RT3 PWS FY25.pdf

PERFORMANCE WORK STATEMENT

FOR

CALIBRATION AND MAINTENANCE OF THE REAL TIME TOOL (RT-3)

28th OPERATION SUPPORT SQUADRON

ELLSWORTH AFB, SD

05 August 2025

SECTION ONE: SCOPE

1. Description of Services: The RT-3 runway friction test equipment is a product of Halliday Technologies, Inc.

The RT-3 requires annual pre-winter calibration and maintenance to certify the unit’s readiness for use. Halliday Technologies conducts the calibration and maintenance between August 1 and October 1 in coordination with the 28 OSS. This is usually completed in August or September. IAW FAA and DoD the 28 OSS is required to conduct Runway Condition Readings (applies to taxi ways, taxi lanes, and aprons as well) prior to aircraft movement.

1.2. Equipment Requiring Service: The contractor shall provide all qualified personnel, equipment, tools, supplies, supervision and other necessary items to complete the service at Ellsworth Air Force Base. Annual calibration and maintenance are listed within table 1.3.1.

1.3. PM Frequency, Schedule, and Inventory.

1.3.1. Preventive Maintenance (PM) is maintenance performed to protect the equipment capability and investment by removing causes of failure, performing routine maintenance, and providing adjustment to compensate for normal wear before failure occurs. This includes:

a. Thoroughly inspect the vehicle to identify potential issues that could impact testing.

b. Inspect the RT3 Flight device to ensure there is no damage to the unit.

c. Complete testing the load cell with a load cell calibration device.

d. Replace GEM bolt fastenings.

e. Check tire conditions including durometer readings.

f. Grease all fittings.

g. Set all torque values to ensure correct torque on all bolts.

h. Check hydraulic system and complete hydraulic system check.

i. Reprogram steering sensor.

j. Check voltage settings on the display.

k. Confirms data is flowing correctly from the display to the tablet.

l. Update tablet software, as required.

1.3.2. Frequency. The Contractor shall perform ANNUAL PM on the RT-3 IAW manufactures specifications.

1.3.3. Schedule. The Contractor shall provide PM prior NLT September of the Fiscal Year. The Contractor shall notify the Customer at least 10 business days prior to the scheduled PM visit.

1.4. Service Report: Upon completion of the annual maintenance and calibration the Contractor shall provide a certification report within 10 days. When necessary, the Customer will forward the service report to the CO within 2 business days of receipt.

As a minimum, the final service report shall contain the following information:

a. Company Name

b. Date of service

c. Contract #

d. Description of Services provided.

e. Printed Name and Signature of Company official.

f. Complete Breakdown of the Labor Cost (hours and rate)

g. Materials and Parts used.

1.5. Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis: This requirement is not considered an essential service and does not require continued support during a crisis as defined in Defense FAR Supplement (DFARS) Clause 252.237-7023, Continuation of Essential Contractor Services.

1.6. Corrective Action Report (CAR)/Customer Complaint Response Time: Upon receipt of a CAR or customer complaint from either the CO or COR, the Contractor shall provide both the CO and COR with a written response within 3 business days. The response shall address the root cause, corrective action, and preventive actions in relation to the submitted CAR or complaint.

1.7. Contractor Personnel: The Contractor shall provide the name of the Point of Contact (POC) and any alternates who shall act for the Contractor when the Primary POC is absent. They shall be designated to the CO and Customer in writing within 10 business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the POC and alternates may be contacted at any time. The POC or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a POC who can read, write, speak, and understand English fluently.

1.7.1 The Contractor and Contractor personnel are required to identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.8. Listing of Contractor Employees: The Contractor shall provide an initial listing of names, position titles of employees and copies of their current professional licenses who will come to Ellsworth AFB to the Customer and the CA within 5 business days after the contract award date. The Contractor shall also provide an updated listing of personnel to the Customer when employees affecting the work of this contract change status or position within 10- calendar days of this change.

1.8.1. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the US Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (DAF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R, Joint Ethics Regulations. In addition, the Contractor shall not employ any person who is an employee of the DAF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty Customers who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Ellsworth AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.9. Pre-Visit Coordination: The Contractor shall contact the Customer 10 business days before arriving on Ellsworth AFB in order to make arrangements for Base Access Pass. The Customer will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at the Visitor's Center at the Ellsworth AFB Liberty Gate.

1.10. Foreign Nationals: The Contractor shall notify the Customer before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

SECTION TWO: SERVICE SUMMARY (SS)

2.1. General: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored. The requirement owner will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. No other representative is authorized to change the terms and conditions of this contract. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO.

2.2. Performance Evaluation: Performance of a service shall be evaluated to determine whether or not it meets.

the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the CO shall take appropriate measures according to inspection of services clause in the contract, i.e.

CARs may categorize nonconformance as minor, major or critical IAW the following FAR 46.101 definitions below.

“Minor nonconformance” means a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

“Major nonconformance” means a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose.

“Critical nonconformance” means a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission.

Service Summary (SS) Table 2-1

SS # PERFORMANCE OBJECTIVE PWS

PARA.

PERFORMANCE

THRESHOLD

The Contractor shall be responsible for ensuring all services, parts, and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications.

1.1 0 Deficiencies permitted

Preventative Maintenance (PM), Frequency, Schedule, and Inventory The contractor shall perform Preventative Maintenance as described in the corresponding paragraphs of the inventory identified following the frequency and schedule timeframes.

1.3 1.3.1 1.3.2 1.3.3

0 Deficiencies permitted

Service Report The contractor shall complete the requirements identified in paragraph 1.5 after performing any maintenance (PM or RM). 1.5 0 Deficiencies permitted

4 Corrective Action Report (CAR)/customer compliant Response Time 1.7 0 Deficiencies permitted

SS # PERFORMANCE OBJECTIVE PWS

PARA.

PERFORMANCE

THRESHOLD

The contractor shall respond in the timeframe specified addressing the root cause, corrective action, and preventive actions in relation to the submitted CAR/customer compliant.

Contractor Personnel:

The contractor shall provide the requirements identified in the corresponding paragraph following the required timeframes.

1.8 1.8.1

0 Deficiencies permitted

Listing of Contractor Employees:

The contractor shall provide the requirements identified in the corresponding paragraph following the required timeframes.

1.9 1.9.1

0 Deficiencies permitted

Pre-Visit Coordination:

The contractor shall provide the requirements identified in the corresponding paragraph following the required timeframes. 1.10 0 Deficiencies permitted

2.3. Government Quality Assurance: The government shall inspect and evaluate the contractors’ performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.3.1. The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.3.2. When an observation indicates defective performance, a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a CAR for issuance to the contactor.

SECTION 3: GENERAL INFORMATION

3.1. Hours of Operation: The Contractor shall perform the work required under this contract on Monday through Friday from 0600 hrs-1800 hrs. (6:00 AM to 6:00 PM). If work hours are required outside the hours stated, the Contractor shall contact the Customer for approval from the CO. Upon approval from the CO, the Customer must be present with the Contractor. These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

3.2. Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract. The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

3.2.1. In performing any work under this contract on premises which are under the direct control of the Government, the Contractor shall conform to all safety rules and requirements prescribed in Air Force Pamphlet 91-210, Contract Safety and Public Law 91-596, The Occupational Safety and Health Act of 1970. Effective on the date of this contract, the contractor shall take such additional precautions as the Contracting Officer may reasonably require for security, safety, traffic fire, personnel clearances and accident prevention purposes. The Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of the Contractor, Government Property and Government personnel performing or in any way coming in contact with the performance of this contract on such premises. These requirements are additional to and do not replace the standards promulgated by the Department of Labor under the Occupational Safety and Health (OSHA) Act. In the event of a conflict between the OSHA Standards and these requirements, the most stringent shall apply. Any violation of such rules and requirements, unless promptly corrected, as directed by the Contracting Officer, may be considered grounds for termination of this contract in accordance with the default provisions hereof.

3.3. Privately Owned Motor Vehicles (POV): Contractor Contractor’s personnel shall comply with the directives pertaining to the operation of POVs on Ellsworth AFB per AFMAN 31-116, Motor Vehicle Traffic Supervision, in its entirety. The Contractor shall comply with AFBI 24-302, Vehicle Management, in its entirety for the operation of POVs within Ellsworth AFB.

3.4. Safety and Health on Government Installations: While performing work under this contract the Contractor shall comply with all applicable Federal, State, Local, and the specific AF regulations (as applicable) regarding occupational safety and health addressed in the PWS. During the execution of the contract the Contractor shall notify the CO and Customer within one 1 business day of any damage to Government property where the dollar value exceeds $500,000.00 and within 2 workdays for any damage to Government property less than $500,000.00.

The Contractor shall notify the CO within 1 business day of any injury to contract personnel which occurs while on a Government installation.

3.4.1. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident.

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident.

g. Corrective actions (taken or proposed)

h. Other pertinent information

3.4.2. If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

Contractors will not dispose of contract data related to a mishap until notified to do so by the CO. The following is a list of applicable regulations and Air Force Instructions:

a. 29 CFR 1910 – OSHA Standards for General Industry

b. AFI 91-203 – Air Force Consolidated Occupational Safety Instruction

c. AFI 91-207 – The Us Air Force Traffic Safety Program (12 Sep 2013)

d. AFI 31-218 – Air Force Motor Vehicle Traffic Supervision

3.4.3. While on a government installation the Contractor shall be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center; these may include but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The Contractor shall comply with base/shop emergency procedures for fire, tornado etc.

3.5. Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or another emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

3.7. Installation Access: Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the Installation. All vehicles entering the Ellsworth AFB Main Base are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

3.7.1. During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation. During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation. During Higher FPCONs (Charlie and Delta) the base will normally curtail non-essential operations/functions; access by non-essential Contract operations will be suspended as the direction of the Installation Commander.

3.8 Antiterrorism

3.8.1. Terrorism is defined as: The calculated use of unlawful violence or threat of unlawful violence to inculcate ear; intended to coerce or to intimidate governments or societies in the pursuit of goals that are generally political, religious, or ideological.

3.8.2. Antiterrorism: As a prelude and during performance of any contract, it is critical that the Contractor be supportive of all Department of Defense (DoD) requirements to protect personnel and their families, installations, facilities, information, and other resources from terrorist acts.

3.8.3. References

3.8.3.1. Department of Defense Instruction O-2000.16, Volume 1 DoD Antiterrorism (AT) Standards, Standard 18

3.8.3.2. Defense Federal Acquisition Regulation Supplement (DFARS) (Reference (r)) reflects current DoD AT security requirements for defense contractors.

3.8.3.3. Joint Publication 3-07.2 Antiterrorism

3.9. Antiterrorism Awareness Level I Training:

3.9.1. Contractors or subcontractors possessing a Common Access Card (CAC) can complete AT Awareness Level I training IAW DAFI 31-145, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the MyLearning site. This training site is available through the AF Portal at https:// lms-jets.cce.af.mil/moodle/. This site automatically records members completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

3.9.2. Contractors or subcontractors without a CAC or who do not have access to a government Non-classified Internet Protocol Router Network (NIPRNET) computer performing construction/services on the installation can complete AT Awareness Level I training IAW DAFI 31-145, Antiterrorism, Standard 25, by completing the― Level I Antiterrorism Awareness computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

3.10. Force Protection Condition (FPCON) Impact on Work Levels:

3.10.1. If the Ellsworth AFB FPCON level is elevated to Charlie, the installation shall evaluate the need for contract services to be discontinued. At FPCON Delta, services are discontinued. Services shall resume when the FPCON level has been lowered.

3.10.2. In the event of an emergency, dial 911 from any land line on the installation. If you use a cell phone and dial 911, you will be routed to the county 911 dispatch. Simply inform the dispatcher that you are on Ellsworth AFB, they will route your call to the Ellsworth AFB Security Forces.

3.11. Records Management: The contractor understands that when creating, handling and maintaining electronic records for the Air Force, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program. In order to meet the requirement established IAW the above-mentioned regulations, contact the Base Records Management Office (436 CS/SCXK, Bldg. 310) at 302-677-5157 for guidance and training.

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