S01 Attachment 3_Evaluation of Quotes.pdf

EVALUATION OF QUOTES

The Government will award a contract resulting from this solicitation to the one responsible quoter whose quote submission conforms to the solicitation and is determined to be the best overall value to the Government through the use of the tradeoff process, price and other factors considered. Quoters must receive at least a MEETS EXPECTATIONS rating on the non-price factors to be eligible for award. The Government reserves the right to award to a higher priced Quoter who is rated EXCEEDS EXPECTATIONS for Factor 1; and/or EXCEEDS EXPECTATIONS for Factor 2; and/or EXCEEDS EXPECTATIONS for Factor 3 and proposes a fair and reasonable price.

Non-Price Factor One (1) – Project Management Capability, Factor Two (2) – Quality Control Capability and Factor Three (3) – Past Performance are equal in importance and when combined are significantly more important than Price.

The following factors shall be used to evaluate quotes:

Factor 1 – Project Management Capability

Submission Requirements, maximum 20 pages:

Statement of technical approach to project management that would assure timely completion of all work by or before the required delivery schedule. Statement should include detailed description of planned management approach and staffing levels to be used in performance of the work.

If subcontractors will be used, the offerors will provide a plan for managing subcontractors that includes a list of proposed subcontractors, what work they will perform and how their performance will be managed and monitored.

Scheduling and management of staff at multiple locations with multiple work shifts.

List all professional and technical personnel intended to perform on this contract in Part

II, Technical Proposal. The recommended list includes Project Manager and key personnel who can satisfy the skill sets listed under the task Section in 6.2 of SOW (Attachment 2)

Supporting Resumes (stating name, title, education, past experience (including familiarity with hardware, data and software to be used in this project), and years of experience performing tasks listed under Section 6 of the SOW.

Quoters are required to submit a written narrative, describing Project Management capability and performance history on contracts with similar activities identified in the SOW (Attachment 2). Quoter shall ensure personnel proposed are current in the knowledge required to support the tasking. The personnel must be available to be assigned to the project.

Factor 2 – Quality Control Capability

Submission Requirements, maximum 10 pages:

Provide a detailed statement on contractor quality control plan that will ensure all contract work products are in compliance with contract specifications. See PWS (Attachment 2), Section 6.2, Tasks, and Performance Standards , for task performance standards.

Quoters are required to submit a written narrative, describing Quality Control capability and performance history on contracts with similar activities identified in the SOW. Evaluation Criteria/Methodology:

Capability rating standards focus on strengths, weaknesses and/or risks of Quoter’s quote.

Capability shall be rated using rating listed in table below. If a Quoter’s quote demonstrates failure to meet a government requirement, quote will be deemed as un-awardable, resulting in an unacceptable rating.

RATING DESCRIPTION

EXCEEDS

EXPECTATIONS

Quote exceeds the requirements of the solicitation by providing an exceptional approach and understanding of the requirements and an ability to successfully execute the project.

MEETS

EXPECTATIONS

Quote meets requirements and indicates an adequate approach and understanding of the requirements The Quote demonstrates an ability to successfully execute the requirements.

FAIL Quote does not meet requirements of the solicitation. The Quote does not demonstrate an understanding of the requirements and fails to demonstrate an ability to execute the requirements. Quote is un-awardable.

Factor 3 – Past Performance

Submission Requirements, maximum 5 pages:

1. Quoter shall provide a list of similar work for projects completed in the past five (5) years that demonstrates experience in same or significantly similar effort this solicitation requires.

2. Quoter shall include Past history of managing, processing, and handling sensitive data.

3. Quoter shall include a summary of the quoters’ most recent, three (3) similar projects.

For any past work stated, provide:

• applicable customer name

• contract dollar values

• description of work performed,

• period of performance, and

• name, telephone number and e-mail address of the person who can verify your past experience/performance.

The quoter and subcontractors past performance on recent (completed within the last 5 years) and relevant contracts must demonstrate successful performance on contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management and customer satisfaction.

The Government will evaluate quoter’s submissions and past performance through references that can support their past performance in performing tasks similar to the requirements defined under this RFQ. The Government will use at its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases.

Evaluation Criteria/Methodology:

Capability rating standards focus on strengths, weaknesses and/or risks of Quoter’s quote.

Capability shall be rated using rating listed in table below. If a Quoter does not have, or have available, a past performance history, the quoter’s proposal will not be evaluated favorably or unfavorably based on past performance.

RATING

DESCRIPTION

EXCEEDS

EXPECTATIONS

Vendor provided experience exceeding the 3 similar projects and exceeded 3 references that can support their past performance and past performance has essentially the same scope, magnitude of effort and complexities this solicitation requires.

MEETS

EXPECTATIONS

Vendor provided at least 3 similar projects and 3 reference that can support their experience and past performance and experience and past performance has much of the scope, magnitude of effort and complexities this solicitation requires.

NEUTRAL Vendor has provided no experience or references to verify past performance has none of the scope, magnitude of effort and complexities this solicitation requires.

Price

a) The Government will evaluate the proposed prices for the offeror’s proposed labor mix and proposed level of effort for the base period, each option period.

Price will be evaluated for reasonableness. Technical and past performance, when combined, are significantly more important than price.

(b)Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).