REGIONAL SCHOOL DISTRICT 8

BOARD OF EDUCATION

INVITATION TO BID

FOR

CONSTRUCTION SERVICES FOR LOADING DOCK RENOVATION

AND RELATED IMPROVEMENTS

AT

RHAM HIGH SCHOOL

85 WALL STREET HEBRON, CONNECTICUT 06248

April 03, 2026

INVITATION TO BID

REGIONAL SCHOOL DISTRICT 8

LOADING DOCK RENOVATION AND RELATED IMPROVEMENTS

HEBRON, CONNECTICUT

April 03, 2026

BID #2026-002

The Regional School District 8 (“RSD8”) Board of Education (“BOE”) is seeking competitive bids for construction services for a project for the renovation of the loading dock at RHAM

High School and related improvements, located in Hebron, CT. The scope of work for the construction and services sought by the BOE for this project includes all labor, material, equipment, and services required for construction and completion of the work for this project, as more fully described in the Instructions to Bidders and other Bidding Documents.

This Invitation to Bid, the Instructions to Bidders, and other Bidding Documents (as defined in the Instructions to Bidders) are available for viewing and downloading on

RSD8’s website at the following URL:

https://www.rhamschools.org/departments/business_office/r_f_p__bids. An Invitation to

Bidders has also been posted in the local newspaper for the Towns of Andover, Hebron and Marlborough.

An optional pre-bid Project site visit will be conducted at the Project site on 10:00 a.m., Thursday, April 9, 2026, at the RHAM High School located at 85 Wall Street, Hebron, CT, for all interested bidders. The site visit will begin at the main entry of the school building. Interested parties should meet at the entrance of the school building to sign in and collect temporary visitor badges.

A bid bond in the amount of 10% of the total value of the project must accompany the proposal.

Sealed bids for “Construction Services for RHAM High School Loading Dock Renovation” may be mailed or delivered in person to: Eva Gallupe, Business Manager, in the Central Office for RSD8 at 85 Wall Street, Hebron, CT 06248 until 2:30 pm on Thursday, May 7, 2026. All bids will be publicly opened and will be read aloud at 2:30 pm on Thursday, May 7, 2026, 2026 at RHAM High School in the Principal Conference Room located at 85 Wall Street, Hebron, CT 06248. Emailed or faxed bids will not be accepted. To obtain or review Bidding

Documents refer to the Instructions to Bidders.

The RSD8 BOE reserves the right to amend, withdraw or cancel this Invitation to Bid, in whole or in part, for any reason. The RSD8 BOE reserves the right to accept or reject any or all bids, to waive any informalities or non-material deficiencies in any bid submission, to make such award https://www.rhamschools.org/departments/business_office/r_f_p__bids

(or make no award) of a contract in connection with this Invitation to Bid all as determined by the BOE, in its discretion, to be in the best interest of RSD8 and the BOE. Individual bids may be rejected for irregularities of any kind, including without limitations, alteration of form, additions not called for, conditional bids, incomplete bids, and unexplained erasures. The foregoing provisions are for illustrative purposes, and no part of this Invitation to Bid, the

Instructions to Bidders, or other Bidding Documents shall be construed to limit in any manner the right of the RSD8 BOE to reject any and all bids should the RSD8 BOE deem it to be in the best interests of RSD8 and the BOE. No bidder may withdraw their bid within sixty (60) days after the actual date of the opening bids.

Any contract awarded in connection with this Invitation to Bid shall be awarded to the lowest responsible qualified bidder.

Any questions by prospective bidders regarding this Invitation to Bid, the Instructions to Bidders, or other Bidding Documents shall be addressed, in writing, by e-mail to Michael Schlehofer, Director of Facilities at michael.schlehofer@rhamschools.org. Questions and requests for information submitted after 2:00 pm on Monday, April 20, 2026 will not be considered.

Answers to questions and requests for information will be posted via addendum to this Invitation to Bid on RSD8’s website no later than 2:00 pm on Friday, April 24, 2026 at following URL:

Eva Gallupe, Business Manager

Regional School District 8

85 Wall Street

Hebron, CT 06248

(860) 228-2115 eva.gallupe@rhamschools.org

INSTRUCTIONS TO BIDDERS

LOADING DOCK RENOVATION AND RELATED IMPROVEMENTS

BID #2026-002

I. INTRODUCTION

The Board of Education (“BOE”) of Regional School District 8 (“RSD8”) is inviting qualified contractors to submit bids for construction services for renovations for the loading dock and related improvements at RHAM High School (the “Work”), located at 85 Wall Street, Hebron, CT (the

“Project”). The scope of the Work to be performed by the contractor awarded a contract in connection with this Invitation to Bid, if any, (the “Contractor”) is described in greater detail in

Section 2, and Exhibits H and I to these Instructions to Bidders.

The Invitation to Bid has been publicly advertised in local newspapers. The contract awarded in connection with this Invitation to Bid, if any (the “Contract”) will be awarded to the bidder determined and selected by RSD8 in the manner described in Section 7 of these Instructions to

Bidders.

The RSD8 BOE reserves the right to amend, withdraw or cancel this Invitation to Bid, in whole or in part, for any reason. The RSD8 BOE reserves the right to accept or reject any or all bids, to waive any informalities or non-material deficiencies in any bid submission, to make such award (or make no award) of a contract in connection with this Invitation to Bid all as determined by the

BOE, in its discretion, to be in the best interest of RSD8 and the BOE. Individual bids may be rejected for irregularities of any kind, including without limitations, alteration of form, additions not called for, conditional bids, incomplete bids, and unexplained erasures. The foregoing provisions are for illustrative purposes, and no part of this Invitation to Bid, these Instructions to

Bidders or other Bidding Documents shall be construed to limit in any manner the right of the

RSD8 BOE to reject any and all bids should the RSD8 BOE deem it to be in the best interests of

RSD8 and the BOE.

Any contract awarded in connection with this Invitation to Bid shall be awarded to the Lowest

Responsible Qualified Bidder, as defined in these Instructions to Bidders.

II. GENERAL SCOPE OF WORK

The Contractor awarded the Contract will be required, generally, to perform and provide all labor, materials, equipment, and construction services for demolition of an existing loading dock, and construction of a new loading dock and associated appurtenances at RHAM High School, all as indicated in the specifications (“Specifications”) for the Project appended as Exhibit I, the construction drawings for the Project appended as Exhibit J and the construction drawings for structural and footing Work made a part of the Bidding Documents via addendum (collectively the

“Drawings”), prepared and/or provided by Loureiro Engineering Associates Inc. (“LEA” or the

“Engineer”) as the engineer-of-record for the Project engaged by RSD8. The Drawings, Specifications, and the form of Contract appended as Exhibit E, which set forth the Work to be performed and provided by the Contractor and conditions at the Project site.

The Work, generally, consists of:

1. Mobilization of all necessary personnel, tools and equipment; preparation of the Project

Site; temporary facilities or work practices as shown on the Drawings, as called for in the

Specifications, and as required to complete the Work including, but not necessarily limited to, administrative facilities, fencing, erosion and sedimentation controls and related facilities. At the conclusion of Work restore and stabilize affected areas and fully demobilize all temporary facilities, equipment, and materials;

2. Selective Demolition: Demolish and completely remove the existing loading dock and concrete pavement as shown on the Drawings and as called for in the Specifications.

Provide for the off-site removal and legal disposal of all demolition waste;

3. Loading Dock Construction: Provide for the installation of required footings, foundations, reinforcing steel, fill materials, concrete ramp and railings, concrete loading dock and concrete stairs and railings. Provide for connection to existing electrical feeds for trash compactor and powered dock leveler. Install dock equipment/appurtenances such as bumpers, powered dock leveler, and steel bollards;

4. Pavement Installation: Provide for the installation of concrete pavement at the locations indicated on the Drawings and as called for in the Specifications, including required earthwork, grading, base materials, compaction, concrete placement, finishing and curing, and pavement markings;

5. Wall Restoration: Provide for the restoration of concrete and brick walls including inspection, cleaning, selective brick replacement, re-pointing, parging and sealer installation as shown on the Drawings and as called for in the Specifications.

The Work includes all incidental work items required to complete the Work as shown on the

Drawings and Specifications. “Incidental Work” required as part of the Work includes, without limitation, all Work not otherwise specified but necessarily required for the proper completion of the entirety of the Work, including, but not necessarily limited to, meetings, submittals, mock-ups, exploratory excavations, construction layout, measurements, general project coordination, health and safety, and project documentation.

The Contractor shall be responsible for obtaining and paying for building permits from the Town of

Hebron required for the Project.

III. BIDDING AND PROJECT SCHEDULE

1. Advertisement/Posting of Invitation to Bid: Friday, April 03, 2026

2. All Requests for Information (“RFI”) received no later than: 2:00 PM on April 20, 2026

RFIs must be emailed to Michael Schlehofer, Director of Facilities at michael.schlehofer@rhamschools.org.

3. Site visits: Friday, April 10, 2026, through Monday, April 20, 2026

Site visits are available by appointment only, Monday through Friday, between 7:00 a.m.

3:00 p.m. All site visits can be scheduled through the RSD8 Facilities Office by calling

(860) 228-5311 Ext 1. Note that no RSD8 representative will accompany visitors, and no questions will be answered at the Project site.

4. Responses to Requests for Information: By 2:00 PM on Friday, April 24,2026

RFIs will be posted as Addenda to RSD8’s website at the following URL:

5. Deadline for Bid Submission (“Bid Submission Deadline”): 2:30 p.m. on Thursday May

7, 2026, at which time RSD8 will open the bids publicly.

6. Award of the Contract: On or about Monday, May 18, 2026

7. Notice to Proceed with performance of the Work: On or about July 1, 2026

8. Substantial Completion of the entirety of the Work by: August 22, 2026

The Contractor shall be permitted on the Project site for performance of the Work between 7:00 a.m. and 5:30 p.m., weekdays (excluding observed holidays). The Contractor shall not block the bus lane at any given time. Work on weekends must be pre-approved by RSD8. Deviations from these working hours must be previously approved by RSD8, in writing.

IV. LIQUIDATED DAMAGES

Liquidated damages shall apply as provided in the Contract. Liquidated Damages may be assessed against the selected Contractor in the amount of One Thousand Five Hundred and 00/100 Dollars

($1,500.00) per calendar day that timely substantial completion of the Work is delayed beyond the time(s) required in the Contract.

V. BID SUBMISSION, SELECTION, AND AWARD PROCESS

A. Delivery of Bid

1. Bids must received on or before the Bid Submission Deadline, via hand-delivery or by mail, in sealed envelopes clearly marked with the name and address of the bidder and the words “Construction Services for RHAM HS Loading Dock Renovation” by Eva

Gallupe, Business Manager for RSD8, in the RSD8 Central Office located at 85 Wall

Street, Hebron, CT 06248. RSD8 has no responsibility for any delays caused by the delivery process chosen by the bidder. Bids received after the Bid Submission Deadline

(as it may be adjusted by Addenda) will not be considered and will be returned unopened.

2. Bids must include one (1) original paper bid submission, and one (1) electronic copy on a USB flash drive.

3. Bids must contain the items described in Section 6 of these Instructions to Bidders.

B. Selection Process

1. Bids will be opened on Thursday, May 7, 2026, at 2:30 p.m.

2. No bidder may withdraw its bid within sixty (60) days after the date that bids are opened.

3. The RSD8 Superintendent or their designee will be responsible for evaluating bids and for the selection of the Contract awardee based upon the following criteria. RSD8 will award the Contract, if at all, to the bidder whose bid meets the requirements, terms and conditions in the Invitation to Bid, these Instruction to Bidders, and the other Bidding

Documents describing and detailing the Work and services to be performed and provided by the Contractor awarded the Contract, and who is lowest among those bidders possessing the skill, ability and integrity necessary for the faithful performance of the

Work based on objective criteria considering past performance and financial responsibility (the “Lowest Responsible Qualified Bidder”). In determining the Lowest

Responsible Qualified Bidder, the following criteria will be considered, as applicable:

(a) The ability and capacity of a bidder to perform the Work based on an evaluation of the character, integrity, reputation and experience of the bidder. Consideration shall be given to previous work performed by the bidder for the BOE or for other agencies, including the quality and degree of satisfaction with the work performed;

(b) The financial resources of the bidder and the bidder’s ability to secure any required bonds and/or insurance;

(c) Compliance by the bidder with all applicable federal, state and local laws, including any licensing requirements;

(d) Delivery or completion time;

(e) Cost;

(f) Involvement in litigation.

4. Any bid submission that does not include each of the items required by these

Instructions to Bidders submitted as part of each bid, shall be considered unresponsive and may be rejected by RSD8.

5. RSD8 reserves the right to negotiate further with one or more of the bidders as to any features of their bids and to accept modifications and clarifications of a bid when such action will be in the best interests of RSD8.

6. Minority-owned and Women-owned Business Enterprises are encouraged to submit bids.

VI. CONTENTS OF BIDS

Bids must include the following:

1. A fully completed Bid Form, using the form appended hereto as Exhibit A to these

Instructions to Bidders, executed by a duly authorized representative of the bidder having legal authority to contract on behalf of the bidder;

2. The information and documents listed on Exhibit B to these Instructions to Bidders;

3. Please note the selection process described in Section 5 of these Instructions to Bidders.

4. RSD8 is tax exempt. The sales or use tax on materials or supplies exempted pursuant to

Connecticut law, including without limitation the regulations of the Connecticut

Department of Revenue Services, shall not be included as part of the bid prices proposed by any bidder for the Work and the Contract, including the Base Bid Amount, any Alternates

Bid Amount(s), any Allowance Bid Amount(s), or any Unit Price Bid Amount(s) as set forth on the bidder’s Bid Form.

5. The term “Bidding Documents” shall mean and include the Invitation to Bid, these

Instructions to Bidders, all exhibits and schedules attached to these Instructions to Bidders, such other documents and information as may be made a part of these Instructions to

Bidders via addenda, and such other documents and information as may otherwise be incorporated into these Instruction to Bidders by reference.

VII. BID BOND

Each bid shall be accompanied by bid security in an amount equal to ten percent (10%) the Base

Bid Amount plus Alternate Bid Amounts proposed on a bidder’s Bid Form. Bid security must be in the form of a bid bond using: by a bid bond in the standard bid bond appended to these Instructions to Bidders as Exhibit F; a certified check, cashier’s check, personal money order, or letter credit, issued by a responsible United States Bank or Trust Company, payable to “Regional School

District 8 Board of Education.” Bid bond amount shall include the cost of any Alternates, and the total bid price. Each Bidder shall attach the required bid bond or other form of bid security to its

Bid Form.

By submitting a bid, a bidder warrants and certifies that if the bidder is awarded the Contract for this Project, the bidder will execute the Contract with RSD8 using the Form of Contract described in Section 8 of the Instructions to Bidders and appended as Exhibit E, without condition, modification, or exception, except as required to incorporate the acceptable terms of the selected bidder’s bid into the Form of Contract. The selected bidder must execute the Contract within five

(5) days after presentation thereof by the Owner to the selected bidder and the selected bidder shall include the provisions of the Contract in each subcontract issued by the selected bidder, as

Contractor, for the Project, with the applicability of terms to be adjusted appropriately.

Notwithstanding the foregoing, RSD8 reserves the right to modify the Form of Contract prior to execution of the Contract as deemed by the RSD8 BOE to be in the best interest of RSD8 and the

BOE. If the selected bidder fails to execute the Contract within five (5) days after presentation of the Contract by RSD8, the selected bidder shall forfeit its bid security, at the option of RSD8 the award of the Contract to that bidder shall be withdrawn and become null and void, and RSD8 may then proceed to award the Contract to the next lowest responsible qualified bidder.

Subject to RSD8’s rights to retain bid security as a forfeiture by a selected bidder and/or to enforce such bid security, all bid security will be refunded or returned to unselected bidders after the earlier of (1) RSD8’s withdrawal and/or cancellation of the Invitation to Bid; (2) the award and execution of the Contract by RSD8 and a bidder selected as the Contractor, (3) or sixty (60) days after the date of opening of bids.

VIII. FORM OF CONTRACT

The RSD8 BOE intends to use, as the form of written contract (“Form of Contract”) between the

RSD8 BOE and the selected Contractor as the Contract for Construction of the Work, and the selected Contractor will be expected to execute, a modified version of AIA Document A104-2017

Standard Abbreviated Form of Agreement Between Owner and Contractor appended to these

Instructions to Bidders as Exhibit E, and exhibits and other documents designated therein as

“Contract Documents.” The Form of Contract are included as part of the Bidding Documents.

Bidders should review the aforementioned documents. If a bidder has any objection to any provision of the Form of Contract, such objections must be included as part of the bidder’s bid submitted in response to this Invitation to Bid. RSD8 reserves the right to make changes to the

Form of Contract as deemed by the RSD8 BOE to be in the best interests of RSD8.

IX. ADDENDA TO THE INVITATION TO BID

In the event it becomes necessary to revise any part of this Invitation to Bid, a addenda will be posted on RSD8’s website at https://www.rhamschools.org/departments/business_office/r_f_p__bids

Addenda are deemed to become a part of this Invitation to Bid as of the date any addendum is posted on RSD8’s website.

X. ASSIGNMENT OF CONTRACT

No contract awarded by RSD8 in connection with the Invitation to Bid may be assigned or transferred without the written consent of the RSD8 BOE, which consent may be withheld in absolute discretion of the RSD8 BOE.

XI. PERFORMANCE AND PAYMENT BONDS

A. The bidder selected as Contractor will be required to provide RSD8 with a performance bond and a labor and materials payment bond, each having a penal sum equal to the amount of the Contract Sum in the Contract between the RSD8 BOE and the Contractor. The cost of such bonds shall be included in the prices proposed by each bidder in the Bid Form.

B. The bond must be issued by a surety rated A- or better by A.M. Best and listed on the

U.S. Department of Treasury’s Listing of Approved Sureties. The bonds must be submitted to

Eva Gallupe, Business Manager, 85 Wall Street Hebron, Connecticut, 06248 at eva.gallupe@rhamschools.org.

C. It is preferred that the bonds be written on the AIA Document 312-2010 forms. Both bonds shall be written in the full amount of the Contract Sum and shall have a date that is the same or later than the date of the Contract.

D. The Regional School District 8 Board of Education shall be named as the obligee on all bonds provided for the Project.

E. The Contractor shall require the person designated as the surety’s attorney-in-fact who executes the any required bonds on behalf of the surety, to affix thereto a certified and current copy of the power of attorney.

XII. PREVAILING WAGE REQUIREMENTS

A. Prevailing wages are required on this Project in accordance Connecticut General Statutes

(“CGS”) Section 31-53 (a) through (h), as amended. For further information on prevailing wage requirements, visit the Connecticut Department of Labor’s website.

B. The selected Contractor and each subcontractor performing any Work for the Project shall be required to comply with the provisions of the CGS Section 31-53 and CGS Section 31-55a concerning annual adjustments to prevailing wages.

C. The selected Contractor and all subcontractors shall be responsible for identifying any adjustments made to Connecticut Department of Labor prevailing wage rate requirements throughout the life of the Contract. Such prevailing wage adjustments shall not be considered a matter for any Contract amendment or adjustment to the Contract Price. No escalation clauses shall be included in any bid submission. Wage Rates will be posted each July 1st on the Department of Labor website: https://portal.ct.gov/dol/divisions/wage-and-workplace-standards/prevailing-wage?language=en_US Such prevailing wage adjustments shall not be considered a matter for any contract amendment or adjustment to the Contract Sum.

D. The Contract shall provide, and the selected Contractor and subcontractors for the Project shall comply with the following: “The wages paid on an hourly basis to any person performing the work of any mechanic, laborer or worker on the Work herein contracted to be done and the amount of payment or contribution paid or payable on behalf of each such person to any employee welfare fund, as defined in subsection (i) of Connecticut General

Statutes Section 31-53, shall be at a rate equal to the rate customary or prevailing for the same work in the same trade or occupation in the Town of Hebron. Any contractor who is not obligated by agreement to make payment or contribution on behalf of such persons to any such employee welfare fund shall pay to each mechanic, laborer or worker as part of such person’s wages the amount of payment or contribution for such person’s classification on each pay day.”

E. Certified Payrolls: In accordance with CGS Section 31-53, Certified Payrolls with a mailto:eva.gallupe@rhamschools.org https://portal.ct.gov/dol/divisions/wage-and-workplace-standards/prevailing-wage?language=en_US https://portal.ct.gov/dol/divisions/wage-and-workplace-standards/prevailing-wage?language=en_US statement of compliance shall be submitted monthly by the Contractor to the Owner’s representative and certified payrolls for the Contractor and all subcontractors working during the period shall be submitted with each Application for Payment submitted by the Contractor, covering all activities relating to such Application for Payment. The selected contractor shall provide pay scale verification as may be required by the Connecticut Department of Labor.

F. Each bidder shall confirm prior to submission of its bid that the bidder is carrying in its bid and bid amount(s) the proper trade classification for all Work required for the Project including composite crews of different trade classifications if needed, as required by the

Connecticut Department of Labor and/or union agencies if applicable.

G. Forms and additional information can be found on the Connecticut Department of Labor’s website.

XIII. INSURANCE AND LIABILITY

Reference Exhibit G for insurance requirements.

XIV. FURTHER INFORMATION AND REQUIREMENTS

A. Non-Discrimination.

1. RSD8 does not and the successful Bidder shall not discriminate on the basis of race, color, religion, creed, gender identity, age, national origin, ancestry, ethnicity, disability, pregnancy/parenting status, marital status, sexual orientation, homelessness, veteran or military status, or political affiliation in any of its programs, activities, employment practices, provision of and access to programs and services, as well as selection of volunteers, vendors and employers recruiting at RSD8.

2. By submitting a bid, each bidder affirms that (i) that the bidder has reviewed

Connecticut General Statutes Sections 4a-60, (ii) that the bidder understands its obligations under Connecticut General Statutes Section 4a-60 if its awarded the Contract, and (iii) that the bidder, if awarded the Contract, will maintain a policy for the duration of the Contract to assure that the Contract will be performed in compliance with the nondiscrimination requirements set forth in Connecticut General Statutes Section 4a-

60(b).

B. O.S.H.A. Certification. The Contractor and their employees shall be CONN-OSHA safety qualified and have the proper documentation for this safety training, while on school property.

C. Background Check Requirement. The Contractor will be required to comply with all applicable laws regarding background checks and employment verification regarding individuals who perform the Work, including, without limitation, the requirements set forth in

Exhibit D.

EXHIBITS TO THESE INSTRUCTIONS TO BIDDERS:

The following Exhibits are incorporated by reference, and made a part of, these Instructions to

Bidders, and included among the Bidding Documents.

1. Exhibit A: Bid Form

2. Exhibit B: Bid Submission Requirements

3. Exhibit C: Bidder’s Non-Collusion Affidavit

4. Exhibit D: Background Check Requirements

5. Exhibit E: Form of Contract

6. Exhibit F: Standard Bid Bond Form

7. Exhibit G: Certification re: CGS Section 31-57b

8. Exhibit H: Insurance Requirements

9. Exhibit I: Loureiro Engineering, Inc. Specifications

10. Exhibit J: Construction Drawings

11. Additional exhibits added to the Bidding Documents via Addendum.

EXHIBIT A

BID FORM

PROJECT IDENTIFICATION

Regional School District 8

RHAM High School Loading Dock Renovation and Related Improvements

Invitation to Bid # 2026-002

BID PROPOSAL SUBMITTED BY: _________________________________________________

(Name and Address of Bidder)

Contact Person:___________________________

Tel. No. ________________________________

Email Address: ___________________________

THIS BID IS SUBMITTED TO: Regional School District 8 Board of Education on behalf of

Regional School District No. 8 (“Owner”), 85 Wall Street, Hebron, CT 06248 ATTN: Eva Gallupe, Business Manager.

The undersigned Bidder, having familiarized themself/itself with the documents contained in, attached to or otherwise incorporated by reference in the Invitation to Bid, Instructions to Bidders and all other Bidding Documents, proposes and agrees, if this Bid is accepted by the Owner, to enter into a contract with Owner in the form included in the Bidding Documents to perform and furnish all work described in and reasonably inferable from the Bidding Documents (“Work”) within the times set forth in the Bidding Documents for the above-referenced Project and in accordance with the other terms and conditions of the Bidding Documents, for the following sums of money:

Base Bid Amount (Lump Sum):

Alternates Bid Amounts – In ADDITION to lump sum above per, the Bidder proposed the following Alternates Bid Amounts (Lump Sum):

Alternate 1 - Installation of concrete pavement in lieu of bituminous pavement section:

Alternate 2 - Installation of New Overhead Door and Door Controls:

The Bid Amounts proposed above include all labor, materials, equipment, fixtures, systems, supplies, tools, temporary facilities, temporary transportation, supervision, building permit fees, supervision, technical personnel, and other services required to perform and complete the Work for the Project as specified and described in the Bidding Documents inclusive of, without limitation all charges such as overhead, profit, general conditions, general requirements, insurance and permits.

Hourly Rates

The Bidder proposes and agrees, if this Bid is accepted by the Owner, that the following hourly rates

(“Hourly Rates”) shall be applicable where, in accordance with the terms of the form of Contract included in the Bidding Documents, the compensation to the Contractor for the Work or a change in the Work is to be determined, in whole or in part, based on hourly rates for labor performed by the

Bidder through its own forces. The following Hourly Rates are all-inclusive rates, including, without limitation, base salary, fringe and other benefits, insurance taxes, miscellaneous personnel expenses, meals, travel, travel time, training, holidays, illness, medical leave time general and corporate supervision and management expenses, overhead and profit, legal costs and accounting costs.

Position Hourly Rate

Bidder accepts all terms and conditions of the Invitation to Bid, Instructions to Bidders and all other

Bidding Documents (as defined) in the Instructions to Bidders, including, without limitation those relating to the disposition of Bid Security. This Bid will remain subject to acceptance by the Owner for sixty (60) days after the Bids are opened. Bidder will sign and deliver the required number of counterparts of the Contract along with the required payment and performance bonds and other documents required by the Bidding Documents within five (5) days after the Contract is presented by the Owner to the Bidder for signature.

In submitting this Bid, Bidder represents and acknowledges that:

1. Bidder has examined and carefully studied the Bidding Documents and any Addenda;

2. Bidder’s failure to gain familiarity with the Bidding Documents, if any, shall in no way relieve

Bidder of responsibility for all aspects of its Bid and the obligations set forth in the Bidding

Documents;

3. The Bidder understands the requirements of the Bidding Documents and the scope of Work represented by the Bidding Documents to be performed by or on behalf of a Bidder;

4. Bidder has visited the Project site and become familiar with and is satisfied as to the general, local and site conditions under which the Work is to be performed, that may affect cost, progress, performance and furnishing of the Work and have correlated Bidder’s personal observations with the requirements of the Bidding Documents;

5. Bidder is familiar with and agrees to comply with all federal, state, and local Laws and regulations, ordinances, codes and orders that relate to the Project and/or performance of the

Work described in the Bidding Documents and/or which may affect cost, progress, performance and furnishing of the Work;

6. Bidder has given the Owner and Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents and the written resolution thereof by Engineer is acceptable to Bidder, and Bidder acknowledges that the Bidding

Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted;

7. Bidder has checked all of the amounts set forth in this Bid and the Schedules attached hereto and understands that the Owner shall not be responsible for any errors or omissions on the part of the Bidder in preparing this Bid;

8. The Base Bid Amount and Alternates Bid Amounts set forth in this Bid Form include all labor, materials, equipment, fixtures, systems, supplies, tools, temporary facilities, transportation, supervision and other services necessary to complete the Work for the Project as described in the Bidding Documents, inclusive of, without limitation, overhead, profit, general conditions, general requirements and insurance and bond costs, all without exception or qualification;

9. Bidder has confirmed and incorporated into its Bid and Bid Amounts the proper prevailing wage rate for labor classifications included in the Work;

10. In submitting this Bid, it is understood that the right is reserved by the Owner to reject any or all Bids and waive all technicalities and informalities in connection therewith, including negotiating with the selected Bidder, all as may be in the best interest of the Owner and

Regional School District 8. It is agreed that this Bid may not be withdrawn for a period of sixty

(60) days after the actual date the Bids are opened;

11. Bidder will complete the Work in accordance with the Bidding Documents for the prices set forth above in the Base Bid Amount and Unit Price Bid Amounts, plus the Allowance Bid

Amounts and Alternates Bid Amounts for Add Alternative Items agreed to by the Owner on the Contract;

12. Bidder agrees that the Work will be substantially completed and ready for final payment in accordance with the Bidding Documents on or before the dates or within the number of calendar days indicated in the Bidding Documents;

13. Bidder received all the Bidding Documents and following addenda, receipt all of which is hereby acknowledged by the Bidder (list Addenda by Addendum number and date):

Invitation to Bid: Date: _________________ Initials: ___________

Instructions to Bidders : Date: _________________ Initials: ___________

Bid Specifications: Date: _________________ Initials: ___________

Bid Drawings: Date: _________________ Initials: ___________

Addendum #: _____________ Date: _________________ Initials: ___________

Addendum #: _____________ Date: _________________ Initials: ___________

Addendum #: _____________ Date: _________________ Initials: ___________

Addendum #: _____________ Date: _________________ Initials: ___________

Addendum #: _____________ Date: _________________ Initials: ___________

Addendum #: _____________ Date: _________________ Initials: ___________

The following documents are attached to and made a part of this Bid:

(1) This Bid Form

(2) Completed and executed Non-Collusion Affidavit

(3) Completed Corporate Resolution (if Bidder is a corporation)

(4) Bid Security:

[ ] Executed Bid Bond

[ ] Certified Check, Cashier’s Check, Treasurer’s check, or Money Order

[ ] Letter of Credit (small contractor or minority business enterprise only)

(5) Completed and executed Certification re: CGS Section 31-57b

(6) Bidder’s Contractor Qualification Statement

Communications by or on behalf of the Owner to the Bidder concerning this Bid shall be addressed to the contact person for the Bidder identified on the first page of this Bid Form.

Under penalty of perjury, Bidder certifies, through its undersigned duly authorized representative, that: (1) the information in this Bid Form and its Bid is true and accurate; (2) that the copy of any

Bid Bond submitted with this Bid Form is a true, accurate and unmodified copy of the original bond issued by the Bidder’s surety for the Project; (3) that the Bid was made without fraud or collusion with any person; (4) that no person or persons other than members of Bidder’s own organization are interested in the Project or in the Contract proposed to be awarded; (5) that no persons acting for or employed by RSD8 are directly or indirectly interested in the Contract proposed to awarded, or in the supplies or works to which it relates or will receive any part of the profit or any commission therefrom in any manner which is unethical or contrary to the best interests of RSD8; (6) and that

Bidder is in compliance, and shall continue to comply, with all terms, conditions, requirements and other directives contained in any applicable local, state or federal regulation, law, statute, policy or other directive including but not limited to those pertaining to equal employment opportunity and non-discrimination, and prevailing wages, as applicable.

In submitting this Bid, it is understood that the right is reserved by Owner and the Regional School

District 8 Board of Education to reject any or all Bids and waive all technicalities and informalities in connection therewith, including negotiating with the selected Bidder or Bidders, all as may be in the best interest of the Owner and the Board of Education. It is agreed that this Bid may not be withdrawn for a period of sixty (60) days after the actual date the Bids are opened.

The undersigned declares that the person or persons signing this Bid is/are fully authorized to sign on behalf of the Bidder.

Signed this day ___ of _______________, 2026

__________________________________________(Name of Bidder)

By:________________________________ (Signature of individual signing on behalf of Bidder)

___________________________________(Print name of individual signing on behalf of Bidder)

Its _________________________________(Title)

ANY DEVIATION FROM THE BID SPECIFICATIONS

MUST BE CLEARLY STATED

ACKNOWLEDGE ALL ADDENDA BELOW

ADDENDUM #1: _____________________________________________

ADDENDUM #2: _____________________________________________

ADDENDUM #3:_______________________________________________

ADDENDUM #4: _____________________________________________

EXHIBIT B

Construction Services for RHAM High School

Loading Dock Renovations and Related Improvements

BID SUBMISSION REQUIREMENTS

Bids should include the following information and documents organized and presented as provided and in the form listed below:

1. Bidder’s History and General Qualifications: Provide a general statement of the bidder’s history and qualifications for the Scope of Work. [Use Exhibit B-1]

2. References: Provide references and the other information for at least three projects the bidder has completed or is currently working on for educational institutions (preferably located in Connecticut) which projects are similar in character and scope of the Work. [Use

Exhibit B-2] By submission of a proposal in response to the Invitation to Bid, each bidder authorizes RSD8 to contact the bidder’s disclosed references regarding the Work and services performed by the bidder in each case.

3. Financial Capability: Evidence that the bidder is financially stable and capable of performing and completing the Work. [Use Exhibit B-3]

4. Litigation: Descriptions of all pending and threatened litigation or arbitration in which the bidder is named as a party as well as any judgments entered against the bidder during the last five years. [Use Exhibit B-4]

5. Along with the information to be provided above, the bidder must submit the following:

• Fully completed Bid Form [Use Exhibit A]

• Completed and Executed Bidder’s Non-Collusion Affidavit [Use Exhibit C]

• A bid bond (Use Exhibit F) or other form of bid security in accordance with Section

7 of the Instructions to Bidders.

• A list of the names and addresses of proposed subcontractors that will perform any part of the Work on behalf of the bidder if awarded the Contract. RSD8 reserves the right to reject any or all proposed subcontractors. In the event RSD8 so rejects any or all subcontractors proposed by a bidder, such bidder may, notwithstanding anything to the contrary in the Instructions to Bidders, withdraw its bid without penalty or forfeiture of its bid security.

EXHIBIT B-1

STATEMENT OF QUALIFICATIONS AND EXPERIENCE

1. A Letter of Transmittal signed by a principal of the bidder, not to exceed two (2) pages, describing in narrative form the company and the company’s qualifications for the Work.

2. Company Overview:

• Name and location, including the office location that will be serving RSD8

• Number of years the company has been in the business of providing services for the

Work upon which they are bidding

• Number of employees and how many of them will be dedicated to the Work

• Evidence of the company’s licensing/authority to do business in the State of

Connecticut

3. Client Base:

(a) Names and contact information for the five references for whom or which the bidder has provided services or performed work in the last two (2) years in connection with projects similar in size and scope to the services and/or work upon which they are bidding. Provide the name and telephone number of a contact for the owner of each referenced project.

(b) Provide a description of each of the three projects and the bidder’s role in each project.

4. Company Information:

(a) Name, email and telephone number of the bidder’s contact person.

(b) A brief history of the company

(c) A list of the team members that would be assigned to the Work and their roles and responsibilities

(d) A list of the subcontractors that the bidder would engage for the Work

(e) A list of projects for which the bidder has provided services in the last five (5) years which projects had a scope of work similar in complexity, magnitude, and price, as the

Work for this Project, and indicate if any claims, disputes, arbitration or litigation proceedings have occurred on any of these projects. If so, identify if they were between

Owner/Contractor or Contractor/Subcontractor and give the status of each.

5. Litigation/Disputes: Provide information concerning any suits filed, judgments entered or claims made against the bidder during the last five (5) years with respect to contractual services provided the bidder, or any declaration of default or termination for cause against or of the bidder respect to such services.

6. Additional information, not included above, that the company feels may be useful and applicable to the Owner and this Project that would be helpful in the RSD8 BOE’s evaluation of the bidder (limit response to two pages).

EXHIBIT B-2

REFERENCES

Please provide at least five (5) references:

1. Name:_____________________________

Contact Person:_____________________

Telephone Number:__________________

Period of Contract:___________________

Type of Services Provided to Reference:___________________________________________

2. Name:_____________________________

Telephone Number:__________________

Period of Contract:___________________

Type of Services Provided to Reference:___________________________________________

3. Name:_____________________________

Telephone Number:__________________

Period of Contract:___________________

Type of Services Provided to Reference:___________________________________________

4. Name:_____________________________

Telephone Number:__________________

Period of Contract:___________________

Type of Services Provided to Reference:___________________________________________

5. Name:_____________________________

Telephone Number:__________________

Period of Contract:___________________

Type of Services Provided to Reference:___________________________________________

EXHIBIT B-3

FINANCIAL CAPABILITY

Submit evidence that the bidder is financially stable and capable of performing and completing the Work.

EXHIBIT B-4

PENDING OR THREATENED LITIGATION

For cases pending, please provide the following information for each matter:

1. Parties (suing or being sued)

2. Docket Number and Court

3. Brief Description and Status

Judgement: Please provide the following information for each matter:

1. Parties (suing or being sued)

2. Docket Number and Court

3. Brief Description and Amount of Judgment

(Attach additional sheets, if necessary.)

EXHIBIT C

BIDDER NON-COLLUSION AFFIDAVIT

STATE OF _______________________)

) ss: ___________

COUNTY OF_____________________ )

I, ________________________ (affiant), being first duly sworn, deposes and says that:

(name)

1. I am over the age of 18 and understand the obligations of an oath;

2. I am the owner, partner, officer, representative or agent _____________________ (name of bidder) (“Bidder”), the Bidder that has submitted the attached bid (“Bid”) to Regional School

District 8 and the Regional School District 8 Board of Education

3. I am fully informed regarding the preparation and contents of the attached Bid and of all pertinent circumstances regarding such Bid;

4. Such Bid(s) is genuine and is not a collusive or sham Bid;

5. Neither the said Bidder nor any of its officers, partners, owner, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with the contract for which the attached Bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage with Regional School District 8 and the Regional School District 8 Board of Education and/or any person interested in the proposed contract;

6. The price(s) quoted in the attached Bid are fair and proper and are not tainted by collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest; and

7. That no officer, agent, employee or consultant for Regional School District and/or the Regional

School District 8 Board of Education is directly or indirectly interested in the Bid, or in supplies, materials, equipment, work or labor to which it relates, or in any of the profits thereof.

Signed: ________________________________

Name: __________________________

(print name)

Title: ____________________________

Subscribed and sworn to before me, the undersigned officer, this ____ day of ____________, 202___.

Notary Public

My Commission expires:

Commissioner of the Superior Court

EXHIBIT D

BACKGROUND CHECKS

The successful bidder (referred to as Contractor in this Exhibit) shall be required to comply with the following requirements

Prohibited Activities and Background Check Requirements

Contractor shall comply with all applicable law including, without limitation, Connecticut

General Statutes Section 10-222c, as applicable, and with the requirements set forth in this

Exhibit.

Interaction with School Community. The scope of the Work does not, and will not under any circumstances, require any contact with students or any other minors physically present in the facilities of, or the grounds surrounding, any school where the Work is to performed and provided (the “School Grounds”). None of the Contractor, Subcontractors, Sub-subcontractor, or any of their respective employees, agents or representatives shall, under any circumstances, converse or interact in any manner, with students or any minors physically present on the School

Grounds. None of the Contractor, Subcontractors, Sub-subcontractor, or any of their respective employees, agents or representatives shall interact with any adult members of the school community (including, without limitation, employees, officials, or visitors, including parents of students enrolled in the RSD8 schools) with respect to the Work with the exception of RSD8’s

Designated Representative as provided in the Contract. All of the Contractor, Subcontractors, Sub- subcontractors, and their respective employees, agents or representatives shall, while on the School Grounds, refrain from use of vulgar language, obscene gestures, or any other behavior inappropriate for a school environment and/or property on which minor children are or may be present.

Background and Employment History Checks.

To the extent permitted by law, the Contractor shall perform (or cause to be performed) as regards all of its employees, agents, and representatives (each, a “Contractor Employee”), and all of the employees, agents, and representatives of Subcontractors and Sub-subcontractors

(each, a “Subcontractor Employee”), who will be physically present on the School Grounds in connection with the Work, appropriate background checks on all such Contractor Employees and Subcontractor Employees. Such background checks shall include, at a minimum and without limitation, a search of both the Connecticut Department of Emergency Services and

Public Protection’s sexual offender registry and the Abuse and Neglect Registry of the

Connecticut Department of Children and Families. For those Contractor Employees and

Subcontractor Employees who are to be physically present on the School Grounds in connection with the Work and whose current or most recent employment occurred out of state, the out-of-state equivalent of the Connecticut Department of Emergency Services and Public Protection’s sexual offender registry and the Abuse and Neglect Registry of the Connecticut Department of

Children and Families registry shall be checked. The Contractor shall complete (or cause to be completed) background checks as to each Contractor Employee and Subcontractor Employee prior to such Contractor Employee or Subcontractor Employee being permitted to be physically present on the School Grounds. If the Contractor receives any information indicating that any

Contractor Employee or Subcontractor Employee may be registered as a sexual offender, may have a record of abuse or neglect, or is, in any other manner, unfit to perform services which could involve direct contact with minor children, or which may involve working in or near property on which minor children may be present, the Contractor shall immediately forward such information to RSD8, to the extent permitted by law, and shall immediately remove the individual from the School Grounds and from participation in the…