S01 12FPC423Q0028 Attachment 1 Performance Work Statement.pdf

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Attachment 1 – PERFORMANCE WORK STATEMENT

Janitorial Services Farm Services Agency

Portage, Ohio County Office

INTRODUCTION:

The United States Department of Agriculture (USDA), Farm Services Agency requires routine janitorial services of approximately 1,681 square feet for the USDA FSA Portage located at 6970 State Route 88.

Suite B, Ravenna, Ohio 44266.

A. GENERAL REQUIREMENTS:

The government intends to award a Firm Fixed Price contract, for Base year (6/1/2023 to 5/31/2024) plus four Option Years.

The contractor shall furnish all labor, supervision, equipment, transportation, quality control, and supplies necessary to satisfactorily perform the services to acceptable standards. It is intended that the services will include, whether specifically listed, all functions normally considered part of a commercial janitorial work. The contractor shall accomplish all cleaning tasks to meet the requirements of this Statement of Work. The contractor shall perform tasks in accordance with the minimum cleaning tasks, standards and procedures which are detailed below.

The following describes the level of services required. Services will be provided twice weekly, (by appointment only) when the office can be opened for cleaning. Or, If the background checks are complete individuals can be given keys to office to come in when personnel are not there to clean.

Performance will be based on the County Executive Director's (CEDs) evaluation of the results, not upon frequency or method of performance.

The contractor shall make careful selection of janitorial cleaning products and equipment to ensure products are comparable to the acceptable products list that may be found at www.gsa/gov/p2products.

The contractor shall provide and select paper and paper products (ex. Bathroom tissues and paper towels) with recycled content conforming to EPA’s CPG.

The Government will furnish utility services at existing outlets for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, fresh water, sewage service, and refuse collection (from existing collection points).

Information concerning the location of existing outlets may be obtained from the local POC. Utilities specified above will be furnished at no cost to the Contractor. The contractor shall provide and maintain at his/her expenses, the necessary services from existing Government outlets to the site of the work.

Contractor will provide evidence of background checks on all personnel. Personnel will need to be given a key to access the office. As this office is a part time office and open “by appointment only”.

http://www.gsa/gov/p2products

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B. SUPPLIES, MATERIAL AND EQUIPMENT REQUIREMENTS.

The contractor is required to furnish all necessary supplies, materials, and equipment to include but is not limited to bathroom supplies, soap, toilet paper, paper towels, brooms, brushes, dusting cloths, wet mops, sponges, squeegees, glass cleaner, metal polish and scouring powder. During the performance of the contract, the Contractor shall keep the Contracting Officer apprised of changes in personnel to ensure that performance of this contract is not delayed. At the end of contract performance, or when a contract employee is no longer working under this contract, the Contractor will notify immediately the Contracting Officer and will provide a substitute to continue with the services requested.

C. SAFETY REQUIREMENTS

All Contractor personnel shall comply with all applicable Federal, State and Local laws while engaged in the performance of this contract to include safety policies and regulations established by the USDA- FPAC. All hard copy publications are available via the reference websites listed below. Supplements or amendments to listed publications may be issued during the life of the contract.

1. Occupational Safety and Health (OSHA) The Contractor shall comply with all provision of the William-Steiger Occupational Safety and Health Act of 1970to include 29 Code of Federal Regulation (CFR) Par 1910 (Occupational Safety and Health Standards), and all applicable safety and health codes ad standards of the state and local jurisdictions where the work is to be performed. Periodic inspections will be made by the Government to ensure safe and healthy working conditions. Provisions of the William- Steiger Occupational Safety and Health Act of 1970 and the OSHA Standards can be found electronically at: www.osha.gov

2. Safety, Health and Environmental Requirements. The Contractor shall ensure that personnel comply with all the USDA-NRCS safety, health, fire protection, and security policies, guidelines, and directives.

The Contractor shall ensure safety in the assigned work areas and shall identify safety hazards to the designated office representative. Before any work is performed, the Contractor shall advise people performing the work of any hazards involved.

3. Energy Conservation. The Contractor shall participate in Government utility conservation and resource recycling programs. The Contractor shall instruct all personnel in energy and resource conservation practices and shall require them to operate utilizes under conditions that preclude wasteful use of energy. Current recycling programs include aluminum cans, paper, and printer ink cartridges.

Federal guidelines conserving recycling can be found at: www.ofee.gov

D. MINIMUM SERVICE REQUIRED

The Contractor shall maintain the premises and all areas of the Property of which the Government has routine access in a clean condition and shall provide supplies and equipment to provide these services, this includes but is not limited to entrance and other areas as identified by the local POC.

The contractor shall be entitled to assume that the following frequencies of cleaning tasks shall be enough. If the lessor elects to perform any cleaning tasks less frequent, and the level of cleanliness does not meet the government’s approval, the Government may direct the Contractor to increase the frequency that such tasks are performed up to the frequency set forth below without incurring liability of an adjustment.

1. Twice Weekly :

a) Empty trash receptacles. Sweep entrances, lobbies, corridors, offices and stairs. Clean drinking fountains. Sweep and damp mop or scrub toilet rooms.

b) Clean all toilet fixtures and replenish toilet supplies, such as toilet paper, paper towels, and soap.

c) Dispose of all trash and garbage generated in the building.

d) Dust horizontal surfaces.

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e) Completely sweep offices and vacuum carpets as applicable.

f) Dust furniture.

g) Scrub or wet mop hard floors; sweep storage space areas.

2. Monthly:

a) Damp wipe toilet room and kitchen, wastepaper receptacles.

b) Spot clean all wall surfaces within 70 inches of the floor.

3. Twice Annually: June, November (as requested by the office POC, not to be requested more than twice per year)

a) Vacuum or dust all surfaces in the building over 70 inches from the floor. This includes window frames, window blinds and light fixtures.

b ) Vacuum all drapes in place.

c) Deep clean hard floors and grouting.

4. Twice Annually: April and October ( as requested by the office POC, not to be requested more than twice per year)

a) Wash all glass surfaces, window frames, window blinds, roller shades, and light fixtures.

5. Once Annually: April or May ( as requested by the office POC, not to be requested more than twice per year)

a) Shampoo carpets in heavy traffic areas, including corridors and lobbies.

D. MISCELLANEOUS DUTIES

In addition to the work specified above, the contractor shall perform the following duties in conjunction with the cleaning operation:

1) Turn off lights in rooms when not in use;

2) Report fires, hazardous conditions and items need of repair;

3) Report any signs of insects/rodents;

4) Report any open or unlocked entrance doors;

5) Report any harassment that occurred while on site;

6) Report any packages left at the front door without disturbing it;

7) Report and close any window left open.

E. Quality Control.

The contractor shall develop and maintain a quality program to ensure custodial services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the contractor shall develop quality control procedures addressing the areas identified above.

F. Hours of Operation.

8:30 a.m. – 4:00 p.m. (By appointment only) E.S.T. Contractor must clean during regular business hours and must arrange times to ensure access. Employees should carry visible identification with them at all times.