S000000092 Questions and Answers.pdf

Question Nbr Question Subject Question Text Answer

1.00

The following questions are being submitted for your response:

1. Is the IFB being issued as a requirement of a statutory mandate to market services that the plan sponsor contracts?

ASP does not have this information.

2.00 Retiree Drug Subsidy -

Invitation to Bid

2. Have errors been identified in the incumbent vendors prior year(s) of Retiree Drug Subsidy (RDS) filings?

(Errors being defined as not receiving the full amount of RDS as defined in the enabling RDS statute)

No

3.00 Retiree Drug Subsidy -

Invitation to Bid

3. Has the current ?incumbent? vendor that provides administrative services for the RDS program ever missed any Retiree Drug Subsidy Reconciliation in the last 6 years, defined as the period certain ?2020, 2019, 2018, 2017, 2016 and 2015?

No

4.00 Retiree Drug Subsidy -

Invitation to Bid

4. In section 1.6 (A) the ?Official Solicitation Price Sheet? only allows for a single ?% Contingency Fee?.

Will the Plan Sponsor allow for tiered (multiple) percentages?

No

5.00 Retiree Drug Subsidy -

Invitation to Bid

5. In section 2.1, (C ), the IFB state the contract is for a ?One year? and the contact may be ?renewed by TSS OSP for up to six additional one year terms?. Therefore, in relation to the ?Official Solicitation Price Sheet?, Table 1: Implementation and Contingency Fee, is the One-Time Implementation Fee only included in year one (2022) or is it remitted upon every renewal on the one-year contract (2023 through 2028)?

The one-time implementation fee is remitted just the first year under a resulting contract.

6.00 Retiree Drug Subsidy -

Invitation to Bid

6. Is there any credit in the valuation process given for being a WMBE or domestic entity to the State of Arkansas?

No

S000000092 Medicare Part D and Retiree Subsidy Services Arkansas State Police

Questions and Answers

7.00 Retiree Drug Subsidy -

Invitation to Bid

7. In section 1.16, (C ), will the plan sponsor allow for an alternative level of security review rather than a SOC 1, type II report?

No

8.00 Retiree Drug Subsidy -

Invitation to Bid

8. In section 1.13, the IFB is requesting that the prior years of Retiree Drug Subsidy applications (years 2021, 2020, 2019, 2018, 2017, ect?) be ?reopened?. Is the ?% Contingency Fee? remitted to the vendor who conducts the reopening on any surplus RDS recovered due to the ?reopening? (Surplus being defined as the increase of RDS that is found in addition to the reopened years original RDS payment)

Yes

9.00 Vendor Requirement

1) Requirement 1.8 (C-G): As the eligibility source of truth, what role does Sponsor expect to play in approving retiree lists prior to their submission(s)?

If ASP is the Sponsor, ASP aproves the retirees listing received by the Contractor.

10.00 Vendor Requirement

2) Requirement 1.9 (B): Is Sponsor running on a fiscal year of July-June? If Services are to comment by July 1, 2022, is new Contractor expected to assume it will be responsible for the 2021 reconciliation in 2023 or is Sponsor?s current Contractor supporting run-out services for pre-2022 claims?

No. The current contractor will be responsible for the 2021 reconciliation.

11.00 Vendor Requirement

3) Requirement 1.9 (G) & 1.11 (G): Sponsor indicates that Contractor shall register as the payment requestor (PR) with RDS and submit subsidy payment requests every thirty days. Will Sponsor want to review payment report prior to payment being requested? Assuming yes, is there a requirement for how much time Sponsor will require for its review of payment report prior to payment being requested?

No

12.00 Vendor Requirement

4) Requirement 1.11 (B): Is there a list of the elements from the claim data that Sponsor expects to be reviewed monthly? Is there a report that Sponsor expects to receive as an output of this monthly review? Is a sample report available and is Sponsor willing to receive this information monthly in an alternate format or should Contractor expect to exactly replicate this report?

No

13.00 Vendor Requirement

5) Requirement 1.13: How far back should Contractor expect retro-reviews of prior reconciliations to go? What is the expectation of Contractor to receive prior years?

claims data to support this requirement?

ASP does not have this information.

14.00 Vendor Requirement

6) Requirement 1.20 (A-D): Please provide examples of elements/items Sponsor has/expects to select for random, monthly sample auditing. Is a sample report available and is Sponsor willing to receive this information monthly in an alternate format or should Contractor expect to exactly replicate this report?

ASP does not have this information.

15.00 Vendor Requirement

7) Requirement 2.1: Term of contract is one year, with up to six one-year extensions. Assuming an expanded initial base term agrees to the stated requirement of 1.6 (B), is Sponsor flexible and willing to entertain proposals with a 2-or-3-year initial base term, with remaining one year extension options (not to exceed a total aggregate of (7) consecutive years)? For a new Contractor who will need to establish connectivity and a Sponsor database, a longer base term could result in a more advantageous financial proposal.

No

Q&A Extract Report