S000000205 Bid Response Packet.docx

BID RESPONSE PACKET

S000000205 Air Conditioner Units - HVAC

BID SUBMISSION CHECKLIST

The following items must be submitted with the Prospective Contractor’s bid proposal:

Completed and Signed Bid Signature Page

Yes No

Completed Bid Response Packet

Yes No

Pricing submitted in ARBuy

Yes No

Exceptions Form, if applicable

Yes N/A

Proposed Subcontractors Form, if applicable

Yes N/A

Equal Opportunity Policy

Yes No

The following should be included in the Prospective Contractor’s proposal, but must be provided when requested by OSP:

EEO 98-04 Disclosure Form

Yes No

Per Section 1.9 The Agency requests delivery within 45-Calendar Days after ordering.

1. If this delivery date cannot be met, the Contractor must state the alternate number of days required to place the commodity in the Agency’s designated location. (See the Bid Response Packet.)

2. Failure to state the alternate number of Business Days in the Bid Response Packet obligates the Contractor to complete delivery by the Agency’s requested date. Extended delivery dates may be considered when in the best interest of the State.

Alternate number of Business Days to place the commodity in the Agency’s designated location: _________________

BID SIGNATURE PAGE

Type or Print the following information.

PROSPECTIVE CONTRACTOR’S INFORMATION

Company:

Address:

City:

State:

Zip Code:

Minority and Women-Owned Designation*:

PROSPECTIVE CONTRACTOR CONTACT INFORMATION

Provide contact information to be used for bid solicitation-related matters.

Contact Person:

Title:

Phone:

Alternate Phone:

Email:

CONFIRMATION OF REDACTED COPY

☐ YES, a redacted copy of submission documents is enclosed.

☐ NO, a redacted copy of submission documents is not enclosed. I understand a full copy of non-redacted submission documents will be released if requested.

Note: If a redacted copy of the submission documents is not provided with Prospective Contractor’s response packet, and neither box is checked, a copy of the non-redacted documents, with the exception of financial data (other than pricing), will be released in response to any request made under the Arkansas Freedom of Information Act (FOIA). See Solicitation Terms and Conditions for additional information.

ILLEGAL IMMIGRANT CONFIRMATION

By signing and submitting a response to this Bid Solicitation, Prospective Contractor agrees and certifies that they do not employ or contract with illegal immigrants and shall not employ or contract with illegal immigrants during the term of a contract awarded as a result of this bid solicitation.

ISRAEL BOYCOTT RESTRICTION CONFIRMATION

By checking the box below, Prospective Contractor agrees and certifies that they do not boycott Israel and shall not during the aggregate term of a contract awarded as a result of this bid solicitation.

☐ Prospective Contractor does not and shall not boycott Israel.

An official authorized to legally bind the Prospective Contractor must sign below.

The signature below signifies agreement that any exception that conflicts with a Requirement of this Bid Solicitation may cause the Prospective Contractor’s proposal to be rejected.

EXCEPTIONS FORM

Prospective Contractor should document all exceptions related to terms in the “Standard Commodities Contract” and “Solicitation Terms and Conditions.”

1.

2.

3.

PROPOSED SUBCONTRACTORS FORM

· Do not include additional information relating to subcontractors on this form or as an attachment to this form.

PROSPECTIVE CONTRACTOR PROPOSES TO USE THE FOLLOWING SUBCONTRACTOR(S) TO PROVIDE SERVICES.

Type or Print the following information

☐ PROSPECTIVE CONTRACTOR DOES NOT PROPOSE TO USE SUBCONTRACTORS TO PERFORM SERVICES.

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