RTI Motorpool Fencing SOW.pdf

WEST VIRGINIA ARMY NATIONAL GUARD

CAMP DAWSON, KINGWOOD WV

RTI Motor Pool Fence Replacement

May 2020

Division 1 - General Requirements

01100 Summary

The purpose of this scope of work is to install approximately 1,300 linear feet of fence with two cantilever gates around the Reginal Training Institute (RTI) motor pool located on Camp Dawson near Kingwood, WV.

The objectives for this project are as follows:

• Removal and proper disposal of current fencing and gates

• Install new fencing and gates around the RTI Motor Pool

01300 Administrative Requirements

PROJECT COORDINATION

• Coordinate construction activities included in Contract Documents to assure efficient and orderly installation of each part of the work.

• Coordinate construction operations that are dependent upon each other for proper installation, connection, and operation.

• Where installation of one part of the Work is dependent on installation of other components, either before or after its own installation, schedule construction activities in sequence required to obtain best results.

• Where availability of space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

• Make adequate provisions to accommodate items scheduled for later installation.

• Where necessary prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings. Prepare similar memoranda for Owner and separate Contractors where coordination of their Work is required.

ADMINISTRATIVE PROCEDURES

• Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work. Such administrative activities include, but are not limited to:

o Preparing of schedules.

o Installing and removing temporary facilities.

o Delivering and processing submittals.

o Progress meetings.

o Project Close-out activities.

CONSERVATION

• Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

PROGRESS MEETINGS

• Contractor will conduct progress meetings at site agreed upon by the Contracting Officer’s Representative COR at regularly scheduled intervals, generally bi-weekly.

• Progress meeting minutes are to be provided by the contractor within 3 business day of conclusion of the meeting. The meeting minutes shall be approved at the next meeting.

• The progress agenda shall include:

o Review and correct or approve minutes of previous progress meeting.

o Review and discuss old business o Review and discuss new business o Review and discuss contractor’s issues and concerns o Review and discuss owner’s issues and concerns o Review and discuss progress since last meeting.

o Review where each activity is in relation to Contractor's Construction Schedule, whether on time or ahead or behind schedule, will be determined.

o Contractor to present a new updated schedule at each progress meeting; to include a two week look ahead.

• Contractor shall provide meeting minutes of each progress meeting within three days after each progress meeting date. Contractor will distribute copies of minutes of meeting to the COR.

GENERAL RESPONSIBILITIES

• The successful contractor is responsible for providing all parts, labor, equipment, and materials required to provide a finished fully functional product as described in the objectives.

• The contractor is responsible for the cost, and obtaining of all required permits.

• The contactor is responsible to ensure all work is in compliance with all Federal, State, Local

Municipalities, State Fire Marshall and ATFP requirements.

• Contractor is responsible for all permits; the contractor shall obtain all required permits prior to initiation of any work. The contractor shall be responsible for the associated costs or permitting.

• Contractor is responsible for field verifying all distances and quantities of materials and components necessary for completion.

• The contractor is responsible for cleaning up the work site and repairing the site to original conditions once work is completed.

• Contractor responsible for keeping the work site clean daily, free from excess debris and safety hazards.

• Contractor responsible for providing waste disposal for the project; contractor is responsible for removing all construction waste debris off site at the contractor’s expense.

• Any and all testing is to be performed at the contractor’s expense.

• All materials and colors shall be submitted and approved by the WVARNG prior to installation.

• The successful contractor will be required to provide Camp Dawson staff with training on the operation and maintenance on any new systems at project completion.

• The West Virginia Army National Guard reserves the right to claim removed equipment from the project. A list of equipment to be retained will be provided to the contractor prior to beginning work. Contractor to make every effort to remove these items without damage.

• Contractor is responsible for providing any Operation and Maintenance Manuals, design drawings, and documentation certifying the systems completion and operation.

• The contractor will provide a schedule of values broken down per line item with material and labor.

• Owner has 7 business days to review and respond to Requests For Information (RFI)s.

• Owner has 14 business days to review and respond to contract submittals.

• Owner has 14 business days to review and respond to review drawings.

SITE ACCESS REQUIREMENTS

• Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

• All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 14 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 7 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

• The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 14 calendar days of contract award and within 7 calendar days of new employees commencing performance with the results reported to the COR NLT 14 calendar days after contract award.

• For contractors that do not require CAC, but require access to a DoD facility or installation.

Contactor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NICI-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

• Contractor is responsible for coordinating with the (COR) at Camp Dawson, for access and deliveries to Camp Dawson. The (COR) requires two (2) business days’ notice to approve access to Camp Dawson. Failure to give adequate notice may result in deliveries or sub-contractors access to Camp Dawson and a Non Compliance Notice (NCN). Contractor shall be responsible for any rescheduling costs occurs due to noncompliance.

01400 Quality Requirements

• The successful contractor will be required to provide a one year warranty on all parts, labor and materials on the entire project.

• No hardware, devices, or conversion software or hardware will be accepted that has been on the market for less than 5 years; all devices require the approval of the WVARNG.

01500 Temporary Facilities and Controls

• The successful contractor will be required to provide their own temporary facilities. The West Virginia Army National Guard will provide an area for the contractor to have a lay down area, and a place for a job trailer.

01700 Execution Requirements

• Within 30 days of the government Final Acceptance of the project; the contractor shall be responsible to provide any and all field notes, as-built drawings, or any other associated records to the COR.

http://jko.jten.mil/

Division 2 - Site Construction

02800 Site Improvements and Amenities

Chain Link Fence

Summary

• Work will include removing all current fencing and installing approximately 1,300 linear foot of 8' chain link fencing with three strands of barbed wire installed on outriggers. The fence will have one (1) 20’ Cantilever gate and one (1) 24’ Cantilever gate. All work will comply with current UFC and AT inspection standards. Contractor will be held responsible for removal and proper disposal of the old fencing and components that are removed.

Chain Link Fencing Fabric

• Fencing fabric must have a height of 7 feet minimum.

• Fencing fabric must be a minimum of 9 gage wire mesh.

• Mesh openings must not be greater than 2-inches (51 mm) per side.

• Fence fabric material shall be galvanized steel.

• Connect fencing fabric with a minimum of 9 gage (3.76 mm) tie wires. See figure below.

• Tension bands and bars will be required on Gate post. See figure below.

• The fencing fabric must be extended to within 2 inches (51 mm) of firm ground.

• Fence shall be constructed so that fencing fabric is unable to be lifted by hand more than 5 inches (125 mm) in height.

• Brace rails and truss rods will be placed on all corner post and gate openings.

• Brace rails shall be 1.66” OD and shall be made of galvanized steel.

• Locate all posts, rails, bracing, and tension wires on the secure/protected side, i.e. inner side, of the fencing fabric. Select the framework components and materials from ASTM F626, ASTM F1043, and ASTM F1083.

• Reference figure below for typical installation.

Top Selvage, Tension wire and Bottom rail

• Selvages at top of the fabric is to be twisted. See figure below.

• Tension wire will be placed between all line posts.

• Top tension wire must be 7.5-inches (191 mm) below top of fabric. Two (2) additional bands will be located approximately 31(787) and 56.5 (1435) inches (mm) down respectively from the top of fence fabric. See figure below.

• A bottom rail will be placed between all line posts. Pipe diameter will be 1 5/8 in galvanized steel. Fence will be secured to bottom rail utilizing 9 gauge wire.

Fence Posts

• Fencing fabric must be mounted on steel posts that are set in concrete with additional bracing at corners and gate openings, as necessary.

• Line posts shall be 2 ½” in diameter and shall be made of galvanized steel.

• Corner posts shall be 4” in diameter and shall be made of galvanized steel.

• Concrete footings diameter shall be 4 times the diameter of the fence post.

• Concrete footings depth shall be 3’-6”. Setup as shown in figure below.

Fence Post

• Fence post are to have a maximum spacing of 10’.

• Posts, bracing, and all other structural members must be placed on the secure-side of the fencing fabric.

• Posts must be vertical within plus or minus 2 degrees in each direction.

• All fence post that do not have outriggers installed are to have post caps.

Extension Arms:

• Install outriggers (support arms) at 45-degree angles in a single arm (towards the exterior)

• Constructed of a single 18-inch arm(s), each having three strands of barbed wire at regular intervals along the top of the fence on line post.

• Constructed of a single 22-inch) arm(s), each having three strands of barbed wire at regular intervals along the top of the fence on corner post.

• Outriggers must provide a minimum of an additional 12 inches (305 mm) to the fence height.

• Outriggers must be permanently affixed to the fence posts with screws or by spot welding.

Screws used to affix outriggers to posts must be made tamper-proof either by design, peening, or welding

• Barbed wire must consist of two 12.5 -gage /0.099-inch (2.5 mm) (+0. 005- inch (.127 mm)) twisted line wires with 15gage /0.080- inch (2 mm)(+0, 005-inch (.127 mm)) round barbs.

• Barbed wire must be zinc-coated steel, aluminum coated steel, or aluminum alloy

• All barbs must consist of four points and spacing of barbs must be at 5- inch (127 mm) (+1- inch

(25.4 mm)) centers.

Gates:

• single cantilevered gates should use full support and suspension of gate frame by four rollers secured to two posts inside the restricted area

• Steel post diameter for single cantilever gates will be 8.25in and placed in a 40” foundation hole diameter.

NOTE: All drawings are for reference and are not the only acceptable construction details