RTI PERIMETER TREE AND VEGETATION REMOVAL SOW Final.docx

RTI PERIMETER TREE AND VEGETATION REMOVAL

1.0 Scope of Work

The project is located at the Regional Training Institute (RTI) Address: 220 Tinker Rd, Waimanalo, HI

The Contractor shall provide all labor, tools, equipment and materials to perform all work related to Cutting and Clearing approximately 21,000 sqft (.48 acres) of vegetated land as shown on the map attachment on HIePRO. Trees in this area include, but are not limited to, Gunpowder trees, Bing-A-Bing trees, Melochia trees, Lauhala trees, saplings, Coconut palms, Areca palm clumps, and other trees and shrubs.

Contractor shall cut all trees within this area down to the stump and not disturb the ground. No trees, roots, or stumps shall be uprooted or excavated; any mud ruts or minor machinery tracks must be filled with mulch and tamped down as needed after the service has been rendered.

Topography of the property must not be changed at all. Contractor is responsible for Field Verification of the dimensions and location of the area described in this project.

1.1 Estimated Quantities for this Project

Trees requiring cutting down to the stump:

60 large trees and shrubs All other above-grade vegetation encountered from fence-line to river All equipment and accessories required to complete project

1.2 Estimated Area of Clearing

All shrubbery and vegetation over a 21,000 sqft (.48 ac) stretch bordering the property line. Contractor is responsible for clearing this entire area and verifying quantities before submitting a bid.

Everything required for hauling and properly/legally dispose of vegetation must be included in the bid price. In lieu of hauling and disposal, the Project Manager (Jim Barbour) may allow Green Waste generated from mulching. This will need to be approved prior to the Notice to Proceed.

2.0 Drawings

Please review the Drawing/Map titled “RTI Clearing Map” provided in the HIePRO Solicitation.

The area considered in this project is comprised of the A and B areas; the A area is where most the thicker trees are located.

3.0 Special Conditions

All work shall comply with all applicable federal, state, and County of Hawaii laws, rules, codes, ordinances, and regulations.

The Contractor shall schedule their work to ensure that the area is secure at the end of each work-day.

Contractor is informed that existing above-ground and below-ground lines such as electrical equipment, conduits and panels, and all other subgrade fixtures are their responsibility. Any damage that results from the clearing of this area is to be fixed by the Contractor at their cost.

It is recommended that Contractor contacts One-Call before starting any digging or site work Contractor shall be licensed in all appropriate trades required to perform the work and shall submit proof of valid licensure by the State of Hawaii and HCE Compliant.

Davis-Bacon Wages must be used by contractor and subcontractor(s).

Working hours for this project are between 7 a.m. and 3:30 p.m. Requests to work outside of these hours shall be submitted in writing no less than 1 week in advance. There is no guarantee that such requests will be approved.

All material (dead vegetation, wildlife, fallen trees, cut trees, etc.) shall be disposed of in accordance with all local, state, and federal laws.

3.1 Special Conditions and SOP for Inadvertent Discovery of Cultural Materials

In the event that the inadvertent discovery of Native Hawaiian cultural items occur, all activity in the area will cease and the area will be secured. Such items include, but are not limited to:

If any Cultural Material is discovered in the course of completing this project, the contractor must contact the Project Manager and the Cultural Resource Specialist (Dietrix Duhaylonsod). Contractor must then provide the general location, information, and what activity may have resulted in the discovery. Coordination can be made on where and when activities can resume. Further guidance can be found in the HIePRO Solicitation Attachments (HIARNG Inadvertent discovery Standard Operating Procedure)

3.2 Special Conditions for Animal Avoidance

All work is to be performed in the months of March, April, or May to avoid the following potential stoppages:

Hawaiian Hoary Bat Avoidance and Minimization:

To avoid and minimize impacts to the endangered Hawaiian hoary bat we recommend you incorporate the following applicable measures into your project plan:

-Do not disturb, remove, or trim woody plants greater than 15 feet tall during the bat birthing and pup rearing season (June 1 through September 15).

Hawaiian Seabirds Avoidance and Minimization:

-Fully shield all outdoor lights so the bulb can only be seen from below bulb height and only use when necessary.

-Install automatic motion sensor switches and timer controls on all outdoor lights or turn off lights when human activity is not occurring in the lighted area.

-Avoid nighttime construction during the seabird fledging period, September 15 through December 15.

Hawaiian Waterbirds (Hawaiian stilt, Hawaiian coot, Hawaiian common gallinule, Hawaiian Duck) Hawaiian waterbirds can be found in fresh and brackish-water marshes and natural or human made ponds. Hawaiian stilts may also be found wherever ephemeral or persistent standing water may occur.

· Have a professional biological monitor that is familiar with the species, and where habitat occurs within the vicinity of and within the project site, conduct surveys prior to project initiation. Repeat surveys again 3 days prior to project initiation, and after any subsequent delay of work of 3 days.

· If an active nest is found:

· Contact the U.S. Fish and Wildlife Service (USFWS) within 48 hours for further guidance.

· Establish a 100-foot buffer around all active nests and/or broods until the chicks/ducklings have fledged. Do not conduct potentially disruptive activities or habitat alteration within this buffer.

· Have a biological monitor that is familiar with the species biology present on the project site during all project activities until the chicks/ducklings fledge to ensure that Hawaiian waterbirds and nests are not adversely impacted.

4.0 Bidder Requirements and Price Submission

All contractors must have a field or maintenance office located on the Island of Oahu.

Any bid/offer submitted must include:

1) Construction Offer Form with 5% Bid Bond

2) Proof that Vendor has a valid contractor’s license (ABC)

3) Estimate with specifications

4) Hawaii Compliance Express Certificate (HCE)

5) Retaining Wall / Grading Plan and Diagram

5.0 Other

Purchase is subject to availability of funds.

Contractor must locate and identify all power lines/feeds/etc in the area before any digging or demo work begins.

Contractor must provide temporary fencing between demolition and installation.