S000000287 Attachment A.pdf
PDF 96 KB Posted
- Solicitation number
- S000000287
- Issued by
- Pulaski County, Arkansas
About this file
This document is an Attachment A Sample Implementation and Activity Timeline related to a 21st Century Community Learning Centers Assessment Tool contract opportunity in the state of Arkansas, specifically for the jurisdictions of Pulaski County and Little Rock City.
The timeline outlines the activities and responsibilities of the contractor, the Arkansas Department of Education (ADE-DESE), and the grantees over the course of the contract period. Key activities include training grantees on data collection, analysis, and goal-setting; providing self-assessment and external assessment tools; preparing site-level and statewide evaluation reports; offering professional development; and uploading data to the U.S. Department of Education. The timeline spans from July through June, with various milestones and deliverables due throughout the year.
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Other files
| File | Type | Posted |
|---|---|---|
| S000000287 Q & A.pdf | ||
| S000000287 Technical Proposal Packet.docx | DOCX document | |
| S000000287 Official Solicitation Price Sheet.xlsx | XLSX spreadsheet | |
| S000000287 Sample Services Contract.pdf | ||
| S000000287 21st Century Assessment Tool.pdf | ||
| S000000287 Contract and Grant Disclosure.pdf |
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Text version
ATTACHMENT A
SAMPLE IMPLEMENTATION
AND ACTIVITY TIMELINE
Dates Description Participants
July - August
Complete Leading Indicators and Participation Outcomes Report using the previous school year data. Contractor
July- September
Work with ADE-DESE to prepare Grantees to use:
• Surveys
• Assessment Tools
• Online Portal
• Trainings
• Other Needs as Required
Work to train External Assessors to use assessment tool
Contractor
ADE-DESE Staff
External Assessors
July - September
Provide 1-2 days of training for Grantees to learn how to collect, disaggregate, and analyze data to create goals for continuous quality improvement.
Grantees will also learn how to prepare a personalized Local Evaluation Logic Model using program data.
Contractor
ADE-DESE Staff
Grantees
July - September Provide, at a minimum, 1 webinar on APR Data Collection.
Contractor
ADE-DESE Staff
Grantees
September Local Evaluation Logic Model and Program Goals Due.
Contractor
ADE-DESE Staff
Grantees
September - October
Provide 1-2 days of training for Grantees to learn how to use and practice with the Self-Assessment Tool.
Fundamental training will be provided for new grantees and a more extensive training for returning grantees.
Contractor
ADE-DESE Staff
Grantees (Mandatory attendance:
Program Director, Site Coordinator, and Frontline Staff)
September- November
21st CCLC Programs will conduct self-assessments.
Programs in Year 1 and 2 of a of operation will receive an external assessment from a trained External Assessor.
Provide webinars and live assistance throughout the Self- Assessment process.
Contractor
ADE-DESE Staff
Grantees
External Assessors
November Provide, at a minimum, 2 webinars on Self-Assessment and data entry.
Contractor
ADE-DESE Staff
Grantees
December
Prepare Site Level Reports using the Self and External Assessment data.
Train ADE-DESE staff on how to read, interpret, and use reports.
Contractor
ADE-DESE Staff
December - January
Provide ADE-DESE with a comprehensive Statewide Evaluation Report to be disseminated to the 21st CCLC Advisory Board and the public.
Train ADE-DESE staff on how to read, interpret, and use reports.
Contractor
ADE-DESE Staff
December - January
Provide a two-day training for Grantees to assist with reading and interpreting data from Site Level Reports, as well as assist with or Local Evaluation progress monitoring and/or preparing Improvement Plans for each 21st CCLC Site.
Training at a minimum of once for new Grantees and returning Grantees.
Contractor
ADE-DESE Staff
Grantees
January - June
Provide access to online professional development for Grantees. Professional Development should focus on Key Quality Factors and Program Improvement.
January- February
Provide Webinars and Trainings to assist Grantees and ADE- DESE staff with the Local Evaluation progress checks and/or development of Improvement Plans. The Webinar will be a step by step walk through of the planning and progress monitoring process.
Contractor
Grantees
February Local Evaluation Mid-Year Progress Check
Contractor
ADE-DESE Staff
Grantees
February- April
Provide surveys for programs to distribute to:
• Youth
• Families
• Regular Day Teachers
• Program Staff
• Program Managers
Gather, organize, and interpret the data from all surveys for use in the Statewide Evaluation Report.
Contractor
ADE-DESE Staff
Grantees
March - April Provide Webinars and Trainings to assist Grantees and ADE- DESE staff with the End-of-Year Local Evaluation progress check as well as creating a sustainability plan.
Contractor
ADE-DESE Staff
Grantees
June
Prepare Network and Site Level Data summaries using the data collected throughout the year.
Train ADE-DESE staff on how to read, interpret, and use reports.
June-August Provide summer professional development to meet the needs of Grantees. Summer Professional Development will focus on the needs identified by the Self and External Assessments, as well as the Key Quality Factors and GPRA Requirements.
Contractor
ADE-DESE Staff
July-June Upload all mandatory USDOE data into the USDOE data collection tool as required throughout the year.
Contractor
ADE-DESE Staff
July-June Monitor, organize, and validate all 21st CCLC Grantee attendance data, test data, demographic data, etc. using a data collection spreadsheet that will then be used to upload data into the USDOE data collection tool.
Contractor
ADE-DESE Staff
Summer Present a minimum of four (4) sessions on various topics at the State 21st CCLC Conference.
Summer Use data collected from the Self-Assessments, External Assessments, Indicator Surveys, Key Quality Factors, and Participation Outcomes to complete and submit a Statewide Evaluation Report that meets the USDOE requirements.
Contractor
Summer Use Key Quality Factors and Leading Indicator findings to show quality activities are improving from year to year in the Statewide Report.
July-June
Provide support to 21st CCLC Grantees as needed throughout the improvement process.
Provide trainings in areas of needed improvement based on the results of the Self and External Assessments.
Train trainers on areas of needed improvement based on Self and External Assessments.
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