S01 Solicitation 36C25922Q0550.docx

36C25922Q0550

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

575-22-3-6043-0714

08-10-2022 Jerry Danso 303-712-5761 08-22-2022

1:00PM

MDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

X

Y 238220 $16.5 Million

N/A

Department of Veterans Affairs VA Western Colorado Health Care System VA Medical Center 2121 North Ave Grand Junction CO 81501 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 1-877-353-9791 512-460-5221

See CONTINUATION Page Contractor shall supply all equipment, tools, supplies, ,manufacturer-approved parts, and labor necessary to to provide preventive maintenance, service, inspections, to provide preventive maintenance, service, inspections, analysis, and operational checks on three (3) chillers, three (3) cooling towers, (2) Condenser water pumps, (13) Frequency Drives, and (4) pump skids located at the boiler/ chiller plant (building 9) of the Grand Junction VA Western Colorado Health Care System, and to provide emergency service and repairs 24/7/365 in accordance with SOW.

U.S. Dept. of Labor Wage Determination # 2015-5423 , rev 19 is applicable to this acquisition and resulting contract.

All correspondence and offers must be sent to:

Jerry.danso@va.gov. Offers are due by 1pm MT on 08/22/2022

See Section C6 for Subcontracting Plan. Failure to complete subcontracting plan will be deemed noncompliant to the RFQ.

The FORM must be filled-out and signed by all vendors.

See CONTINUATION Page

Ladonna Collins

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

B.1.1.1. CONTRACTOR: Name:

Title:

Company:

Duns Number:

Address:

Telephone:

FAX #:

E-mail address:

B.1.1.2. GOVERNMENT: Contracting Officer 36C259 Timothy Myers Email: Tmothy.Myers5@va.gov Phone: 303-712-5280

Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

B.1.1.3. GOVERNMENT: Program Office Representatives: TBD Email:

Phone:

Department of Veterans Affairs VA Western Colorado Health Care System VA Medical Center 2121 North Ave Grand Junction CO, 81501.

b. GOVERNMENT: Contracting Officer 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 Phone:1-877-353-9791 Fax: 512-460-5221 https://www.tungsten-network.com/customer-campaigns/veteransaffairs/

B.2 Statement of Work Chiller Plant Preventative Maintenance, Service, Inspection, and Operational Checks

1. Purpose The Western Colorado Health Care System (WCHCS) medical center located on 2121 North Ave, Grand Junction CO, 81501 has a requirement for Chiller Plant preventative maintenance, service, inspection, and operational checks.

2. Objectives Complete chiller plant preventative maintenance, service, inspection, and operational checks on equipment listed below. All equipment is located at building 9 of the medical complex.

3. Scope of Work Contractor shall supply all equipment, tools, supplies, manufacturer-approved parts, and labor necessary to provide preventive maintenance, service, inspections, system analysis, and operational checks on three (3) chillers, three (3) cooling towers, (2) Condenser water pumps, (13) Variable Frequency Drives, and (4) pump skids located at the boiler/chiller plant (building 9) of the Grand Junction VA Western Colorado Health Care System, and to provide emergency service and repairs 24/7/365.

a. Contractor shall perform and coordinate all work in such a manner as not to shut down entire cooling system. The chiller plant is vital to the hospital operations and must remain operational at all times during servicing procedures. The chiller plant has redundancy to allow for servicing of equipment without shutting down the entire system.

b. Contractor shall remove and dispose of any equipment and materials that they or their subcontractors remove from service and will no longer be needed after ensuring with the COR that the facility does not want to retain it.

c. All trash will be removed daily and all areas that work was conducted in will be placed back to the same condition as it was prior to work being performed.

4. Mandatory Tasks and Deliverables The Contractor shall provide preventative and corrective maintenance as described in each task. If for any reason, any deliverable cannot be delivered on time according to the below schedule, the contractor shall provide a written explanation to the Contracting Officer’s Representative (COR) within three days after the failure. This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the COR shall cite reasons for the delay, and the impact on the reliability of the equipment and system. The COR will review the facts and issue a response in accordance with the contract terms and conditions. Unless otherwise specified an electronic copy shall be placed in the designated CBO SharePoint site or other CBO-designated site. Specifically, the contractor shall, during the period of the contract:

4.1 CLIN 01 – Provide semi-annual inspection, maintenance, and service for:

Deliverable 4.1.1 – Two scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below. Provide a freon report after each inspection.

· Customer Notification.

· Initial Site Inspection and PPE Safety Assessment.

· Connect Trane Tracer TU to chiller control port.

· Review Diagnostics.

· Review Purge Report.

· Oil Level and Temperature Check.

· Oil Analysis Per Circuit.

· Lock Out/Tag Out Chiller and associated equipment.

· Purge Maintenance and Operation.

· Purge Plus Expiration Date Check (High Performance).

· Vane Linkage and Oil Valve Lubrication.

· Centrifugal Oil Filter Change.

· Leak Check with Hot Water/Electric.

· Condenser Tube Brushing Including Head Removal. Provide pictures before and after tube cleaning.

· Open Starter Panel Door(s).

· Compressor Starter Inspection – Centrifugal.

· Inspect and tighten electrical connections and lugs.

· Meg Compressor Motor.

· Close Starter Panel Door(s).

· Control Panel Electrical Inspection – Centrifugal.

· Control Panel Calibration Check.

· Low Temperature Sensor Calibration.

· Drain Rupture Disc Vent Line.

· Remove Lock Out Tag Out and Restore Power for Units with High or Medium Voltage Starters.

· Pre-Start Chiller Check.

· Start Chiller.

· High Side Leak Check Inspection.

· Manual Log With Electronic Device.

· Vibration Analysis.

4.2 CLIN 02 – Provide semi-annual inspection, maintenance, and service for:

Deliverable 4.2.1 – Two scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below. Provide a freon report after each inspection.

· Initial Site Inspection and PPE Safety Assessment.

· Connect Trane Tracer TU to chiller control port.

· Review Diagnostics.

· Review Purge Report.

· Oil Level and Temperature Check.

· Oil Analysis Per Circuit.

· Lock Out/Tag Out Chiller and associated equipment.

· Purge Maintenance and Operation.

· Purge Plus Expiration Date Check (High Performance).

· Vane Linkage and Oil Valve Lubrication.

· Centrifugal Oil Filter Change.

· Leak Check with Hot Water/Electric.

· Condenser Tube Brushing Including Head Removal. Provide pictures before and after tube cleaning.

· Open Starter Panel Door(s).

· Compressor Starter Inspection – Centrifugal.

· Inspect and tighten electrical connections and lugs.

· Meg Compressor Motor.

· Close Starter Panel Door(s).

· Control Panel Electrical Inspection – Centrifugal.

· Control Panel Calibration Check.

· Low Temperature Sensor Calibration.

· Drain Rupture Disc Vent Line.

· Remove Lock Out Tag Out and Restore Power for Units with High or Medium Voltage Starters.

· Pre-Start Chiller Check.

· Start Chiller.

· High Side Leak Check Inspection.

· Manual Log with Electronic Device.

· Vibration Analysis.

4.3 CLIN 03 – Provide semi-annual inspection, maintenance, and service for:

Deliverable 4.3.1 – Two scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below. Provide a freon report after each inspection.

· Lock Out/Tag Out Chiller and associated equipment.

· Lithium Bromide Solution Sample.

· Octyl Alcohol Additive.

· Refrigerant Water Sample.

· Purge V Belt/Pulley Maintenance.

· Purge Vacuum Pump Oil Change – ABS.

· Purge Pump Vacuum Check.

· Purge Motor Maintenance.

· Check Purge System for Leaks.

· Strainer/Filter Service-ABS.

· Control Panel Electrical Inspection with Microprocessor Control.

· Pump Motor Meg.

· Pump Motor Inspection.

· Solution Pump Motor Inspection.

· Solution Pump Inboard Motor End Seal Leak Test.

· Solution Pump Outboard Seal Leak Test.

· Condenser/Absorber Tube Brushing with Head Removal.

· Pump Refrigerant Flow Switch Check.

· Inspect and clean VFD

4.4 CLIN 04 – Provide semi-annual inspection, maintenance, and service for:

Deliverable 4.4.1 – Two scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

· Work must comply with VA Safety requirements.

· Report in with Customer Representative.

· Review customer reports with customer for operational problems and trends.

· Disassemble all screens and access panels for inspection.

· Inspect the conditions of the drift eliminators.

· Inspect the condition of the tower fill.

· Inspect the condition of the support structure.

· Inspect the condition of the basins (upper and lower) and/or spray nozzles.

· Verify and clean basins and strainer(s).

· Clean sump and nozzles.

· Verify the condition and operation of the basin fill valve system.

· Check all bolts and set screws for proper tightness.

· Inspect fan assemblies for condition, security, and clearances (e.g. blade tip clearance).

· Inspect drive and coupling for condition and security.

· Lubricate motor bearings per OEM. Check gear box oil level, if applicable.

· Inspect the condition of the v-belts and replace if needed.

· Clean the starter and cabinet.

· Inspect wiring and connections for tightness and signs of overheating discoloration. Check condition of the contacts for wear.

· Check contactor(s) for free and smooth operation and pitting.

· Meg the motors and record reading.

· Check disconnect terminal block for wear, tightness and signs of overheating and discoloration.

· Check the condition and operation of the basin heater contactor(s).

· Verify proper volts and amps. Record and report abnormal conditions, measurements taken, etc. Review customer logs with the customer for operational problems and trends.

· Thorough cleaning of Tower with tower cleaner and water per OEM and VA guidelines.

· Clean backdraft damper on each fan.

· Pull fill and clean Basin, Nozzles, the fill and then reinstall.

4.5 CLIN 05 – Provide semi-annual inspection, maintenance, and service for:

Deliverable 4.5.1 – Two scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

Work must comply with VA Safety requirements.

· Report in with Customer Representative.

· Review customer reports with customer for operational problems and trends.

· Disassemble all screens and access panels for inspection.

· Inspect the conditions of the drift eliminators.

· Inspect the condition of the tower fill.

· Inspect the condition of the support structure.

· Inspect the condition of the basins (upper and lower) and/or spray nozzles.

· Verify and clean basins and strainer(s).

· Clean sump and nozzles.

· Verify the condition and operation of the basin fill valve system.

· Check all bolts and set screws for proper tightness.

· Inspect fan assemblies for condition, security, and clearances (e.g. blade tip clearance).

· Inspect drive and coupling for condition and security.

· Lubricate motor bearings per OEM. Check gear box oil level, if applicable.

· Inspect the condition of the v-belts and replace if needed.

· Clean the starter and cabinet.

· Inspect wiring and connections for tightness and signs of overheating discoloration. Check condition of the contacts for wear.

· Check contactor(s) for free and smooth operation and pitting.

· Meg the motors and record reading.

· Check disconnect terminal block for wear, tightness and signs of overheating and discoloration.

· Check the condition and operation of the basin heater contactor(s).

· Verify proper volts and amps. Record and report abnormal conditions, measurements taken, etc. Review customer logs with the customer for operational problems and trends.

· Thorough cleaning of Tower with tower cleaner and water per OEM and VA guidelines.

· Clean backdraft damper on each fan.

· Pull fill and clean Basin, Nozzles, the fill and then reinstall.

4.6 CLIN 06 – Provide semi-annual inspection, maintenance, and service for:

Deliverable 4.6.1 – Two scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

Work must comply with VA Safety requirements.

· Report in with Customer Representative.

· Review customer reports with customer for operational problems and trends.

· Disassemble all screens and access panels for inspection.

· Inspect the conditions of the drift eliminators.

· Inspect the condition of the tower fill.

· Inspect the condition of the support structure.

· Inspect the condition of the basins (upper and lower) and/or spray nozzles.

· Verify and clean basins and strainer(s).

· Clean sump and nozzles.

· Verify the condition and operation of the basin fill valve system.

· Check all bolts and set screws for proper tightness.

· Inspect fan assemblies for condition, security, and clearances (e.g. blade tip clearance).

· Inspect drive and coupling for condition and security.

· Lubricate motor bearings per OEM. Check gear box oil level, if applicable.

· Inspect the condition of the v-belts and replace if needed.

· Clean the starter and cabinet.

· Inspect wiring and connections for tightness and signs of overheating discoloration. Check condition of the contacts for wear.

· Check contactor(s) for free and smooth operation and pitting.

· Meg the motors and record reading.

· Check disconnect terminal block for wear, tightness and signs of overheating and discoloration.

· Check the condition and operation of the basin heater contactor(s).

· Verify proper volts and amps. Record and report abnormal conditions, measurements taken, etc. Review customer logs with the customer for operational problems and trends.

· Thorough cleaning of Tower with tower cleaner and water per OEM and VA guidelines.

· Clean backdraft damper on each fan.

· Pull fill and clean Basin, Nozzles, the fill and then reinstall.

4.7 CLIN 07 – Provide semi-annual inspection, maintenance, and service for:

Deliverable 4.7.1 – Four scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

· Operator Workstation Inspection.

· System Controller Inspection.

· Verify System Software Programming.

· System Back-Up.

· Software Service Plan and bi-annual software update.

· Intelligent Services Review of chiller plant operation.

· Local engineer to provide bi-annual system analysis and remote support during business hours. After hours support available 24/7/365.

4.8 CLIN 08 – Provide semi-annual inspection, maintenance, and service for:

Deliverable 4.8.1 Two scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

· Initial Site Inspection.

· Lock Out Tag Out Pumps.

· Pump Maintenance.

· Y Strainer Maintenance - 9 Inch Pipe or Larger.

· Adjust Packing Seal.

· Remove Lock Out Tag Out.

· Log Pump.

· Vibration Analysis.

4.9 CLIN 09 – Provide semi-annual inspection, maintenance, and service for:

Deliverable 4.9.1 – Two scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

· Initial Site Inspection.

· Lock Out Tag Out Pumps.

· Pump Maintenance.

· Y Strainer Maintenance - 9 Inch Pipe or Larger.

· Adjust Packing Seal.

· Remove Lock Out Tag Out.

· Log Pump.

· Vibration Analysis.

4.10 CLIN 10 – Provide quarterly inspection, maintenance, and service for:

Deliverable 4.10.1 – Four scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

· Variable Frequency Drive Maintenance.

· Lock Out/Tag Out drive and associated equipment.

· Wear required electrical PPE.

· Verify stored energy has discharged before proceeding.

· Visually inspect panel for loose or damaged parts, moisture, and debris.

· Inspect wiring and connections for tightness and signs for overheating.

· Clean the cabinet/VFD fans with nitrogen to remove dust and debris.

· Verify and record drive programming for motor and BAS connections. Test operation.

· Remove Lock Out/Tag Out.

· Measure and record voltage and amperage at highest obtainable frequency.

· Commission operation of drive and place back into service.

4.11 CLIN 11 – Provide quarterly inspection, maintenance, and service for:

Deliverable 4.11.1 – Four scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

· Lock Out/Tag Out drive and associated equipment.

· Wear required electrical PPE.

· Verify stored energy has discharged before proceeding.

· Visually inspect panel for loose or damaged parts, moisture, and debris.

· Inspect wiring and connections for tightness and signs for overheating.

· Clean the cabinet/VFD fans with nitrogen to remove dust and debris.

· Verify and record drive programming for motor and BAS connections. Test operation.

· Remove Lock Out/Tag Out.

· Measure and record voltage and amperage at highest obtainable frequency.

· Commission operation of drive and place back into service.

4.12 CLIN 12 – Provide quarterly inspection, maintenance, and service for:

Deliverable 4.12.1 – Four scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

· Lock Out/Tag Out drive and associated equipment.

· Wear required electrical PPE.

· Verify stored energy has discharged before proceeding.

· Visually inspect panel for loose or damaged parts, moisture, and debris.

· Inspect wiring and connections for tightness and signs for overheating.

· Clean the cabinet/VFD fans with nitrogen to remove dust and debris.

· Verify and record drive programming for motor and BAS connections. Test operation.

· Remove Lock Out/Tag Out.

· Measure and record voltage and amperage at highest obtainable frequency.

· Commission operation of drive and place back into service.

4.13 CLIN 13 – Provide quarterly inspection, maintenance, and service for:

Deliverable 4.13.1 – Four scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

· Lock Out/Tag Out drive and associated equipment.

· Wear required electrical PPE.

· Verify stored energy has discharged before proceeding.

· Visually inspect panel for loose or damaged parts, moisture, and debris.

· Inspect wiring and connections for tightness and signs for overheating.

· Clean the cabinet/VFD fans with nitrogen to remove dust and debris.

· Verify and record drive programming for motor and BAS connections. Test operation.

· Remove Lock Out/Tag Out.

· Measure and record voltage and amperage at highest obtainable frequency.

· Commission operation of drive and place back into service.

4.14 CLIN 14 – Provide quarterly inspection, maintenance, and service for:

Deliverable 4.14.1 – Four scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

· Lock Out/Tag Out drive and associated equipment.

· Wear required electrical PPE.

· Verify stored energy has discharged before proceeding.

· Visually inspect panel for loose or damaged parts, moisture, and debris.

· Inspect wiring and connections for tightness and signs for overheating.

· Clean the cabinet/VFD fans with nitrogen to remove dust and debris.

· Verify and record drive programming for motor and BAS connections. Test operation.

· Remove Lock Out/Tag Out.

· Measure and record voltage and amperage at highest obtainable frequency.

· Commission operation of drive and place back into service.

4.15 CLIN 15 – Provide semi-annual inspection, maintenance, and service for:

Deliverable 4.15.1 – Two scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

· Initial Site Inspection.

· Lock Out Tag Out Pumps.

· Pump Maintenance.

· Y Strainer Maintenance - 9 Inch Pipe or Larger.

· Remove Lock Out Tag Out.

· Adjust Packing Seal.

· Remove Lock Out Tag Out.

· Log Pump.

· Vibration Analysis.

· Variable Frequency Drive Maintenance.

· Lock Out/Tag Out drive and associated equipment.

· Wear required electrical PPE.

· Verify stored energy has discharged before proceeding.

· Visually inspect panel for loose or damaged parts, moisture, and debris.

· Inspect wiring and connections for tightness and signs for overheating.

· Clean the cabinet/VFD fans with nitrogen to remove dust and debris.

· Verify and record drive programming for motor and BAS connections. Test operation.

· Remove Lock Out/Tag Out.

· Measure and record voltage and amperage at highest obtainable frequency.

· Commission operation of drive and place back into service.

4.16 CLIN 16 – Provide semi-annual inspection, maintenance, and service for:

Deliverable 4.16.1 – Two scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

· Initial Site Inspection.

· Lock Out Tag Out Pumps.

· Pump Maintenance.

· Y Strainer Maintenance - 9 Inch Pipe or Larger.

· Remove Lock Out Tag Out.

· Adjust Packing Seal.

· Remove Lock Out Tag Out.

· Log Pump.

· Vibration Analysis.

· Variable Frequency Drive Maintenance.

· Lock Out/Tag Out drive and associated equipment.

· Wear required electrical PPE.

· Verify stored energy has discharged before proceeding.

· Visually inspect panel for loose or damaged parts, moisture, and debris.

· Inspect wiring and connections for tightness and signs for overheating.

· Clean the cabinet/VFD fans with nitrogen to remove dust and debris.

· Verify and record drive programming for motor and BAS connections. Test operation.

· Remove Lock Out/Tag Out.

· Measure and record voltage and amperage at highest obtainable frequency.

· Commission operation of drive and place back into service.

4.17 CLIN 17 – Provide semi-annual inspection, maintenance, and service for:

Deliverable 4.17.1 – Two scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

· Initial Site Inspection.

· Lock Out Tag Out Pumps.

· Pump Maintenance.

· Y Strainer Maintenance - 9 Inch Pipe or Larger.

· Remove Lock Out Tag Out.

· Adjust Packing Seal.

· Remove Lock Out Tag Out.

· Log Pump.

· Vibration Analysis.

· Variable Frequency Drive Maintenance.

· Lock Out/Tag Out drive and associated equipment.

· Wear required electrical PPE.

· Verify stored energy has discharged before proceeding.

· Visually inspect panel for loose or damaged parts, moisture, and debris.

· Inspect wiring and connections for tightness and signs for overheating.

· Clean the cabinet/VFD fans with nitrogen to remove dust and debris.

· Verify and record drive programming for motor and BAS connections. Test operation.

· Remove Lock Out/Tag Out.

· Measure and record voltage and amperage at highest obtainable frequency.

· Commission operation of drive and place back into service.

4.18 CLIN 18 – Provide semi-annual inspection, maintenance, and service for:

Deliverable 4.18.1 – Two scheduled Preventative Maintenance inspections per year that meets OEM recommended maintenance and safety standards. Contractor shall provide detailed report of inspection results and preventative maintenance tasks conducted within 72 hours of performing such work. Elements of inspection and maintenance are listed below.

· Initial Site Inspection.

· Lock Out Tag Out Pumps.

· Pump Maintenance.

· Y Strainer Maintenance - 9 Inch Pipe or Larger.

· Remove Lock Out Tag Out.

· Adjust Packing Seal.

· Remove Lock Out Tag Out.

· Log Pump.

· Vibration Analysis.

· Variable Frequency Drive Maintenance.

· Lock Out/Tag Out drive and associated equipment.

· Wear required electrical PPE.

· Verify stored energy has discharged before proceeding.

· Visually inspect panel for loose or damaged parts, moisture, and debris.

· Inspect wiring and connections for tightness and signs for overheating.

· Clean the cabinet/VFD fans with nitrogen to remove dust and debris.

· Verify and record drive programming for motor and BAS connections. Test operation.

· Remove Lock Out/Tag Out.

· Measure and record voltage and amperage at highest obtainable frequency.

· Commission operation of drive and place back into service.

4.19 CLIN 19 – Provide repair services as required.

Deliverable 4.19.1 – Inspection and maintenance reports should include deficiencies identified during inspection or scheduled preventative maintenance. Provide a proposal to furnish labor, parts, and travel to repair the deficiencies within two weeks of inspection. Provide a schedule of when such repairs can be made. The VA shall have 10 business days to review the proposal before accepting or declining the offered correction. Acceptance of the correction will be in the form of a modification to this contract.

4.20 CLIN 20 – Provide emergency services, parts, and repairs.

Deliverable 4.20.1 – Contractor shall provide phone response to emergency calls within one (1) hour of receiving call, 24/7. If on-site work is required, a technician is required to be on site within two hours of the determination that on-site assistance is required. VAMC will determine what calls they consider emergency and will notify the call service as such. Technician’s time shall be billable for time spent addressing the repair, whether that work is on station or away from the station (for example providing phone support or repairing parts at the shop). Acceptance of the correction will be in the form of a modification to this contract.

5. Period of Performance The period of performance shall be from the date of award for a base period and 4 option years.

The contractor to coordinate with the COR to schedule services outlined in Section 4.

Work shall take place at the VA Medical Center 2121 North Ave, Grand Junction CO, 81501.

Normal hours of operation are Monday through Friday, 0800 to 1700, except federal holidays. The Contractor shall have the flexibility to schedule work outside the normal hours, or on Federal holidays, with prior approval of the COR. Contractor must notify the COR 10 business days in advance to schedule work outside the normal hours or on Federal holidays. Work is to be conducted in a manner which would present the least amount of disruption to the healthcare facility. Service dates must be scheduled with the Engineering Office, telephone 970-263-2800 x 2003.

There are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103):

Under current definitions, five are set by date:

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

6. Place of Performance The WCHCS medical center in Grand Junction.

7. Key Personnel Certain skilled experience professional and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as “Key personnel”. The Contracting Officer may notify the Contractor and request immediate removal of any personnel assigned to the task order by the Contractor that are deemed to have a conflict of interest with the government or if the performance is deemed to be unsatisfactory. The reason for removal will be documented and replacement personnel shall be identified within three business days of the notification. Employment and staffing difficulties shall not be justification for failure to meet established schedules.

7.1 The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this effort. The Contractor’s management responsibilities shall include all activities necessary to ensure the Accomplishment of timely and effective support, performed in accordance with the Requirements contained in the statement of work.

7.2 Domain Knowledge. Contractor technicians must have Universal EPA certification for working on Chillers. Technicians need to be OEM factory trained to work on the equipment/chillers listed. Contractor must have Trane Tracer TU and be trained/certified to use it for performing maintenance to the chillers.

7.3 Staff Qualifications.

7.3.1 The successful offeror shall have an established business, with an office and full-time staff. The staff shall include a fully qualified Field Service Engineer and fully qualified alternate Field Service Engineer.

7.3.2 Personnel must be factory trained and certified by the original manufacturer and have written documentation supporting their training and experience. The CO (at the request of the COR) may prohibit contractor personnel not providing such documentation from working on the medical center equipment.

7.3.3 Field Service Engineers shall be authorized by the Manufacturer to perform maintenance and repair services. Software and tools required by Manufacturer shall be used to diagnose, repair, and calibrate equipment to Manufacturers specifications. Vendor shall comply with Manufacturer suggested Preventative Maintenance schedules. All replacement parts shall be Original Equipment Manufacturer.

7.3.4 The Contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. Electrical Safety – NFPA 70E compliant – electrical PPE; flame-resistant clothing; training. Fall Protection – full complement of fall arrest and fall restraint equipment for each technician. Refrigerant Management – Service technicians are to be trained to manage refrigerant in accordance with U.S. EPA rules and hazardous waste removal and disposal requirements.

8. Travel The contractor’s proposal shall provide all transportation, labor, tools equipment, and material to accomplish the chiller plant preventative maintenance, service, inspections, and operational checks for the equipment requirements listed. Travel and per diem shall be reimbursed in accordance with VA and Federal Travel Regulations.

http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentType=GSA_BASIC&contentID=17943

9. Type of Contract A Firm-Fixed Price

10. Changes to the SOW Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

11. Government and Contractor Responsibilities

a. The COR shall provide the Contractor with copies of documents that the VA is required to provide.

b. Government will provide copies of installation drawings for recently installed chillers and equipment. The Contractor shall request other VA documentation deemed pertinent to the work accomplishment directly from the COR. The Contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

12. Formal Acceptance or Rejection of Deliverables

12.1 Contractor shall provide detailed preventative maintenance reports, service reports, inspection reports, and chemical analysis reports within seventy-two (72) hours of completion of these services, and the VA shall have 3 business days to review the email and provide feedback and comments. The contractor shall have 3 business days to incorporate comments.

12.2 When service is provided in-person on site, the Contractor shall provide a written (email or handwritten form) service report. The report shall include name of contractor and contract number; name and qualifications of contractor personnel who performed the work; ID of equipment serviced; detailed description of service performed; labor and travel hours; parts with part numbers) used. The VA shall have 3 business days to review the email and provide feedback and comments. The contractor shall have 3 business days to incorporate comments. Invoices will be refused if they include work for which a written service report was not provided.

13. Quality Standards for Deliverables – Performance Measures:

13.1 The Contractor shall schedule PM or EQM site visits with the COR at least 15 business days in advance (to allow modification of clinic hours for equipment downtime).

13.2 Contractor meets deliverable time requirements for corrective maintenance assistance.

14. Security – Privacy Requirements – NOT USED

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Semi-annual inspection maintenance and service Chiller 9 EChiller Plant Preventative Maintenance, Service, Inspection, and Operational Checks

Semi-annual Inspection Maintenance and Service Chiller 9 CCU2 Contract Period: Base POP Begin: 08-31-2022 POP End: 08-30-2023

Semi-Annual Inspection Maintenance and Service Chiller 9 ACU1

Semi-Annual Inspection Maintenance and Service Cooling Tower CT1

Semi-Annual Inspection Maintenance and Service cooling Tower 9 CT2

Semi-Annual Inspection Maintenance and Service Cooling Tower 9 CT3

Semi-annual inspection maintenance and service BMSC System Controller

POP Begin: 08-31-2022

LOCAL STOCK NUMBER: 3340.6

Semi-annual inspection maintenance and service condenser water pump 9 P4

Semi-annual inspection maintenance and service condenser water pump 9 P5

Semi-annual inspection maintenance and service VFD 9 P4

Semi-annual inspection maintenance and service VFD 9 P5

Semi-annual inspection maintenance and service VFD Cooling Tower 1

Semi-annual Inspection VFD Cooling Tower 2

Semi-annual inspection maintenance and service VFD Cooling Tower 3

Semi-annual inspection maintenance and service Pump Skid 1

Semi-annual inspection maintenance and service Pump Skid 2

Semi-annual Inspection maintenance and service Pump skid 7

Semi-annual inspection maintenance and service Pump Skid 8

Corrective Maintenance by modification

Emergency Services

Base Year Subtotal:

Semi-annual inspection maintenance and service Chiller 9 EChiller Plant Preventative Maintenance, Service, Inspection, and Operational Checks Contract Period: Option 1 POP Begin: 08-31-2023 POP End: 08-30-2024

Semi-annual Inspection Maintenance and Service Chiller 9 CCU2

Semi-Annual Inspection Maintenance and Service Chiller 9 ACU1

Semi-Annual Inspection Maintenance and Service Cooling Tower CT1

Semi-Annual Inspection Maintenance and Service cooling Tower 9 CT2

Semi-Annual Inspection Maintenance and Service Cooling Tower 9 CT3

Semi-annual inspection maintenance and service BMSC System Controller

POP Begin: 08-31-2023

Semi-annual inspection maintenance and service condenser water pump 9 P4

Semi-annual inspection maintenance and service condenser water pump 9 P5

Semi-annual inspection maintenance and service VFD 9 P4

Semi-annual inspection maintenance and service VFD 9 P5

Semi-annual inspection maintenance and service VFD Cooling Tower 1

Semi-annual Inspection VFD Cooling Tower 2

Semi-annual inspection maintenance and service VFD Cooling Tower 3

Semi-annual inspection maintenance and service Pump Skid 1

Semi-annual inspection maintenance and service Pump Skid 2

Semi-annual Inspection maintenance and service Pump skid 7

Semi-annual inspection maintenance and service Pump Skid 8

Corrective Maintenance by modification

Emergency Services

Option Year 1 Subtotal:

Semi-annual inspection maintenance and service Chiller 9 EChiller Plant Preventative Maintenance, Service, Inspection, and Operational Checks Contract Period: Option 2 POP Begin: 08-31-2024 POP End: 08-30-2025

Semi-annual Inspection Maintenance and Service Chiller 9 CCU2

Semi-Annual Inspection Maintenance and Service Chiller 9 ACU1

Semi-annual inspection maintenance and service Chiller 9 EChiller Plant Preventative Maintenance, Service, Inspection, and Operational Checks

Semi-annual Inspection Maintenance and Service Chiller 9 CCU2

Semi-Annual…