S-487 Routine Winter Maintenance Specifications.docx

SECONDARY-487 ROUTINE WINTER MAINTENANCE SPECIFICATIONS

CONTRACT INFORMATION

SPECIFICATIONS FOR WORK:

Contractor to provide routine winter maintenance on Secondary 487 from November 1, 2024, to May 1, 2024. The Contractor shall provide all labor, equipment and materials necessary to achieve the level of service throughout the term of the contract. This segment is approximately 5 miles each direction, reference post 2.2 – 7.2 (East Lakeshore Drive to Gelande Street), located north of Whitefish, Montana and commonly referred to as “The Big Mountain Road”.

Winter maintenance activities to be performed include, but are not limited to, the following: Snow removal and ice control, including plowing and deicing treatments, such as abrasive application and/or the use of other liquid and/or solid chemical agents which aid in snow and ice removal.

Snow plowing, abrasive treatments and deicing operations may be continuous throughout the storm. Core hours of service during a storm event are typically between the hours of 4:00 AM and 10:00 PM. The primary objective is to keep the roadway open to traffic and provide an intermittent bare travel lane(s) within 24 hours of the event ending. The exception is when a blizzard and/or other severe forms of weather make conditions such that Maintenance and motor vehicles cannot safely negotiate the traveled way. Shoulders should be cleared as soon as conditions and available manpower and equipment allows. Abrasive treatments and deicing operations are typically conducted during the storm. Performance of said activities shall be done to the satisfaction of MDT.

Aggregate gradation specifications are specified in the table below.

Liquid and/or solid chemicals are required to be listed on the most current Clear Roads Quality Products List (QPL) which can be viewed at the Clear Roads web site: https://www.clearroads.org/qualified-product-list/ In the event Secondary 487 needs to be temporarily closed for safety concerns due to severe winter weather conditions or other emergency reasons, the successful bidder must notify MDT Kalispell Area Maintenance Chief as soon as feasible. MDT shall close the road if MDT deems it necessary. MDT is the primary authority that can designate and legally close Secondary 487.

CONTRACTOR RESPONSIBILITIES

The Contractor shall ensure that all drivers have a valid license for the equipment they will be operating, valid DOT medical certificate and comply with all requirements associated with the operation of the equipment to be used for snow removal/anti-icing operations. All applicable Federal Motor Carrier Safety Administration (FMCSA) regulations, including hours of service, shall apply to all Contractor equipment and operators.

The Contractor is responsible for having and maintaining all safety equipment including but not limited to working lights, horns, back-up alarms, heaters, wipers, and defrosters. The Contractor shall at a minimum furnish and maintain exterior lighting systems including overhead emergency amber rotating or strobe lighting and at least two rear facing amber flashing warning lights on all plow trucks associated with this contract. The Contractor may use the same lighting configuration as the Department’s snow removal equipment as outlined in 61-9-228 of Montana code. The Contractor’s equipment and operator shall be required to meet all DOT regulations (if applicable), and motor vehicle laws.

The Contractor shall provide all service, repairs, fuel, and replacement parts (plow blades, bolts, wiper blades, etc.) needed to keep its equipment running and operational for the entire contract term.

The Contractor personnel shall have a working cellular phone when they report for duty at the designated area. The cellular phone number shall be given to the Kalispell Division Maintenance Chief’s representative. The Contractor may be given an MDT furnished handheld radio to enhance communications.

Contractor equipment may be stored on MDT property with preapproval from the Kalispell Division Maintenance Chief or designee. MDT shall not be held liable for any damage to the approved equipment, or any damage caused by or otherwise associated with the storage or misuse of the approved equipment.

SPECIFICATIONS FOR SNOW REMOVAL EQUIPMENT

Contractor must supply snow removal equipment that meets minimum specifications.

EQUIPMENT SPECIFICATIONS (PLOW TRUCK)

26,001 lb. or higher GVWR class 7-8 heavy duty snowplow truck(s) outfitted with a minimum 11-foot front mounted reversible snowplow and a sander/material spreader.

GENERAL OBLIGATIONS OF MDT

MDT will furnish all necessary labor, fuel, equipment, materials, tools, and implements required to perform said routine winter maintenance under this Agreement.

MDT will furnish road widening equipment and labor when deemed necessary by MDT and requested by the Contractor due to snow berm buildup along Secondary 487.

MDT shall make monthly payments to the Contractor in the months of December, January, February, March, April and May for winter maintenance services invoiced by Contractor and verified by MDT. Each monthly payment will equal 1/6 of the lump sum award amount.

MDT will perform a mandatory audit of Contractor’s records to determine justification of monies paid and to be paid for compliance with this Purchase Order.

DESIGNATED CONTRACT DATE: NOVEMBER 1, 2024 – MAY 1, 2025

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REVISED: 823/04