S-10700-00000372 OR Intent to Participate Notice Final revised.pdf

Notice of Intent to Participate in Contracts Page 1

Notice of Intent to Award a Participating Addendum(s) to Master Agreements under the State of Virginia Request for Proposal (RFP) #E194-79435.for Unmanned

Aerial Vehicle (Drone) Services under

The State of Oregon, acting by and through its Department of Administrative Services, Enterprise Goods and Services, Procurement Services (DAS PS), pursuant to its authority under ORS 279A.200 et. seq. and OAR 125-246-0400, hereby provides Public Notice of its intent to participate with and to award one or more Participating Addenda under certain Master Price Agreement(s) awarded by the State of Virginia in a certain Interstate Cooperative Procurement conducted by the State of Virginia for its benefit and the benefit of the member states of the National Association of State Procurement Officials (NASPO) ValuePoint. The purpose of the RFP was to establish Master Agreements with qualified Contractors to provide Unmanned Aerial Vehicle (Drone) Services, that met the requirements set forth in the Unmanned Aerial Vehicle (Drone) Services RFP #E194- 79435. The objective of the RFP was to obtain best value, and in some cases achieve more favorable pricing, than is obtainable by an individual state or local government entity because of the collective volume of potential purchases by numerous state and local government entities.

The RFP was a cooperative procurement for the members of NASPO ValuePoint, with the State of Virginia acting as the lead state for the solicitation. The State of Virginia evaluated and entered into Master Agreement(s) with the successful awardees. The point of contact for the RFP was:

Contact information for the State of Virginia:

Matthew Fritzinger, DPS Statewide Sourcing & Contracting Officer State of Virginia, Division of Purchases and Supplies 1111 East Broad St.

Richmond, Virginia 23219 Email: matthew.fritzinger@dgs.virginia.gov Phone: 804-786-0078 http://www.eva.virginia.gov

All comments relating to this State of Oregon Public Notice should be directed to the following contact:

State of Oregon, Sole Point of Contact:

Shirley A. Smith, OSPC, OPBC, OCAC, CPPB, DBIA State of Oregon, Department of Administrative Services, Enterprise Goods and Services, Procurement Services 1225 Ferry Street SE, U140 Salem, Oregon 97301-4285 Phone: 971-718-7428 Fax: 503-373-1626 Emailto:shirley.smith@oregon.gov

DAS PS intends to establish Participating Addenda to serve as agreement(s) to agree, on behalf of the State of Oregon, its agencies and members of the Oregon Cooperative Procurement Program (ORCPP) with awarded Contractors from the NASPO ValuePoint, mailto:lisa.bradley@omes.ok.gov http://www.eva.virginia.gov/ mailto:shirley.smith@oregon.gov

Notice of Intent to Participate in Contracts Page 2

State of Virginia Solicitation RFP #E194-79435 for Unmanned Aerial Vehicle (Drone) Services. DAS PS anticipates that the Participating Addenda will be awarded by the end of August 2021.

DAS PS data gathering from Oregon State agencies and ORCPP members for 2019 and 2020 has found, in the aggregate, an excess of $984,500.00 was purchased for Unmanned Aerial Vehicle (Drone) Services. DAS PS estimates as a participant under this Interstate Cooperative Procurement, Oregon State agencies and ORCPP members will purchase similar amounts. This is ONLY an estimate.

1. Not Exclusive; Selection Process:

Participating Addendum. The Participating Addenda issued through this cooperative procurement will not be exclusive. Purchasing Agencies are free to purchase the Goods and Services from other contractors.

The solicitation was a multiple award. The State of Oregon intends to enter into Participating Addendum with the top four Awardees who provide Goods and Services to Service Zone #10.

Purchasing Agency - Selection Process for State Agencies. From time to time, Purchasing Agency, that are state agencies, may purchase Goods and Services from Contractor(s) awarded Participating Addendum or other contractors. If Purchasing Agency, who are state agencies elect to use Participating Addenda entered into by DAS PS, the Purchasing Agency, that is a state agency shall use one of the following selection processes:

1) Brand Name Justification A documented brand name justification in compliance with applicable statute and rule.

OR

2) Best Value Analysis

Purchasing Agency may conduct a comparison of the offers based upon a best value analysis. Purchasing Agency shall:

• Contact at least 3 different Oregon Participating Addendum

Contractors via phone, e-mail or facsimile and request a quote for the anticipated Goods and Services. Quoted rates must not exceed the most competitive rates and discounts set forth in the Master Agreement. However, a Contractor may agree to extend specialized, discounted pricing based on the requirements by providing a specific quote to the Purchasing Agency.

• Determine which Contractor provides the best value for Purchasing Agency based on Purchasing Agency’s application of some or all of

Notice of Intent to Participate in Contracts Page 3 the following factors:

o Applicable discounts and incremental pricing options;

o Delivery process and service levels;

o Contractor’s past performance record through reference checks;

o Contractor’s service area;

o Price comparison of the current pricing catalog of Goods and

Services;

o Price comparison to past purchases for the Goods and Services, taking the inflation rate into account;

o Cost analysis through an element-by-element examination of the estimated or actual cost of proposed Goods and Services to determine whether the Contractor’s costs are in line with what reasonably economical and efficient performance should cost.

Some of the cost elements examined for necessity and reasonableness are materials’ costs, labor costs, equipment and overhead;

o Market conditions and competition levels;

o General economic conditions;

• Document its procurement files describing the process, considerations, findings, and decisions used for determining the Contractor selected through the Best Value Analysis.

For purchases under $10,000, Purchasing Agency may select the Contractor of its choice in compliance with applicable statute and rule.

Purchasing Agency must document its selection process in its procurement file.

2. Distributor Alliance Program

Purchasing Agency may use Certified Distributors “ESB & MBE & WBE’s” to meet their aspirational targets.

3. Responsibility Determination

The State of Oregon will review Awardees for Responsibility to all of Oregon’s Participating Addendum requirements. For an Awardee to be awarded a Participating Addendum in Oregon, the Awardee must meet the responsibility requirements of ORS 279B.110.

This Notice, along with a copy of the proposed Sample Participating Addendum and any other attachments or amendments to this Notice, are posted on the OregonBuys eProcurement system at https://oregonbuys.gov/ and will not be mailed to interested persons. Interested persons unfamiliar with OregonBuys may contact the State of Oregon’s OregonBuys help desk by phone: (855) 800-5046 or by email: support.oregonbuys@oregon.gov for assistance. Please be sure to include your https://oregonbuys.gov/

Notice of Intent to Participate in Contracts Page 4 company/ organization name in your message so that we can easily find your account in OregonBuys.

If an exhibit, attachment or amendment is used that cannot be viewed or downloaded through OregonBuys, the appropriate notice will include instructions on how to obtain these documents.

Questions or Comments: Interested persons may submit questions or comments about this Notice to the State of Oregon Administrator identified above.

Protests: Interested persons may submit protests to this Notice of Intent to Participate, in accordance with ORS 279B.400 et. seq., to the State of Oregon Administrator identified above on or before August 5, 2021 for the NASPO ValuePoint, State of Virginia’s Master Agreements for Unmanned Aerial Vehicle (Drone) Services.