S-10000-00011488 Pre-Conference Recording.mp4

This file is a pre-conference recording for a janitorial services solicitation issued by the Oregon Department of Transportation (ODOT) for the Astoria DMV office located in Clatsop County. The solicitation (ITB # S-73000-00011486) seeks one qualified contractor to provide comprehensive janitorial services for a 1,749-square-foot facility. Services include daily, weekly, monthly, and annual cleaning tasks such as disinfecting, dusting, vacuuming, sweeping, hard floor care, carpet cleaning, and window cleaning. A mandatory pre-bid conference was held on September 20, 2024, and bid submissions were due by September 30, 2024, at 10:00 a.m. The contract term is four years with potential extensions for up to two additional one-year terms. Bidders must meet minimum qualifications, provide three references for comparable projects, and submit all required documentation within five business days of the notice of intent to award.

The contract will be awarded on a fixed-price basis using lowest responsive bid methodology, with ODOT applying relevant preferences including the Buy Oregon Preference for goods and services fabricated or processed entirely in Oregon as outlined in ORS 279A.128. Contractors must use environmentally-friendly cleaning products, provide all necessary equipment and supplies, and complete daily task checklists reviewed by the on-site ODOT coordinator. Employee background checks and security clearances are required for facility access. Three bidders submitted proposals: United Cleaning Systems, Triple R Janitorial, and Sharp's Specialized Cleaning. ODOT retains the authority to reject any or all bids, cancel or delay the solicitation, and adjust quantities or delete items as needed. The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises.