eligible to receive contract award. The following factors shall be used to evaluate offers:

Special Standards of Responsibility: (Per FAR 9.104-2) The following special standards of responsibility apply to this procurement:

SP1: Offeror must be a manufacturer authorized provider for the items provided. A letter from the manufacturer stating such must be included with any response to this solicitation.

1. Technical compliance

2. Price

*Adherence to the technical characteristics and meeting the special standard is more important than price.

(a) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offeror's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its’ receipt, unless a written notice of withdrawal is received before award.

3. Offerors must complete annual representation and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with 52.212-3, “Offerors Representations and Certifications -- Commercial Products.” If paragraph (j) of the provision is applicable, a written submission is required.

4. Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered/certified with the U.S Small Business Administration at Veteran Small Business Certification (https://veterans.certify.sba.gov )

The following contract clauses apply to this acquisition:

https://www.sam.gov/portal https://veterans.certify.sba.gov/

5. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products” (OCT 2018)

ADDENDUM to FAR 52.212-4 – The following clauses are included as a part of the addendum:

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.222-19 Child Labor – Cooperation with Authorities and Remedies (DEC 2022)

52.223-5 Pollution Prevention and Right-to-Know Information (MAY 2024)

52.223-23 Sustainable Products and Services (MAY 2024)

52.252-2 Clauses Incorporated by Reference (FEB 1998)

VAAR Clauses:

852.203-70 Commercial Advertising (MAY 2018)

852.212-71 Gray Market Items (NOV 2018)

852.232-72 Electronic Submission of Payment Requests (NOV 2018)

852.242-71 Administrative Contracting Officer (OCT 2020)

852.246-71 Rejected Goods (OCT 2018)

852.247-73 Packing for Domestic Shipment (OCT 2018)

6. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products” (Dec 2023) (Dev Jan 2024)

The following subparagraphs of FAR 52.212-5 are applicable and incorporated by reference:

52.203-17

52.204-10

Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712)

Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note)

52.204-27 Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub L. 117-328)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) (31 U.S.C. 6101 note)

52.219-28 Post Award Small Business Program Representation (Sept 2023) (15 U.S.C 632(a)(2))

52.222-3 Convict Labor (JUN 2003) (E.O. 11755)

52.222-19 Child Labor – Cooperation with Authorities and Remedies (Nov 2023) (Deviation Jan 2024) (E.O. 13126)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (SEP 2016) (E.O. 11246)

52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)

52.222-37 Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212)

52.222-50 Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O.

13627)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513)

52.225-1 Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83)

52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)

52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Jul 2018) (31 U.S.C. 3332)

7. All quoters shall submit according to the following:

Quotes must be emailed to Myra.Green2@va.gov and received no later than 4:00 PM Eastern Time on March 21, 2025. Quotes may be submitted on this document or the vendor’s own form and must include a completed authorized distributor letter. Any offer that does not provide the supporting documentation may be considered non-responsive.

Required Supporting Documentation:

- Authorized Distributor Letter if not the manufacturer

- Certification that equipment meets/exceeds the salient characteristics of the desired brand above

- Delivery date

The Government intends to make award without discussions.

For information regarding the solicitation, please contact Myra Florisa Green at Myra.Green2@va.gov.

See attached document: P03 – Brand Name Only Justification.