S-10000-00013620-0 RFA.pdf

STATE OF OREGON

COVER PAGE

The Oregon Department of Human Services, by and through its

OFFICE OF CHILD WELFARE PROGRAMS

Is issuing this Request For Applications (“RFA”) under OregonBuys Bid Solicitation Number S-10000-00013620 for

EXPANSION OF

QUALIFIED RESIDENTIAL TREATMENT PROGRAMS

(“QRTP”)

Date of Issue: November 20, 2025 Opening Date and Time: December 31, 2029 at 3:00 PM Pacific Time

Single Point of Contact (SPC): Louie Thomas, ODHS Procurement Specialist Address: 500 Summer Street NE E03 City, State, Zip Salem, Oregon 97301 E-mail: louie.thomas@odhs.oregon.gov

You can get this document in other languages, large print, braille, or a format you prefer free of charge. Contact the Single Point of Contact (SPC) at the contact information found above. We accept all relay calls.

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

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TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

1.2 SCHEDULE

1.3 SINGLE POINT OF CONTACT (“SPC”)

SECTION 2: AUTHORITY and OVERVIEW

2.1 AUTHORITY AND METHOD

2.2 DEFINITION OF TERMS

2.3 OREGONBUYS

2.4 OVERVIEW AND PURPOSE

SECTION 3: SCOPE OF WORK

3.1 PURPOSE

3.2 POPULATION TO BE SERVED

3.3 SCOPE OF SERVICES

3.4 PROGRAM STRUCTURE

SECTION 4: PROCUREMENT REQUIREMENTS

4.1 MINIMUM SUBMISSION REQUIREMENTS

SECTION 5: APPLICATION REQUIREMENTS

5.1 ATTACHMENT A “APPLICANT INFORMATION AND CERTIFICATION SHEET”

5.2 ATTACHMENT B “TECHNICAL RESPONSE”

5.3 ATTACHMENT C “RESPONSIBILITY INQUIRY”

5.4 ATTACHMENT D “DISCLOSURE EXEMPTION AFFIDAVIT”

SECTION 6: SOLICITATION PROCESS

6.1 PUBLIC NOTICE

6.2 PRE-APPLICATION CONFERENCE

6.3 QUESTIONS OR REQUESTS FOR CLARIFICATIONS

6.4 APPLICATION DELIVERY OPTIONS

6.5 APPLICATION DUE

6.6 PUBLIC OPENING

6.7 APPLICATION REJECTION

SECTION 7: REVIEW PROCESS

7.1 RESPONSIVE AND RESPONSIBLE APPLICANT DETERMINATION

7.2 REVIEW COMMITTEE

7.3 REVIEW OF APPLICATIONS

7.4 APPLICATION REVIEW CRITERIA

SECTION 8: AWARD AND NEGOTIATION

8.1 AWARD NOTIFICATION

8.2 APPARENT SUCCESSFUL APPLICANT SUBMISSION REQUIREMENTS

8.3 CONTRACT NEGOTIATION

SECTION 9: ADDITIONAL INFORMATION

9.1 COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

9.2 CERTIFIED FIRM PARTICIPATION

9.3 GOVERNING LAWS AND REGULATIONS

9.4 OWNERSHIP/PERMISSION TO USE MATERIALS

9.5 CANCELLATION OF RFA; REJECTION OF APPLICATION; NO DAMAGES

9.6 COST OF SUBMITTING AN APPLICATION

9.7 STATEWIDE E-WASTE/RECOVERY PROCEDURE

9.8 RECYCLABLE PRODUCTS

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LIST OF ATTACHMENTS

Attachments available for download at OregonBuys

Attachment A “Applicant Information and Certification Sheet”

Attachment C “Responsibility Inquiry”

Attachment D “Disclosure Exemption Affidavit”

Attachment E “Sample Contract”

Attachment created by the Applicant in accordance with instructions in the RFA and submitted as part of their Response (Application).

Attachment B “Technical Response”

Attachment B is the portion of the Application Packet that will be reviewed by an ODHS Review Committee, and shall includes the Applicant’s responses to ODHS’ inquiries and questions in Paragraph 5.2.2 of the RFA. It must be completed in accordance with the requirements of Subsection 5.2 and submitted as a part of the Application Packet (as defined in Paragraph 4.1.3).

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SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

The State of Oregon, acting by and through the Oregon Department of Human Services (“ODHS”) and it’s Office of Child Welfare Programs (“CW”), collectively referred to as “Agency,” is issuing this Request for Application (“RFA”) under the provisions of Oregon Revised Statute (“ORS”) 279B.060 for the expansion of Qualified Residential Treatment Program (“QRTP”) options statewide for Children 10 to 18 years of age and who are in the legal care and custody of ODHS.

QRTPs support Children with a wide range of behavior and service needs. ODHS is seeking Applicants that have skill and expertise in serving Children ages 10 to 18, who meet Behavior Rehabilitation Services (“BRS”) Medicaid eligibility requirements, and who demonstrate one or more of the following behaviors or needs:

• Significant externalizing aggressive behaviors, including but not limited to:

o Physically assaultive behavior o Property Damage o Verbal threats or intimidation

• Sexually harming behaviors;

• Substance use;

• Commercial sexual exploitation intervention and treatment needs;

• Complex behavior support needs, such as co-occurring mental health and developmental disabilities (both eligible disability and non-eligible disability).

To be considered, Applicant must be a Licensed Child Caring Agency (“CCA”) in accordance with Oregon Administrative Rule (“OAR”) 419-400-005 through 419-400-0310 and have the ability to obtain a Residential Care Program CCA license per OAR 419-470-0010 through 419- 470-0180 within 180 calendar days of successful application.

Successful Applicants will provide integrated Medicaid reimbursable clinical supports based on the program treatment model and individualized needs of Children served.

Additional details on the goods and services that may be provided are included in Section 3 “Scope of Work,” below.

Responses to this RFA will be reviewed by an ODHS Review Committee to determine whether the Application meets or exceeds the requirements of the RFA using a “meet”/”does not meet” criteria. There is no scoring of Applicants or Applications. For those Applications that meet or exceed the requirements of the RFA, Applicant shall begin working closely with the CW Treatment Services unit to become a QRTP in accordance with ORS 418.323and under Contract with ODHS to provide BRS services. Successful Applicants shall be required to become a QRTP within 180 calendar days of notice of successful Application.

ODHS anticipates the award of multiple Contracts from this RFA. The initial term of the Contract is anticipated to be until the end of the current Oregon legislative biennium with options to renew up to a cumulative maximum of 6 years.

1.2 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time, and dates listed are subject to change.

Event Date Time

Questions or Requests for Clarification Due (refer to Paragraph 6.3.1)

Ongoing until the RFA’s Final Opening Date and Time

Answers to Questions or Requests for Clarification Issued (refer to Paragraph 6.3.2)

Usually within five business days from receipt.

Application reviewed by an ODHS Review Committee (refer to Section 7)

In most situations, within 60 business days from receipt of the Application in OregonBuys

Final Opening Date and Time (Application Due) (refer to Subsection 6.5)

Refer to the RFA cover page

1.3 SINGLE POINT OF CONTACT (“SPC”)

The SPC for this RFA is identified on the Cover Page, along with the SPC’s contact information.

Applicant shall direct all communications related to any provision of the RFA only to the SPC, whether about the technical requirements of the RFA, contractual requirements, the RFA process, or any other provision.

SECTION 2: AUTHORITY AND OVERVIEW

2.1 AUTHORITY AND METHOD

ODHS is issuing this RFA pursuant to its authority under ORS 279A.050 and OAR 125-246- 0170(2).

ODHS is using its authority under OAR 125-247-0288(2) and Department of Administrative Services (“DAS”) Special Procurement SP 826-16/REQ-DA SOBO-00019979 “Class Special Procurement: Request for Application” for these Client Placement Services, and is using a method based to some degree on the Competitive Sealed Proposal method as described in OAR 125-247-0260.

2.2 DEFINITION OF TERMS

For the purposes of this Solicitation document and its processes, capitalized words are defined in OAR 125-246-0110 or as defined below.

For the purpose of the BRS program, definition of capitalized words are defined in OAR 410- 170-0020 and OAR 419-400-0005, or as defined below.

2.2.1 “Behavior Rehabilitation Services” or “BRS,” as defined in OAR 410-170-0020, are services to remediate a Child’s debilitating psychosocial, emotional, and behavioral disorders. Such services include behavioral intervention, counseling, and skills-training. Services are delivered in a way that integrates a gender-responsive, culturally sensitive, trauma-informed, and age-appropriate or developmentally appropriate approach.

2.2.2 “Caseworker” means the ODHS staff who is responsible for the coordination of services for an individual Client.

2.2.3 “Child” or “Children,” for the purposes of this Solicitation, means an individual who is 10 years old but under the age of 18. Upon their 18th birthday, an individual with Medicaid eligibility who is in need of services specific to children, adolescents, or young adults in transition, shall be considered a Child until age 21 for purposes of this RFA.

2.2.4 “Client” means an individual referred to Contractor from ODHS to receive services under this Contract.

2.2.5 “Fidelity” refers to the degree to which a program, intervention, or model is implemented as it was originally designed.

2.2.6 “Key Person” means staff who function in a specific role with responsibility to support the operation, management, and function of the BH-TFC program.

2.2.7 “Qualified Residential Treatment Program” or “QRTP” means a specialized residential care facility for Children with significant emotional, behavioral, or mental health needs, using evidence-based, trauma-informed treatment models, in accordance with Oregon Revised Statue (“ORS”) 418.323.

2.2.8 “Residential Licensed Child Caring Agency” means a child-caring organization that provides 24-hour care and treatment services to Children in a staffed residential facility, and is licensed by ODHS, in accordance with ORS 418.205 and OAR 419-400-0005 to 419-400-0310.

2.2.9 “Residential Resource Consultant” or “RRC” means ODHS Child Welfare staff who provides case consultation to ODHS Caseworkers to obtain the most appropriate placement for a Child or young adult and coordinates access to BRS.

2.3 OREGONBUYS

OregonBuys is the only delivery option permitted for this RFA (refer to Subsection 6.4 “Application Delivery Options”). Applications, referred to as “Quotes” in OregonBuys, shall be submitted electronically through OregonBuys at: https://OregonBuys.gov/bso

You do not need to be registered in OregonBuys to view a Solicitation; but you do need to be registered as a “Vendor” to download and respond to a Solicitation.

OregonBuys Guidelines:

• For Assistance with OregonBuys (Vendor Help Desk):

Email: suppliersupport@periscopeholdings.com Phone: 1-855-800-5046 https://oregonbuys.gov/bso mailto:suppliersupport@periscopeholdings.com

• For information on how to register as a Vendor in OregonBuys:

https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationQuickSteps.pdf

• For guidelines on how to find an open or closed Bid Solicitation in OregonBuys:

https://www.oregon.gov/das/ORBuys/Documents/How%20to%20find%20open%20or %20closed%20bids.pdf

• Detailed instructions on how to submit an Application (“Quote”) in OregonBuys:

https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal% 20Solicitation%20Response.pdf

If the above links are not an option or are unavailable, obtain the information through the Vendor Help Desk or contact the SPC.

2.4 OVERVIEW AND PURPOSE

2.4.1 Child Welfare Overview and Purpose

The Office of Child Welfare Programs, one of the principal agencies within ODHS, is responsible for: defining and developing safety, well-being, and permanency programs for the administration of child welfare services; proposing child welfare related legislation; and setting standards of practice and expectations by development of administrative rules and policy for the safety, well-being, and permanency of Children. CW manages a continuum of safety, family based, and out-of-home care services, including Child protective services, in-home services, out-of-home services, residential treatment, Behavior Rehabilitation Services, adoptive placements, post-adoptive services, youth transition services, and federal programing.

2.4.2 QRTP Expansion Overview and Purpose

Children who meet BRS medical necessity and appropriateness criteria, and who are recommended for a QRTP level of care, at times face challenges accessing or maintaining stability in a QRTP due to limitations within the current provider network. This is often due to the acuity and complexity of the Child’s needs. To address this gap, the Agency is actively working to expand QRTP placement options to ensure that all children with specialized needs that are recommended for a QRTP level of care are able to access these settings timely and maintain stability with ultimately a successful transition into a lower level of care. The Agency is seeking Applicants that can provide QRTP services and supports within a small milieu with highly trained staff to address both the clinical and behavioral needs of a Child.

SECTION 3: SCOPE OF WORK

The information set forth in this Section does not include all services that may be required under a resultant BRS Contract. It’s meant to give a broad overview of the required services and tasks for a specialized QRTP. For specific Contract requirements, refer to Attachment E “Sample Contract.”

The Sample Contract is representative of all options that may be required of a BRS Contracted provider depending on circumstances, qualifications, and the needs of the Child.

https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationQuickSteps.pdf https://www.oregon.gov/das/ORBuys/Documents/How%20to%20find%20open%20or%20closed%20bids.pdf https://www.oregon.gov/das/ORBuys/Documents/How%20to%20find%20open%20or%20closed%20bids.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf

3.1 PURPOSE

The purpose of a Contract resulting from this Request for Applications is to provide Behavior Rehabilitation Services (“BRS”) in a specialized QRTP setting to ODHS Clients who exhibit debilitating psychosocial, emotional, and behavioral disorders.

3.2 POPULATION TO BE SERVED

Contractor shall serve Children between the ages 10 and 18, who are recommended for a QRTP level of care and have BRS Prior Authorization. Contractor shall be able to serve a population of Children recommended for a QRTP level of care with complex behavior and service needs that necessitate specialized programming and staff expertise. Children referred may have significant trauma histories, co-occurring mental health diagnoses, and behavioral challenges that require intensive, individualized interventions and trauma informed care. Many Children requiring services will have experienced multiple placement disruptions and have not experienced successful interventions in other service settings.

3.3 SCOPE OF SERVICES

Contractor shall provide services to address at least one of the following behaviors or needs:

• Significant externalizing aggressive behaviors, including but not limited to:

Physically assaultive behavior Property Damage Verbal threats or intimidation

• Sexually harming behaviors;

• Substance use;

• Commercial sexual exploitation intervention and treatment needs;

• Complex behavioral support needs, such as co-occurring mental health and developmental disabilities (both eligible disability and non-eligible disability).

Contractor shall provide integrated Medicaid reimbursable clinical supports based on the program treatment model and individualized needs of Children served.

3.3.1 Placement Services

Contractor shall provide placement services in a facility licensed under OAR 419-400-0005 through 419-400-0310 as a Child Caring Agency and OAR 419-470-0010 through 419- 470-0180 for Contractor to operate as a Residential Licensed Child Caring Agency .

3.3.2 Behavior Rehabilitation Services

Contractor shall provide Behavior Rehabilitation Services as defined in, and in accordance with, OAR 410-170-0000 through 410-170-0120 and OAR 413-095-0000 through 413- 095-0080. Contractor shall meet and maintain requirements as a Qualified Residential Treatment Program (“QRTP”) as defined in OAR 410-170-0000 through 410-170-0120 and OAR 413-095-0000 through 413-095-0080.

3.3.3 Behavior Rehabilitation Services Type of Care

Contractor shall provide BRS in a Short Term Stabilization per OAR 410-170-0090 (4)or Intensive Behavioral Support type of care per OAR 410-170-0090 (5).

3.4 PROGRAM STRUCTURE

3.4.1 Contractor shall provide placement services in a facility that does not exceed capacity of six Children.

3.4.2 Contractor shall provide a trauma informed space to promote sensory and emotional regulation, physical movement, and create a sense of safety.

3.4.3 Contractor shall be prepared to support Children who may not be immediately ready to engage in structured programming, and shall have established processes in place to build trust, develop rapport, and meet each Child at their current level of readiness.

3.4.4 Contractor shall be prepared to support Children who may exhibit high-risk behaviors, including elopement, and who require enhanced supervision, safety planning, and crisis intervention capabilities.

3.4.5 Contractor shall have the capacity to provide culturally and linguistically responsive services that reflects the diverse backgrounds and identities of the Children served.

3.4.6 Contractors that provide short term stabilization shall either also provide an Intensive Behavioral Support type of care to support a Child’s longer term BRS intervention needs or have program structure in place to support the identification of a transition placement, and coordinate planning to assist with access to the next recommended level of care.

3.4.7 Contractor shall facilitate transition planning services for Children who are in the stage of transitioning into Contractor’s BRS program. The transition services are intended to provide an opportunity pre-placement to build a relationship with the Child and educate the Child about the upcoming placement. Services are aimed at building rapport and engagement, improving social adjustment into the BRS program, improved behavior adjustment, and reduction of incident reports and unplanned discharges. The specific services provided shall be based on each Child’s specific needs.

3.4.8 Contractor shall facilitate discharge planning and robust aftercare services to support a successful and stable transition into the discharge placement.

3.4.9 Contractor shall support family engagement and permanency planning efforts that emphasize both placement and relational permanency, while also helping to build the Child’s network of natural supports.

3.4.10 Contractor shall create a plan for self assessment and tracking of outcomes for key measures of success.

SECTION 4: PROCUREMENT REQUIREMENTS

4.1 MINIMUM SUBMISSION REQUIREMENTS

4.1.1 To be considered for review and evaluation, the Application must contain each of the following elements, further detailed in Section 5 “Application Requirements,” below:

4.1.1.1 Attachment A “Applicant Information and Certification Sheet,” downloaded from OregonBuys and further described in Subsection 5.1;

4.1.1.2 Attachment B “Technical Response,” is a form created by the Applicant and further described in Subsection 5.2.

Attachment B is the portion of the Application Packet that will be reviewed by an ODHS Review Committee.

4.1.1.3 Attachment C “Responsibility Inquiry,” downloaded from OregonBuys and further described in Subsection 5.3.

4.1.1.4 Attachment D “Disclosure Exemption Affidavit,” downloadable from OregonBuys only if required by the Applicant. If Applicant has no information to request exemption from public disclosure, then Attachment D is not required to be completed and submitted. Refer to Subparagraph 4.1.3.5 and Subsection 5.4.

4.1.2 Application Page Limits

4.1.2.1 The following element has a maximum page limit. Any pages exceeding the limit will not be provided to the Review Committee nor considered in the review, and could result in the Application being considered incomplete or non- Responsive.

• Attachment B “Technical Response” shall not exceed a maximum total of 30 pages. Any required resumes, agency licenses, or Medicaid provider enrollment documentation, if any, does not count towards the maximum total number of pages;

4.1.2.2 The following elements do not have maximum page limits:

• Attachment A “Applicant Information and Certification Sheet”

• Attachment C “Responsibility Inquiry”

• Attachment D “Disclosure Exemption Affidavit,” if submitted.

4.1.3 Application Format, Quantity, and Information

The entire Application consists of the completed attachments listed in Subsection 4.1.1 “Application Submissions,” either downloaded from OregonBuys and completed by the Applicant or created by the Applicant in accordance with the instructions in Section 5 “Application Requirements”; then, together, formatted into an Adobe Acrobat (.pdf) document and submitted to ODHS through OregonBuys. The complete set of Attachments, known as the “Application Packet,” is what constitutes the complete Application.

4.1.3.1 All Applicants shall follow the instructions in Subsection 5.2 for formatting and completing Attachment B “Technical Response.”

4.1.3.2 Only one copy of the Application is required – unless Applicant is claiming an exemption to Public Disclosure of its Application. If so, refer to Subparagraph 4.1.3.5, below, and Subsection 5.4 “Attachment D ‘Disclosure Exemption Affidavit,’” and their requirements for a redacted version of the Application.

4.1.3.3 Applicant shall submit its Application electronically through OregonBuys in accordance with Subsection 6.4 “Application Delivery Options.” Applicant should refer to Subsection 2.3 “OregonBuys” for OregonBuys and electronic submission guidelines and assistance.

4.1.3.4 Attachment A “The Applicant Information and Certification Sheet” must bear the Applicant or the Applicant’s authorized representative’s Signature.

Failure of the Applicant or the Applicant’s authorized representative to sign Attachment A may result in rejection of the Application as non-Responsive.

4.1.3.5 If Applicant believes any of its Application is exempt from public disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Applicant shall: (a) complete and submit Attachment D “Disclosure Exemption Affidavit”; (b) submit an additional exact copy of the Application, fully redacted and clearly marked as the “Redacted Version,” simultaneously with the unredacted version; and (c) shall mark as “Confidential” in OregonBuys all attachments to its Application that Applicant believes are exempt from public disclosure. Refer to Subsection 5.4 “Attachment D ‘Disclosure Exemption Affidavit’” for details and information.

SECTION 5: APPLICATION REQUIREMENTS

The Application must include each of the elements listed in this Section, and meet all other requirements set forth in this RFA. An Application that merely offers to provide goods or services may be considered non-Responsive and not considered further.

Application should not include extensive artwork, unusual printing, or other materials not essential to the utility and clarity of the Application. Do not include marketing or advertising material in the Application; Applications containing unsolicited marketing or advertising material may receive a lower review score or may be considered non-Responsive. Application should be straightforward and address the requests of the RFA.

5.1 ATTACHMENT A “APPLICANT INFORMATION AND CERTIFICATION SHEET”

All Applicants shall download Attachment A from OregonBuys; then complete, sign, format as an Adobe Acrobat (.pdf) document, and submit the entire completed form in OregonBuys as the first part of the Application Packet.

Applicant shall complete the information requested, and sign, or have signed by Applicant’s authorized representative, the Attachment A to certify to its truth and accuracy.

Failure to complete Attachment A, which may also indicate a failure to demonstrate compliance with Oregon Tax Laws, may result in a finding of non-Responsive and the Application not considered further.

5.2 ATTACHMENT B “TECHNICAL RESPONSE”

5.2.1 Attachment B “Technical Response” is a form created by the Applicant. Once completed, Attachment B shall be formatted into an Adobe Acrobat (.pdf) document, including any resumes, agency licenses, or Medicaid provider enrollment documentation, if required, and submitted in OregonBuys as the second part of the Application Packet.

5.2.1.1 Attachment B is the only portion of the Application that is reviewed by an ODHS Review Committee and shall include the Applicant’s responses to the questions and inquiries asked by ODHS in Paragraph 5.2.2, below.

5.2.1.2 Applicant shall respond to the requirements of this Paragraph 5.2 on a form created by the Applicant using 12-point Noto Sans, Aptos, or Verdana font, with reasonable page margins and lines reasonably spaced.

5.2.1.3 Applicant must clearly and prominently display the following at the top of each page of Attachment B:

• The Applicant’s name;

• “Attachment B ‘Technical Response’”;

• A sequential page number relative to Attachment B only (may be formatted into the document footer, if preferred); and

• “RFA S-10000-00013620.”

5.2.2 Applicant will respond to the following inquiries and questions. Responses will be used to determine how well the Applicant has met or exceeded the requirements of the RFA and its ability to perform QRTP-BRS services. Responses will be reviewed and determinations made by an ODHS Review Committee in accordance with Section 7 “Review Process.”

5.2.2.1 Provide a Program Overview:

5.2.2.1.1 Is your Program currently in operation ? or are you seeking to begin a new Program?

5.2.2.1.2 Is the program affiliated with a larger parent agency?

5.2.2.1.3 How did your agency become interested in providing BRS for Children?

5.2.2.1.4 What type of care within the BRS umbrella does the agency have the desire to perform? (refer to OAR 410-170-0090)?

5.2.2.1.5 Why have you chosen to perform the type of care selected?

5.2.2.1.6 What population of Children or young adults do you want to serve, including specific behaviors and service needs?

5.2.2.1.7 Please provide an overview of the strengths, experience and expertise related to the population identified to serve, including but not limited to:

gender identity and expression, age group, specific behaviors and service needs, cultural and/or socio- economic identity, etc. Include any related licenses, certifications and accreditations.

5.2.2.1.8 Are there any specific characteristics of the population you would like to serve which may include aspects such as geographic region and cultural identity?

5.2.2.1.9 How many Children or young adults are you interested in serving?

5.2.2.1.10 Based on the current rate model, what is the minimum number of Children you need to serve to be financially viable?

5.2.2.1.11 What other community resources do you collaborate with in providing behavior rehabilitation or placement related services to Children and young adults, for example, mental health, health care, education, other public or private agencies? Please describe those partnerships and collaborations.

5.2.2.1.12 What is your continuous improvement model?

5.2.2.1.13 Can you meet the QRTP definition in OAR 410-170-0020 within 180 calendar days from the date of Contract execution, and submit accreditation documentation to CW?

5.2.2.2 Physical specifics of the Program – Refer to OAR 410-170-0030(9)

5.2.2.2.1 Where in Oregon is the program located?

5.2.2.2.2 Please describe the program building(s) and the surrounding area.

5.2.2.2.3 Are there any notable features at your program, for example, outdoor space, workable gardens, hiking trails, recreational facilities etc.?

5.2.2.2.4 Have you taken steps to assure your facility is a trauma-informed environment? If so, how?

5.2.2.3 Staff members and training requirements

5.2.2.3.1 Attach to Attachment B job descriptions and educational requirements for the following positions: program coordinator or program director;

social service staff; and direct care staff. Refer to OAR 410-170-0030(4).

5.2.2.3.2 What is your organization’s policy and strategy for recruiting, hiring, and maintaining a capable workforce?

5.2.2.3.3 How does your agency provide initial and continued education and training for employees? Refer to OAR 410-170-0030(4)(b)(A) through (C).

5.2.2.3.4 Provide names and qualifications of individuals occupying the positions listed in Subparagraph 5.2.2.3.1, above. This may include resumes of each individual, or will include other documentation that ODHS can utilize to verify experience. If resumes are submitted, no individual resume shall exceed two total pages.

Please include any unique skills, interests, or background information of the employees that will be an asset and support for your program, if any.

How will these unique skills and abilities be incorporated in your program to support growth and assist BRS programming for Children served in your Program?

5.2.2.4 Programming, Policy, and Procedure

5.2.2.4.1 What are your program’s admission criteria and standards?

5.2.2.4.2 How do you make determinations on admitting a BRS Client into your program?

5.2.2.4.3 What behaviors, if any, would end your consideration of a Child for placement? Be specific and ensure this correlates to the level of care identified.

5.2.2.4.4 How does your program intend on familiarizing the Client with your supports prior to intake?

5.2.2.4.5 How are family, kith, or kin incorporated in the intake process?

5.2.2.4.6 What behavioral management model does your program utilize?

5.2.2.4.6.1 Do you conduct this model to Fidelity? If so, describe how?

5.2.2.4.6.2 Explain in detail your behavior management model including de-escalation skills training, crisis prevention skills, positive behavior management, and disciplinary techniques that are focused on helping Children build positive personal relationships and self-control.

5.2.2.4.6.3 If not already explained under Subparagraph 5.2.2.3 “Staff members and training requirements,” above, describe how staff are trained and how they gain and maintain any certification on the behavior management model.

5.2.2.4.6.4 How is the behavior management model trauma-informed?

5.2.2.4.6.5 How does the behavior management model build on the Child’s strengths?

5.2.2.4.6.6 Does your behavior management model include emergency physical intervention (restraint) or seclusion? If yes, please describe which of the three state-approved models your agency chose and give detail as to the rationale for the model used in your program; be sure to include how it works within your program’s framework.

5.2.2.4.7 What behavior rehabilitation model and curriculum does your program utilize?

5.2.2.4.7.1 Explain in detail how your behavior rehabilitation model and curriculum, supported through your policies and procedures, shape your programing and treatment delivery.

5.2.2.4.7.2 If not already explained under Subparagraph 5.2.2.3 “Staff members and training requirements,” describe how staff are trained and how they gain and maintain any certification on the behavior rehabilitation model.

5.2.2.4.7.3 How is the behavior rehabilitation model trauma informed?

5.2.2.4.7.4 How does the behavior rehabilitation model build on a Child’s strengths?

5.2.2.4.8 Please elaborate how you will handle runaway behavior both from a behavioral model and fiscal standpoint? How do you intend to welcome Children with runaway behaviors back into programing?

5.2.2.4.9 Please provide a proposed weekly schedule of BRS programming.

5.2.2.4.9.1 What does the daily and weekly schedule of BRS services look like?

5.2.2.4.9.2 Who is responsible to perform BRS services (Please indicate specific positions given the task).

5.2.2.4.10 How does your program incorporate family members, fictive kin, professionals and aftercare resources into your service plans for the Child?

Please describe how these individuals are integrated into treatment beyond attending service plan meetings.

5.2.2.4.11 How does your program ensure sibling connections are maintained (as appropriate)?

5.2.2.5 Transition and Aftercare Services

5.2.2.5.1 How does your program assist in identifying aftercare resources?

5.2.2.5.2 How does your program intend to meet the 180-day aftercare support requirement per OAR 410-170-0020(5)(g)? Please specify how family members are integrated into the aftercare support.

5.2.2.5.3 Does your program have any specific methods of outreach and aftercare services beyond what is required in Oregon Administrative Rule? Describe other effective aftercare services that are used or unique to your program?

5.2.2.6 Placement Related Activities

5.2.2.6.1 Describe how your agency provides the daily care for the Child under OAR 413-090-0080, including your relationships with local schools, physical and mental health providers, and dental providers.

5.2.2.6.2 Describe your agency’s practices regarding a Child’s access to the following:

5.2.2.6.2.1 Educational activities;

5.2.2.6.2.2 Vocational activities;

5.2.2.6.2.3 Cultural learning activities;

5.2.2.6.2.4 Religious instruction and practice, and attending religious gatherings;

5.2.2.6.2.5 Structured recreational and sports activities, including participation in team or club sports; and

5.2.2.6.2.6 Arts and culture, including theatrical and musical events or participation in community or school events, or clubs.

5.2.2.6.3 Describe how your agency supports academic success and assists the Child in school. Include in your response your relationships with local schools including those attended by the Child.

5.2.2.7 Attach to Attachment B copies of the following, as they apply, for your program and service type:

5.2.2.7.1 Copy of the agency’s license(s).

5.2.2.7.2 Copy of the agency’s Medicaid provider enrollment.

5.3 ATTACHMENT C “RESPONSIBILITY INQUIRY”

5.3.1 Applicant shall download Attachment C from OregonBuys. Once complete, Attachment C should be formatted into Adobe Acrobat (.pdf), and submitted in OregonBuys as the third part of the Application Packet.

5.3.2 Attachment C will assist ODHS in determining if an Applicant is Responsible prior to execution of a Contract. Applicant will complete the information requested, sign the form, and submit the signed Attachment C in OregonBuys as part of the Application Packet.

5.3.3 ODHS may reject an Applicant found to be not Responsible at any time prior to execution of a Contract.

5.4 ATTACHMENT D “DISCLOSURE EXEMPTION AFFIDAVIT”

5.4.1 Attachment D is only required to be part of the Application Packet if Applicant wants to exempt information in its Application from disclosure to the public under Oregon Public Records Law (ORS 192.311 through 192.478).

5.4.2 If needed, Applicant shall download Attachment D from OregonBuys. If determined necessary, after Applicant completes Attachment D, including its completed Exhibit A, it should be formatted into Adobe Acrobat (.pdf), and submitted in OregonBuys as the fourth part of the Application Packet. Applicant shall also mark as “Confidential” in OregonBuys all attachments to its Application that Applicant believes are exempt from disclosure.

5.4.3 If Applicant completes and submits Attachment D “Disclosure Exemption Affidavit,” a redacted version of the Application must also be submitted as part of the Application Packet, clearly identified as the “Redacted Version.” If the Application is received without the additional Redacted Version, the Application may be rejected in its entirety as being non-Responsive to the RFA and may not be considered further.

5.4.4 Not submitting Attachment D as part of the Application Packet, the Applicant is certifying to ODHS that the Applicant has no information they wish to exempt, and Applicant has waived any future claims of non-disclosure of information contained in its Application.

5.4.5 If Applicant does not have any information it wishes to exempt from public disclosure, then Attachment D is NOT required to be submitted as part of the Application Packet.

5.4.6 If Applicant fails to identify on Exhibit A to Attachment D the portions of the Application that Applicant claims are exempt from public disclosure, or if the form is incomplete, not completed properly, or not legally notarized, Application may be considered non-Responsive and the Application not considered further.

5.4.7 Public disclosure of the information included on Exhibit A to Attachment D may depend on official or judicial determinations made in accordance with the Public Records Law.

SECTION 6: SOLICITATION PROCESS

6.1 PUBLIC NOTICE

The RFA and attachments are published and available in the State of Oregon’s electronic procurement system, OregonBuys, at https://oregonbuys.gov/. Documents will not be mailed, sent, emailed, or otherwise provided to prospective Applicants except through OregonBuys. All relevant material to consider and respond to this RFA is obtained and submitted through OregonBuys.

Modifications to this RFA, if any, will be made by written Amendment published in OregonBuys.

Prospective Applicant is solely responsible for checking OregonBuys to determine whether or not any Amendments have been issued. All Amendments are incorporated into the RFA by this reference.

6.2 PRE-APPLICATION CONFERENCE

A Pre-Application conference for this RFA will not be held.

6.3 QUESTIONS OR REQUESTS FOR CLARIFICATIONS

6.3.1 All inquiries, whether relating to the RFA process, its administration, deadline, method of award, or to the intent or technical aspects of the RFA, must:

• Be delivered to the SPC via email (SPC email address is listed on the RFA Cover Sheet);

• Reference the OregonBuys bid number (S-10000-00013620);

• Identify Applicant’s name and contact information;

• Refer to the specific area of the RFA being questioned (i.e. page, section and paragraph number); and

• Be received by the due date and time for Questions or Requests for Clarification identified in Subsection 1.2 “Schedule.”

6.3.2 Response to Questions or Requests for Clarification

In most situations, responses will be issued by the SPC within 5 business days from receipt.

In some situations, responses, portions of responses, or example question/responses based on the actual response to Questions or Requests for Clarification, may be published in OregonBuys as an amendment to the RFA for the benefit of all potential and actual Applicants.

6.4 APPLICATION DELIVERY OPTIONS

Applicant is solely responsible for ensuring its Application is accepted into OregonBuys in accordance with the RFA requirements before the Application Opening Date and Time identified in Subsection 1.2 “Schedule.” ODHS is not responsible for any delays or https://oregonbuys.gov/ transmission errors or delays, or for any mis-delivery for any reason. An Application submitted by any means not authorized below will be rejected. The following delivery option is the only delivery option allowed for this RFA:

• Delivery through OregonBuys

Application submission shall be electronically through OregonBuys at: OregonBuys.gov/bso.

Guidelines on how to submit an Application and OregonBuys assistance resources can be found in Subsection 2.3 “OregonBuys.”

6.5 APPLICATION DUE

The Application Packet, including all required items and elements, must be submitted in OregonBuys on or before the Open Date and Time as stated in Subsection 1.2 “Schedule.”

An Application or portion of an Application received after the Open Date and Time is considered late and will not be accepted for review and evaluation. A late Application will not be accepted by OregonBuys, or will be returned to the Applicant, deleted, or destroyed.

6.6 PUBLIC OPENING

A public Opening will not be held for this RFA.

6.7 APPLICATION REJECTION

ODHS may reject an Application for any of the following reasons:

• Application is non-Responsive. Applicant fails to substantially comply with all prescribed RFA procedures and requirements, including but not limited to the requirement that Applicant or the Applicant’s authorized representative sign Attachment A.

• Applicant has liquidated and delinquent debt owed to the State or any department or agency of the State.

• Applicant fails to meet the Responsibility requirements of ORS 279B.110.

• Applicant makes any contact regarding this RFA with State representatives such as State employees or officials other than the SPC or persons authorized by the SPC, or has inappropriate contact with the SPC.

• Applicant attempts to influence a member of the Review Committee.

• Application is conditioned on ODHS’ acceptance of any other terms and conditions or rights to negotiate any alternative terms and conditions that are not reasonably related to those expressly authorized for negotiation in the RFA or its Amendments.

SECTION 7: REVIEW PROCESS

7.1 RESPONSIVE AND RESPONSIBLE APPLICANT DETERMINATION

7.1.1 Responsiveness determination

An Application received prior to the Opening Date and Time will be reviewed to determine if it is Responsive to all RFA requirements including compliance with Section 4

“Procurement Requirements,“ Section 5 “Application Requirements,” and Section 6 “Solicitation Process.” If the Application is unclear, the SPC may request clarification from the Applicant. However, clarifications may not be used to rehabilitate a non-Responsive Application. If the SPC finds the Application non-Responsive, the Application may be rejected; however, ODHS may waive mistakes in accordance with OAR 125-247-0470.

7.1.2 Responsibility Determination

ODHS will determine if an apparent successful Applicant is Responsible prior to award and execution of the Contract. Applicants shall submit a signed Responsibility Inquiry form (Attachment C) with its Application.

At any time prior to the award of a Contract, ODHS may reject an Applicant found to be not Responsible.

7.2 REVIEW COMMITTEE

Each Application meeting all Responsiveness requirements will be reviewed by members of a Review Committee consisting of Child Welfare experts. Review Committee members may change and ODHS may have additional or fewer reviewers for each Application reviewed.

7.3 REVIEW OF APPLICATIONS

A Review Committee shall meet and make a determination of whether the Application meets or exceeds the requirements of the RFA based on a “meet” or “does not meet” criteria.

For those Applications that “meet” or exceed the requirements of the RFA, ODHS shall begin Contract negotiations and discussions with the successful Applicant based on meeting the legal requirements for licensing and certification, the RFA and its Scope of Work section, the Applicant’s Application, and other statutory and policy requirements.

ODHS shall notify the Applicant if the Application “does not meet” the requirements of the RFA, the reason for rejection of the Application, and begin active conversation with the Applicant to discuss meeting the requirements of the RFA.

7.4 APPLICATION REVIEW CRITERIA

Applications will be reviewed by a Review Committee of ODHS and CW BRS, service, and licensing experts that will assess the viability of the Applicant, based on responses in its Application, to become a licensed Residential Child Caring Agency, meet QRTP standards, and provide BRS. Review shall be based on responses to the questions in Paragraph 5.2.2 and evaluated against the OARs that governs the BRS program, Residential Licensed Child Caring Agency rules and certification OARs, ability of the Applicant to meet or exceed the Qualified Residential Treatment Program OARs, and ODHS Contract requirements.

7.5 RANKING OF APPLICANTS

There is no scoring or ranking of Applications. ODHS will initiate Contract Negotiations with all Applicants who meet or exceed the requirements of this RFA in accordance with this Section 7 “Review Process,” and will begin conversations with those Applicants whose Applications were not accepted on how to meet and exceed the requirements of the RFA.

SECTION 8: AWARD AND NEGOTIATION

8.1 AWARD NOTIFICATION

There will be no announcement of award. All Applicants will be notified by ODHS of the results of the review. Those that successfully pass will begin working with the ODHS Residential Resources Program and others to become a contracted BRS provider. Those that do not pass will be provided with an explanation of the decision of the Review Committee and will be encouraged to reapply while the RFA is open when deficiencies are cured

8.2 APPARENT SUCCESSFUL APPLICANT SUBMISSION REQUIREMENTS

Applicants who are selected for a Contract award under this RFA will be required to submit additional information and comply with the following:

8.2.1 Insurance

Prior to award, Applicant shall secure and demonstrate to ODHS proof of insurance as required in this RFA or as negotiated. Insurance Requirements are found in Exhibit C of Attachment E “Sample Contract.”

8.2.2 Taxpayer Identification Number

Applicant shall provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form when requested by ODHS or when the backup withholding status or any other relevant information of Applicant has changed since the last submitted W-9 form, if any.

8.2.3 Business Registry

If selected for award, Applicant shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract. Visit http://sos.oregon.gov/business/pages/register.aspx for Oregon Business Registry information.

8.2.4 Responsibility Inquiry

Prior to award, Applicant shall be required to complete and submit Attachment C “Responsibility Inquiry.”

8.2.5 Pay Equity Certification

If selected for award and the Contract value exceeds $500,000 and Applicant employs 50 or more full-time workers, Applicant shall submit to ODHS a true and correct copy of an unexpired Pay Equity Compliance Certificate, issued to the Applicant by the Oregon Department of Administrative Services. For instructions on how to obtain the Certificate, visit https://www.oregon.gov/das/Procurement/Pages/PayEquity.aspx.

ORS 279B.110(2)(f) requires that Applicant provide this prior to execution of the Contract.

http://sos.oregon.gov/business/pages/register.aspx https://www.oregon.gov/das/Procurement/Pages/PayEquity.aspx

8.2.6 Nondiscrimination in Employment

As a condition of receiving the award of a Contract under this RFA, Applicant must certify by its Signature on Attachment A “Applicant Information and Certification Sheet,” in accordance with ORS 279A.112, that it has in place a policy and practice of preventing sexual harassment, sexual assault, and discrimination against employees who are members of a protected class. The policy and practice must include giving employees a written notice that the policy both prohibits, and prescribes disciplinary measures for, conduct that constitutes sexual harassment, sexual assault, or unlawful discrimination.

8.3 CONTRACT NEGOTIATION

ODHS will entertain some negotiation regarding Exhibit A Part 1 “Statement of Work” and Part 2 “Payment and Financial Reporting” of the resultant Contract, but ODHS intends to execute a Contract substantially similar with Attachment E “Sample Contract” with terms and conditions that are consistent with all other similar BRS providers under Contract to

ODHS.

Contract negotiations of any terms and conditions shall not be allowed for Exhibit A Part 3 “Special Provisions,” Attachment B “Standard Terms and Conditions,” Exhibit C “Insurance Requirements,” or Exbibit D “Federal Terms and Conditions” of the Contract document.

The BRS and QTRP services provided by the successful Applicant and the actual Statement of Work (Exhibit A Part 1 “Statement of Work” of Exhibit E ) will be negotiated between ODHS and the successful Applicant in accordance with statute and rule, based on ODHS’ needs, and on the Applicant’s licensing, certification, and their readiness and ability to perform the service. Most payment and reimbursement amounts (Exhibit A Part 2 “Payment and Financial Reporting”) are established by OAR and not negotiable.

Contact the SPC if you have questions about specific services to provide and the potential Contract language.

SECTION 9: ADDITIONAL INFORMATION

9.1 COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The State of Oregon is committed to taking active steps toward increasing and promoting diversity, equity, and inclusion values across procurement processes for minority, women, emerging small, and service-disabled veteran owned businesses by reducing barriers to compete for and be awarded state contracts. All interested businesses are encouraged to submit Applications for this contracting opportunity.

9.2 CERTIFIED FIRM PARTICIPATION

Pursuant to ORS Chapter 200, ODHS encourages the participation of small businesses, certified by the Oregon Certification Office for Business Inclusion and Diversity (“COBID”) in all contracting opportunities. This includes certified small businesses in the following categories:

disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business. ODHS also encourages joint ventures or subcontracting with certified small business enterprises. For more information, visit:

https://oregon4biz.diversitysoftware.com/FrontEnd/VendorSearchPublic.asp?XID=6787&TN= oregon4biz

If the Contract has potential subcontracting opportunities, the successful Applicant may be required to submit a completed Certified Disadvantaged Business Outreach Plan (Attachment C) prior to execution.

9.3 GOVERNING LAWS AND REGULATIONS

This RFA is governed by the laws of the State of Oregon. Venue for any administrative or judicial action relating to this RFA, evaluation and award is the Circuit Court of Marion County for the State of Oregon; provided, however, if a proceeding must be brought in a federal forum, then it must be brought and conducted solely and exclusively within the United States District Court for the District of Oregon.