S000000372 Questions and Answers.pdf
PDF 42 KB Posted
- Solicitation number
- S000000372
- Issued by
- Arkansas
About this file
This document is a Questions and Answers (Q&A) file for Solicitation S000000372, issued by the Arkansas Department of Transformation and Shared Services Office of State Procurement for Occupational, Physical, and Speech Therapy Services for the Arkansas School for the Blind. The solicitation seeks contractors to provide comprehensive therapy services for approximately 100 Pre-K through high school students, covering Occupational Therapy, Physical Therapy, and Speech Therapy. Bidders must submit responses through ARBuy by March 18, 2025, at 3:00 p.m. Central Time, with an anticipated contract start date of July 1, 2025. The initial contract term is one year, with up to six additional one-year renewal options, creating a maximum potential contract term of seven years.
The Q&A document clarifies key bidding requirements, including that prospective contractors must bid on all listed disciplines, there is no mandatory subcontracting requirement, and no minimum hours are specified beyond the agency's needs. Evaluation lengths vary, with comprehensive evaluations ranging from 1-3.5 hours depending on the therapy type. The state will not disclose incumbent rates or previous contract pricing, and bidders are allowed to include experience from other states alongside Arkansas experience. Contractors are required to provide their own supplies and equipment, maintain appropriate licensures and certifications, and complete necessary background checks. The procurement will award the contract to the lowest responsive and responsible bidder based on the Total Cost per Year submitted on the Official Bid Price Sheet.
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Other files
| File | Type | Posted |
|---|---|---|
| Contract and Grant Disclosure~86.pdf | ||
| S372 Bid Response Packet Final.docx | DOCX document | |
| AMENDED S372 Bid Response Packet 030625.docx | DOCX document | |
| Services Contract SRV-1 Sample~10.pdf | ||
| S372 Official Bid Price Sheet Final.xlsx | XLSX spreadsheet | |
| S372 IFB Occupational Physical Speech and Therapy Services Final.pdf |
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Text version
Question# Solicitation
Section Question Response
1 Incumbent rates
Can you provide the incumbent along with their hourly rates for: Occupational Therapy, Occupational Therapy Assistant, Occupational Therapist Evaluation, Physical Therapy, Physical Therapy Assistant, Physical Therapist Evaluation, Speech Therapy, Speech Therapist Evaluation
This information is not required for the prospective contractor to submit a response.
2 Evaluation length How long does the State define an evaluation to be? i.e. 1 hour, 1.5 hours?
Comprehensive Speech & Lang: 2 - 3.5 hours + 2 hours for report.
Comprehensive OT: 1-2 hours Comprehensive PT: 1-2 hours
Ealuation lengths vary. They can't always be done in one sitting.
Sometimes it can take days.
3a Incumbent or previous contract Is this a new contract or renewal of an existing contract? This is a new contract.
3b Incumbent or previous contract If there is an existing contract, could you please share the names of the current vendors and their pricing?
This information is not required for the prospective contractor to submit a response.
3c Incumbent or previous contract What is the estimated budget for this contract?
This information is not required for the prospective contractor to submit a response.
4 subcontract Is it mandatory to subcontract? No.
5 Bid Items In order to be considered responsive for this solicitation, is it mandatory to bid on all positions?
Yes.
6 Minimum hours Is there a minimum number of hours required for the service?
The hours required are dependent on Requirements of the RFP and the needs of the agency.
Section 1.6 Response
Documents, Subsection e
Can you provide more directions on what is needed for the SRV-1 form with our proposal submission? It states in subsection 3 it needs to be completed prior to award, but also "may also be included with the Prospective Contractor's bid response." It refers to section 14 in the SRV-1 link and section 11 form the EO 98-04 form, but there is nothing to complete for those sections.
The EO 98-04 may be submitted with the proposal submission (which is attached with the solicitation posting in ARBuy); nothing is needed on the
SRV-1 form until contract award.
Section 1.6 Response
Documents, Subsection f
Are resumes to be included with copies of certifications and licenses? No.
Statement of
Qualifications - Experience
May we include experience in other states along with Arkansas?
Yes. See Amended S000000372 Bid Response Packet, Statement of
Qualifications-Experience page.
Section 1.6 Response
Documents
I wanted to clarify whether we are required to submit for all listed disciplines in IFB S000000372 or if we have the option to submit for only specific ones (e.g., SLPs and
OTs but not PTs).
Yes. Prospective Contractors must bid on all listed disciplines.
S000000372 Occupational Physical, Speech, & Therapy Services Written Questions and Answers
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