Russell_Co_DHR_Lawn_Service_Specifications_FY2027__no_WR_.docx
DOCX document 17 KB Posted
- Attached to
- DHR Russell Co - FY27 Lawn Service
- Solicitation number
- SRC0000037273
- Issued by
- Russell County, Alabama
About this file
Russell County DHR FY2027 Lawn Service Specifications
This is a lawn service specification document issued by Russell County Department of Human Resources (DHR) in Alabama for fiscal year 2027. The procurement requires vendors to provide comprehensive lawn maintenance services at the Russell County DHR facility located at 1901 Opelika Road, Phenix City, Alabama 36867. A mandatory site visit is required on Monday, October 26, 2026, from 8:30 AM to 3:30 PM, and vendors must sign an attendance sheet to be considered for award; failure to attend will result in quote rejection, including from the incumbent contractor. The scope of work includes two primary service lines: grass cutting (not to exceed 20 cuts per fiscal year, with 15 cuts during the growing season and 2-3 cuts monthly during spring and summer) and shrub/hedge trimming (limited to two trimmings per year, one in spring and one in fall). All lawn cutting services must include weed eating, debris removal, edging, mulching leaves, and cleaning of sidewalks, walkways, and parking lot perimeters. The contract period runs from October 1, 2026, through September 30, 2027, with price quotes valid through December 31, 2026. Points of contact are Shuntara Marcus-Alexander at (334) 214-5832 and Cindy Jeanes at (334) 214-5835.
Pricing shall be submitted as unit prices per cut for lawn cutting services and per trim job for shrub trimming, with prices fixed and firm from the quote date through September 2027. Payment terms are net 30, paid in arrears upon service completion, with no invoices to be submitted or dated prior to completion of work. Services may be performed on weekdays (Monday through Friday) or weekends, subject to coordination with the DHR County office point of contact. The specification explicitly excludes pine straw replacement and bed spraying from the scope of work.
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Text version
Russell Co DHR Lawn Service Specifications FY2027 (no WR) Site Visit – Required: Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR Finance/Purchasing Office.
MANDATORY SITE VISIT: MONDAY, OCTOBER 26, 2026 8:30 AM – 3:30PM
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 12/31/26. Price quotes are for Fiscal Year 2027 Prices are firm and fixed from date of valid quote through Sept 2027 PO period October 01, 2026 – September 30, 2027 Address:
Russell Co DHR 1901 Opelika Road Phenix City, Alabama 36867 POC: Shuntara Marcus-Alexander (334) 214-5832 Cindy Jeanes (334) 214-5835 Main line (334) 214-5780 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2026 – September 2027. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cut must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings are limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
INVOICING: Payment terms shall be net 30, paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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