S-34000-00008825.pdf

DEQ RFQ Template (DRAFT V.1 7/2017)

RFQ #DEQ-1344-18

STATE OF OREGON

DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ)

REQUEST FOR QUOTE (RFQ) # S-34000-00008825

Installing and Terminating Cat6 Network Cabling

1. Purpose

The purpose of this Request for Quote (RFQ) is to establish a Contract for Cat6 Network Cabling services. The Mandatory Specifications/Statement of Work for this RFQ are outlined in Section 8.

DEQ is issuing this RFQ pursuant to its authority under Oregon Administrative Rule (OAR) 125-246-0170(2).

Request Date: 12/4/2023 Bid opening date: 12/13/2023

Due Date for Service: ASAP

2. Attachments

Attachment 1 – Diagrams

Attachment 2 – Cost Submittal Form

3. OregonBuys

The RFQ, including all Amendments and attachments, are published in the OregonBuys e-procurement system.

Solicitation documents will not be mailed to prospective Bidders. DEQ shall advertise all Amendments on OregonBuys e-procurement system. Bidder is solely responsible for checking OregonBuys to determine whether or not any Amendments have been issued. Amendments are incorporated into the RFQ by this reference.

4. COBID Participation Pursuant to Oregon Revised Statute (ORS) Chapter 200, and as a matter of commitment, DEQ encourages the participation of minority, women, and emerging small business enterprises in all contracting opportunities. DEQ also encourages joint ventures or subcontracting with minority, women, and emerging small business enterprises.

All businesses that are to be counted as a minority, women, or emerging small business must be registered with the Certification Office of Business Inclusion and Diversity (COBID). For more information please visit https://www.oregon.gov/biz/programs/COBID/Pages/default.aspx.

5. Due Date, Questions and Submittal Requirements Bidders must complete and return completed Attachments 1-Cost Submittal Form and 2-Bidders Cover Sheet no later than 12/13/2023. Required documents must be submitted electronically as attachments via OregonBuys.

Questions or requests for clarification regarding this RFQ must be submitted electronically via OregonBuys. The closing date and time are subject to change. Changes, if any, will be posted to OregonBuys.

All of the costs and expenses incurred by any Bidder or prospective Bidder in connection with or arising out of its possible or actual response to this RFQ, including without limitation the cost of developing and preparing a Bid, shall be entirely the responsibility of the Bidder and shall not be borne or reimbursed directly or indirectly by DEQ.

6. Bid Evaluation and Contractor Selection To be considered responsive, bids must substantially comply with all requirements of this RFQ and all prescribed public solicitation procedures. Bids that do not comply with the requirements of this RFQ or meet all prescribed solicitation procedures will be deemed non-responsive. In making such evaluation, DEQ may waive minor informalities and irregularities. DEQ will award a Contract to the responsive, responsible Bidder with the lowest price.

7. Authorized Purchaser Tempest Roberts Procurement and Contract Specialist 503-880-6999 tempest.roberts@deq.oregon.gov

8. Service Location https://www.oregon.gov/biz/programs/COBID/Pages/default.aspx mailto:tempest.roberts@deq.oregon.gov

DEQ RFQ Template (DRAFT V.1 7/2017)

a. Coos Bay Regional Office - 465 Elrod Ave., Suite 202 Coos Bay, OR 97420

9. Service Description

a. Coos Bay Regional Office

i. Description – Install and terminate 5 Cat6 network drops (see diagrams in Attachment 1).

ii. Quantity – Category 1.

iii. Remote circuit – N/A.

iv. Site contact(s) – Monty Grubbs, cell phone: 503-475-1435.

v. Critical Services notice – N/A.

vi. Whether Authorized Purchaser will seek E-Rate funding – N/A.

vii. Classification of level of data Contractor may have access to or be exposed to – Level 1.

viii. Description of Authorized Purchaser’s network access, facility access, security policies, procedures, and standards – N/A.

ix. Other special considerations – N/A.

x. If Coordination Services are requested as part of the quote –

DAS Procurement Services, Version 1.0 - May 4, 2017

ATTACHMENT 2

COST SUBMITTAL FORM

Location Total cost including all costs and/or parts associated with the services.

Coos Bay

Total Bid Price: