S-91400-00007627_RFQ_Window Tint.pdf

Oregon Housing and Community Services

725 Summer St NE, Suite B | Salem, OR 97301

#8038(OHCS)

REQUEST FOR QUOTATION #S-91400-00007627

Window Security Film and Tint for Weatherization Training Center

CLOSING DATE/TIME. RETURN QUOTE TO: Andrea Gentry, Procurement & Contracts Specialist, by 3:00 PM Pacific Time on August 8, 2023, via email to Andrea.Gentry@hcs.oregon.gov. Include the RFQ #S-91400- 00007627 in the subject line. Attach your quote in the email submittal. Due to COVID-19 limitations, only electronic email quotes will be accepted. OHCS is not responsible for transmittal errors.

PURPOSE AND PROJECT DESCRIPTION:

The purpose of this request is to select a vendor who can increase the security and safety of a state-owned site by providing security window film that will serve the purposes of strengthening windows, protecting sensitive information, and avoiding accidents and break-ins, as well as provide other cost-effective advantages.

BACKGROUND:

The mission of Oregon Housing and Community Services (OHCS) is to provide stable and affordable housing, and to engage leaders to develop integrated statewide policy that addresses poverty and provides opportunity for Oregonians. OHCS’ vision for the state is that all Oregonians can pursue prosperity and live free from poverty.

Weatherization is an extensive process and requires continual training and support. This applies to the technical, management, and programmatic elements. This ensures OHCS implements the Weatherization Assistance program effectively. The Weatherization Training and Technical Assistance Program provides:

• Guidance;

• Technical Assistance; and

• Direct training and funding for training low-income Weatherization Assistance Program Subgrantees.

OHCS entered into a lease agreement for a property to house our Weatherization Training Center and staff who run the Weatherization Assistance Program.

REQUESTED DATES OF SERVICE:

OHCS will award a Contract to the winning vendor in early August 2023. Work will be requested to begin shortly after execution of the awarded Contract.

OHCS reserves the right to extend services, add services, or both, as needed, upon mutual agreement of the parties.

REQUESTED SERVICES:

OHCS is seeking quotes from a qualified vendor to provide:

Services:

Security Window Film Tint Installation for exterior windows.

• Approximately 1,500 square feet in total of glass to cover.

• Needs to be anti-shatter style security film with frame attachment.

• Preferably mirror tint to protect from sun exposure.

Products:

• Security Window Film Tint.

Vendor may be required to attend meetings with OHCS as well as work with OHCS by phone, email, or otherwise necessary to complete the services.

mailto:Andrea.Gentry@hcs.oregon.gov

RFQ: 8038 Page 2 of 3

(AG)

Final schedule for completion of services shall be mutually agreed upon by the parties.

RESPONSE MUST INCLUDE:

Quotes in response to this RFQ must include the following information:

Vendor Name: __________________________________________ Contact: _______________________________

Address: _____________________________________________________ Phone: ___________________________

E-mail: _______________________________________________________

Availability of dates requested: _______________________ Alternate dates: ___________________________

Years of experience providing these types of services to governmental entities and individuals: 2 Years

In your response, please include responses to the following questions:

1. A detailed narrative describing your company’s process to accomplish this project.

2. A tentative project schedule that at a minimum includes the following estimates:

a) Task & Deliverable due dates.

b) Number of hours to complete tasks & deliverables.

c) Total cost to complete all tasks & deliverables.

3. Is your work guaranteed and if so, how?

4. Are you registered with the Oregon Secretary of State or are you willing and able to register before contract execution?

Attach: Resumes of key personnel

SCHEDULE:

The table above represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change.

Questions and Clarifications Requests:

Questions and requests for clarifications must be submitted via email to Andrea.gentry@hcs.oregon.gov, by July 28, 2023, at 3:00 PM PST. Vendor, please reference “Request for Quote #S-91400-00007627 Window Security Film & Tint” in the Subject Line of the email. Official answers and clarification will be provided by me in writing, via OregonBuys to all solicited vendors. Any oral communications will be considered unofficial and non-binding.

SINGLE POINT OF CONTACT (SPC):

The SPC for this RFQ is identified on page 1, along with the SPC’s contact information. Offerors must direct all communications related to any provision of the RFQ only to the SPC.

MISCELLANEOUS RFQ TERMS:

1. Any change to this RFA via addenda will be emailed to the vendors for this RFQ. It is the vendor’s responsibility to review and incorporate any changes via addenda into the RFQ and applicable response.

Event Date Time

RFQ Issued July 25, 2023

Questions / Requests for Clarification Due July 28, 2023 3:00PM

Answers to Questions / Requests for Clarification Issued (approx.)

August 2, 2023

Closing (Quotes Due) August 8, 2023 by: 3:00PM mailto:Andrea.gentry@hcs.oregon.gov

RFQ: 8038 Page 3 of 3

(AG)

2. All pricing must be held firm for 30 days.

3. Vendor will be required to sign an OHCS Contract, obtain and maintain specific insurance, and must be registered to do business with the Secretary of State. A copy the OHCS Contract will be provided upon request (via email).

4. Responses will be evaluated for approach, availability, experience, and pricing for contract award, if any, at OHCS’ sole discretion.

5. Protests will not be entertained for this intermediate procurement.

6. Awarded vendor, if any, will be required to provide certificates of insurance (to OHCS’ standards) and any applicable endorsements to OHCS prior to execution of the Contract.

7. All costs associated with vendor’s submission of the project concept and/or responses are the sole responsibility of the respondent and shall not be borne by the State of Oregon.

8. OHCS may require clarification to understand any response.

9. OHCS, in its sole discretion, reserves the right to negotiate the final statement of work and price.

10. Trade Secret. This RFQ and one copy of each original response received (electronically only due to COVID-19), together with copies of all documents pertaining to the award of a Contract, will be kept by OHCS and made a part of a file or records, which shall be open to public inspection. If a quote contains any information that is considered a trade secret under ORS 192.501 (2), each sheet of such information must be marked with the following legend:

“This information constitutes a trade secret under ORS 192.501 (2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192.”

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance” ORS 192.501 (2).

Therefore, non-disclosure of documents or any portion of a document submitted as part of a response may depend upon official or judicial determination made pursuant to the Public Records Law.

If a response contains any information that may be considered exempt from disclosure under the various grounds specified in Oregon Public Records Law, ORS 192.430 through 192.505, respondent must clearly designate any portion of its response as exempt, along with a citation to the authority relied upon. Application of the Oregon Public Records Law shall determine whether any information is actually exempt from disclosure. Identifying a response in whole as exempt from disclosure is not acceptable. Failure to identify a portion of the response as exempt from disclosure, and the authority used, shall be deemed a waiver of any future claim of non-disclosure of that information.

http://egov.sos.state.or.us/br/pkg_web_name_srch_inq.login