S-25700-00001103 Emergency Resp. Plan Consult- IntRFP.doc
DOC document 179 KB Posted
- Attached to
- Emergency Planning & Community Right to Know Act (EPCRA) compliant emergency response planning
- Solicitation number
- S-25700-00001103
- Issued by
- Multnomah County, Oregon
About this file
This document is a Request for Proposals (RFP) issued by the Oregon State Police, acting on behalf of the Office of the State Fire Marshal, for an Emergency Response Plan Consultant. The contractor shall coordinate with the Multnomah County Local Emergency Planning Committee (LEPC) membership to begin development of an Emergency Planning & Community Right to Know Act (EPCRA) compliant emergency response plan as per 42 U.S.C. Chapter 116 §11003 et seq. The contract term is anticipated to be one (1) year with options to renew up to a maximum of five (5) years. Offers are due by November 17, 2021 at 12:00 PM Pacific Time, and the anticipated award date is November 24, 2021.
The contractor must have a minimum of 3 years' experience in developing EPCRA compliant emergency response plans, coordinating plan development with an LEPC, evaluating internal response capabilities to hazardous materials releases, utilizing plume modeling software, and utilizing CAMEO, MARPLOT and ALOHA software. The contractor will be evaluated on their proposed timetable, format adherence, status update communication, and methodology for achieving information collection from non-responsive facilities. Cost will be evaluated and scored separately, with the lowest cost receiving the maximum points.
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Other files
| File | Type | Posted |
|---|---|---|
| S-25700-00001103 INT RFP Template AttA Service PO .docx | DOCX document | |
| S-25700-00001103 INT RFP Template AttC.docx | DOCX document | |
| S-25700-00001103 INT RFP Template AttB.docx | DOCX document | |
| S-25700-00001103 IntRFPAttE- Cost Sheet~1.docx | DOCX document | |
| S-25700-00001103 INT RFP Template AttD.docx | DOCX document | |
| Attachment A - D and Exhibit A.pdf | ||
| S-25700-00001103 INT RFP Template AttF.docx | DOCX document |
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Text version
OregonBuys Bid # S-25700-00001103-Emergency Response Plan Consultant
State of Oregon
Cover Page
OREGON STATE POLICE
is issuing this Intermediate Procurement under S-25700-00001103 for
EMERGENCY RESPONSE PLAN CONSULTANT
Date of Issue: November 1, 2021 Opening Date: November 17, 2021 Single Point of Contact (SPC):
Enrique Rodriguez Address:
3545 Trelstad St.
City, State, Zip Salem, OR 97317
Phone (voice) 503-378-2889
Phone (fax) 503-378-4190
E-mail:
EGRodrig@osp.oregon.gov
The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.
Table of Contents
3SECTION 1:
GENERAL INFORMATION
31.1
INTRODUCTION
31.2
SCHEDULE
31.3
SINGLE POINT OF CONTACT (SPC)
4SECTION 2:
AUTHORITY, OVERVIEW, AND SCOPE
42.1
AUTHORITY AND METHOD
42.2
DEFINITION OF TERMS
42.3
OVERVIEW AND PURPOSE
42.4
SCOPE OF WORK/SPECIFICATIONS
4SECTION 3:
PROCUREMENT REQUIREMENTS AND EVALUATION
53.1
MINIMUM OFFER REQUIREMENTS
53.2
MINIMUM SUBMISSION REQUIREMENTS
53.3
PROCUREMENT PROCESS
73.4
OFFERS CONTENT REQUIREMENTS
83.5
EVALUATION PROCESS
103.6
COST EVALUATION
103.7
NEXT STEP DETERMINATION
103.8
PREFERENCES
113.9
POINT AND SCORE CALCULATIONS
113.10
RANKING OF OFFERORS
11SECTION 4:
AWARD AND NEGOTIATION
114.1
AWARD NOTIFICATION PROCESS
124.2
SUCCESSFUL OFFEROR SUBMISSION REQUIREMENTS
124.3
CONTRACT NEGOTIATION
13SECTION 5:
ADDITIONAL INFORMATION
135.1
CERTIFIED FIRM PARTICIPATION
135.2
GOVERNING LAWS AND REGULATIONS
145.3
OWNERSHIP/PERMISSION TO USE MATERIALS
145.4
CANCELLATION OF SOLICITATION; REJECTION OF OFFERS; NO DAMAGES.
145.5
COST OF SUBMITTING AN OFFER
145.6
STATEWIDE E-WASTE/RECOVERY PROCEDURE
145.7
RECYCLABLE PRODUCTS
145.8
RESERVED
145.9
RESERVED
15SECTION 6:
LIST OF ATTACHMENTS
15ATTACHMENT A
SAMPLE CONTRACT
15ATTACHMENT B
DISCLOSURE EXEMPTION AFFIDAVIT
15ATTACHMENT C
OFFEROR INFORMATION AND CERTIFICATION SHEET
15ATTACHMENT D
REFERENCE CHECK FORM
15ATTACHMENT E
COST SHEET
15ATTACHMENT F
COBID CERTIFICATION / OUTREACH PLAN
SECTION 1: GENERAL INFORMATION
1.1 INTRODUCTION
The State of Oregon, acting by and through the Oregon State Police, (“Agency”), is issuing this Intermediate Procurement on behalf of the Office of the State Fire Marshal (OSFM).
The Agency is looking for a contractor whom shall coordinate with the Multnomah County Local Emergency Planning Committees (LEPC) membership to begin development of the Emergency Planning & Community Right to Know Act (EPCRA) compliant emergency response plan as per 42 U.S.C. Chapter 116 §11003 et seq. and ensure the inclusion of additional “subject facilities” will comply with the plan.
Additional details on the Scope of the goods or services or both are included in the Scope of Work section.
Agency anticipates the award of one (1) Contract from this RFP. The initial term of the Contract is anticipated to be one (1) year with options to renew up to a maximum of five (5) years.
1.2 SCHEDULE
The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change. N/A denotes that event is not applicable to this solicitation.
| Event |
| Date |
| Time |
| Questions / Requests for Clarification Due |
| November 9, 2021 |
| 12:00 PM |
| Opening (offer Due) |
| See Cover Page |
| 12:00 PM |
| Issuance of Notice of Award (approx.) |
| November 24, 2021 |
1.3 SINGLE POINT OF CONTACT (SPC)
The SPC for this solicitation is identified on the Cover Page, along with the SPC’s contact information. Offeror shall direct all communications related to any provision of the solicitation, whether about the technical requirements of the solicitation, contractual requirements, the solicitation process, or any other provision only to the SPC.
SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE
2.1 AUTHORITY AND METHOD
Agency is issuing this solicitation pursuant to its authority under ORS 279A.050 and ORS 279A.140.
Agency is using the Intermediate Procurement solicitation method set forth in ORS 279B.070 and OAR 125-247-0270.
2.2 DEFINITION OF TERMS
For the purposes of this solicitation, capitalized words will refer to the following definitions.
General Definitions Capitalized terms not specifically defined in this document are defined in OAR 125-246-0110.
Reserved
2.3 OVERVIEW AND PURPOSE
Oregon Revised Statute (ORS) 453.520 designates the OSFM as the State Emergency Response Commission (SERC). This designation requires the OSFM, acting as the SERC to keep Oregon in compliance with the EPCRA. 42 U.S.C Chapter 116 §11001 through §11003 requires the SERC to establish planning districts throughout the state and establish LEPC within the planning districts. The LEPCs are required to develop emergency response plans, guiding emergency response procedures for each of its facilities that possess a Threshold Planning Quantity (TPQ) of an Extremely Hazardous Substance (EHS) as established in the Environmental Protection Agency’s “List of Lists” (Attachment H).
EPCRA includes a requirement for the SERC to assist the LEPCs in accomplishing their mandates. Utilizing the Hazardous Materials Emergency Preparedness (HMEP) Grant provided by the Pipeline and Hazardous Materials Safety Administration (PHMSA) LEPCs hire professional contractors specializing in hazardous materials emergency response planning, to develop the required plan. In the event the LEPC does not have a local entity to act as the fiscal administrator for the grant funding, the SERC fulfills its role to provide assistance, by becoming that fiscal administrator.
2.4 SCOPE OF WORK/SPECIFICATIONS
The contractor shall coordinate with the Multnomah County LEPC membership to begin development of the EPCRA compliant emergency response plan as per 42 U.S.C. Chapter 116 §11003 et seq. . The contractor shall consult with the LEPC membership on determining which facilities will be included in this plan to ensure the LEPC’s priorities are met as it relates to their determination of what facilities are deemed to be of greatest potential threat to the surrounding community and therefore included in the plan.
SECTION 3: PROCUREMENT REQUIREMENTS AND EVALUATION
3.1 MINIMUM OFFER REQUIREMENTS
BUSINESS
To be considered for evaluation, Offeror must demonstrate how Offeror meets all of the following business requirements:
· Minimum 3 years’ experience developing Emergency Planning and Community Right to Know Act (EPCRA) compliant emergency response plans.
· Minimum 3 years’ experience coordinating EPCRA plan development with a Local Emergency Planning Committee (LEPC).
· Minimum 3 years’ experience evaluating internal response capabilities to hazardous materials release within a TIER II subject facility.
· Minimum 3 years’ experience in utilizing Plume Modeling Software.
· Minimum of 3 years’ experience utilizing CAMEO, MARPLOT and ALOHA software.
Reserved
3.2 MINIMUM SUBMISSION REQUIREMENTS
Offeror Format and Quantity Offeror should follow the format and reference the sections listed in the Offeror Content Requirements section. Responses to each section and subsection should be labeled to indicate the item being addressed. Offeror must describe in detail how requirements of this solicitation will be met and may provide additional related information. Cost information must be submitted as a separate file.
Authorized Representative
A representative authorized to bind the Offeror shall sign the Offer. Failure of the authorized representative to sign the Offer may subject the offer to rejection by Agency.
3.3 PROCUREMENT PROCESS
Public Notice The solicitation, including all Amendments and attachments, are published in the OregonBuys e-procurement system Solicitation documents will not be mailed to prospective Offerors.
Agency shall advertise all Amendments on OregonBuys e-procurement system. Prospective Offeror is solely responsible for checking OregonBuys to determine whether or not any Amendments have been issued. Amendments are incorporated into the solicitation by this reference.
Questions / Requests for Clarification All inquiries, whether relating to the solicitation process, administration, deadline or method of award, or to the intent or technical aspects of the solicitation must:
· Be emailed to the SPC
· Reference the OregonBuys bid number
· Identify Offeror’s name and contact information
· Be sent by an authorized representative
· Refer to the specific area of the solicitation being questioned (i.e. page, section and paragraph number); and
· Be received by the due date and time for Questions/Requests for Clarification identified in the Schedule Pre-Offer Conference
A pre-submittal conference will not be held for this solicitation.
Offer Submission
Offeror is solely responsible for ensuring its Offer is received by the SPC in accordance with the solicitation requirements before Opening. Agency is not responsible for any delays in mail or by common carriers or by transmission errors or delays or mistaken delivery. Offers submitted by any means not authorized may be rejected.
Submission Options OregonBuys Electronic Response.
Offeror should submit its Offer electronically through OregonBuys. Offeror should follow the procedures outlined in detailed instructions on how to submit an Offer can be found at OregonBuys Vendor Formal Solicitation Response.pdf The cost sheet must be submitted as a separate electronic response file.
Offeror shall submit one copy of its Offer and all other submittal requirements, with Attachment C - Offeror Information and Certification Sheet bearing the Offeror’s authorized representative’s Signature, in one of the following formats: Adobe Acrobat (pdf), Microsoft Word (docx), or Microsoft Excel (xlsx). If Offeror believes any of its Offer is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Offeror shall complete and submit the Disclosure Exemption Affidavit (Attachment B). Offeror shall also mark as “Confidential” in OregonBuys all attachments to its Offer that Offeror believes are exempt from disclosure.
The Offeror Information and Certification Sheet (Attachment C) must bear the Offeror’s authorized representative’s Signature.
Offeror may submit its offer by hard copy.
Hard Copy Response.
If Offeror elects to submit its Offer by hard copy, Offeror shall submit its Offer and all other submittal requirements using only white 8 ½” x 11” Recycled Paper, minimum 12 point font. Offeror shall submit a copy of its offer and all other submittal requirements, with Attachment C - Offeror Information and Certification Sheet bearing the Offeror’s authorized representative’s Signature, and 3 additional copies. If Offeror believes any of its Offer is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478) Offeror also shall submit a fully redacted version of its Offer, clearly identified as the redacted version.
Offeror shall submit its Offer in a sealed package addressed to the SPC with the Offeror’s name and the OregonBuys bid number clearly visible on the outside of the package.
3.3.5 Modification or Withdrawal of Quotes or Offers
Any Offeror who wishes to make modifications to an Offer already received by Agency shall submit its modification in one of the manners listed in the offer Submission Options section and must denote the specific change(s) to the offer submission.
If an Offeror wishes to withdraw a submitted Offer, it shall do so prior to Opening. The Offeror shall submit a Written notice Signed by an authorized representative of its intent to withdraw its Offer in accordance with OAR 125-247-0440. The notice must include the OregonBuys Bid number and be submitted to the SPC.
3.3.1 Offer Opening Date
Offer and all required submittal items must be received by the SPC on or before Opening. All Offer modifications or withdrawals must be completed prior to Opening.
Offers received after Opening are considered LATE and will NOT be accepted for evaluation. Late Offers will be returned to the respective Offeror or destroyed.
Offer Rejection Agency may reject an Offer for any of the following reasons:
· Offeror fails to substantially comply with all prescribed solicitation procedures and requirements, including but not limited to the requirement that Offeror’s authorized representative sign the offer.
· Offeror fails to meet the responsibility requirements of ORS 279B.110.
· Offeror has undisclosed liquidated and delinquent debt owed to the State of Oregon or any of its agencies, boards, commissions, departments or divisions.
· Offeror makes any contact regarding this solicitation with State representatives such as State employees or officials other than the SPC or those the SPC authorizes, or inappropriate contact with the SPC.
· Offeror attempts to inappropriately influence a member of the Evaluation Committee.
· Offeror is conditioned on Agency’s acceptance of any other terms and conditions or rights to negotiate any alternative terms and conditions that are not reasonably related to those expressly authorized for negotiation in the solicitation or Amendment.
Opening of Offers There will be no public Opening of Offers. Offers received will not be available for inspection until after the evaluation process has been completed and the Notice Award is issued. However, Agency will record and make available the identity of all Offerors after Opening.
3.4 OFFERS CONTENT REQUIREMENTS
Offeror must address each of the items listed in this section and all other requirements set forth in this solicitation. Offeror shall describe the Goods to be provided or the Services to be performed or both. An Offer that merely offers to provide the goods or services as stated in this solicitation will be considered non-Responsive to this solicitation and will not be considered further.
Offeror Information and Certification Sheet The Offeror shall complete and submit the Offeror Information and Certification Sheet (Attachment C).
References
Provide at least three (3) references from current or former client firms for similar projects performed for any clients within the last five (5) years. References must verify the quality of previous, related Work.
Agency may check to determine if references provided support Offeror’s ability to comply with the requirements of this solicitation. Agency may use references to obtain additional information, break tie scores, or verify any information needed. Agency may contact any reference (submitted or not) to verify Offeror’s qualifications.
Offeror shall send the Reference Check Form (Attachment D) to its references. Reference forms must be completed by the reference, returned to the Offeror and submitted with the Offer prior to opening.
Costs Submit a Cost Sheet (Attachment E) stating the price for each deliverable and the total price for the entire project. Include a breakdown of all labor, profit and expenses.
Public Record/Confidential or Proprietary Information
All Offers are public record and are subject to public inspection after Agency issues the Notice of the Intent to Award. If an Offeror believes that any portion of its Offer contains any information that is a trade secret under ORS Chapter 192.345(2) or otherwise is exempt from disclosure under the Oregon Public Records Law (ORS 192.311 through 192.478), Offeror shall complete and submit the Disclosure Exemption Affidavit (Attachment B) and a fully redacted version of its Offer.
Offeror is cautioned that cost information generally is not considered a trade secret under Oregon Public Records Law (ORS 192.311 through 192.478) and identifying the Offer, in whole, as exempt from disclosure is not acceptable. Agency advises each Offeror to consult with its own legal counsel regarding disclosure issues.
If Offeror fails to identify the portions of the Offer that Offeror claims are exempt from disclosure, Offeror has waived any future claim of non-disclosure of that information.
3.5 EVALUATION PROCESS
Responsiveness and Responsibility Determination Offers received prior to Opening will be reviewed for Responsiveness to all solicitation requirements including compliance with Minimum Requirements section and offer Content Requirements section. If the Offer is unclear, the SPC may request clarification from Offeror. However, clarifications may not be used to rehabilitate a non-Responsive Offer. If the SPC finds the Offer non-Responsive, the Offer may be rejected, however, Agency may waive mistakes in accordance with OAR 125-247-0470.
At any time prior to award, Agency may reject an Offeror found to be not Responsible.
Evaluation Criteria Offers meeting the requirements outlined in the Offer Content Requirements section will be evaluated by an Evaluation Committee. Evaluators will assign a score of 0% to 100% for each evaluation criterion listed below in this section.
SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of offers. A response to a clarification request must be to clarify or explain portions of the already submitted Offer and may not contain new information not included in the original Offer.
| SCORE |
| EXPLANATION |
| 90 – 100% |
| OUTSTANDING - Response meets all the requirements and has demonstrated in a clear and concise manner a thorough knowledge and understanding of the subject matter and project. The Offeror provides insight into its expertise, knowledge, and understanding of the subject matter. |
| 60 – 89% |
| VERY GOOD – Response provides useful information, while showing experience and knowledge within the category. Response demonstrates above average knowledge and ability with no apparent deficiencies noted. |
| 50 – 59% |
| ADEQUATE – Response meets all requirements in an adequate manner. Response demonstrates an ability to comply with guidelines, parameters, and requirements with no additional information put forth by the Offeror. |
| 11 – 49% |
| FAIR – Offeror meets minimum requirements, but does not demonstrate sufficient knowledge of the subject matter. |
| 0-10% |
| RESPONSE OF NO VALUE – An unacceptable response that does not meet the requirements set forth in the solicitation. Offeror has not demonstrated knowledge of the subject matter. |
3.5.1.1 Evaluation Item 1 (Timetable)
· How well does the offer identify timetable for accomplishment of the TIER II facility interviews and incorporation of that information into an EPCRA compliant plan. Timetable not to exceed September 16, 2022.
3.5.1.2 Evaluation Item 2 (Format Adherence)
· How well does the offer identify the proposed format to be used?
3.5.1.3 Evaluation Item 3 (Status updates)
· How well does the offer identify how (in what format) and frequency for communicating with the LEPC Executive Committee and keeping them informed of timeline adherence, and/or, issues causing possible delays?
3.5.1.4 Evaluation Item 4 (Non-responsive facility)
· How well does the offer identify the Offeror’s methodology for achieving successful information collection from a non-responsive facility?
3.6 COST EVALUATION
The SPC will conduct the cost evaluation. The SPC will award a score to each Cost Sheet based upon the percentage of the proposed cost as compared to the lowest Offeror’s cost using the following formula:
| lowest cost of all Offerors |
| X |
| cost points possible |
| = |
| cost score |
cost being scored
3.7 NEXT STEP DETERMINATION
Agency may conduct additional rounds of competition if in the best interest of the State. Additional rounds of competition may consist of, but will not be limited to:
· Establishing a Competitive Range
· Presentations/Demonstrations/Additional Submittal Items
· Interviews
· Best and Final Offers If Agency elects to conduct additional round(s), Agency shall provide written notice to all Offerors describing the next step. At any time, Agency may dispense with the selected additional round and: (1) issue a Notice of Intent to Award to the highest ranking Responsible Offeror; or (2) elect to conduct an alternative round of competition; or (3) cancel the solicitation.
3.8 PREFERENCES
Reserved Recycled Materials
In comparing Goods from two or more Offerors, if at least one Offeror proposes Goods manufactured with Recycled Materials, and at least 1 Offeror does not, Agency will select the Offeror proposing Goods manufactured from Recycled Materials if each of the conditions specified in ORS 279A.125 (2) exists following any adjustments made to the cost of the Goods according to any applicable reciprocal preference.
Tiebreakers Oregon Supplies: If Agency receives Offerors identical in cost, fitness, availability and quality and chooses to award a Contract, Agency shall award the Contract in accordance with the procedures outlined in OAR 125-246-0300.
3.9 POINT AND SCORE CALCULATIONS
Scores are the values (0 through 10) assigned by each evaluator.
Points are the total possible value for each section as listed in the table below.
The SPC will average all scores for each evaluation criterion. The average score will be used as a percentage multiplier of the maximum possible points for that criterion. 1=10%, 5=50%, 9=90%, etc.
Cost points are calculated as stated in the Cost Evaluation section. Points possible are as follows:
| TOTAL POINTS POSSIBLE : |
| 100 |
| POINTS POSSIBLE |
| 70 |
| 3.5.2.1 |
| Evaluation Item 1 |
| 20 |
| 3.5.2.2 |
| Evaluation item 2 |
| 20 |
| 3.5.2.3 |
| Evaluation item 3 |
| 15 |
| 3.5.2.4 |
| Evaluation item 4 |
| 15 |
| 3.6 |
| PRICE POINTS POSSIBLE |
| 30 |
EXAMPLE:
Offeror A receives scores of 10, 9, and 8 for a criterion worth 50 points. The SPC averages 10, 9, and 8 for a score of 9. 9 is used as a 90% multiplier to the possible points of 50. 50 multiplied by 90% is 45. Offeror A’s points for the criterion is 45.
3.10 RANKING OF OFFERORS
The SPC will total the final average score (calculated by totaling the points awarded by each Evaluation Committee member and dividing by the number of members), together with references, and final price. After each applicable preference has been applied, SPC will determine rank order for each respective Offer and Offeror, with the highest score receiving the highest rank, and successive rank order determined by the next highest score.
SECTION 4: AWARD AND NEGOTIATION
4.1 AWARD NOTIFICATION PROCESS
Award Consideration
Agency, if it awards a Contract, shall award a Contract to the highest ranking Responsible Offeror(s) based upon the scoring methodology and process described in Section 3. Agency may award less than the full Scope defined in this solicitation.
Notice of Award Agency will notify all Offerors in Writing that Agency has awarded a Contract to the selected Offeror(s) subject to successful negotiation of any negotiable provisions.
4.2 SUCCESSFUL OFFEROR SUBMISSION REQUIREMENTS
Insurance
Prior to execution of the Contract, the apparent successful Offeror shall secure and demonstrate to Agency proof of insurance coverage meeting the requirements identified in the solicitation or as otherwise negotiated.
Failure to demonstrate coverage may result in Agency terminating Negotiations and commencing Negotiations with the next highest ranking Offeror. Offeror is encouraged to consult its insurance agent about the insurance requirements contained in Insurance Requirements (Exhibit C of Attachment A) prior to offer submission.
Taxpayer Identification Number
The apparent successful Offeror shall provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form if either of the following applies:
· When requested by Agency (normally in an intent to award notice), or
· When the backup withholding status or any other information of Offeror has changed since the last submitted W-9 form, if any.
Agency will not make any payment until Agency has a properly completed W-9.
Business Registry If selected for award, Offeror shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract. The selected Offeror shall submit a current Oregon Secretary of State Business Registry number, or an explanation if not applicable.
All Corporations and other business entities (domestic and foreign) must have a Registered Agent in Oregon. See requirements and exceptions regarding Registered Agents. For more information, see Oregon Business Guide, How to Start a Business in Oregon and Laws and Rules. The titles in this subsection are available at the following Internet site: http://www.filinginoregon.com/index.htm.
4.3 CONTRACT NEGOTIATION
Negotiation
By submitting an offer, Offeror agrees to comply with the requirements of the solicitation, including the terms and conditions of the Sample Contract (Attachment A), with the exception of those terms reserved for negotiation.
Offeror shall review the attached Sample Contract and note exceptions. Unless Offeror notes exceptions to the terms and conditions identified as negotiable in its Offer, the State intends to enter into a Contract with the successful Offeror substantially in the form set forth in Sample Contract (Attachment A). It may be possible to negotiate some provisions of the final Contract; however, many provisions cannot be changed. Offeror is cautioned that the State of Oregon believes modifications to the standard provisions constitute increased risk and increased cost to the State.
Any Offer that is conditioned upon Agency’s acceptance of any other terms and conditions may be rejected. Any subsequent negotiated changes are subject to prior approval of the Oregon Department of Justice.
Agency will only negotiate the following provision:
· Term of the contract
· Descriptions of goods and services
· Compensation
· All applicable Federal and State requirements In the event that the parties have not reached mutually agreeable terms within 15 calendar days, Agency may terminate Negotiations and commence Negotiations with the next highest ranking Offeror.
SECTION 5: ADDITIONAL INFORMATION
5.1 CERTIFIED FIRM PARTICIPATION
Pursuant to Oregon Revised Statute (ORS) Chapter 200, Agency encourages the participation of small businesses, certified by the Oregon Certification Office for Business Inclusion and Diversity (“COBID”) in all contracting opportunities. This includes certified small businesses in the following categories: disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business. Agency also encourages joint ventures or subcontracting with certified small business enterprises. For more information, visit: https://oregon4biz.diversitysoftware.com/FrontEnd/VendorSearchPublic.asp?XID=6787&TN=oregon4biz If the Contract has potential subcontracting opportunities, the successful Offeror may be required to submit a completed Certified Disadvantaged Business Outreach Plan (Attachment F) prior to execution.
5.2 GOVERNING LAWS AND REGULATIONS
This intermediate procurement is governed by the laws of the State of Oregon. Venue for any administrative or judicial action relating to this intermediate procurement, evaluation and award is the Circuit Court of Marion County for the State of Oregon; provided, however, if a proceeding must be brought in a federal forum, then it must be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. In no event shall this Section be construed as a waiver by the State of Oregon of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the eleventh amendment to the Constitution of the United States or otherwise, to or from any Claim or consent to the jurisdiction of any court.
5.3 OWNERSHIP/PERMISSION TO USE MATERIALS
All Offers submitted in response to this solicitation become the property of Agency. By submitting an Offer in response to this solicitation, Offeror grants the State a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of and transmit the Offer solely for the purpose of evaluating the Offer, negotiating a Contract, if awarded to Offeror, or as otherwise needed to administer the intermediate procurement process, and to fulfill obligations under Oregon Public Records Law (ORS 192.311 through 192.478).
5.4 CANCELLATION OF SOLICITATION; REJECTION OF OFFERS; NO DAMAGES.
Pursuant to ORS 279B.100, Agency may reject any or all Offers in-whole or in-part, or may cancel this solicitation at any time when the rejection or cancellation is in the best interest of the State or Agency, as determined by Agency. Neither the State nor Agency is liable to any Offeror for any loss or expense caused by or resulting from the delay, suspension, or cancellation of the solicitation, award, or rejection of any Offer.
5.5 COST OF SUBMITTING AN OFFER
Offeror shall pay all the costs in submitting its offer, including, but not limited to, the costs to prepare and submit the offer, costs of samples and other supporting materials, costs to participate in demonstrations, or costs associated with protests.
5.6 STATEWIDE E-WASTE/RECOVERY PROCEDURE
If applicable, Offeror shall include information in its offer that demonstrates compliance with the Statewide E-Waste/Recovery Procedure 107-011-050_PR. Download the procedure by visiting www.oregon.gov/DAS, then enter the procedure number into the search bar, and find the procedure in the search results window.
5.7 RECYCLABLE PRODUCTS
Offeror shall use recyclable products to the maximum extent economically feasible in the performance of the Services or Work set forth in this document and the subsequent Contract. (ORS 279B.025)
5.8 RESERVED
5.9 RESERVED
SECTION 6: LIST OF ATTACHMENTS
ATTACHMENT A
SAMPLE CONTRACT
ATTACHMENT B
DISCLOSURE EXEMPTION AFFIDAVIT
ATTACHMENT C
OFFEROR INFORMATION AND CERTIFICATION SHEET
ATTACHMENT D
REFERENCE CHECK FORM
ATTACHMENT E
COST SHEET
ATTACHMENT F
COBID CERTIFICATION / OUTREACH PLAN
�Insert link to OregonBuys landing page
DAS Procurement Services, Version 3 - July 7, 2021
File details come from the government source that posted it. Updated .