S000000164 Immunoassay Analyzer.pdf

STATE OF ARKANSAS

DEPARTMENT OF TRANSFORMATION AND SHARED SERVICES

OFFICE OF STATE PROCUREMENT

501 Woodlane St., Ste. 220 Little Rock, Arkansas 72201-1023

INVITATION FOR BID

SOLICITATION DOCUMENT

SOLICITATION INFORMATION

Solicitation Number: S000000164 Solicitation Issued: August 29, 2022

Description: Immunoassay Analyzer

Department: Arkansas State Crime Laboratory

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Bid Opening Date: September 12, 2022 Bid Opening Time: 2:00 p.m., Central Time

Bid responses for this Invitation for Bid must be submitted through ARBuy, the State’s eProcurement system.

It can be accessed at https://arbuy.arkansas.gov. Bids received after the submission deadline may be rejected as untimely. See section 1.2 for information regarding Live Bid Openings.

TSS OFFICE OF STATE PROCUREMENT CONTACT INFORMATION

TSS OSP Buyer: Julia Shackelford Buyer’s Direct Phone Number: 501-371-6079

Email Address: Julia.shackelford@arkansas.gov TSS OSP’s Main Number: 501-324-9316

TSS OSP

Website: https://www.transform.ar.gov/procurement/ https://arbuy.arkansas.gov/ https://www.transform.ar.gov/procurement/

SECTION 1 – REQUIREMENTS

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the TSS Office of State Procurement (TSS OSP) on behalf of the Arkansas State Crime Laboratory (ASCL) to obtain pricing and a contract for an Immunoassay Analyzer.

Direct all questions, comments, or concerns you may have regarding this solicitation to the TSS Office of State Procurement, not the ASCL.

1.2 LIVE BID OPENING

Use the information below to view the bid opening online.

Zoom Meeting Link:

https://arkansas-gov.zoom.us/j/81742199903?pwd=d3d0M3hDVVJHdWpaZGN5bWhtRHZkdz09

Meeting ID: 817 4219 9903 Meeting Password: 754035 Dial-In Information: 877 853 5257 US Toll-free 888 475 4499 US Toll-free

1.3 CLARIFICATION OF SOLICITATION

A. Submit any questions requesting clarification of information contained in this Solicitation via the solicitation posting in ARBuy by midnight, Central Time on or before September 6, 2022

1. For each question submitted, Prospective Contractor should reference the specific solicitation item number to which the question refers.

2. Prospective Contractors’ written questions will be consolidated and answered by the State as deemed appropriate. The State’s consolidated written response is anticipated to be posted to the solicitation posting in ARBuy by the close of business on September 7, 2022. If Prospective Contractor questions are unclear or non-substantive in nature, the State may request clarification of a question(s) or decline to answer.

B. The Prospective Contractor should notify the TSS OSP buyer of any term, condition, etc., that precludes the Prospective Contractor from submitting a compliant, Responsive Bid. Prospective Contractors should note that it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those relating to the terms and conditions of the contract, prior to the submission of a bid.

C. Prospective Contractors may contact the TSS OSP buyer with non-substantive questions at any time prior to the bid opening.

D. An oral statement by TSS OSP will not be part of any contract resulting from this solicitation and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to writing and expressly adopted by TSS OSP.

1.4 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same meaning herein.

B. The terms “Invitation For Bid,” “IFB,” and “Solicitation” are used synonymously in this document.

https://arkansas-gov.zoom.us/j/81742199903?pwd=d3d0M3hDVVJHdWpaZGN5bWhtRHZkdz09

C. “Prospective Contractor” means a responsible bidder who submits a Responsive Bid in response to this solicitation.

D. “Requirement” means something required.

E. “Responsive Bid” means a bid submitted in response to this solicitation that conforms in all material respects to this IFB.

F. “Shall” and “Must” mean the imperative and are used to identify requirements.

G. “Specification” means any technical or purchase description or other description of the physical or functional characteristics, or of the nature, of a commodity or service. “Specification” may include a description of any requirement for inspecting, testing, or preparing a commodity or service for delivery.

H. “State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the State under a contract that results from this solicitation, that obligation is limited to the Department using such a contract.

1.5 CONTRACTOR RESPONSIBILITIES AND REQUIREMENTS

A. The Contractor shall provide an Immunoassay Analyzer that meets the following specifications.

1. Be fully automated with minimal technician operation or assistance needed after the beginning of analysis.

2. Capable of providing consistent results with an option to retrieve archived data.

3. Capable of Laboratory Information Management System (LIMS) integration with the established system at the ASCL.

4. Bar-code reader enabled.

5. Capable of providing semi-quantitative data with a minimum seven (7) point calibration curve and user definable multipoint rules for quality control.

6. The analytical process must not be greater than one (1) hour and fifteen (15) minutes of incubation time when analyzing an estimated 90 samples per hour for multiple drug classes.

7. Capable of conducting analysis on the follow:

a. Whole blood, post-mortem blood, urine, oral fluid, vitreous humor hair meconium, and tissue.

b. Synthetic blood and urine for validation purposes.

c. Utilizing less than one milliliter of whole sample without dilution.

8. Capable of analyzing common drug classes of abuse and common psychoactive substances as listed in Table 1 below.

TABLE 1: DRUG CLASS

Acetaminophen Fluoxetine Opiates Amphetamine Haloperidol Oxycodone I (Oxycodone) Barbiturates Ibuprofen Oxycodone II (Oxymorphone) Benzodiazepines I (Oxazepam) Ketamine Oxycodone III (Hydrocodone) Benzodiazepines II (Lorazepam) Lamotrigine Phencyclidine Benzodiazepines III (Clonazepam) Lysergic Acid Diethylamide Pregabalin Benzodiazepines IV (Etizolam) 6-MAM Salicylates Benzoylecgonine MDMA Sertraline Buprenorphine Methadone Tricyclic Antidepressants Cannabinoids (THC) Methamphetamine Tramadol Dextromethorphan Meperidine Trazodone Escitalopram Meprobamate Venlafaxine Ethyl-Glucuronide Methylphenidate Zolpidem Fentanyl Mitragynine Zopiclone Note: AR State Crime Lab reserves the right to add or delete common drug classes of abuse and common psychoactive substances based on change of drug trends.

B. The Contractor shall provide an Immunoassay Analyzer that meets the compliance and method optimization software, per analyzer requirements.

C. The Contractor shall provide the following equipment and supplies to include but not be limited to:

1. Instrument and components required to produce the results as stated in this IFB.

2. Computer.

3. Printer.

4. Barcode scanner.

5. Carrier holder for sample analysis.

6. Current software for analysis.

D. The Contractor shall provide a one-year standard manufacturer’s warranty for the analyzer with the option to add to the standard manufacturer's warranty.

E. If requested by ASCL, the Contractor has the option to provide a multi-year preventative maintenance plan and pricing for the Immunoassay Analyzer.

1. Warranty must cover defects in material and workmanship and cover all costs associated with the repair or replacement of the defective equipment, to include but not limited to the following:

a. Labor.

b. Parts.

c. Transportation costs.

d. Travel time and expense.

e. Other costs associated with such repair, replacement, and/or service.

f. All equipment included with initial purchase of Immunoassay Analyzer.

2. At the Contractor’s expense, the Contractor shall provide on-site repairs anytime during the first one-year warranty period the analyzer does not perform in accordance with the manufacturer's specification.

a. If the equipment cannot be repaired, the Contractor shall replace the equipment with equipment that meets or exceeds the prior assembled equipment.

b. ASCL will notify the Contractor in writing and request the Contractor to provide on-site repairs on the equipment.

3. ASCL reserves the right to request a full return of the purchase price, including taxes and shipping, should the performance of the replacement equipment remain unacceptable to ASCL.

F. The Contractor shall include a copy of the standard manufacturer’s warranty document, one (1) set of service manuals, parts list, and operating manuals when the Immunoassay Analyzer is delivered to

ASCL.

G. The Contractor shall guarantee that manufacturer replacement parts, labor, and consumables are available for a period of not less than five (5) years.

H. The Contractor shall provide a minimum of two (2) days of on-site training on the Immunoassay Analyzer at the end-user's facility. Dates and times for on-site training will be agreed upon by the ASCL and the Contractor.

I. On-site training will include, but not be limited to the following:

1. System Operations

2. Maintenance and preventative maintenance

3. Troubleshooting

4. Software

5. Data processing including LIMS integration assistance

J. The Contractor shall provide training on the necessary maintenance that can be performed by analysts in the laboratory and provide the training for that specified maintenance.

K. The Contractor should list the brand and model number of the Immunoassay Analyzer they are bidding on and provide the product Safety Data Sheets with their bid response. See the Official Solicitation Price Sheet to list the brand and model number.

L. The Contractor shall provide complete installation, at no additional cost to ASCL for the immunoassay analyzer.

M. Contractor shall complete installation, including invoicing, of the analyzers before invoice will be paid.

N. Contractor shall provide the following support to include but not be limited to:

1. Telephone support (1-800#) and/or on-site support for both analyzers when required by ASCL.

2. An agreed upon timeline by the ASCL and the Contractor, after the award to resolve issues (e.g., 24 hrs. after receiving initial call. On-site within five (5) business days of initial downtime reported due to analyzer failure.)

3. Overall questions regarding the operations and/or results of the immunoassay analyzer testing.

1.6 DELIVERY REQUIREMENTS: FOB DESTINATION, INSIDE DELIVERY, FREIGHT, AND SHIPPING

PAID

A. Contractor shall contact Kristen Mauldin at 501-683-6212 or kristen.mauldin@crimelab.arkansas.gov within 24-hours before delivery of the Immunoassay Analyzer.

B. Contractor shall provide all transportation expenses for FOB Destination, inside delivery of the Immunoassay Analyzer to the location as specified in 1.7 Delivery Location.

C. Contractor shall unload the equipment and deliver the equipment to the 3rd floor, room 326 as specified in 1.7 Delivery Location.

1. Contractor will have access to the loading dock and a freight elevator.

D. Contractor shall notify the ASCL of any anticipated delays or plant shutdowns that will affect the delivery requirement.

E. Contractor shall be responsible for any loss or damage that occurs during shipping, prior to the order being received by ASCL. All orders must be properly packaged to prevent damage during shipping.

F. ASCL requests delivery of the equipment within thirty (30) Business Days after receipt of order.

1. If this delivery schedule cannot be met, the Contractor shall state the alternate number of Business Days required to place the equipment in the agency’s designated location. See the Official Solicitation Price Sheet to list the brand and model number.

2. Failure to state the number of Business Days in the Official Solicitation Price Sheet, obligates the Contractor to complete delivery by the Agency's requested timeframe. Extended delivery dates may be considered when in the best interest of the state.

1.7 DELIVERY LOCATION

A. Contractor shall deliver the Immunoassay System to the following location:

AR State Crime Laboratory Attn: Kristen Mauldin #3 Natural Resources Drive Little Rock, AR 72205

1.8 ACCEPTANCE STANDARDS

A. Inspection and acceptance/rejection of product will be made within thirty (30) days of receipt.

B. The State has the option to return any product within the thirty (30) day timeframe for any reason.

C. Bid must include a “total satisfaction” return policy for all products and must not impose any liability on the State for such returns.

mailto:kristen.mauldin@crimelab.arkansas.gov

SECTION 2 – GENERAL INSTRUCTIONS AND INFORMATION

• Do not provide responses to items in this section unless specifically and expressly required.

2.1 TYPE OF CONTRACT

A. As a result of this IFB, TSS OSP intends to award a contract to a single Contractor.

B. The anticipated starting date for any resulting contract will be at contract award, except that the actual contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants that it will honor its bid as being held open as irrevocable for this period.

2.2 CONTRACTOR SELECTION

A. Award will be made to the lowest-bidding, responsible Prospective Contractor.

2.3 RESPONSE DOCUMENTS

A. All bid responses must be submitted through ARBuy, the State’s eProcurement system. The system can be accessed at https://arbuy.arkansas.gov.

B. Bid Response Packet

1. The following are bid submission requirements and must be submitted as part of a Prospective

Contractor’s bid response.

a. Signed Bid Signature Page. Signature may be ink or digital. (See Bid Response Packet.)

b. Completed Bid Response Packet, which must be in the English language.

c. Completed Pricing Response. See the Official Bid Price Sheet attached as a separate excel spreadsheet. Pricing must be proposed in U.S. dollars and cents.

d. Proposed Subcontractors Form. The utilization of any proposed subcontractor is subject to approval by the Department.

e. Exceptions Form.

2. The following items, which must be submitted prior to a contract award to the Prospective

Contractor, may also be included with the Prospective Contractor’s bid response:

a. EO 98-04 Contract & Grant Disclosure Form.

b. Copy of Prospective Contractor’s Equal Opportunity Policy.

3. DO NOT include any other documents or ancillary information, such as a cover letter or promotional/marketing information.

2.4 ACCEPTANCE OF REQUIREMENTS

A. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the Requirements in the Requirements Section of this IFB by listing them on the Exceptions Form (See Bid Response Packet), Prospective Contractor understands and agrees its submission of a bid to represent that its bid meets all such Requirements.

B. A Prospective Contractor’s bid may be rejected if the Prospective Contractor takes exception to any Requirements in the Requirements Section of this IFB.

https://arbuy.arkansas.gov/

2.5 ADDITIONAL TERMS AND CONDITIONS

A. This IFB incorporates all of the Solicitation Terms and Conditions located on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates):

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

B. Any special terms and conditions included in this solicitation shall override the Solicitation Terms and Conditions.

C. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the terms in the Standard Commodities Contract by listing them on the Exceptions Form (See Bid Response Packet), Prospective Contractor agrees and shall adhere to all terms if selected as the successful Contractor. Items identified as non-negotiable may only be modified if the legal requirement is satisfied and approved by the State.

The Standard Commodities Contract can be viewed on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates):

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

D. A Prospective Contractor’s bid may be rejected if a Prospective Contractor takes exception to any terms or conditions in the documents listed in 2.5.A and 2.5.C.

2.6 PRICING

A. Prospective Contractor shall enter pricing on the Official Solicitation Price Sheet and attach it in the

ARBuy portal.

B. Prospective Contractor shall include in their bid price, all costs that is associated with fulfilling the Requirements of this IFB including but not limited to the following:

1. FOB Destination, inside delivery, shipping, and freight paid.

2. Parts, labor, trip charges.

3. Warranty and maintenance from date of delivery.

4. Software application.

5. Software upgrades.

6. On-site training.

7. On-site repairs.

8. Installation.

C. If any cost is not identified by the successful Contractor but is subsequently incurred in order to achieve successful operation, the Contractor shall bear this additional cost.

D. To allow time to review bids, discounts must be valid for ninety (90) days following the bid opening.

E. DO NOT submit any ancillary information not related to actual pricing.

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/ https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/

SECTION 2 – GENERAL INSTRUCTIONS AND INFORMATION