RUS DLT Grant RFQ_docx.pdf
PDF 180 KB Posted
- Attached to
- Distance Learning Classroom Upgrade
- Solicitation number
- PE-77183-NONST-2026-000000007
- Issued by
- Georgia
About this file
This is a Request for Quote (RFQ) issued by Turner County Schools in Georgia for the procurement and installation of distance learning classroom equipment across three district-owned buildings. The project encompasses equipment for 72 classrooms, telehealth facilities, tele-counseling spaces, conference rooms, media centers, and gymnasium/auditorium spaces. Specific equipment includes all-in-one video bars, interactive panels with onboard PCs, teacher laptops, document cameras, video conferencing systems, audio equipment, and associated accessories. The RFQ was issued on May 14, 2026, with quotes due by 5:00 p.m. EST on May 25, 2026. Vendors must demonstrate the capacity to deliver and install 19 units within six weeks of order confirmation. No bidders' conference or site visit is mentioned in the document. The contract does not specify an award date or contract term with renewal options.
Pricing must be provided on an itemized basis for each unit type, cables, freight, installation fees, and additional costs. The selected vendor must accept payment structured in phases, with immediate payment required for the local cash match portion upon completion and final acceptance of installation, while invoicing for the remaining contract balance must be deferred pending Turner County Schools' receipt of corresponding grant reimbursements. This project is funded through a RUS DLT Grant. Vendors must have at least five years of experience in supplying and installing equipment for educational use, with RUS DLT Grant experience preferred. All proposed equipment must include relevant certifications and warranties, with three-year warranties specified for most major equipment items. Quotes should be submitted in PDF format to Jennifer Thomas at jennifer.thomas@turner.k12.ga.us, with written questions regarding the RFQ due by 5:00 p.m. EST on May 20, 2026.
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Text version
Request for Quote (RFQ)
Project Title: Distance Learning Classroom Upgrade
Issued By: Turner County Schools
Issue Date: May 14, 2026
Quote Due Date: May 25, 2026
1. Introduction
Turner County Schools is requesting quotes from qualified vendors for the procurement of equipment required for the upgrade of Distance Learning Classrooms at three Turner County Schools locations. We are requesting quotes for solutions that support 72 classrooms, as well as telehealth, tele-counseling, conference rooms, media center, and gym spaces. Equipment will be installed across three separate district-owned buildings located within one mile of each other. Specific equipment counts by site are available upon request. The quote should include all required equipment, accessories, training, freight, and installation.
2. Project Objectives
The objective of this procurement is to purchase high-quality, reliable equipment that is suitable for distance learning in an educational setting. The selected vendor will be expected to provide the following:
● Equipment models meeting our requirements.
● Competitive pricing.
● Timely delivery and installation.
● Warranty and post-installation support.
3. Specifications
Classroom Technologies (Total Units: 72)
Item Description Total Quantity (Across 3 Sites) All-in-One Video Bar + 3 year warranty 72 75" Interactive Panel +onboard PC 72 Teacher Laptop + Warranty 72
Wireless Keyboard/Mouse 72 4k Document Camera 72 Cables 72 Training 72 Freight 72 Installation 72
Media Center Technologies (Total Units: 2)
Item Description Total Quantity (Across 3 Sites) All-in-One Video Bar + 3 year warranty 2 86" Interactive Panel + onboard PC 2 Mobile Stand 2 Laptop + 3 year warranty 2 Cables 2 Keyboard and Mouse 2 Training 2 Freight 2 Installation 2
Telemedicine Technologies (Total Units: 2) Item Description Total Quantity (Across 3 Sites) 4K Video Bar + 3 year warranty 2 Viewsonic 24" Display 2 Laptop Computer + 3 year warranty 2 Zoom Pro License 3Yr CapEx 2 Tryten Medical Video Conferencing Cart 2 4 Port Powered USB 3.0 Hub 2 Gen Exam Camera 2 Otoscope 2 ThinkLabs Stethoscope & Accessory Kit 2 Poly Headphones 2 Installation 2 Training 2 Freight 2
Telecounseling Technologies (Total Units: 3) Item Description Total Quantity (Across 3 Sites) 4K Video Bar + 3 year warranty 3 Viewsonic 24" Display 3 Laptop Computer + 3 year warranty 3
Zoom Pro License 3Yr CapEx 3 Noise Canceling Headphones 3 Installation 3 Training 3 Freight 3
Conference Room Technologies (Total Units: 3)
Item Description Total Quantity (Across 3 Sites)
All-in-One Video Bar + 3 year warranty 3 75" Interactive Panel + onboard computer 3 Mobile Stand 3 75" Panel (Listed separately from the Interactive Panel) 3
Wireless Keyboard/Mouse 3 Cables 3 Training 3 Freight 3 Installation 3 Auditorium/Gym Technologies This package includes a single large-scale video conferencing and audio system
Item Description Quantity Poly X70 Video Conferencing System, VESA Mounting Kit 1
Partner Poly Plus Three Yr Maint 1 135" Folding LED Wall 1 Cables 1 Installation 1 Training per system 1 Freight per system 1 Rackmount 10CH mixer w/BT 1 Shure BLX Wls HH SM58 Sys, J11 2 Shure BLX Wls Lav Sys w/WL93, J11 1 Electro-Voice 12" 1000W ZLX Powered Spkr w/BT 6
Electro-Voice 18" 1200W ELX Powered Sub 1 10RU Locking Wall Mount 1 Cabling ACC for Audio System 1 Audio Installation 1 Electrical 1 Acoustic paneling 1
Freight for Audio System 1
4. Requirements
Vendors submitting quotes must meet the following criteria:
● Experience: At least 5 years of experience in supplying and installing equipment for educational use. RUS DLT Grant Reports experience is preferred.
● Certifications: Relevant certifications and product warranties for all proposed equipment.
● Capacity: Ability to deliver and install 19 units within 6 weeks of order confirmation.
● Support: Availability of customer support for installation, troubleshooting, and warranty service.
● Payment: The selected vendor must agree to a phased payment scheduled.
Specifically, the vendor shall accept payment for the required local cash match portion of the total balance immediately upon completion and final acceptance of installation. Invoicing for the remaining contract balance must be deferred, and the invoice shall only be submitted after Turner County Schools has received the corresponding grant reimbursements.
5. Quote Content
Quotes should include, but not be limited to, the following:
1. Vendor Information: A brief description of your company, including years of operation and experience in the industry.
2. Product Descriptions: Detailed information on the models being offered, including specifications.
3. Pricing: Itemized pricing for each unit, cable cost, freight fees, installation fees (if applicable), and any additional costs.
4. Warranty & Support: Details of the warranty and post-installation support provided for any/all equipment.
5. Delivery & Installation Timeline: Proposed timeline for delivery and installation, including any flexibility in scheduling.
6. References: The name of two previous clients that can be contacted for a reference who have purchased similar products.
6. Evaluation Criteria
Quotes will be evaluated based on the following factors:
• Compliance with the specifications and requirements.
• Pricing.
• Vendor experience and reputation.
• Warranty and post-installation support.
• Delivery and installation timeline.
• Customer service and support.
7. Quote Submission Instructions
Please submit your quote, in PDF format, by the due date to the following contact:
Contact Person: Jennifer Thomas
Email Address: jennifer.thomas@turner.k12.ga.us
Phone Number: 229-567-3338
Website: turner.k12.ga.us
All quotes must be submitted via email no later than 5pm EST on May 25, 2026.
8. Terms and Conditions
• Turner County Schools reserves the right to reject any or all quotes.
• Quotes may be amended or clarified during the review process.
• Any questions regarding this RFP should be submitted in writing by 5pm EST on May 20, 2026.
9. Additional Information
For any additional information or clarifications about this RFP, please contact Jennifer Thomas at jennifer.thomas@turner.k12.ga.us.
Thank you for your interest in working with Turner County Schools.
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