S00R2600005 - EEPMS - Pre-Proposal Conference Summary.pdf
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- Solicitation number
- BPM026480
- Issued by
- Maryland
About this file
This document is a summary of the Pre-Proposal Conference for the Energy Efficiency Program Management System (EEPMS) Request for Proposals (RFP) issued by the Maryland Department of Housing and Community Development (DHCD). The RFP seeks to procure a state-of-the-art commercially available application to provide comprehensive program/case management for DHCD's energy efficiency weatherization programs, along with administrative controls for the distinct programs and their funding sources, and their network of partner organizations and their subcontractors. Questions are due by November 18, 2021, and proposals are due by December 16, 2021, as per Amendment 1. The current contract holder is Hancock Software, Inc. of Framingham, MA, with a contract term of April 1, 2021, to March 31, 2024, and a contract amount of $896,621.00.
There are no Small Business Reserve (SBR) designation, Minority Business Enterprise (MBE), or Veteran-Owned Small Business Enterprise (VSBE) goals associated with this solicitation. The RFP states that by submitting a proposal, the offeror, if selected for award, shall be deemed to have accepted the terms and conditions of the RFP and the Contract, and any exceptions must be clearly identified in the Executive Summary of the Technical Proposal. DHCD reserves the right to accept or reject any exceptions.
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LARRY HOGAN
Governor
BOYD K. RUTHERFORD
Lt. Governor
KENNETH C. HOLT
Secretary
OWEN MCEVOY
Deputy Secretary
MARYLAND DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
7800 Harkins Road ● Lanham, MD 20706 ● dhcd.maryland.gov
301-429-7379 ● 1-800-756-0119 ● TTY/RELAY 711 or 1-800-735-2258
Pre-Proposal Conference Summary
S00R2600005 - Energy Efficiency Program Management System (EEPMS)
The following is a summary of items discussed at the Pre-Proposal Conference held on Tuesday, November 9, 2021.
This summary is intended to be a general record of the meeting and does not constitute an amendment to the
Request for Proposals (RFP).
● Introduction: The meeting opened at 2:35 p.m. The Department of Housing and Community
Development (DHCD) Staff and vendor attendees introduced themselves.
The following (DHCD) staff presided.
Amanda Sadler, Procurement Director
Nicola Tran, Senior Energy Program Manager
Nine (9) representatives from eight (8) unique vendors attended. See Sign-In Sheet under separate attachment labeled “S00R2600005 - EEPMS - Pre-Proposal Sign-In Sheet”
● Overview: Mrs. Sadler went over key information of the solicitation:
Solicitation Number: S00R2600005
Title: Energy Efficiency Program Management System (EEPMS)
Questions Due: Thursday, November 18, 2021, at 12 PM EST - Local Time
Bid Due: Thursday, December 16, 2021, at 5 PM EST - Local Time
Thursday, February 10, 2022, at 5 PM EST – Local Time, as per Amendment 1
● RFP Page 1 of 107, Section 1 - Minimum Qualifications: Mrs. Sadler referred to the Minimum
Qualifications as per the RFP.
● RFP Page 2 of 107, Section 2 – Scope of Work: Mrs. Sadler pointed out the Scope of Work and introduced the Contract Monitor, Nicola Tran to speak further in regard to the Scope of Work.
● RFP Page 37 of 107, Section 4.2 of the RFP - eMaryland Marketplace Advantage (eMMA) – Offeror must submit offer in final round, bid is not timely or responsive and cannot be opened or considered if not submitted in the final round. It does not exist if not submitted in final round.
● RFP Page 40 of 107, Section 4.17 – Acceptance of Terms and Conditions: Mrs. Sadler called attention to this section of the RFP and stated that, by submitting a Proposal in response to this RFP, the Offeror, if
Pre-Proposal Conference Summary
S00R2600005 - Energy Efficiency Program Management System (EEPMS) selected for award, shall be deemed to have accepted the terms and conditions of this RFP and the
Contract. Any exceptions to this RFP or the Contract shall be clearly identified in the Executive Summary of the Technical Proposal. All exceptions will be taken into consideration when evaluating the Offeror’s
Proposal. DHCD reserves the right to accept or reject any exceptions.
If you have any questions or concerns or possible exceptions, it is best to submit those as a question, as it could result in an amendment to the solicitation. Also, when submitting any type of exception, it is not sufficient to say, “we reject the State's contract and we want to use our contract”. You must address a specific item.
● RFP Page 52 of 107, Section 5.3.2 – Technical Proposal, Item K - Financial Capability (Submit under
TAB J): The Offeror must include in its Proposal a commonly-accepted method to prove its fiscal integrity. Mrs. Sadler pointed out this Section and introduced Ron McNair to speak further in regard to it.
● Small Business Reserve (SBR) Designation, Minority Business Enterprise (MBE) / Veteran-Owned Small
Business Enterprise (VSBE) Goals: There is no SBR designation, MBE and/or VSBE Goals associated with this solicitation.
● Current Contract Information:
Hancock Software, Inc.
Framingham, MA
Contract Term: 04/01/2021 - 03/31/2024
Contract Amount: $896,621.00
● The Conference was opened for questions, concerns or comments.
● Adjournment: The meeting closed at 2:59 p.m.
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