S01 - Attachment 1 - PWS- Rollaway Dumpster Services Fort Worth TX FINAL.pdf

Statement of Work

USDA-FPAC-BC-MSD-FMB

Facility Rollaway Dumpster Services Contract Fort Worth, TX

Rev 2 August 15, 2024

1 INTRODUCTION

The U.S. Department of Agriculture (USDA) Farm Production and Conservation (FPAC), Mission Support Division (MSD) requires waste collection services via a 40-foot rollaway dumpster.

1.1 Mission

The FPAC-Business Center mission is to deliver conservation solutions so agricultural producers can protect natural resources and feed a growing world.

1.2 Background

The U.S. Department of Agriculture (USDA) Farm Production and Conservation (FPAC) requires waste collection services at the 501 West Felix Street, Fort Worth, TX location.

1.3 Scope of Work

The contractor shall provide labor, equipment and supervision to provide waste collection services for the USDA FPAC BC at 501 West Felix Street, Fort Worth, TX, The Contractor shall provide waste collection services/hauling dumpster as requested by the Government each month with the average weight of the material to be ~8,000lbs. Amounts of dumps may vary each month depending on the waste levels. There is no set schedule for pick-up and disposal, therefore, the Government will request the pick-ups when the dumpsters are ready for disposal.

The contractor shall provide waste collection services from a FT Worth DOT licensed company.

Contractor must furnish all equipment, licenses, and insurance for the duration of the performance period of this contract. Contractor must ensure that the driver has all applicable licenses (ex: valid CDL if applicable), current insurance and if Texas requires any applicable permits for hauling refuse or landfill fees/permits etc.

The contractor must have access to landfills and have any/all required permits for access to landfill, recycling plants, and the cost of any permits or fees for dumping or hauling waist are covered.

Contractor must have liability insurance to perform waste collection services for the federal government.

The contractor shall provide a standard commercially available 40-yard roll off open top dumpster with a maximum weight limit of 12,000 to 16,000 pounds. Weight limits do vary based on the type of material being put into the container. Contractor shall track and report to the FPAC MSD POC all container weights and number of services provided during the month. The Contractor shall perform services IAW approved scheduled pick-up calls and respond to calls for service when dumpsters reach full before scheduled pick-up.

The dumpster is to be delivered to the west dock entrance and placed in coordination with USDA Staff onsite. The Contractor shall remove and properly dispose of nonhazardous materials that are not otherwise cost efficient to recycle. Contractor will secure the load to and from the waste disposal site and will keep dumpster at the contracted location until the end of the contract period.

Contractor furnished containers shall be in a serviceable condition upon placement and remain in a serviceable condition during the term of the contract. The Contractor shall evaluate the condition of collection recycle/refuse containers on a quarterly basis and provide this information via email to USDA technical POC. Deteriorated waste containers shall be replaced or repaired by the Contractor at no cost to the Government.

The Contractor shall replace unsafe containers within two (2) working days of receiving notification. The Contractor shall furnish replacement containers when containers are removed for cleaning, painting, maintenance, or repair. The Contractor shall pick up all spillage resulting from emptying of container and compacting of solid waste, recycle material, or other activity.

Complaints regarding unsanitary conditions due to Contractor negligence shall be corrected by the Contractor within two (2) hours of notification. All solid waste container tops, lids, and doors shall be closed after emptying and shall be in good working conditions.

The Contractor shall provide services on-demand up to 24 dumps/pickups and dumps during the performance year, with a maximum yearly estimated weight not to exceed 120 tons.

Operational Tempo:

1. USDA COR will notify the contractor of a prospective drop off date.

2. Contractor will drop a 40-yard dumpster at either bldg. 23, 24, 9, or 49 in a location designated by USDA Staff.

3. Dumpster will be onsite until USDA notifies the contractor of a need to pick-up and dump.

4. Contractor will provide a copy of the weight ticket in tons for each dump along with invoice. The weight tickets need to be submitted as attachments to the invoice. Invoices need to show the date the dumpster was picked-up and dumped and the weight tickets need to show the same date and the TARA weight (truck weight going in, going out, total)

5. Contractor will return the dumpster to the USDA Facility after the pick-up and dump, same day if possible, or next day is fine. If a Friday pick-up, contractor can return the dumpster on the following Monday.

6. Contractor shall notify USDA COR of pending pick-ups and deliveries to allow notification to the security/gate guards.

7. USDA expects up to 24 dumps maximum during the contract period.

8. Each full dumpster will average between 4-8 tons.

2 GENERAL REQUIREMENTS

2.1 Non-Personal Services

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees, except for the site lead.

It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer, in writing, immediately.

2.2 Contractor Personnel Qualifications

- Drivers must have a valid TX Drivers License or Commercial Driver’s License if required by Texas

- Drivers must possess High School Diploma

- Drivers must possess any required safety training as required by the DOT or Texas State Department of Transportation.

2.3 Contractor Key Personnel

The Contractor shall assign to this contract the following key personnel (suggested personnel):

-Driver(s)/Hauler(s)

2.4 Location and Hours of Work

The work will be performed at this location:

USDA FPAC 501 West Felix Street, Fort Worth, TX.

The office working hours are 8:30 am through 2:30 pm, Monday through Friday, for delivery and pick-up.

For Dumpster drop off – USDA Staff will notify the physical security officers at the main gate and provide directions for the drop site.

Location of Sites:

2.6 Invoicing

Invoices shall be submitted after services are provided. Invoices must be submitted electronically through the Invoice Processing Platform (IPP) system. Each invoice must contain a breakdown of the total amount. Invoices and supporting documentation shall be uploaded into the IPP system.

NOTE: Weight tickets need to be submitted as attachments to the invoice. Invoices need to show the date the dumpster was pick-up and dumped and the weight tickets need to show the same date and the TARA weight (truck weight going in, going out, total)

2.7 Identification of Contractor Personnel

Contractor employees must always have company identification on while performing tasks of this contract. Valid photo identification issued by the State of Texas must be presented to the Security Officers at the facility entrance gate in order to gain admittance.

3 REQUIREMENTS/TASKS

3.1 Task One – Drop Off and Set Up 40-foot Rollaway Dumpster as requested in the location established by the Government.

3.2 Task Two- Haul / Dumpster Pick-up. Estimated 24 Pick Ups per year These are estimated Pick Ups, and any increase in Pick Ups shall be requested to the Contracting Officer for a Bi-Lateral Modification. The Contracting Officer is the only one authorized to issue any increase in Pick Ups. Vendor to be notified for pick-up and disposal requests.

3.3 Task Three-Disposal Rate Cost Per Ton. Disposal Rate (price per ton) (estimated amount - 120 tons per year) These are estimated tons, any increase in tonnage shall be requested to the Contracting Officer for a bilateral modification. The CO is the only one authorized to issue any increase for additional tonnage depending on the weight's levels throughout the year.

Submit TARA weight with certificate with each invoice within 10 calendar days of job completion.

4 DELIVERY/DELIVERABLE SCHEDULE

Timely completion of deliverables is essential to a successful outcome. Below are the required due dates for each requirement/task.

Timely completion of deliverables is essential to a successful outcome. Below are the required due dates for each requirement/task.

Item No.

Deliverable Reference Due

1 Drop Off and Set Up 40-foot Rollaway Dumpster

SOW Section 3.1 Within 10 calendar days of notice to deliver.

2 Drop period- dumpster to be on station throughout the month, before notification of pick-up.

SOW Section 3.2 Up to 24 times per period of performance as requested by

USDA.

3 Disposal Rate Cost per Ton SOW Section 3.3 Submit TARA weight with certificate with each invoice within 10 calendar days of job completion.

5. SPECIAL REQUIREMENTS

5.1 Security

The contractor employees are required to have a company identification tag on at all times during the performance of this work.

5.2 Insurance

The table below lists the kinds and minimum amounts of insurance required, as referenced in contract clause FAR 52.228-5 (Insurance–Work on a Government Installation).

Minimum Insurance Requirements

1 Workers' compensation and employer's liability

$100,000 or per statute

2 General liability:

Bodily injury $500,000 per occurrence

Property damage $100,000 per occurrence

3 Automobile liability:

Bodily injury $200,000 per person / $500,000 per occurrence

Property damage $20,000 per occurrence.

In addition, the contractor must provide coverage for any other risks as deemed appropriate, since the Government is not indemnifying the Contractor against any risks under the contract. A current duplicate (not machine reproduced) certificate of insurance must be submitted to the Contracting Officer (CO) for approval before the Contractor begins work under this contract duplicates of renewal certificates (not machine reproduced) obtained by the CONTRACTOR during the life of this contract must immediately be provided to the CO. Also, see the cause, "Insurance Additional Named Insured" below.

The insurance policy must contain an endorsement that any cancellations or material decreases in the coverage’s shall not be effective, unless the insurer or the Contractor gives advance written notices of cancellations or changes in accordance with the CO's instructions.

All premiums or costs incurred to comply with these insurance requirements will be paid by the Contractor. If the Contractor already has an organizational policy in effect, the CO requires evidence that it satisfies all the above stated requirements. The Contractor is required to provide such evidence as deemed necessary by the Contracting Officer before a notice to proceed with contract performance issued. The Government reserves the right to disapprove the purchase of any insurance coverage not in the Government's interest.

This contract requires that all insurance coverages be kept in full force and effect until all contract work is completed; the insurance requirements also apply to subcontractors.

The Government will not be responsible for any losses, damages, or liabilities beyond the amounts, limits, and conditions of the above-required insurance.

The requirement of contract clause 52.228-5 is hereby supplemented to provide that the general liability policy shall name "The United States of America, acting by and through FPAC Business Center”, as an additional insured with respect to operations performed under this contract.