S-60300-00015305 NATIVE SEED AMPLIFICATON RFP .pdf

PDF 289 KB Posted Nov 14, 2025

Attached to: RFP-Oregon Native Seed Amplification
Solicitation number: S-60300-00015305
Issued by: Oregon

About this file

Written by GovTribe AI · Nov 18, 2025

This is a Request for Proposal (RFP) issued by the Oregon Department of Agriculture for Oregon Native Seed Amplification services under intermediate procurement authority. The primary solicitation seeks proposals for intermediary seed amplification to support large-scale production of native seeds, with work scheduled to commence in January 2026 and conclude in December 2028, with a final report due March 31, 2029. The RFP also invites optional proposals for Priority Species Amplification projects focused on smaller-scale plant material amplification for restoration projects, research, or conservation seed banking. Questions or requests for clarification must be submitted by November 25, 2025, at 3:00 PM Pacific Time, with offers due December 17, 2025, at 3:00 PM Pacific Time. The Notice of Award is anticipated approximately January 23, 2026. The initial contract term is three years with options to renew up to a maximum of four years. Multiple contract awards are anticipated from this solicitation.

Proposers must demonstrate more than five years of demonstrable experience in native seed collection and propagation, with priority given to those with rangeland and sage-steppe species experience, particularly with forbs. Evaluation criteria include native plant experience (30 points), expertise in seed collection, storage, and amplification (50 points), technical assistance capability (20 points), conservation practices experience addressing climate change or wildfire resiliency (20 points), and government contractor experience (10 points), plus cost scoring (20 points) totaling 150 possible points. The RFP is funded through Oregon's Natural and Working Lands Fund created by House Bill 3409 (2023), designed to address critical barriers in native seed supply chains by providing predictable demand and risk-sharing for intermediary growers. Proposers located entirely in Oregon receive a 10 percent cost preference. Certified small businesses, including disadvantaged, minority-owned, women-owned, service-disabled veteran-owned, and emerging small businesses, are encouraged to participate, with potential subcontracting opportunities requiring submission of a Certified Disadvantaged Business Outreach Plan prior to contract execution.

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Other files

File	Type	Posted
Att. G Responsibility Inquiry.docx	DOCX document	Nov 14, 2025
Att C-OFFEROR INFORMAITON AND CERTIFICATION SHEET.pdf	PDF	Nov 14, 2025
Att E-Cost Sheet Project 2.docx	DOCX document	Nov 14, 2025
Att A-Sample Contract .pdf	PDF	Nov 14, 2025
Att B-DISCLOSURE EXEMPTION AFFIDAVIT.docx	DOCX document	Nov 14, 2025
Att F-CERTIFIED DISADVANTAGED BUSINESS OUTREACH PLAN.pdf	PDF	Nov 14, 2025
Att E-Cost Sheet Project 1 .docx	DOCX document	Nov 14, 2025
Att D-REFERENCE CHECK FORM.pdf	PDF	Nov 14, 2025
Sample Contract - Newport Janitorial .pdf	PDF	Nov 14, 2025

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OregonBuys Bid #S-60300-00015305

STATE OF OREGON

COVER PAGE

OREGON DEPARTMENT OF AGRICULTURE

is issuing this Intermediate Procurement under S-60300-00015305 for

OREGON NATIVE SEED AMPLIFICATION

Date of Issue: November 14, 2025

Opening Date: December 17, 2025

Single Point of Contact (SPC): Heather Hawes, Procurement & Contract Specialist

Address:	635	Capitol	St.	NE,	Suite	100
City,	State,	Zip	Salem,	OR.	97301
Phone:	503-551-0465
E-mail:	heather.hawes@oda.oregon.gov

OregonBuys Bid #S-60300-00015305

TABLE	OF	CONTENTS
SECTION	1: GENERAL	INFORMATION	........................................................................................................	3
1.1 INTRODUCTION	..................................................................................................................................................................................................	3
1.2 SCHEDULE	..............................................................................................................................................................................................................	3
1.3 SINGLE	POINT	OF	CONTACT	(SPC)	.........................................................................................................................................................	3

SECTION	2: AUTHORITY,	OVERVIEW,	AND	SCOPE	...............................................................................	3
2.1 AUTHORITY	AND	METHOD	.........................................................................................................................................................................	3
2.2 DEFINITION	OF	TERMS	..................................................................................................................................................................................	4
2.3 OVERVIEW	AND	PURPOSE	...........................................................................................................................................................................	4
2.4 SCOPE	OF	WORK/SPECIFICATIONS	.......................................................................................................................................................	5

SECTION	3: PROCUREMENT	REQUIREMENTS	........................................................................................	7
3.1 MINIMUM	REQUIREMENTS	.........................................................................................................................................................................	7
3.2 MINIMUM	SUBMISSION	REQUIREMENTS	..........................................................................................................................................	7
3.3 PROCUREMENT	PROCESS	............................................................................................................................................................................	8
3.4 OFFERS	CONTENT	REQUIREMENTS	...................................................................................................................................................	10
3.5 EVALUATION	PROCESS	...............................................................................................................................................................................	11
3.6 COST	EVALUATION	........................................................................................................................................................................................	13
3.7 NEXT	STEP	DETERMINATION	.................................................................................................................................................................	13
3.8 PREFERENCES	...................................................................................................................................................................................................	13
3.9 POINT	AND	SCORE	CALCULATIONS	....................................................................................................................................................	14
3.10 RANKING	OF	OFFERORS	.............................................................................................................................................................................	14

SECTION	4: AWARD	AND	NEGOTIATION	.................................................................................................	15
4.1 AWARD	NOTIFICATION	PROCESS	........................................................................................................................................................	15
4.2 SUCCESSFUL	OFFEROR	SUBMISSION	REQUIREMENTS	..........................................................................................................	15
4.3 CONTRACT	NEGOTIATION	........................................................................................................................................................................	16

SECTION	5: ADDITIONAL	INFORMATION	................................................................................................	16
5.1 COMMITMENT	TO	DIVERSITY,	EQUITY,	AND	INCLUSION	.....................................................................................................	16
5.2 CERTIFIED	FIRM	PARTICIPATION	.......................................................................................................................................................	17
5.3 GOVERNING	LAWS	AND	REGULATIONS	...........................................................................................................................................	17
5.4 OWNERSHIP/PERMISSION	TO	USE	MATERIALS	........................................................................................................................	17
5.5 CANCELLATION	OF	SOLICITATION;	REJECTION	OF	OFFERS;	NO	DAMAGES.	...........................................................	17
5.6 COST	OF	SUBMITTING	AN	OFFER	.........................................................................................................................................................	18
5.7 STATEWIDE	E-WASTE/RECOVERY	PROCEDURE	.......................................................................................................................	18
5.8 RECYCLABLE	PRODUCTS	...........................................................................................................................................................................	18

SECTION	6: LIST	OF	ATTACHMENTS	..........................................................................................................	18
ATTACHMENT	A SAMPLE	CONTRACT	..............................................................................................................................................................	18
ATTACHMENT	B DISCLOSURE	EXEMPTION	AFFIDAVIT	......................................................................................................................	18
ATTACHMENT	C OFFEROR	INFORMATION	AND	CERTIFICATION	SHEET	................................................................................	18
ATTACHMENT	D REFERENCE	CHECK	FORM	...............................................................................................................................................	18
ATTACHMENT	E COST	SHEET	...............................................................................................................................................................................	18
ATTACHMENT	F COBID	CERTIFICATION	/	OUTREACH	PLAN	..........................................................................................................	18
ATTACHMENT	G RESPONSIBILITY	INQUIRY	................................................................................................................................................	18

OregonBuys Bid #S-60300-00015305

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

The

State

Oregon,

acting

and

through

the

Department

Agriculture,

(“Agency”),

issuing

this

Intermediate

Procurement

for

native

seed

amplification.

Additional

details

the

Scope

the

goods

services

both

are

included

the

Scope

Work

section.

Work

planned

start

January

2026

and

through

December

2028

with

final

report

due

Agency

March

31,

2029.

Agency

anticipates

the

award

multiple

Contracts

from

this

solicitation.

The

initial

term

the

Contract

anticipated

(three)

years

with

options

renew

maximum

years.

1.2 SCHEDULE

The

table

below

represents

tentative

schedule

events.

All

times

are

listed

Pacific

Time.

All

dates

listed

are

subject

change.

N/A

denotes

that

event

not

applicable

this

solicitation.

Event Date Time

Questions / Requests for Clarification Due November 25, 2026 3:00 PM

Opening (offer Due) December 17, 2025 3:00 PM

Issuance of Notice of Award (approx.) January 23, 2026

1.3 SINGLE POINT OF CONTACT (SPC)

The

SPC

for

this

solicitation

identified

the

Cover

Page,

along

with

the

SPC’s

contact

information.

Offeror

shall

direct

all

communications

any

provision

the

solicitation,

whether

about

the

technical

requirements

the

solicitation,

contractual

requirements,

the

solicitation

process,

any

other

provision

only

the

SPC.

SECTION	2: AUTHORITY,	OVERVIEW,	AND	SCOPE
2.1 AUTHORITY	AND	METHOD

Agency is issuing this solicitation pursuant to its authority under ORS 279A.050 and ORS 279A.140.

Agency

using

the

Intermediate

Procurement

solicitation

method

set

forth

ORS

279B.070

and

OAR

125-247-0270.

OregonBuys Bid #S-60300-00015305

2.2 DEFINITION OF TERMS

For the purposes of this solicitation, capitalized words will refer to the following definitions.

2.2.1 General Definitions

Capitalized terms not specifically defined in this document are defined in OAR 125-246- 0110.

Terminology specific to the OregonBuys system may be found at OregonBuys

2.3 OVERVIEW AND PURPOSE

The

Oregon

Department

Agriculture's

Native

Plant

Conservation

Program

(NPCP)

coordinates

the

Oregon

Native

Seed

Collective,

group

partners

from

government

agencies,

universities,

tribes,

and

non-profit

organizations

working

increase

the

supply

ecologically

appropriate

native

seed

available

Oregon.

This

RFP

mechanism

accomplish

work

proposed

ODA

the

Oregon

Climate

Action

Commission

part

broader

multi-agency

implementation

the

Natural

and

Working

Lands

Fund

created

House

Bill

3409

(2023).

High-functioning

rangelands

are

crucial

component

carbon

sequestration

across

Oregon

and

the

focus

this

project

protect,

conserve,

and

improve

the

resiliency

rangelands

central

and

eastern

Oregon

from

the

effects

climate

change

through

strategic

implementation

priorities

outlined

the

Oregon

Native

Seed

Strategy.

Implementing

the

Oregon

Native

Seed

Strategy

supports

numerous

priorities

HB3409

and

State

Policies

for

Natural

Climate

Solutions

and

practices

outlined

the

Institute

for

Natural

Resources'

Natural

Working

Lands

Report1

for

rangeland

and

forest

sectors.

These

priorities

include

reducing

wildfire

risks,

prevention

conversion

annual-dominated

systems,

restoration

deep-rooted

perennial

grasses

impacted

invasive

species,

and

increased

climate

resilience

wildlife

habitat.

major

limiting

factor

successful

restoration

the

limited

availability

diverse

and

ecologically

appropriate

native

plant

materials.

Research

native

seed

supply

chains

from

the

2023

publication,

Assessment

Native

Seed

Needs

and

the

Capacity

for

Their

Supply:

Final

Report2,

has

identified

critical

barriers

that

this

project

aims

address:

Suppliers

view

unpredictable

demand

their

leading

challenge,

with

75%

respondents

citing

this

issue—a

problem

particularly

acute

among

Western

suppliers

(81%).

they

could

reliably

anticipate

demand,

most

suppliers

indicated

they

could

expand

wild

collection

native

seed

(62%),

produce

native

seed

(75%),

and

grow

native

plants

(83%).

1 Institute for Natural Resources. 2023. A Roadmap to Increase Net Carbon Sequestration and/or Carbon Storage on Oregon’s Natural and Working Lands. Institute for Natural Resources, Oregon State University, Corvallis, Oregon. 171 pp.

OregonBuys Bid #S-60300-00015305

The

top

two

technical

challenges

reported

suppliers

are

difficult-to-grow

species

native

plants

(60%)

and

lack

stock

seed

from

appropriate

seed

zones

locations

(50%).

Additionally,

for

expanding

production

native

seed

and

plant

materials,

43-45%

suppliers

reported

barriers,

with

markets

cited

the

leading

barrier.

Marketing	or	production	contracts	were	used	by	half	of	supplier	respondents,	with
the	most	highly	valued	contract	characteristics	being	delivery	timeline,	price
guarantee,	and	guarantee	to	purchase	a	predetermined	quantity	(each	rated	as
"very	important"	or	"somewhat	important"	by	75%	or	more	of	suppliers).

This

project

will

provide

funding

for

small,

intermediary

native

seed

growers

bridge

critical

gap

the

native

seed

supply

chain.

Specifically,

funded

growers

will

take

small

quantities

wild-collected

seed

and

amplify

them

small-scale

production

plots

generate

sufficient

seed

volumes

for

large-scale

commercial

growers

establish

production

fields

tens

acres.

This

intermediary

amplification

step

essential

for

bringing

new

native

species

into

large-scale

commercial

production.

providing

predictable

demand

and

risk-sharing

through

this

funded

amplification

phase,

the

project

addresses

the

primary

barriers

identified

suppliers—unpredictable

markets,

lack

appropriately

sourced

stock

seed,

and

refined

methodologies

for

difficult-to-grow

species—thereby

enabling

large

scale

producers

access

diverse,

locally

adapted

native

seed

for

commercial

production.

With

access

technical

assistance

and

amplified

native

seed,

producers

will

empowered

transition

native

seed

production.

Consequently,

land

managers

will

have

greater

access

ecologically

appropriate

native

seed

and

will

better

positioned

adopt

practices

that

prevent

conversion

invasive

annual

plant

dominated

systems,

restore

deep-rooted

perennial

grasses,

and

reduce

wildfire

risk.

2.4 SCOPE OF WORK/SPECIFICATIONS

Project 1: Intermediary Seed Amplification to Support Large-Scale Production

The

successful

bidder

should

plan

start

work

January

2026

and

end

December

2028,

with

final

report

due

the

Oregon

Department

Agriculture

(ODA)

March

31,

2029.

Proposals

should

develop

and/or

expand

regional

native

seed

production

central

and/or

eastern

Oregon

through

seed

amplification.

Proposals

must

include

wild

seed

collection

(or

use

recently

collected

and

stored

wild

seed),

and

establishment

new

native

seed

production

fields

support

rangeland

restoration

projects.

The

size

the

fields

may

vary

but

should

support

amplification

native

species

with

emphasis

native

forbs.

Selected

native

species

should

high-priority

rangeland

restoration

workhorse

species,

rangeland

species

significance

for

Oregon

Tribes,

species

essential

rangeland

biodiversity

and/or

climate

resilience.

accomplish

these

goals,

activities

may

include

wild

seed

collection,

seed

cleaning,

seed

sowing,

field

maintenance,

seed

harvesting,

experimental

techniques

accomplish

any

the

above,

and

grower

outreach

build

the

central/eastern

Oregon

regional

native

seed

grower

guild.

Where

applicable,

projects

must

include

the

following

measurable

outcomes

for

reporting:

OregonBuys Bid #S-60300-00015305

1. Number of species collected, number of sites collected from per species

2. Number and size of production fields started

3. Technical	assistance	provided:	Number	of	farmers,	landowners,	and	land	managers
provided	with	technical	assistance;	any	published	materials	produced	(e.g.,	white	or
grey	literature	on	germination	or	cultivation	methodology)

4. Funding

leveraged:

Amount

and

source

additional

funding

leveraged

with

project

funding

during

the

project

after

the

project

(e.g.,

for

shared

equipment

that

can

used

for

years

future

projects)

5. Seed yield/acre for each species attempted

6. Knowledge transfer and communication of “lessons learned” in the final report

The	recipient(s)	should	expect	ODA	to	have	involvement	in	the	project.
Involvement	may	include,	but	not	be	limited	to,	such	things	as:

• Joint collaboration between ODA and the recipient in carrying out management,

development,

implementation,

and

evaluation

the

proposed

work

• Review

and

approval

ODA

modifications

sub-awards

prior

their

award

• Ability

immediately

halt

work

because

failure

meet

agreement

objectives

• Close

monitoring

and/or

operational

involvement

the

proposed

work

final

report

detailing

the

project

activities

completed

and

summary

measurable

outcomes

due

ODA

March

31,

2029.

Project 2: Priority Species Amplification (Optional)

invite

additional

proposals

for

smaller

scale

plant

material

amplification

projects

that

focus

priority

native

species

but

without

the

intent

produce

stock

for

subsequent

large-scale

amplification

and

production.

These

projects

would

amplify

plant

materials

used

future

restoration

projects,

research

endeavors

for

conservation

seed

banking.

For

proposals

this

nature,

please

provide

custom

scope

work

that

identifies

the

species

being

amplified

and

demonstrates

the

importance

the

project

the

context

one

the

goals

identified

the

Oregon

Native

Seed

Strategy.

Project 2 Criteria:

• Project

can

end

before

but

not

extend

past

12/28/2028.

• Include

final

report

detailing

the

project

activities

completed

and

summary

measurable

outcomes

due

ODA

later

than

months

past

the

end

the

project.

• Must

consult

with

ODA

determine

distribution

plant

materials

produced.

OregonBuys Bid #S-60300-00015305

SECTION	3: PROCUREMENT	REQUIREMENTS
3.1 MINIMUM	REQUIREMENTS

3.1.1 BUSINESS

considered

for

evaluation,

Offeror

must

demonstrate

how

Offeror

meets

all

the

following

business

requirements:

o Proposer

must

have

than

years

demonstrable

experience

the

collection

and/or

propagation

native

seeds

and

plants.

3.1.2 TECHNICAL

To	be	considered	for	evaluation,	Offeror	must	demonstrate	how	the	proposed	solution
meets	all	of	the	following	technical	requirements:

o Proposer must be able to demonstrate experience growing species that are native to Oregon

o Priority

will

given

proposers

who

have

experience

with

rangeland

and

sage-

steppe

species

Oregon,

particularly

with

forbs.

3.2 MINIMUM SUBMISSION REQUIREMENTS

3.2.1 Proposal Submissions

considered

for

evaluation,

Proposal

must

contain

each

the

following

elements

(further

detailed

Proposal

requirements

section

below):

• Executive	Summary
• Administrative	Proposal
• Technical	Proposal
• Disclosure	Exemption	Affidavit	(Attachment	B)
• Proposer	Information	and	Certification	Sheet	(Attachment	C)
• Reference	Check	Form	(Attachment	D)
• Cost	Sheet	(Attachment	E)
• COBID	Certification	/	Outreach	Plan	(Attachment	F)
• Responsibility	Inquiry	(Attachment	G)
• Key	Persons	and	Resumes
• Work	Samples

3.2.2 Offeror Format and Quantity

Offeror

should

the

format

and

reference

the

sections

listed

the

Offeror

Content

Requirements

section.

Responses

each

section

and

subsection

should

labeled

indicate

the

item

being

addressed.

Offeror

must

describe

detail

how

requirements

this

solicitation

will

met

and

may

provide

additional

information.

Cost

information

must

submitted

separate

electronic

file.

OregonBuys Bid #S-60300-00015305

OregonBuys

Electronic

Response.

Offeror

should

submit

its

Proposals

electronically

through

OregonBuys.

Offeror

should

the

procedures

outlined

Section

3.3.2.1

for

electronic

submission.

Failure

Offeror’s

authorized

representative

sign

the

Offer

may

result

rejection

Offer

Agency.

Offeror

shall

submit

one

electronic

copy

its

Offer.

addition,

Offeror

believes

any

its

Offer

exempt

from

disclosure

under

Oregon

Public

Records

Law

(ORS

192.311

through

192.478),

Offeror

shall

complete

and

submit

the

Disclosure

Exemption

Affidavit

(Attachment

B),

and

Offeror

shall

submit

fully

redacted

version

its

Offer,

clearly

identified

the

redacted

version.

3.2.3 Authorized Representative

representative

authorized

bind

the

Offeror

shall

sign

the

Offer.

Failure

the

authorized

representative

sign

the

Offer

may

subject

the

offer

rejection

Agency.

3.3 PROCUREMENT PROCESS

3.3.1 Public Notice

The

solicitation,

including

all

Amendments

and

attachments,

are

published

the

OregonBuys

e-procurement

system

Solicitation

documents

will

not

mailed

prospective

Offerors.

Agency

shall

advertise

all

Amendments

OregonBuys

e-procurement

system.

Prospective

Offeror

solely

responsible

for

checking

OregonBuys

determine

whether

not

any

Amendments

have

been

issued.

Amendments

are

incorporated

into

the

solicitation

this

reference.

3.3.2 Questions / Requests for Clarification

All

inquiries,

whether

relating

the

solicitation

process,

administration,

deadline

method

award,

the

intent

technical

aspects

the

solicitation

must:

OregonBuys Bid #S-60300-00015305

• Be

delivered

the

SPC

via

submission

through

OregonBuys

• Reference

the

OregonBuys

bid

number

• Identify

Offeror’s

name

and

contact

information

• Be

sent

authorized

representative

• Refer

the

specific

area

the

solicitation

being

questioned

(i.e.

page,

section

and

paragraph

number);

and

• Be

received

the

due

date

and

time

for

Questions/Requests

for

Clarification

identified

in the Schedule

3.3.2.1 Submission Options

OregonBuys

Electronic

Response.

Offeror

should

submit

its

Offer

electronically

through

OregonBuys.

Offeror

should

the

procedures

outlined

detailed

instructions

how

submit

Offer

can

found

OregonBuys

Vendor

Formal

Solicitation

Response.pdf

The

cost

sheet

must

submitted

separate

electronic

response

file.

Offeror

shall

submit

one

copy

its

Offer

and

all

other

submittal

requirements,

with

Attachment

Offeror

Information

and

Certification

Sheet

bearing

the

Offeror’s

authorized

representative’s

Signature,

one

the

following

formats:

Adobe

Acrobat

(pdf),

Microsoft

Word

(docx),

Microsoft

Excel

(xlsx).

Offeror

believes

any

its

Offer

exempt

from

disclosure

under

Oregon

Public

Records

Law

(ORS

192.311

through

192.478),

Offeror

shall

complete

and

submit

the

Disclosure

Exemption

Affidavit

(Attachment

B).

Offeror

shall

also

mark

“Confidential”

OregonBuys

all

attachments

its

Offer

that

Offeror

believes

are

exempt

from

disclosure

The

Offeror

Information

and

Certification

Sheet

(Attachment

must

bear

the

Offeror’s

authorized

representative’s

Signature.

3.3.5

Modification

Withdrawal

Quotes

Offers

Any

Offeror

who

wishes

make

modifications

Offer

already

received

Agency

shall

submit

its

modification

one

the

manners

listed

the

offer

Submission

Options

section

and

must

denote

the

specific

change(s)

the

offer

submission.

Offeror

wishes

withdraw

submitted

Offer,

shall

prior

Opening.

The

Offeror

shall

submit

Written

notice

Signed

authorized

representative

its

intent

withdraw

its

Offer

accordance

with

OAR

125-247-0440.

The

notice

must

include

the

OregonBuys

Bid

number

and

submitted

the

SPC.

3.3.6 Offer Opening Date

Offer

and

all

required

submittal

items

must

received

the

SPC

before

Opening.

All

Offer

modifications

withdrawals

must

completed

prior

Opening.

Offers

received

after

Opening

are

considered

LATE

and

will

NOT

accepted

for

evaluation.

Late

Offers

will

returned

the

respective

Offeror

destroyed.

3.3.7 Offer Rejection

Agency may reject an Offer for any of the following reasons:

OregonBuys Bid #S-60300-00015305

• Offeror	fails	to	substantially	comply	with	all	prescribed	solicitation	procedures	and
requirements,	including	but	not	limited	to	the	requirement	that	Offeror’s	authorized
representative	sign	the	offer.

• Offeror

fails

meet

the

responsibility

requirements

ORS

279B.110.

• Offeror

has

undisclosed

liquidated

and

delinquent

debt

owed

the

State

Oregon

any	of	its	agencies,	boards,	commissions,	departments	or	divisions.
• Offeror	makes	any	contact	regarding	this	solicitation	with	State	representatives	such	as

State

employees

officials

other

than

the

SPC

those

the

SPC

authorizes,

inappropriate

contact

with

the

SPC.

• Offeror

attempts

inappropriately

influence

member

the

Evaluation

Committee.

• Offeror

conditioned

Agency’s

acceptance

any

other

terms

and

conditions

rights

negotiate

any

alternative

terms

and

conditions

that

are

not

reasonably

those

expressly

authorized

for

negotiation

the

solicitation

Amendment.

3.3.8 Opening of Offers

There

will

public

Opening

Offers.

Offers

received

will

not

available

for

inspection

until

after

the

evaluation

process

has

been

completed

and

the

Notice

Award

issued.

However,

Agency

will

record

and

make

available

the

identity

all

Offerors

after

Opening.

3.4 OFFERS CONTENT REQUIREMENTS

Offeror

must

address

each

the

items

listed

this

section

and

all

other

requirements

set

forth

this

solicitation.

Offeror

shall

describe

the

Goods

provided

the

Services

performed

both.

Offer

that

merely

offers

provide

the

goods

services

stated

this

solicitation

will

considered

non-Responsive

this

solicitation

and

will

not

considered

further.

3.4.1 Offeror Information and Certification Sheet

The	Offeror	shall	complete	and	submit	the	Offeror	Information	and	Certification	Sheet
(Attachment	C).

3.4.2 References

Provide

least

references

from

current

former

client

firms

for

similar

projects

performed

for

any

clients

within

the

last

years.

References

must

verify

the

quality

previous,

Work.

Agency

may

check

determine

references

provided

support

Offeror’s

ability

comply

with

the

requirements

this

solicitation.

Agency

may

use

references

obtain

additional

information,

break

tie

scores,

verify

any

information

needed.

Agency

may

contact

any

reference

(submitted

not)

verify

Offeror’s

qualifications.

3.4.3 Costs

Submit

separate

detailed

Cost

Sheet

for

each

Project

labeled

with

the

Project

number

(Attachment

electronically

through

OregonBuys

stating

the

price

for

each

deliverable

and

the

total

price

for

the

entire

project.

Include

breakdown

all

labor,

profit

and

expenses.

OregonBuys Bid #S-60300-00015305

3.4.4 Public Record/Confidential or Proprietary Information

All

Offers

are

public

record

and

are

subject

public

inspection

after

Agency

issues

the

Notice

the

Intent

Award.

Offeror

believes

that

any

portion

its

Offer

contains

any

information

that

trade

secret

under

ORS

Chapter

192.345(2)

otherwise

exempt

from

disclosure

under

the

Oregon

Public

Records

Law

(ORS

192.311

through

192.478),

Offeror

shall

complete

and

submit

the

Disclosure

Exemption

Affidavit

(Attachment

and

fully

redacted

version

its

Offer.

Offeror

cautioned

that

cost

information

generally

not

considered

trade

secret

under

Oregon

Public

Records

Law

(ORS

192.311

through

192.478)

and

identifying

the

Offer,

whole,

exempt

from

disclosure

not

acceptable.

Agency

advises

each

Offeror

consult

with

its

own

legal

counsel

regarding

disclosure

issues.

Offeror

fails

identify

the

portions

the

Offer

that

Offeror

claims

are

exempt

from

disclosure,

Offeror

has

waived

any

future

claim

non-disclosure

that

information.

3.4.5 Price Proposal

Submit

detailed

Price

Proposal

(Attachment

Electronically

through

OregonBuys

stteing

the

price

for

each

deliverable

and

the

total

price

for

the

entire

project.

Include

breakdown

all

labor,

profit,

and

expenses.

Price

Proposal

shall

good

for

180

days.

3.4.6 Key Persons and their Resumes

Specify

key

person

assigned

this

project

and

include

current

resume

(not

exeed

two

pages

each)

for

each

key

person

that

demonstrates

the

person’s

qualifications

and

experience

for

the

Work

described

this

RFP.

3.4.7 Project Implementation Plan

Briefly

describe

how

Offeror

would

carry

out

the

major

activities

this

project

context

with

the

Scope

Work.

Provide

comprehensive

management

plan

that

the

Offeror

intends

follow.

Illustrate

how

the

plan

will

serve

coordinate

and

accomplish

the

Work.

3.5 EVALUATION PROCESS

3.5.1 Responsiveness and Responsibility Determination

Offers

received

prior

Opening

will

reviewed

for

Responsiveness

all

solicitation

requirements

including

compliance

with

Minimum

Requirements

section

and

offer

Content

Requirements

section.

the

Offer

unclear,

the

SPC

may

request

clarification

from

Offeror.

However,

clarifications

may

not

used

rehabilitate

non-Responsive

Offer.

the

SPC

finds

the

Offer

non-Responsive,

the

Offer

may

rejected,

however,

Agency

may

waive

mistakes

accordance

with

OAR

125-247-0470.

any

time

prior

award,

Agency

may

reject

Offeror

found

not

Responsible.

3.5.2 Evaluation Criteria

Offers

meeting

the

requirements

outlined

the

Offer

Content

Requirements

section

will

evaluated

Evaluation

Committee.

Evaluators

will

assign

score

for

each

evaluation

criterion

listed

below

this

section.

OregonBuys Bid #S-60300-00015305

SPC

may

request

further

clarification

assist

the

Evaluation

Committee

gaining

additional

understanding

offers.

response

clarification

request

must

clarify

explain

portions

the

already

submitted

Offer

and

may

not

contain

new

information

not

included

the

original

Offer.

SCORE EXPLANATION

OUTSTANDING

Response

meets

all

the

requirements

and

has

demonstrated

clear

and

concise

manner

thorough

knowledge

and

understanding

the

subject

matter

and

project.

The

Offeror

provides

insight

into

its

expertise,

knowledge,

and

understanding

the

subject

matter.

6-9

VERY	GOOD	–	Response	provides	useful	information,	while	showing
experience	and	knowledge	within	the	category.		Response	demonstrates	above
average	knowledge	and	ability	with	no	apparent	deficiencies	noted.

ADEQUATE	–	Response	meets	all	requirements	in	an	adequate	manner.
Response	demonstrates	an	ability	to	comply	with	guidelines,	parameters,	and
requirements	with	no	additional	information	put	forth	by	the	Offeror.

1-4	FAIR	–	Offeror	meets	minimum	requirements,	but	does	not	demonstrate
sufficient	knowledge	of	the	subject	matter.

RESPONSE

VALUE

–

unacceptable

response

that

does

not

meet

the

requirements

set

forth

the

solicitation.

Offeror

has

not

demonstrated

knowledge

the

subject

matter.

3.5.2.1 Evaluation Item 1 (Native plant experience ) (30 points)

Do you have any experience with conservation of native plant species?

o If so, please explain.

3.5.2.2 Evaluation Item 2 (Expertise) (50 points)

Describe your expertise in the collection, storage and amplification of native seedstock.

o If	possible,	provide	specificity	regarding	your	expertise	with	rangeland	and	sage-
steppe	species.

3.5.2.3 Evaluation Item 3 (Technical Assistance) (20 points)

Please	describe	your	ability	to	provide	technical	assistance	to	others	regarding	the
collection,	cultivation	and	amplification	of	native	plants	and	seeds.

3.5.2.4 Evaluation Item 4 ( Conservation practices) (20 points)

Do you have experience with implementation of conservation practices that address

OregonBuys Bid #S-60300-00015305 climate change or support climate change and wildfire resiliency?

o Please provide examples

3.5.2.5. Evaluation Item 5 (Government work experience) (10 points)

Have

you

ever

worked

government

contractor

project

with

similar

scope

work

and/or

complexity?

o If	so,	what	was	the	project?
o Did	you	complete	the	project	on	time	and	within	the	specified	budget?

3.6 COST EVALUATION

Following

scoring

and

ranking

Proposal

for

Project

based

the

qualifications-bed

criteria

references

above

Section

3.5.2,

the

sealed

Price

Proposals

from

Proposers

will

opened

and

scored

follows:

• Offeror	with	the	lowest	Price	Proposal	will	receive	20	points.
• Offeror	with	the	second	lowest	Price	Proposal	will	receive	10	points.
• Offeror	with	the	third	lowest	Price	Proposal	will	receive	5	points.
• All	other	Proposals	will	receive	0	points.

3.7 NEXT STEP DETERMINATION

Agency

may

conduct

additional

rounds

competition

the

best

interest

the

State.

Additional

rounds

competition

may

consist

of,

but

will

not

limited

to:

• Establishing	a	Competitive	Range
• Presentations/Demonstrations/Additional	Submittal	Items

• Interviews

• Best and Final Offers

Agency

elects

conduct

additional

round(s),

Agency

shall

provide

written

notice

all

Offerors

describing

the

step.

any

time,

Agency

may

dispense

with

the

selected

additional

round

and:

(1)

issue

Notice

Intent

Award

the

highest

ranking

Responsible

Offeror;

(2)

elect

conduct

alternative

round

competition;

(3)

cancel

the

solicitation.

3.8 PREFERENCES

3.8.1 Oregon Supplies and Services

Agency

prefers

Oregon

goods

and

services,

and

for

evaluation

purposes,

per

ORS

279A.128,

Agency

shall

subtract

10%

from

the

cost

for

any

Offeror

proposing

all

Goods

fabricated

processed

all

Services

performed

entirely

Oregon

before

calculating

the

cost

score.

OregonBuys Bid #S-60300-00015305

3.8.2 Recycled Materials

comparing

Goods

from

two

Offerors,

least

one

Offeror

proposes

Goods

manufactured

with

Recycled

Materials,

and

least

Offeror

does

not,

Agency

will

select

the

Offeror

proposing

Goods

manufactured

from

Recycled

Materials

each

the

conditions

specified

ORS

279A.125

(2)

exists

following

any

adjustments

made

the

cost

the

Goods

according

any

applicable

reciprocal

preference.

3.8.3 Tiebreakers

Oregon

Supplies:

Agency

receives

Offerors

identical

cost,

fitness,

availability

and

quality

and

chooses

award

Contract,

Agency

shall

award

the

Contract

accordance

with

the

procedures

outlined

OAR

125-246-0300.

3.9 POINT AND SCORE CALCULATIONS

Scores are the values (0 through 10) assigned by each evaluator.

Points are the total possible value for each section as listed in the table below.

Cost points are calculated as stated in the Cost Evaluation section. Points possible are as follows:

TOTAL POINTS POSSIBLE : 150

POINTS POSSIBLE 130

3.5.2.1 Evaluation Item 1-Native plant experience 30

3.5.2.2 Evaluation item 2-Expertise 50

3.5.2.3 Evaluation Item 3- Technical Assistance 20

3.5.2.4 Evaluation Item 4- Conservation practices 20

3.5.2.5 Evaluation Item 5- Government work experience 10

3.6 COST POINTS POSSIBLE 20

EXAMPLE:

Offeror

receives

scores

10,

and

for

criterion

worth

points.

The

SPC

averages

10,

and

for

score

used

90%

multiplier

the

possible

points

50.

multiplied

90%

45.

Offeror

A’s

points

for

the

criterion

45.

3.10 RANKING OF OFFERORS

The

SPC

will

total

the

final

average

score

(calculated

totaling

the

points

awarded

each

Evaluation

Committee

member

and

dividing

the

number

members),

together

with

references,

and

final

price.

After

each

applicable

preference

has

been

applied,

SPC

will

determine

rank

order

for

each

respective

Offer

and

Offeror,

with

the

highest

score

receiving

the

highest

rank,

and

successive

rank

order

determined

the

highest

score.

OregonBuys Bid #S-60300-00015305

After

any

applicable

preference

has

been

applied,

the

SPC

will

determine

the

rank

each

Proposal,

with

the

highest

score

receiving

the

highest

rank,

and

successive

rank

order

determined

the

highest

score.

Agency

may,

Agency’s

sole

discretion,

determine

apparent

successful

Proposer

with

additional

rounds

competition.

additional

rounds

are

conducted,

Agency

will

rank

advancing

Proposers

the

conclusion

each

subsequent

round

and

may

determine

apparent

successful

Proposer

any

time

during

the

solicitation

process.

SECTION	4: AWARD	AND	NEGOTIATION
4.1 AWARD	NOTIFICATION	PROCESS

4.1.1 Award Consideration

Agency,

awards

Contract,

shall

award

Contract

the

highest

ranking

Responsible

Offeror(s)

based

upon

the

scoring

methodology

and

process

described

Section

Agency

may

award

less

than

the

full

Scope

defined

this

solicitation.

4.1.2 Notice of Award

Agency

will

notify

all

Offerors

Writing

that

Agency

has

awarded

Contract

the

selected

Offeror(s)

subject

successful

negotiation

any

negotiable

provisions.

Agency

receives

only

one

Proposal,

Agency

may

dispense

with

the

evaluation

process

and

proceed

with

the

Contract

Negotiations

and

award.

4.2 SUCCESSFUL OFFEROR SUBMISSION REQUIREMENTS

4.2.1 Insurance

Prior

execution

the

Contract,

the

apparent

successful

Offeror

shall

secure

and

demonstrate

Agency

proof

insurance

coverage

meeting

the

requirements

identified

the

solicitation

otherwise

negotiated.

Failure

demonstrate

coverage

may

result

Agency

terminating

Negotiations

and

commencing

Negotiations

with

the

highest

ranking

Offeror.

Offeror

encouraged

consult

its

insurance

agent

about

the

insurance

requirements

contained

Insurance

Requirements

(Exhibit

Attachment

prior

offer

submission.

4.2.2 Taxpayer Identification Number

The

apparent

successful

Offeror

shall

provide

its

Taxpayer

Identification

Number

(TIN)

and

backup

withholding

status

completed

W-9

form

either

the

following

applies:

• When

requested

Agency

(normally

intent

award

notice),

• When

the

backup

withholding

status

any

other

information

Offeror

has

changed

since the last submitted W-9 form, if any.

Agency will not make any payment until Agency has a properly completed W-9.

OregonBuys Bid #S-60300-00015305

4.2.3 Business Registry

selected

for

award,

Offeror

shall

duly

authorized

the

State

Oregon

transact

business

the

State

Oregon

before

executing

the

Contract.

The

selected

Offeror

shall

submit

current

Oregon

Secretary

State

Business

Registry

number,

explanation

not

applicable.

All

Corporations

and

other

business

entities

(domestic

and

foreign)

must

have

Registered

Agent

Oregon.

See

requirements

and

exceptions

regarding

Registered

Agents.

For

information,

see

Oregon

Business

Guide,

How

Start

Business

Oregon

and

Laws

and

Rules.

The

titles

this

subsection

are

available

the

following

Internet

site:

http://www.filinginoregon.com/index.htm.

4.3 CONTRACT NEGOTIATION

4.3.1 Negotiation

submitting

offer,

Offeror

agrees

comply

with

the

requirements

the

solicitation,

including

the

terms

and

conditions

the

Sample

Contract

(Attachment

A),

with

the

exception

those

terms

reserved

for

negotiation.

Offeror

shall

review

the

attached

Sample

Contract

and

note

exceptions.

Unless

Offeror

notes

exceptions

the

terms

and

conditions

identified

negotiable

its

Offer,

the

State

intends

enter

into

Contract

with

the

successful

Offeror

substantially

the

form

set

forth

Sample

Contract

(Attachment

A).

may

possible

negotiate

some

provisions

the

final

Contract;

however,

many

provisions

cannot

changed.

Offeror

cautioned

that

the

State

Oregon

believes

modifications

the

standard

provisions

constitute

increased

risk

and

increased

cost

the

State.

Any

Offer

that

conditioned

upon

Agency’s

acceptance

any

other

terms

and

conditions

may

rejected.

Any

subsequent

negotiated

changes

are

subject

prior

approval

the

Oregon

Department

Justice.

Agency

will

only

negotiate

the

following

provision:

• Term of the contract

• Descriptions of goods and services

• Compensation

the

event

that

the

parties

have

not

reached

mutually

agreeable

terms

within

calendar

days,

Agency

may

terminate

Negotiations

and

commence

Negotiations

with

the

highest

ranking

Offeror.

SECTION	5: ADDITIONAL	INFORMATION
5.1 COMMITMENT	TO	DIVERSITY,	EQUITY,	AND	INCLUSION

The

State

Oregon

committed

taking

active

steps

toward

increasing

and

promoting

diversity,

equity,

and

inclusion

values

across

procurement

processes

for

minority,

women,

emerging

small,

and

service-disabled

veteran

owned

businesses

reducing

barriers

compete

for

and

awarded

state

contracts.

All

interested

businesses

are

encouraged

submit

proposals

for

this

contracting

opportunity.

OregonBuys Bid #S-60300-00015305

5.2 CERTIFIED FIRM PARTICIPATION

Pursuant

Oregon

Revised

Statute

(ORS)

Chapter

200,

Agency

encourages

the

participation

small

businesses,

certified

the

Oregon

Certification

Office

for

Business

Inclusion

and

Diversity

(“COBID”)

all

contracting

opportunities.

This

includes

certified

small

businesses

the

following

categories:

disadvantaged

business

enterprise,

minority-owned

business,

woman-

owned

business,

business

that

service-disabled

veteran

owns

emerging

small

business.

Agency

also

encourages

joint

ventures

subcontracting

with

certified

small

business

enterprises.

For

information,

visit:

Business

Oregon

Home

State

Oregon

email:

COBID

Biz*Bizhttps://oregon4biz.diversitysoftware.com/FrontEnd/VendorSearchPublic.asp?XID=678 7&TN=oregon4biz

If	the	Contract	has	potential	subcontracting	opportunities,	the	successful	Offeror	may	be
required	to	submit	a	completed	Certified	Disadvantaged	Business	Outreach	Plan	(Attachment
F)	prior	to	execution.

5.3 GOVERNING LAWS AND REGULATIONS

This

intermediate

procurement

governed

the

laws

the

State

Oregon.

Venue

for

any

administrative

judicial

action

relating

this

intermediate

procurement,

evaluation

and

award

the

Circuit

Court

Marion

County

for

the

State

Oregon;

provided,

however,

proceeding

must

brought

federal

forum,

then

must

brought

and

conducted

solely

and

exclusively

within

the

United

States

District

Court

for

the

District

Oregon.

event

shall

this

Section

construed

waiver

the

State

Oregon

any

form

defense

immunity,

whether

sovereign

immunity,

governmental

immunity,

immunity

based

the

eleventh

amendment

the

Constitution

the

United

States

otherwise,

from

any

Claim

consent

the

jurisdiction

any

court.

5.4 OWNERSHIP/PERMISSION TO USE MATERIALS

All

Offers

submitted

response

this

solicitation

become

the

property

Agency.

submitting

Offer

response

this

solicitation,

Offeror

grants

the

State

non-exclusive,

perpetual,

irrevocable,

royalty-free

license

for

the

rights

copy,

distribute,

display,

prepare

derivative

works

and

transmit

the

Offer

solely

for

the

purpose

evaluating

the

Offer,

negotiating

Contract,

awarded

Offeror,

otherwise

needed

administer

the

intermediate

procurement

process,

and

fulfill

obligations

under

Oregon

Public

Records

Law

(ORS

192.311

through

192.478).

5.5 CANCELLATION OF SOLICITATION; REJECTION OF OFFERS; NO DAMAGES.

Pursuant

ORS

279B.100,

Agency

may

reject

any

all

Offers

in-whole

in-part,

may

cancel

this

solicitation

any

time

when

the

rejection

cancellation

the

best

interest

the

State

Agency,

determined

Agency.

Neither

the

State

nor

Agency

liable

any

Offeror

for

any

loss

expense

caused

resulting

from

the

delay,

suspension,

cancellation

the

solicitation,

award,

rejection

any

Offer.

OregonBuys Bid #S-60300-00015305

5.6 COST OF SUBMITTING AN OFFER

Offeror

shall

pay

all

the

costs

submitting

its

offer,

including,

but

not

limited

to,

the

costs

prepare

and

submit

the

offer,

costs

samples

and

other

supporting

materials,

costs

participate

demonstrations,

costs

associated

with

protests.

5.7 STATEWIDE E-WASTE/RECOVERY PROCEDURE

applicable,

Offeror

shall

include

information

its

offer

that

demonstrates

compliance

with

the

Statewide

E-Waste/Recovery

Procedure

107-011-050_PR.

Download

the

procedure

visiting

www.oregon.gov/DAS,

then

enter

the

procedure

number

into

the

bar,

and

find

the

procedure

the

results

window.

5.8 RECYCLABLE PRODUCTS

Offeror

shall

use

recyclable

products

the

maximum

extent

economically

feasible

the

performance

the

Services

Work

set

forth

this

document

and

the

subsequent

Contract.

(ORS

279B.025)

SECTION	6: LIST	OF	ATTACHMENTS
ATTACHMENT	A	SAMPLE	CONTRACT

ATTACHMENT B DISCLOSURE EXEMPTION AFFIDAVIT

ATTACHMENT C OFFEROR INFORMATION AND CERTIFICATION SHEET

ATTACHMENT D REFERENCE CHECK FORM

ATTACHMENT E COST SHEET

ATTACHMENT F COBID CERTIFICATION / OUTREACH PLAN

ATTACHMENT G RESPONSIBILITY INQUIRY

File details come from the government source that posted it. Updated Nov 18, 2025.