S-44000-00003375_Air Sampling Kit_RFQ.pdf

RFQ #S-44000-00003375 Air Sampling Pump Kits Page 1 of 7

Department of Consumer and Business Services Central Services Division, Procurement Section

350 Winter Street NE Salem, OR 97301

REQUEST FOR QUOTE (RFQ)

Intermediate Solicitation Bid #S-44000-00003375

Air Sampling Pump Kits

***THIS IS NOT AN ORDER***

Submit your Quote by 2:00 PM Pacific Time on June 15, 2022

Single Point of Contact (SPC): Franie Wilkins, Procurement Specialist 350 Winter Street NE, Room 11 Salem, OR 97301 971-535-7759 Questions Email: frances.j.wilkins@dcbs.oregon.gov

1. Overview

This Request For Quote (RFQ) is issued by the State of Oregon, Department of Consumer and Business Services, Division of Occupational Health and Safety, (Agency) to seek quotes for the purchase and delivery of six (6) GilAir Plus Personal Data Logging 5-Pump Starter Kits, or Agency approved equal, with Bluetooth connectivity, and including US power cords and docks. See Section 2 below for further specifications.

All costs incurred in preparing and submitting a response to this RFQ will be the responsibility of the submitter and will not be reimbursed by the State of Oregon.

Agency anticipates the award of one contract from this solicitation.

Agency has authority under OAR 125-246-0170(2)(c)(C) to solicit for these services. This RFQ is submitted pursuant to ORS 279B.070 and OAR 125-247-0270.

mailto:frances.j.wilkins@dcbs.oregon.gov

RFQ #S-44000-00003375 Air Sampling Pump Kits Page 2 of 7

2. Mandatory Requirements and Specifications

Quotes must meet or exceed all the following:

2.1 Pump Specifications:

(a) Must be the most current Firmware Version

(b) Must have the following Flow Range(s):

• Constant flow 20 - 5,000 cc/min. without external adaptors

• Constant pressure 1 - 5,000 cc/min without external adaptors

(c) Must have constant Flow modes or High and Low Flow Constant Pressure

(d) Must have the following Flow modes accuracy:

• Flow Display ± 5% or 3 cc/min of set flow, whichever is larger

• Constant Flow Control ± 5% or 3 cc/min of set flow, whichever is larger

• Constant Pressure Control ± 10% of back-pressure

(e) Must have the following Back Pressure Capability:

• (8-hour runtime) 5000 cc/min. up to 12” H20 back pressure

• 4000 cc/min. up to 20” H20 back pressure

• 3000 cc/min. up to 30” H20 back pressure

• 2000 cc/min. up to 30” H20 back pressure

• 1000 cc/min. up to 35” H20 back pressure

• 450 - 1000 cc/min. up to 40” H20 back pressure

• 20 - 449 cc/min. up to 40” H20 back pressure

(f) Must have an eight-hour minimum run time

(g) Must have the following Flow Fault specifications:

• If flow changes exceed 5% within back pressure specifications, fault notification appears.

• If fault exceeds 30 seconds, pump shuts down.

• Selectable automatic fault recovery which allows the pump to attempt restart every 3 minutes for up to 10 times or to hold until manual intervention.

(h) Must run within the following temperature ranges:

• Operating: 32°F to 113°F (0°C to 45°C)

• Storage: -4°F to 113°F (-20°C to 45°C)

• Charging: 41°F to 104°F (5°C to 40°C)

(i) Must have the following Humidity ranges

• Operating 5-95 %RH, non-condensing

• Storage 5-98 %RH, non-condensing

(j) Must display Flow rate, sample time, and sample volume in actual conditions

(k) Must have Indicators with different colored LED’s to indicate when the unit is charging and when it is charged.

(l) Dimensions per unit must be similar to 4.3 x 2.4 x 2.4 inches (10.9 x 6.1 x 6.1 centimeters)

(m) Weight per unit must be similar to 20.5 ounce (581 grams)

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(n) Must have Motion Detection with the capability to detect and measure up to 3 levels of activity (active, stationary, inactive) of each worker, ensuring sample integrity

2.2 Safety/Compliancy Requirements:

Pumps must meet the following requirements:

(a) Must be ISO 13137:213 Compliant

(b) Must meet the following Intrinsic Safety Ratings:

• US/Canada NRTL (FM) Class I, Div 1 Groups A, B, C, D, E, F, and G;

• Class II, Div 1 Zone 0; Class III, T4

• ATEX/IECEx

• II 1 G

• Ex ia IIC T4

• CE

• Applicable Directives ATEX 94/9/EC

• EMC 2004/108/EC (RFI) LVD 2006/95/EC

• RoHS Compliant

2.3 Bluetooth Connectivity Specifications:

Bluetooth connection must be capable of allowing Agency users to remotely monitor an air sampling pump from up to 5 meters (16.4 ft.) away from the actual pump unit.

Example:

• Agency user can stay in a non-restricted area of a work site location and monitor a pump unit located inside a restricted work area. This remote function capability causes less disruption of the on-site workers and saves Agency user time not having to “suit up” for entry into the restricted area

2.4 Mobile App Specifications:

Pump must include a mobile app that meets or exceeds the specifications below:

(a) CONNECT mobile app, or equal, Apple product compatible including:

• iPod Touch, iPhone, and iPad

• iOS 10 or higher

• 64-bit processor

(b) Mobile App Requirements:

Mobile app must have the following remote operation capabilities:

• Ability to start, stop or pause the sample

• Ability to monitor and graph flow rate, sample run time, and volume

• Ability to perform real-time assessments:

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• Ability to identify if cassette is overloading

• Ability to identify if filter media is detached

• Ability to provide the following sample audits/reports on a smart phone or tablet:

o Report of current conditions o Screen shot of current conditions o Time stamp o GPS coordinates (actual address) o Pump number o Emailable version of sample audits

• Ability to E-mail reports

• Ability to check the status of multiple pumps in the same area

2.5 Operational Requirements:

(a) Battery: Must include a removable, rechargeable nickel-metal hydride (NiMH) battery pack o Optional, but not in place of:

▪ Alkaline battery pack, or

▪ DC power

(b) Battery Level Indicator: Must have an on-screen battery level indicator icon

(c) Interface Connectors: All pump interface should be carried out via the Dock or keypad

(d) Dock Functions: Battery charging, computer interface and auto-calibration

(e) Charging Time: Charging time must not exceed 3.5 hours

(f) Electrical: U.S. electrical power cord must be included

Note: Agency does not require any cases

2.6 Warranty and Support:

(a) Pump: Two (2) years from original shipment

(b) Pump Keypad: Five (5) years from original shipment

(c) Battery Pack: One (1) year on the NiMH battery pack from original shipment

2.7 Delivery:

Offeror shall deliver Goods no later than 30 business days from receipt of the Purchase Order, unless mutually agreed upon. Agency anticipates the estimated delivery date to be around July 25th.

Shipping will be F.O.B. Destination and shall be included on the quote.

Delivery Address:

Oregon OSHA Lab C/O Wayne Boyle

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505 SE 12th Ave.

Portland, OR 97214

3. Brand Name or Equal To

Any reference to brand names is meant as descriptive not restrictive. Alternate bids will be considered on products, which meet or exceed products, indicated on quote. Vendor is to clearly mark alternate proposals.

“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Vendor may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after RFQ Closing.

4. Single Point of Contact (SPC)

All communications, including questions, comments, and requests for clarification must be in writing to the SPC listed on the front page and emailed to frances.j.wilkins@dcbs.oregon.gov.

Questions via phone will not be accepted.

5. RFQ Schedule Issued Date: June 6, 2022 Closing Date: June 15, 2022 @ 2 PM (PT)

6. Procurement Process

The RFQ, including all Amendments1 and attachments, are published in the OregonBuys e-procurement system. RFQ documents will not be mailed to prospective Offerors.

Agency shall advertise all Amendments on OregonBuys e-procurement system. Prospective Offeror is solely responsible for checking OregonBuys to determine whether or not any Amendments have been issued. Amendments are incorporated into the RFQ by this reference.

7. RFQ Submission Process

Quotes will be reviewed on a Pass/Fail basis. Failure to provide any of the information or comply with any of the requirements in this section 7 and its subsections MAY be considered nonresponsive. Agency has the right to determine if Quotes substantially meet the requirements of this RFQ.

1 Amendment: “Addendum” or “Addenda”, as defined in OAR 125-246-0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

mailto:frances.j.wilkins@dcbs.oregon.gov https://oregonbuys.gov/bso https://oregonbuys.gov/bso

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7.1 Submission Requirements

To be considered, Offerors must submit the following:

• Complete the Quote pricing on the Items tab in OregonBuys

• Attach pump specifications if bidding alternative brands.

7.2 Quote Submissions

Offeror should submit its Offer electronically through OregonBuys. Offeror should follow the procedures outlined in detailed instructions on how to submit an Offer can be found at OregonBuys Vendor Formal Solicitation Response.pdf

• Responses must be received no later than Wednesday, June 15, 2022 by 2:00

PM Pacific Time to be considered.

8. Public Records

The information received shall be kept by Agency and made a part of a file or record, which will be open to public inspection. If respondents believe any of its RFQ response is exempt from disclosure under Oregon Public Records law (ORS 192.311 through 192.478), respondent shall complete and submit the Affidavit of Trade Secret (Attachment B) an submit a fully redacted version of its information, clearly identified as the redacted version.

Identifying the Response in whole as exempt from disclosure is not acceptable. If submitter fails to identify the portions of the Response which submitter claims are exempt from disclosure, submitter is deemed to have waived any future claim of non-disclosure of that information.

9. Award Determination

Agency will review responses for the quote that will best serve the interests of the Agency.

Award determination will be based upon price as well as considerations including, but not limited to Offeror responsibility under ORS 279B.110. Agency reserves the right not to award a contract if it is in the best interest of the Agency.

10. Solicitation Terms

10.1 All pricing must be held firm for 90 days

10.2 Protests will not be entertained

10.3 Agency may require clarification to understand any response

10.4 Agency reserves the right to accept any quote or any part or to reject any or all quotes.

Submission of a quote does not constitute an agreement between Agency and Offeror, nor does it secure or imply that Offeror will be selected.

10.5 If selected for award, Offeror shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract. Visit http://sos.oregon.gov/business/pages/register.aspx for Oregon Business Registry information.

https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf http://sos.oregon.gov/business/pages/register.aspx

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11. Cancellation and/or Rejection of Quotes

Pursuant to ORS 279B.100, Agency may reject any or all Quotes in whole or in part, and may cancel this RFQ at any time when the rejection or cancellation is in the best interest of the State.

Agency, the State, and their officers, employees and agents are not liable to any Offeror for any loss or expense caused by or resulting from the delay, suspension, or cancellation of this RFQ, or rejection of any or all Bids. Unless Agency cancels this RFQ prior to the Closing identified in Section 9, all Bids will become part of the public record without obligation to Agency.

12. Attachments:

• Attachment A – Sample Purchase Order