S-26000-00017029 Specifications Document.pdf

OSFM Portable Radio Procurement Specifications

Introduction: The State of Oregon, acting by and through the Oregon Department of the State Fire Marshal, (“OSFM”), Emergency Response Unit (ERU), is seeking to procure single-band portable “Fire” radios and accessories for the agency. The ERU includes seven Regional Mobilization Coordinators to assist local fire agencies and response partners before, during, and after incident response.

Intent: The OSFM intends to procure radios and accessories from a Contractor that holds a Master Agreement under the Oregon Participating Addendum, Section 5, to the State of Washington’s Cooperative Purchasing Master Agreement No. 00318, Public Safety Communications Products, Services, and Solutions, Sub-category 1.1 Radio: Single-Band Portable. The OSFM will conduct a Best Value Analysis (“BVA”) to award the Purchase Order (“PO”).The radios must provide maximum interoperability, functionality, and customization for Project 25 (P25), direct/talk-around, conventional repeater use, and specialized functions such as front panel programming that support the State of Oregon’s emergency response initiatives and nationwide roaming of conventional systems. The product must also be customizable to support the addition of trunking, encryption, and over-the-air rekeying operations.

Definitions: For the purposes of this solicitation, the terms listed below are defined as follows.

Add On - Throughout the product specifications, there may be “Add On” item specifications that describe additional features, functions, or accessories that will be considered in the best-value analysis.

An “Add On” Item is optional for the purchaser and may be requested at the Individual Purchase Order level to support a unique mission or need.

BER - Bit Error Rate

Desired Functionality -These items are not mandatory requirements; however, are considered during best-value analysis.

kHz - Kilohertz

MHz - Megahertz

Required - Throughout the products task categories, the Government may refer to a feature, function, or capability as “required.” A “required” item is a necessity for field communications, when applicable.

These required elements are mandatory for the contractor to provide and will receive significant consideration in the best-value analysis.

Shall/Must - Throughout the products task categories, the Government may state that a feature, function, or capability “shall” be included or “must” be provided. “Shall” and “must” are mandatory requirements that a contractor must meet to be considered in the best-value analysis.

SINAD - Signal-to-noise and distortion ratio

VHF - Very High Frequency

General Requirements: The radios must provide maximum interoperability, functionality, and customization for P25, direct/talk‑around, conventional repeater use, and specialized functions such as front‑panel programming that support the State of Oregon’s emergency response initiatives and nationwide roaming of conventional systems. The following specifications satisfy these requirements and ensure reliable, secure, and interoperable communications across multiple operational environments:

Radio Specifications

Category Specification Operating Frequency Band

The operating frequency band is defined as:

VHF [136 MHz to 174 MHz]

Channel Programming Radios channels must be individually programmable for operation on any frequency in the National Telecommunications and Information Administration (NTIA) and Federal Communications Commission (FCC) channeling plans that fall within the frequency band and frequency spread of the equipment.

Channel Spacing 25/12.5 kHz Receiver Receivers will be FCC Title 47 Code of Federal Regulations (CFR) Part 90 compliant and meet the Class “A” standards of the NTIA Manual of Regulations and Procedures for Federal Radio Frequency Management (Red Book). Receivers must meet or exceed these requirements, across the applicable band(s):

Analog Sensitivity at 12 dB SINAD .35uV (-116 dBm) or better

Digital Sensitivity at 5% BER .35uV (-116 dBm) or better

Transmitter Frequency tolerance (stability), Spurious response, and Adjacent selectivity, etc. must be in accordance with the Red Book Chapter 5 for the applicable band(s), and FCC Title 47 CFR Part 90 compliant.

Multi-Mode The radio must be capable of operating in both Analog narrowband (12.5 kHz channel spacing) and current version of Narrowband Telecommunications Industry Association Standard 102 (TIA-102) digital (12.5 kHz channel spacing).

Alignment/Ease of Service Measurements and alignment must be possible using conventional test instruments and/or personal computer (PC) and software. The receiver and transmitter alignment procedures shall be clear, straightforward and easy to accomplish. All TIA-102 radios should have access to the digital bit stream or must provide a method to measure or display the receive BER information.

Squelch Control Adjustable squelch control is not required to be accessible to the operator if otherwise provided within the equipment. When no squelch control is provided on the radio, some method of un-muting the receiver shall be provided to aid in setting the volume control.

While in modes that do not produce a noise squelch signal (i.e. P25 digital), that the radio produces a short tone while the volume knob is adjusted thus providing the operator with a reference audio level during volume adjustment. This tone must be selectively enabled or disabled in the programming.

That the global default squelch level be set via the radio programming software. Not applicable to P25 Infrastructure - Fixed and Portable/ Transportable Products.

General Specifications

Feature Requirement General Features Equipment must meet specifications outlined in the General Specifications for All Radio

Equipment table.

Packaging Packaged with an:

• Antenna designed to operate across the frequency band of the radio

• Rechargeable battery

• Belt clip

• User guide with basic operations and safety information

Channel Capacity 1500 or more channels Zone Capacity 40 or more zones Minimum Rechargeable Battery Life

Minimum battery life must be 8 hours at 10-10-80 duty cycle, as defined in TIA-603 at: 5 watts for VHF.

Transmitter Output 1 – 6 watts Programmable By Channel

Portable radios must be individually programmable by channel for operation on any frequency in the NTIA and FCC channeling plans that fall within the frequency band and frequency spread of the equipment.

Local Controls Local controls must be on the basic housing, and readily accessible to the operator. A speaker, speaker volume control, primary power on/off switch, channel selection switch, microphone, and push-to-talk (PTT) switch must be provided as a minimum.

Environmental/ Durability A minimum rating of Ingress Protection 65 (IP65) for dust and water ingress.

Audio Power Output The audio power output must be a minimum of 2 watts.

Control specifications

Channel Selection Rotary knob with channel number labeling without a stop an audible indication of first and last channel.

Power and Volume Rotary knob with power on/off switch.

Monitor Button Monitor button (allows monitoring the receiver on the selected channel).

Keypad Lockout The ability to lock the keypad must be provided. An audible indication of keypad lockout must be provided on button push. The PTT button must not be lockable.

Full Keypad A standard 12-button keypad must be provided to interface to the Public Switch Telephone

Network (PSTN) and provide the following user-defined control operations:

• An audible tone or other means of indication must be provided so that the operator is informed that a key has been depressed.

• In analog operation, a standard Dual Tone Multi Frequency (DTMF) keypad must be provided. The DTMF keypad must provide American National Standards Institute (ANSI) T1.40-1988 standard DTMF tones with a modulation of 2/3 of peak modulation deviation.

• In the P25 digital mode of operation, the output of the keypad will be in accordance with TIA-102 specifications to support DTMF control of radio-based systems.

Keypad Scan List Creation Each radio must be able to create and populate a scan list using the keypad. Selection of a Priority channel must also be available.

Zone Select The ability to select the operating zone must be available from the keypad.

Display and Indicator specifications

Display A multi-line or image display that supports the following functionality:

• A user-selectable display timer

• Automatic display-on upon key press reception of a signal

• Ability to enable and disable alphanumeric display

Backlighting The ability to enable and disable display and keypad backlighting must be available, as well as automatic backlighting on any key press.

The display backlight also illuminates upon the reception of a received signal. A user-selectable or programmable backlight timer should be available.

Emergency Indication Emergency alert status with unit ID or alias must be displayed for digital operations.

Individual/Call Alert Transmissions

The radio must display the Unit ID or Alias of the calling radio during an individual or call-alert/page for digital operations.

For missed calls, this information should remain on the display until cleared by the user. The user should be able to clear this displayed information by pushing the PTT button.

Channel Indicator The display must show the Channel Name and Talkgroup Name.

Encryption Indicator When added, transmission and reception of encrypted signals must be indicated by an icon on the display. The encryption indicator must be a unique icon.

Received Signal Strength Indicator

The radio should provide an indication of received signal strength (RSSI), which must be displayed continuously in receive mode.

Battery Status Indicator A fuel-gauge or battery life percentage should be displayed.

Zone and Channel Display All radios displays must show, at a minimum, the selected Zone and Channel Names. The radios should display the modulation type (analog wideband, analog narrowband, or digital) and for digital operations, display the Unit ID/Alias and Talkgroup ID of the call.

Individual/Call Alert Transmissions

The radio must display the Unit ID or Alias of the calling radio during an individual or call-alert/page for digital operations.

For missed calls, this information should remain on the display until cleared by the user. The user should be able to clear this displayed information by pushing the PTT button.

Transmit/Receive Indicator

The radio must have distinct visual indicators to show receive channel activity and transmit activity. The indicators may either be separate with different colors or a single multi-colored indicator.

Function Specifications Multi-mode Operation The radio receiver and transmitter must be capable of multi-mode (analog or P25 digital) operation.

The radio must be capable of being programmed to automatically change modes of transmit to operate in the last received mode (either analog or digital).

Programmable Channel Scan

Portable radios must include functional receiver scanning. The radio programming must be capable of creating a scan list of a minimum of 16 channels. Any single channel must be capable of being designated as the priority channel.

Scan Indicator While in Scan mode the radio must indicate visually or audibly that it is in scan mode.

Talk-around Mode The radio must indicate that it is in talk-around mode. In talk-around mode the radio must automatically transmit the Continuous Tone-Coded Squelch System (CTCSS) or Digital

Network Access Code (NAC) that was programmed into the radio’s receiver, such that the talk-around transmission will be heard by other radios on the selected channel.

Pick List A sixteen (16) item (minimum) selection list (Pick List) must be available from the keypad (without going into the preset channel program mode) for the selection of desired CTCSS, Continuous Digital-Coded Squelch System (CDCSS), and NAC on a channel-by-channel basis.

Upon selection of an item, the name of that item must be displayed for a short period of time, before the display reverts to the normal channel display.

In analog channel mode, the radio software must have the ability to specify whether the CTCSS tone/CDCSS code is to be applied to the receiver, the transmitter, or to both the receiver and the transmitter. If a CTCSS tone or CDCSS code is not selected for a specific channel (receiver or transmit or both), then the channel must operate in “carrier squelch” mode. Picklist tones/codes must be independent of pre-assigned tones/codes on a specific channel. Any standard CTCSS tone, CDCSS code, or digital NAC must be available for the picklist.

The radio should have the ability to select any NAC or CTCSS tone on a per-channel basis, in addition to a preset channel picklist.

Cloning Conventional “Zone-to-zone” cloning capability is required and must be consistent throughout a radio's life cycle. Zone-to-zone cloning ability/capability must not be limited to a specific software revision or hardware version (e.g., software version or Read-Only Memory (ROM) and/or Electrically Erasable Programmable Read-Only Memory (EEPROM) revision) but must extend to all radios of the same type regardless of date of manufacture. An interface cable for radio-to-radio cloning is a required option.

Zone-to-zone cloning is the ability to select a specific zone, or zones, to be transferred from the source radio to a target radio. The ability to select which zone(s) to copy from and write to in the target radio must also be available. It is acceptable to have a partition of zones set aside for the purpose of zone-to-zone cloning.

The ability to “lock” a zone via password shall be provided. Locking a target radio’s zone must restrict the user from overwriting the information already programmed into that zone.

“Portable-to-mobile radio cloning” is required if a manufacturer produces both a portable and a mobile radio.

The radio should support complete “radio-to-radio cloning” in addition to zone-to-zone cloning. Complete radio cloning must consist of all user-defined information including all Zone and Channel information. In a “radio-to-radio clone” the following items must not be cloned:

• Electronic serial number

• Unit Identifier (ID)

• Encryption Keys

• IP Address, if applicable

• Passwords

Front Keypad Programming Requirements

For conventional channels, the radio must be capable of front-panel programming, as outlined below. Keypad programming must not require any external hardware device to enter that programming mode.

Keypad Programmability At a minimum, the portable radio must have the following capabilities programmable from the keypad and not require any external hardware device to enter the programming mode:

• Channel Name: The ability to input, or change, an individual channel’s name must be available from the keypad.

• Frequencies: Transmit and receive frequencies must be individually programmable by channel.

• Channel Mode and Spacing: The ability to select the Mode of Operation (analog or digital) must be available on a channel-by-channel basis by the user. If the channel has been programmed via PC programmer software, the ability to change the mode of operation to either analog or digital must be available from the keypad.

• Analog Mode Squelch Control: In analog channel mode, the radio software must have the ability to specify whether the CTCSS tone/CDCSS code is to be applied to the receiver, the transmitter, or to both the receiver and the transmitter. The ability to enable or disable this function must also be available on a channel basis for receive or transmit. If a CTCSS tone or CDCSS code is not selected for a specific channel (receiver or transmit or both), then the channel must operate in “carrier squelch” mode.

• Digital Mode Squelch Control: In digital mode, user input of NAC and Talkgroup codes must be available on a channel-by-channel basis. Users must also be able to input NAC codes for receive or transmit for each channel.

• Global Positioning System (GPS) Services: If so equipped, the ability to disable the GPS receiver to save battery life must be available from the keypad.

• Transmitter Power Output: The radios must have an adjustable transmit power range of 2 and 5 watts. A high/low transmit power switch or button is required. The transmitter power should be selectable on a per-channel basis. The radios should have an adjustable transmit power range between 1 and 5 watts to extend AA battery life.

• Password Protection: The ability to input, change, or limit software passwords must be available through programming software. Radio master password protection of all programmable input data must be available. For multiple zone radios, unique password protection must also be available on a zone-by-zone basis. Password protection prevents unauthorized alteration of any front panel programmable channel or global data.

Connection Specifications

Accessories Jack The portable radio must contain accessories jack(s) to support a speaker/microphone at a minimum.

External Interface The portable radio must have provisions for external programming or data transfer capability using a radio to computer interface cable without opening the radio case.

Antenna Connection The radio will have an antenna connector which is standard 50-ohm RF input/output connection.

Accessory Specifications

Rechargeable Battery When added, a rechargeable battery designed for and securely attaches to the radio and provides a minimum battery life of 8 hours at a 10-10-80 duty cycle, as defined in TIA-603, at:

• 5 watts VHF.

Single Unit Charger When added, a single unit vehicle mounted battery charger is designed to hold the radio with the rechargeable battery attached and:

• Is constructed to be placed on a flat surface and support a radio without tipping.

• Provides indications for charging, error, and Charge Complete.

• Fully charges a standard radio battery in a maximum of 10 hours.

• Operates on a voltage of 12V

• Charger comes with mounting hardware and wiring for permanent mount in a vehicle.

AA Clamshell When added, An AA battery compartment (AA “clamshell”) must meet the following specifications:

• The clamshell must be capable of powering the attached radio for a minimum of eight (8) hours at the 10-10-80 duty cycle in conventional operations. The radio must be set to the manufacturer’s full-rated audio output level in the receive mode and at 6.0 watts RF output power in the transmit mode. The test must be conducted using standard, non-rechargeable, commercially available alkaline AA batteries. The battery packs should support the radio for a 12-hour operational period.

• The battery holder must be clearly, permanently marked, indicating the polarity and position of each battery that is to be installed in the holder. The holder must be constructed so that all AA batteries are inserted in the same direction, i.e., no alternating positive (+) and negative (-) electrical contacts.

Cloning Cable When added, a cloning cable should be able to clone current model radio to legacy model radio of the same manufacturer to ensure backwards compatibility.

Desired Functionality

Wireless Connectivity It is desired that the radio is capable of operating with Wi-Fi Protected Access 2(WPA2) 802.11 Compliant Wi-Fi and Bluetooth 4.0 or higher

Location Mapping It is desired that the radio has a GPS receiver and a mapping application capable of displaying the location of the radio on the map.

Location Services It is desired that the radio has a GPS receiver and be capable of transmitting its location upon PTT or on a configurable timed basis to a dispatch or communications center, another individual radio (Private Call) or to a group of radios (Talkgroup call).

Location Sharing Portable-to-Portable

It is desired that the radio has a GPS receiver, a mapping application, and capable of transmitting its location upon PTT or on a configurable timed basis to another portable radio with the same option and receive the location of another radio and display that radio’s location on the map.

Add On - Encryption

Encryption When added, Encryption must comply with TIA-102 Standards: TIA-102.AAAB-A, TIA- 102.AAAB-A-1, and TIA-102.AAAD-B. Encryption must comply with TIA-102.AAAD-B and FIPS 197 standards for Advance Encryption Standard (AES). In addition, comply with TIA- 102.AACD-A as the Mobile Radio (MR) to support interfacing with a Key Fill Device (KFD).

Such encryption will use NIST FIPS 140-2 validated modules or software.

Add On – OTAR

Over The Air Rekeying

(OTAR)

When added, OTAR must comply with TIA-102 Standards: TIA-102.AAAB-A, TIA-102.AAAB-A-1, TIA-102.AACA-A, and perform per TIA-102.AACA-A, and TIA-102.CABB-A.

Add On – Trunking

Trunking When added, trunking must comply with TIA-102 Standards: TIA-102.AABA-B, TIA-102.AABB- B, TIA-102.AABC-D, TIA-102.AABD-B, TIA-102.AABF-D, TIA-102.AABH, TIA-102.BAAA-A and:

• Radio specified with trunking must be available in either Phase I (FDMA) or Phase 2 (TDMA) or both

• Radio specified with both Trunking and Conventional operations must allow this dual mode operation simultaneously.

• Multiband radios must allow for TIA-102 conventional and trunking operation on two or more bands from a single radio.

• Radio specified with both Trunking and Conventional operations which also have Front Keypad Programming features must not allow the modification of trunking configurations with the keypad.