RRS Prospectus.pdf

Previous edition obsolete

FS-2700-34 (REV-02/2017)

OMB No. 0596-0082

Use Code 141

Prospectus for Campground and Related Granger-Thye Concessions

Rogue River-Siskiyou National Forest High Cascades Ranger District

U.S. DEPARTMENT OF AGRICULTURE

Forest Service

Rogue River-Siskiyou National Forest High Cascades Ranger District

April 2026 i

Contents

I. Business Opportunity A. Introduction B. Area Description C. Description of Developed Recreation Sites and Facilities D. Government Furnished Property E. Government Furnished Supplies F. Utilities and Waste Management

II. Forest Service Concession Programs and Policies A. Recreation.gov B. Pass Discounts C. Camp Stamps D. Site Closure E. Administrative Use F. Applicable Forest Orders G. Fee Tickets and Compilation of Use and Revenue Data H. Customer Service Comment Cards I. Performance Evaluations J. Accessibility K. Camping Unit Capacity L. Stay Limit M. Fees Charged to the Public N. Law Enforcement O. Other Pertinent Information

III. Special Use Permit A. Permit Term B. Permit Holder Responsibilities C. Granger-Thye Fee Offset Agreement D. Insurance

IV. Application A. Instructions for Submitting Applications B. General Terms, Qualifications, and Reservations C. Application Package Requirements D. Evaluation of Applications

V. Post-Selection Requirements

Prospectus for Campground and Related Granger-Thye Concessions, Rogue River-Siskiyou National Forest ii

Appendices

Appendix 1: Vicinity and Area Maps

Appendix 2: Maps of Developed Recreation Sites

Appendix 3: Inventory of Government-Furnished Property

Appendix 4: Applicable Forest Orders

Appendix 5: Sample Use Report

Appendix 6: Sample Customer Service Comment Card

Appendix 7: Standard Performance Evaluation Form

Appendix 8: FSM 2342.1, Exhibit 01, Law Enforcement at Concession

Campgrounds

Appendix 9: Minimum Content of the Proposed Annual Operating Plan

Appendix 10: FS-2700-4h, Special-Use Permit for Campground and Related

Granger-Thye Concessions, and FS-2700-4h, Appendix-G, Operation of Federally Owned Drinking Water Systems

Appendix 11: FS-2700-4h, Appendix B, Annual Granger-Thye Fee Offset

Agreement

Appendix 12: Potential Government Maintenance, Reconditioning, Renovation, and Improvement Projects

Appendix 13: Indirect Cost Reimbursement Letter

Appendix 14: FS-2700-4h, Appendix H, Granger-Thye Fee Offset Claim

Appendix 15: Sample Collection Agreement for Granger-Thye Fee Offset Work

Appendix 16: Sample Business Plan

Appendix 17: FS-6500-24, Financial Statement

Appendix 18: FS-6500-25, Request for Verification

Appendix 19: National Quality Standards for Recreation Site Management

(formerly Meaningful Measures)

Appendix 20: Description of Developed Recreation Sites and Facilities

VI. Pertinent Materials (Available Upon Request)

“Cleaning Recreation Sites” (USDA-Forest Service)

PDF: https://www.fs.usda.gov/t-d/pubs/pdf/95231206.pdf

“In Depth Design and Maintenance Manual for Vault Toilets” (USDA-Forest

Service)

PDF: https://www.fs.usda.gov/t-d/pubs/pdfimage/91231601.pdf

“Vault Toilet Pumping Contract Specifications and Guidelines for Preparing

Contracts”

PDF: https://www.fs.usda.gov/t-d/pubs/pdfimage/92231308.pdf https://www.fs.usda.gov/t-d/pubs/pdf/95231206.pdf https://www.fs.usda.gov/t-d/pubs/pdfimage/91231601.pdf https://www.fs.usda.gov/t-d/pubs/pdfimage/92231308.pdf

I. Business Opportunity

A. Introduction This prospectus is being issued to solicit applications for a concession campground special use permit. A permit to provide high-quality public service in the operation and maintenance of

Government-owned recreation facilities located on the High Cascades Ranger District, Rogue

River-Siskiyou National Forest, will be issued. The permit will include the following developed sites:

Table 1. Site List

Site Name Site Type

Doe Point Campground & Day Use Area

Farewell Bend Campground

Fish Lake Campground & Day Use Area

Fourbit Ford Campground

Natural Bridge* Campground

Natural Bridge Interpretive Site* Day Use Area

North Fork Campground

Union Creek Campground

Union Creek Wayside Interpretive Site* Day Use Area

Rogue Gorge Interpretive Site* Day Use Area

Whiskey Springs Campground

*Previously has not been under concession

The authorized officer for this business opportunity is the Forest Supervisor for the Rogue River-

Siskiyou National Forest.

Molly Juillerat

Rogue River-Siskiyou National Forest

3040 Biddle Road

Medford, OR 97504

Over the past three years, this concession has generated the following gross revenues:

Table 2. Three Year Average Gross Revenue

Year Gross Revenue

2023 $301,602.08

2024* $199,008.08

2025** $257,765.65

Three Year Average Gross Revenue $252,791.94

These totals only include camping fees and day use fees, sale of firewood, donations and extra vehicle fees.

*Farewell Bend Campground was closed most of the year, operated for only one month

**Had fewer sites operating than previous years

B. Area Description

Overview of the High Cascade Ranger District

The High Cascades Ranger District is located in southwestern Oregon in the communities of

Butte Falls and Prospect. It lies west of the Cascade Mountain Range with its eastern boundary in the Sky Lakes Wilderness Area and along the boundary of Crater Lake National Park. The district is known for the Rogue River, towering trees, scenic beauty, and a wide variety of recreation opportunities. The terrain varies from 2700' elevation in the lower forest areas to over 9600' at the top of Mt. McLoughlin in the Sky Lakes Wilderness.

Summer is the primary recreation season on the High Cascades Ranger District. Popular activities include hiking, picnicking, pleasure driving on the Rogue-Umpqua Byway, off highway vehicle

(OHV) use, horseback riding, hunting, fishing, and mushroom and berry picking.

Summers are pleasant with warm days and cool evenings. Temperatures typically range from 70 degrees to the mid-90s between May and September. Precipitation increases during the fall and spring, with an average yearly rainfall of 35-60 inches.

For general information on the High Cascade Ranger District or the Rogue River-Siskiyou

National Forest and the sites included in the prospectus, refer to the forest webpage at https://www.fs.usda.gov/r06/rogue-siskiyou.

C. Description of Developed Recreation Sites and Facilities The description of each developed recreation site included in this prospectus is found in Appendix

20 Description of Developed Recreation Sites and Facilities. Please use descriptions in Appendix

20 together with the maps of developed sites in Appendix 2 and Appendix 3, Inventory of

Government-Furnished Property.

D. Government Furnished Property The Forest Service will provide certain property in conjunction with the concession campground special use permit (see Appendix 3 of the prospectus). Included in this inventory are a description, the quantity, and the estimated replacement cost of the applicable property.

E. Government Furnished Supplies The Forest Service will not furnish any supplies for day-to-day operation of the concession.

Government-furnished supplies will be limited to those necessary for programmatic consistency, including:

• Forms to report use and revenue (see appendix 5).

• A copy of the Forest Service publications, “Cleaning Recreation Sites,” “In-Depth Design and Maintenance Manual for Vault Toilets,” and “Vault Toilet Pumping Contract

Specifications and Guidelines for Preparing Contracts.”

• A copy of “Recreation Opportunity Guides,” which the holder may reproduce at its expense.

• Title VI signs.

F. Utilities and Waste Management Certain utilities and infrastructure exist for the developed recreation sites identified in this prospectus. The permit holder will be responsible for securing, managing, and paying for these utilities. Applicants should contact current service providers to obtain estimated costs for the utilities. These utilities are listed below in Table 3. Utilities

Table 3. Utilities

Service Contact

Electrical Pacific Power

825 NE Multnomah St.

Portland, OR 97232

1-866-870-7070

Telephone Century Link (Embarq)

Verizon Wireless

US Cellular

AT&T

(All providers have multiple outlets in the Medford area)

Propane Ferrellgas - (541) 826-4664

Amerigas - (541) 476-7797

Suburban Propane - (541) 772-5101

Blue Star Gas - (541) 826-8683

Garbage Southern Oregon Sanitation, Inc.

PO Box 489

Eagle Point, OR 97524

(541) 826-5691

Liquid & Solid Waste Disposal Sweet Water Sanitation - (541) 821-1426

Roto Rooter - (541) 772-6766

A-Affordable Royal Flush - (541) 772-3389

Stewards Porta Pottie - (541) 734-7343

II. Forest Service Concession Programs and Policies Government-owned concessions are authorized by special use permits issued under Section 7 of the Granger-Thye (GT) Act, 16 U.S.C. 580d, and implementing regulations at 36 CFR Part 251, Subpart B.

In addition, there are certain Forest Service programs and policies that apply to campground concession. All applications must be consistent with these requirements.

A. Recreation.gov The Rogue River-Siskiyou National Forest participates in Recreation.gov, which provides nationwide, toll-free telephone reservations for single-family or group camping sites, rental cabins, permits, tours, tickets, and other recreational facilities. Visitors pay the camping fee at the time they make a reservation, and no fees are collected at the site (although the permit holder may allow occupancy of any site that is unreserved and charge on site for that use). Recreation.gov is part of the Recreation One-Stop Program, which is managed by the Washington Office

Recreation, Heritage, and Volunteer Resources staff. The Forest Service contacts and program managers for Recreation.gov are listed below. Applicants should not contact the Recreation.gov contractor directly.

Table 4. Rec.gov contacts

Name Title Contact

Nicole Lagioia Region 6 Acting Developed Recreation Program Manager

Phone: 360-765-2227

Email: nicole.lagioia@usda.gov

Griffin Schireman Forest Service Contracting Officer’s Technical Representative (COTR)

Phone: (202) 360-7234

Email: Griffin.Schireman@usda.gov

Recreation.gov is the only authorized reservation system for Forest Service-developed recreation sites, including but not limited to campgrounds, cabins, and group use areas. Applicants may recommend adding sites to or deleting sites from Recreation.gov or changing the number of sites that may be reserved, the minimum number of days per reservation, or the location of sites that may be reserved. The permit holder also may make these recommendations during the term of the permit. The authorized officer will decide whether to accept or reject the recommendations.

Under Recreation.gov, the following guidelines must be followed, unless there are compelling operational reasons:

1. For each developed recreation site included in Recreation.gov, at least 60 percent of the units must be available for reservations. The rest of the units may be occupied on a first-come, first-served basis.

Reservation windows vary by type of site and are as follows:

• Individual campsites: from 6 months to 0-4 days prior to arrival date, depending on location.

• Group use areas: from 12 months to 0- 4 days prior to arrival date, depending on location.

2. When Recreation.gov is utilized, the permit holder is responsible for on-site administration and will be required to:

• Obtain daily arrival reports (DARs) each morning by establishing at least one central facsimile location, email address, or other means of obtaining and distributing DARs.

• Develop a system for posting reservations at the sites so other visitors know which units are reserved.

• Post and hold reserved sites for 26 hours past the posted check-in time.

• Ensure that the party with the reservation is the party using the site.

• Resolve any disputes over the use of reserved sites by drop-in campers.

• Verify that visitors hold a valid federal pass (listed below) before giving the discount on fees for those passes (see section II.B). Do not discount fees if a visitor cannot present a valid pass.

♦ Golden Age or Golden Access Passport.

♦ America the Beautiful–The National Parks and Federal Recreational Lands Senior Pass or Access Pass.

♦ Other passes as required by the authorized officer and described in this prospectus, such as local area passes.

• Develop inventory data for sites being added to Recreation.gov, and update data for sites including fees charged the public and temporary site closures. Submit data updates to

Recreation.gov at least annually.

• Communicate to Recreation.gov any emergency closures or other relevant operational changes as they occur.

• Approve customer refunds as appropriate, and process them through Recreation.gov.

Refund policies can be found at Recreation.gov (https://www.recreation.gov/rules-reservation-policies).

Because reservations can be made up to a year in advance for group sites and up to 6 months in advance for family sites, Recreation.gov is currently accepting reservations for the upcoming operating season. Fees received by Recreation.gov will be held by the Forest Service and distributed following issuance of a special use permit to the successful applicant. In the final year of the permit, fees will be held in the same manner until a new permit is issued. The permit holder will honor reservations made prior to issuance of the permit at the price in effect when the reservations were made. If funds are distributed prematurely for dates outside the permit term, a bill for collection will to be issued to the permit holder.

B. Pass Discounts The permit holder must provide a 50 percent discount on recreation fees charged under REA at developed recreation sites covered by this prospectus to holders of Golden Age and Golden

Access Passports, as well as holders of the Interagency Senior and Access Passes.

Specifically, holders of these passes are entitled to a 50 percent discount on the fee for a single campsite occupied by the pass holders. The pass holders are not entitled to a discount on the fee for a multiple-family campsite, cabin, or group use area or any additional campsites occupied by those accompanying the pass holders. The 50 percent campsite discount does not include utility, water, or any other hookup fees.

Any loss of fee revenue from honoring the passes should be factored into applicants’ bids.

The permit holder will not be required to offer discounts on camping to holders of the Annual or

Volunteer Pass.

The following is a list of sites covered by this prospectus where the 50 percent discount for passes applies:

• All single campsites within the Doe Point Campground

• All single campsites within the Farewell Bend Campground

• All single campsites within the Fish Lake Campground https://www.recreation.gov/rules-reservation-policies

• All single campsites within the Fourbit Ford Campground

• All single campsites within the Natural Bridge Campground

• All single campsites within the North Fork Campground

• All single campsites within the Union Creek Campground

• All single campsites within the Whiskey Springs Campground

Standard Amenity Recreation Fee Sites Under REA [Reserved]. The Forest Service is proposing a revision to FSM 2344.3 to address treatment of standard amenity recreation fee sites in the concession program. The agency reserves the right to amend a special use permit issued under this prospectus to be consistent with any change in that directive.

• Doe Point Day Use Area

• Fish Lake Day Use Area

• Natural Bridge Interpretive Site Day Use Area

• Union Creek Wayside Interpretive Site Day Use Area

• Rogue Gorge Interpretive Site Day Use Area

C. Camp Stamps Camp stamps must be honored at their face value and submitted to the authorized officer for reimbursement.

D. Site Closure The Forest Service reserves the right to close all or a portion of any area in this prospectus for repair; construction; floods, snow, extreme fire danger, or other natural events; wildlife protection; or risks to public health and safety. The Forest Service shall not be liable to the permit holder for lost revenue, operating costs, or any other losses resulting from these closures.

However, for fee calculation purposes, the permit shall be placed in non-use status as provided by

FSH 2709.11, section 31.23.

E. Administrative Use If the Forest Service requires the permit holder to provide a service for the agency, the permit holder will be compensated for that use.

F. Applicable Forest Orders Forest Orders may be issued to address a variety of management concerns on a particular forest.

Sample orders related to the offering are identified in Appendix 4. Additional applicable forest orders may be issued in the future.

G. Fee Tickets and Compilation of Use and Revenue Data The permit holder must provide fee tickets to visitors that include at least the following information:

• The site number and total amount paid.

• The date of issuance and number of days paid for.

• If a pass is used, the pass number.

• The number of people in the group.

• The number of vehicles and their license plate numbers.

The permit holder must provide use and revenue data to the Forest Service (see Appendix 5 of the prospectus for a sample use report). Use reports must be completed monthly and at the end of the operating season for each developed recreation site, provided that when the holder performs GT fee offset work in lieu of paying the land use fee in cash, use reports may be submitted quarterly, rather than monthly. At a minimum, monthly and year-end use reports must include:

• The total number of units occupied based on daily counts.

• The total number of people based on daily counts.

• The percentage of occupancy by month.

• Total recreation fee revenue.

• Total fee revenue for other goods and services.

• The total number of Camp Stamps collected.

• The total number of passes used.

In addition, year-end use reports must include:

• Total fee revenue collected under the NRRS.

• Total taxes paid.

• Total gross revenue.

• Total net revenue.

H. Customer Service Comment Cards The permit holder must provide a customer service comment card to visitors at each developed recreation site (see Appendix 6 of the prospectus).

I. Performance Evaluations At a minimum, the Forest Service will perform a year-end performance evaluation within four months of the close of the operating season (see Appendix 7 of the prospectus). An unsatisfactory rating may be cause for suspension or revocation of the special use permit. Sustained satisfactory performance is required for a permit extension.

J. Accessibility The Architectural Barriers Act of 1968 (ABA) and Section 504 of the Rehabilitation Act of 1973 require new or altered facilities to be accessible, with few exceptions. In 2004, the Architectural and Transportation Barriers Compliance Board (Access Board) issued revised accessibility guidelines for buildings and facilities subject to the ABA and the Americans with Disabilities Act

(ADA). These new guidelines are called the ADA/ABA Accessibility Guidelines. In 2006, the

Forest Service issued the Forest Service Outdoor Recreation Accessibility Guidelines (FSORAG).

The FSORAG addresses types of recreational facilities, including developed recreation sites that are not covered by ADA/ABA Accessibility Guidelines.

Any Government maintenance, reconditioning, renovation, or improvement (see section III.C) must meet ADA/ABA Accessibility Guidelines, where applicable, as well as the FSORAG.

The FSORAG and the ADA/ABA Accessibility Guidelines are posted on the Forest Service’s website at (https://www.fs.usda.gov/recreation/programs/accessibility/). Questions regarding

ADA/ABA Accessibility Guidelines may be referred to the Access Board at www.access-board.gov. Questions regarding the FSORAG may be referred to the accessibility coordinator for the local National Forest.

The permit holder is responsible for ensuring effective communication with visitors with disabilities, including persons with impaired vision or hearing, so that all visitors may obtain information on accessible services, activities, and facilities.

K. Camping Unit Capacity Number of Vehicles Per Camping Unit

A single-family camping unit may accommodate one vehicle. A “vehicle” is defined as any motorized conveyance, except that for purposes of vehicular capacity, two motorcycles are considered one vehicle.

Additional vehicles may be allowed at a camping unit, if the camping unit can safely accommodate them. When extra vehicles are allowed, an extra fee of up to 50 percent of the camping unit fee may be charged for each extra vehicle. If an extra vehicle exceeds the camping unit capacity (i.e., the extra vehicle causes a safety hazard or resource damage), the customer may be required to pay for an additional camping unit or park in an overflow parking area, if available.

One towed vehicle per single camping unit will be allowed for no extra charge if it can be parked completely on the surfaced area and does not create a safety hazard. Examples of towed vehicles include a boat trailer, or a car towed by a motor home.

Day Use Site Capacity

Table 5. Day Use Capacity

Facility / Site Name People Vehicles

Rogue Gorge Interpretive Site 255 35

Natural Bridge Interpretive Site 315 30

Union Creek Wayside Interpretive Site 160 20

Fish Lake Day Use 150 30

Doe Point Day Use 60 20 https://www.fs.usda.gov/recreation/programs/accessibility/ http://www.access-board.gov/

L. Stay Limit Campers at overnight sites will be limited to a 14-day stay limit during any consecutive 30-day period.

M. Fees Charged to the Public The permit holder may charge the public fees only to the extent that the Forest Service can charge recreation fees under REA. All recreation fees must be specified per developed recreation site.

The holder must honor the proposed pricing through the first full operating season. Thereafter, the holder may propose price adjustments with justification.

Permit holders may not charge for any of the following:

• Solely for parking, undesignated parking, or picnicking along roads or trailsides.

• General access, unless specifically authorized by REA.

• Dispersed areas with low or no investment, unless specifically authorized by REA.

• Persons who are driving through, walking through, boating through, horseback riding through, or hiking through NFS lands without using the recreational facilities and services for which a fee is charged.

• Camping at undeveloped sites that do not provide the minimum number of facilities and services prescribed by REA.

• Use of overlooks or scenic pullouts.

• Travel by private, noncommercial vehicle over any national parkway or any road or highway in the Federal-aid System that is commonly used by the public as a means of travel between two places, either or both of which are outside an area in which recreation fees are charged.

• Travel by private, noncommercial vehicle, boat, or aircraft over any road, highway, waterway, or airway to any land in which the person traveling has a property right, if the land is in an area in which recreation fees are charged.

• Any person who has a right of access for hunting or fishing privileges under a specific provision of law or treaty.

• Any person who is engaged in the conduct of official federal, state, tribal, or local government business.

• Special attention or extra services necessary to meet the needs of the disabled.

N. Law Enforcement Forest Service Manual (FSM) 2342.1, Exhibit 01, addresses the law enforcement authorities and responsibilities of concessionaires, state and local law enforcement agencies, and the Forest

Service at concession campgrounds. See Appendix 8 of the prospectus.

O. Other Pertinent Information Employee Housing

Accommodations for overnight use by personnel are limited to the host sites during the operating season only.

The Union Creek RV sites have full-service water, power, and sewer where one site may be available for an Area Manager.

Outfitter & Guide Program Coordination

Multiple locations within the prospectus area hold events throughout the year that provide business opportunities and possibilities to coordinate with event permit holders prior to the event.

• Union Creek Wayside & Campground area may be entirely occupied during a two-day race that happens near the end of October every year.

• Fish Lake Day Use Site has occasional recreation events, but none are proposed yet in

2026.

• Fish Lake Day Use Site does have additional Outfitter and Guide Permits operating.

Wild and Scenic River

There are several sites in this offering that border the Upper Rogue River, which is designated as a Wild and Scenic River. The sites listed below are located within, or upstream from, a protected

Wild and Scenic River corridor. This designation includes strict management standards that may restrict or prohibit projects that could negatively affect the river’s protected values or contribute to additional development within the corridor. More specific information is available at https://rivers.gov/rivers/sites/rivers/files/documents/plans/upper-rogue-plan-ea.pdf and

Rivers.gov. Any modifications, alterations or improvements must be specifically approved by the

Authorized Officer before any work may proceed, which may require additional time, analysis, study and determination per compliance with the Wild and Scenic Rivers Act.

The sites affected are:

• Natural Bridge Campground

• Natural Bridge Interpretative Site Day Use Area

• Union Creek Campground

• Union Creek Wayside Interpretative Site Day Use Area

• Rogue Gorge Interpretative Site Day Use Area

• Farewell Bend Campground

Threatened and Endangered Species

Physical impacts to habitat and disturbances to Northern Spotted Owl and Franklin’s Bumble Bee will be reduced or avoided. The US Forest Service retains discretion to halt and modify all projects, anywhere in the process, should new information regarding proposed and listed threatened or endangered species arise. For Northern Spotted Owl minimization of impacts may include an appropriate seasonal restriction and may include retention of habitat trees or modifying treatment dates outside of restricted timelines; restrictions are usually in place March 1st through

June 30th each year, but only necessary when adjacent to surveyed habitat. Activities that produce noise above ambient levels such as tree felling, yarding, road construction, hauling on roads not generally used by the public, are restricted within specified distances but there have been very few imposed during the last 5 years. Generally, when activities need to occur there is a way to https://rivers.gov/rivers/sites/rivers/files/documents/plans/upper-rogue-plan-ea.pdf complete the activity within the sites listed in this Prospectus, even if there may be some timing restrictions to consider.

The Franklin’s Bumble Bee (Bombus franklini) was listed as Endangered under the Endangered

Species Act of 1973 effective on September 23rd, 2021. Per this listing, Union Creek Campground has some mitigation areas in meadow habitat that must be considered before vegetative management operations can be completed. Other habitat areas may be identified and require additional mitigations in the future.

Other Wildlife

Fish Lake may have Bald Eagle restrictions to consider, but these generally do not interfere with operations during the operating season. Farewell Bend, similarly, has an Osprey Nest that may be occupied on an annual basis but generally does not require mitigations during the operating season.

Bears have been of minimal concern in relation to conflicts with the public. However, it is still important to encourage visitors to practice proper Bear Aware edicate so that this positive trend continues. Occasionally, Bears have become food-aggressive and there may be a need in the future to add Bear-Proof dumpsters or food storage options to recreation sites. The dumpsters currently provided by Southern Oregon Sanitation are not Bear-Proof. Rodents and birds can also get into visitor’s food if proper edicate is not practiced, so it is important to focus on educating and communicating with the public on this topic.

Tribal Use and Tribal Fee Waivers

Tribal Use is the use of Forest Service programs, services, and facilities, by members of federally recognized Tribes, provided they possess certain rights and privileges that have been retained, or granted, in treaties and statutes. In Granger-Thye concession permits, Tribal Use is retained for those Tribes and Tribal members possessing a proprietary interest in the lands, formerly ceded to the United Sates, and where the programs, services, and facilities are provided. Tribal fee waivers for campground fees are issued by the Forest Service only for Tribal members who have recognized existing reserved treaty rights such as hunting, fishing, and gathering. Tribal fee waivers will not be issued for concessionaire-provided services such as firewood that the concessionaire provides as an additional monetary service. There is an annual tribal gathering and area closure that occurs in the nearby Huckleberry Mountain area generally between the months of August and September.

Archaeological Resources

The Permit Holder has responsibilities under the National Historic Preservation Act of 1966.

Prior to any activity with the potential to affect National Register Properties designated or eligible

National Register sites found in the campgrounds, the Permit Holder must notify the Forest

Service of their intentions and obtain Forest Service approval prior to any ground disturbance.

Depending on the actions proposed and the sites involved, the review process can take up to several months. For such recurring activities as replacing barrier posts, agreements will be developed between the Permit Holder and the Forest Service, which will be included in the

Annual Operating Plan application.

The Permit Holder shall immediately notify the Authorized Officer or the Authorized Officer’s representative of any antiquities or other objects of historic or scientific interest, including but not limited to historic or prehistoric ruins, fossils, cultural artifacts, arrowheads, etc. discovered as a result of operations under this permit. The Permit Holder shall leave such discoveries intact until authorized to proceed by the Authorized Officer. Protective and mitigative measures specified by the Authorized Officer shall be the responsibility of the Permit Holder.

Condition of Trees

Hazard Trees have been aggressively mitigated in all sites listed in this Prospectus over the last 5 years. Union Creek and Farewell Bend have undergone recent timber sales which have dramattically reduced the number of trees that need to cut or treated on an annual basis. Fish Lake and Doe Point are proposed for stand treatments in the Snowy Buttes Planning area, and it can be expected that treatments will occur there in the next 5 years. All sites in this Prospectus can expect annual needs to identify and cut trees, but since the stands have been naturally thinning themselves with annual mortality, the volume of work can be expected to be much lower in the future at all sites. Natural Bridge, Union Creek and Farewell Bend have older trees that will need to be monitored, but most defects are known and within acceptable limits in relation to public safety. The biggest potential workload may involve the need to remove dead or defective limbs in trees. Hazard trees do need to be documented and cleared by a Wildlife Biologist prior to removal.

Butane and Propane Installations

For safety and regulatory reasons, the Permit Holder is not authorized to install and/or store bulk butane or propane storage containers. All fuels and chemicals must be stored in properly labeled containers and in locations approved by the Forest Service representative and according to OSHA standards. The Annual Operating Plan and Special Use Permit will describe the specific terms of how these materials must be stored, including the volume, type of storage, and spill containment plan (see Appendix 10: FS-2700-4h, Special-Use Permit for Campground and Related Granger-

Thye Concessions, Clauses V.A, G and H).

Regional and National Recreation Passes

The Forest Service cannot require concessionaires to honor regional (e.g. Northwest Forest Pass) and national passes (e.g. veteran’s or volunteer passes). However, concessionaires have the option to honor these passes at their discretion. The acceptance of these passes is a substantial benefit to visitors. If a prospective bidder voluntarily offers to accept these passes, any loss of fee revenue from honoring the passes should be factored into applicants’ bids. Concessionaires would also still be entitled to charge their own day use fee to any users of these sites arriving without a pass.

Motorcycles

Motorcycles that are not street legal, also known as Class III Off Highway Vehicles (OHVs), may not be unloaded in most campgrounds and should not be considered extra vehicles; street legal

Motorcycles that are not unloaded during a visitors stay should also not be considered an extra vehicle.

III. Special Use Permit In exercising the rights and privileges granted by the special use permit, the permit holder must comply with all present and future federal laws and regulations and all present and future state, county, and municipal laws, regulations, and other legal requirements that apply to the permit area, to the extent they do not conflict with federal law, regulation, or policy. The Forest Service assumes no responsibility for enforcing laws, regulations, and other legal requirements that fall under the jurisdiction of other governmental entities.

A. Permit Term The permit term will be for up to 5 years, with an option to extend the term for up to an additional

5 years at the sole discretion of the authorized officer. The decision to extend the term will depend, in part, on sustained satisfactory performance of the permit holder. Upon expiration of the permit, continuation of the permitted activity will be at the sole discretion of the authorized officer and will be subject to a competitive offering. A new prospectus will be issued during the final year of the permit term.

If the decision to select a permit holder is appealed, a permit will not be issued until the appeal has been resolved, unless operation is needed during the appeal, in which case a permit with a term of one year or less may be issued.

B. Permit Holder Responsibilities This section highlights the requirements of the special use permit, which is contained in Appendix

10 of the prospectus. Applicants are responsible for familiarizing themselves with all permit requirements that govern the operation covered by this prospectus.

Responsibility for Day-to-Day Activities

As a general rule, the holder will be required to conduct the day-to-day activities authorized by the permit. Some, but not all, of these activities may be conducted by someone other than the permit holder, but only with the prior written approval of the authorized officer. The permit holder will continue to be responsible for compliance with all the terms of the permit.

Permit Holder-Furnished Supplies and Equipment

The permit holder will be required to provide all vehicles, equipment, and supplies necessary to operate the authorized developed recreation sites in accordance with the special use permit.

Holder-Furnished Vehicles

The permit holder may not use all-terrain vehicles, motorcycles, or motor-bicycles in the campgrounds. The holder may propose use of golf carts or other similar vehicles to facilitate daily maintenance of the facilities. If authorized, carts must stay on designated roads or trails while driving between sites or loops.

Holder Maintenance, Reconditioning, or Renovation (MRR)

Maintenance, reconditioning, and renovation are defined in the permit (FS-2700-4h, clause

V.D.1(d)). Holder MRR is defined as maintenance, reconditioning, or renovation that neither materially adds to the value of the property nor appreciably prolongs its life. The work serves only to keep the facility in an ordinary, efficient operating condition. From an accounting or tax perspective, it is work that may be expensed, but not capitalized. In fulfilling these responsibilities, the holder must obtain any licenses and certified inspections required by regulatory agencies and follow state and local laws, regulations, and ordinances and industry standards or codes applicable to the permitted operation (FS-2700-4h, clause IV.H.1). The permit holder, at its expense, will be required to perform holder MRR under a holder MRR plan (FS-

2700-4h, clause II.D and V.F). The holder MRR plan will describe required holder MRR and its frequency. The holder MRR plan will become part of the permit holder's annual operating plan.

C. Granger-Thye Fee Offset Agreement The federal government owns all the improvements at the developed recreation sites covered by this prospectus. Under Section 7 of the Granger-Thye (GT) Act and the terms of the permit, the permit fee may be offset in whole or in part by the value of Government maintenance, reconditioning, renovation, and improvement (MRRI) performed at the permit holder’s expense.

Government MRRI is defined as maintenance, reconditioning, renovation, or improvement that arrests deterioration, improves and upgrades facilities, and appreciably prolongs the life of the property. Government maintenance, reconditioning, renovation or improvement, whether performed by the holder or the Forest Service, shall be performed at the sole discretion of the authorized officer. See Appendix 14 of the prospectus and FS-2700-4h, clause V.D.1(e).

All Government MRRI shall be enumerated in an annual GT fee offset agreement signed by the holder and the Forest Service in advance of the operating season (see Appendix 11 of the prospectus and FS-2700-4h, Appendix B). Alternatively, a multi-year fee GT fee offset agreement can be prepared for consolidated fee payments. A list of sample Government MRRI projects is included in Appendix 12 of the prospectus.

Either the holder or the Forest Service may perform GT fee offset work. This determination will be made annually. When the holder performs GT fee offset work, if it includes construction that costs more than $2,000, it is subject to the Davis-Bacon Act and the fee offset agreement must contain Davis-Bacon Act wage provisions. Additionally, indirect costs may be offset provided the holder submits either a currently approved indirect cost rate or accounting procedures and supporting documentation to determine an indirect cost rate (see Appendix 13 of the prospectus).

The holder’s claims for GT fee offset must be documented using the FS-2700-4h, Appendix H, Granger-Thye Fee Offset Certification Form (see Appendix 14 of the prospectus). This form requires the holder to itemize allowable costs incurred for an approved GT fee offset project and to certify the accuracy and completeness of claims.

When the Forest Service performs GT fee offset work, the holder will deposit fee payments into a

CWFS account. The Forest Service will perform GT fee offset work under a collection agreement and offset those costs against the permit holder’s annual permit fee (see FS-2700-4h, clause

V.D.2, and Appendix 15 of the prospectus). The Forest Service’s indirect costs may be offset at the agency’s approved rate. The Forest Service and the holder will agree on the work to be performed in advance of each operating season.

D. Insurance Liability Insurance

The successful applicant must have liability insurance covering losses associated with the use and occupancy authorized by the permit arising from personal injury or death and third-party property damage in the minimum amount of $100,000 for injury or death to one person per occurrence;

$300,000 for injury or death to more than one person per occurrence; and $25,000 for third-party property damage per occurrence, or in the minimum amount of $300,000 as a combined single limit per occurrence. Insurance policies must name the USDA Forest Service as an additional insured (see Appendix 10 of the prospectus and FS-2400-4h, clause III.K).

IV. Application

A. Instructions for Submitting Applications Applicants must submit a written application for all developed recreation sites offered in this prospectus.

Applicants are strongly encouraged to visit the sites at least once before submitting an application

(see Appendices 1 and 2, vicinity and area maps and maps of developed recreation sites).

Forest Led Facility Tour

A facility tour led by the Forest is scheduled for April 30th and May 1st 2026. Interested parties must RSVP to Lance Sargent at 541-618-2066 or lance.sargent@usda.gov by April 27th, 2026.

The information in this prospectus is from generally reliable sources, but no warranty is made as to its accuracy. Each applicant is expected to make an independent assessment of the business opportunity offered in this prospectus.

All applications must be submitted to;

Table 6. Application submittals

Addressee Title Attention Address

Molly Juillerat Forest Supervisor Lance Sargent

Rogue River-Siskiyou National Forest

3040 Biddle Road, Medford, OR 97504

Applications must be received by close of business 4:30 p.m. on June 15, 2026.

Applicants must submit one hard copy and one electronic copy of their application to the Forest

Service contact listed above. The electronic copy must be provided on a flash drive. The electronic copy must be prepared in a Microsoft Office program or PDF that allows for copying and pasting of text and must separately address each evaluation criterion listed in the prospectus.

Applications will not be returned to applicants.

Please ensure that all requested information is submitted. Missing or incomplete information will result in a lower rating for the corresponding evaluation criteria.

Applications must be signed. The person signing for an entity must have authority to sign for that entity. Applicants must include their address, telephone number, facsimile number, and email address.

Corporations also must include:

• Evidence of incorporation and good standing.

• If reasonably obtainable, the name and address of each shareholder owning 3 percent or more of the corporation’s shares and the number and percentage of any class of voting shares that each shareholder is authorized to vote.

• The name and address of each affiliate of the corporation.

• If an affiliate is controlled by the corporation, the number of shares and the percentage of any class of voting stock of the affiliate owned, directly or indirectly, by the corporation.

• If an affiliate controls the corporation, the number of shares and the percentage of any class of voting stock of the corporation owned, directly or indirectly, by the affiliate.

Partnerships, limited liability companies (LLCs), associations, or other unincorporated entities must submit a certified copy of the partnership agreement or other documentation establishing the entity or a certificate of good standing under the laws of the state where the entity is located.

Applicants should contact Lana Cruz at lana.cruz@usda.gov / 541-560-3406 or Courtney Reutzel at courtney.reutzel@usda.gov / 801-588-9222 regarding any questions related to this prospectus.

The deadline for submitting questions regarding the prospectus is May 29th, 2026.

B. General Terms, Qualifications, and Reservations All applicants have an equal opportunity to apply. Except for members of Congress, Resident

Commissioners, and current Forest Service employees, any individual or entity may apply.

The Forest Service does not guarantee a profitable operation. Rather, applicants are responsible for reviewing the prospectus and making their own determination concerning business viability.

The Forest Service will select the application that offers the best value to the Government. The

Forest Service reserves the right to select the successful applicant based on a trade-off between the fee to the Government and technical merit.

The Forest Service is not obligated to accept the application with the highest return to the

Government.

The Forest Service reserves the right to select the successful applicant based solely on the initial application, without oral or written discussions.

The Forest Service reserves the right to reject any or all applications and to rescind the prospectus at any time before a special use permit is issued.

Any oral statement made by a representative of the Forest Service shall not modify the requirements of this prospectus. If it is determined that an error or omission has been made or additional information is required, a written amendment will be sent to each person or entity receiving a copy of this prospectus.

If there is a conflict between the terms of the prospectus and the special use permit, the terms of the permit will control.

mailto:lana.cruz@usda.gov mailto:courtney.reutzel@usda.gov

The Forest Service is proposing a revision to FSM 2344.3 to address how passes and passports are honored in the concession program. The agency reserves the right to amend the special use permit consistent with any change to that directive. In addition, the Forest Service reserves the right to amend the special use permit, to make it consistent with applicable laws and regulations, including REA; other Forest Service directives; or other management decisions.

The information contained in applications will be kept confidential to the extent permitted under the Freedom of Information Act (5 U.S.C. 552) and the Privacy Act (5 U.S.C. 552a).

C. Application Package Requirements Applications must be in writing and must include or address the following:

• A proposed annual operating plan (including required and optional services).

• A business plan, business experience, references, and Small Business Development Center

(SBDC) review fee, if applicable (see section IV.C.2).

o SBDC business plan review fee of $400 made payable to Oregon Coast

Community College SBDC

• Financial resources.

• Fees charged to the public.

• Fee to the government.

• Initial processing fee.

1. Proposed Annual Operating Plan (Including Required and Optional Services)

Applicants must submit a proposed annual operating plan that addresses all required and optional services. Applicants must utilize the sample annual operating plan (see Appendix 9, Minimum

Content of the Proposed Annual Operating Plan) to organize their response to this section. The successful applicant’s proposed operating plan will be attached to and become a part of the special use permit.

Applicants must specify whether another party will assist with any of the operational aspects of the concession, and if so, must include the other party’s name, address, telephone number, email address, and relevant experience.

Below are highlights of what needs to be addressed in the proposed annual operating plan. For more detail, see the Minimum Content of the Proposed Annual Operating Plan in Appendix 9 of the prospectus.

Operating Season

See Appendix 9 Sample Minimum Content of the Proposed Annual Operating Plan, Section 1.

Annual Operating Season for site specific minimum Operating Seasons.

Applicants need to propose the period in which they will operate the sites listed in the prospectus.

All sites must be open and operational seven days per week during the minimum operating season, unless a Forest Service closure order is in effect.

Staffing

Applicants must address appropriate staffing to meet customer service and cleanliness standards.

The holder will be responsible for furnishing all personnel for the developed recreation sites and for adequately training and supervising their activities under the terms of the permit. The holder must meet requirements of federal and state laws governing employment, wages, and worker safety. Based on past experience, recommended staffing is outlined in Appendix 9 of the prospectus. Applicants should address worker hours and schedules. Applicants also should address staff training for effective customer service, conflict resolution, area-specific emergency procedures, and dissemination of recreation and tourism information.

Supervision and Management

Applicants must designate an individual to serve as the agent of the holder for purposes of administration of the permit by the Forest Service. The designated agent must periodically review attendant performance on site and must be available to resolve repair needs within 24 hours of discovery or notification. The holder will be responsible for the conduct of its employees, including preventing conduct prohibited by 36 CFR part 261, Subpart A, and ensuring that employees are not under the influence of intoxicating beverages or narcotic drugs while on duty or representing the holder. Applicants also must include a policy for removing employees who engage in inappropriate conduct.

Uniforms and Vehicle Identification

Applicants should describe employee uniforms, insignia, name tags, and the applicants’ policy for ensuring a clean, professional appearance by staff while on duty. The holder’s employees may not wear any component of the Forest Service uniform. Additionally, applicants should address their policy for vehicle maintenance and appearance; types of vehicles to be used for operations

(vehicles may not be driven off designated roads or trails); and signage to identify the concessionaire to the public.

2. Business Plan, Business Experience, and References

Applicants must submit a business plan utilizing the format in Appendix 16 of the prospectus.

This part of the application package must be a separate document. The business plan provides a thorough analysis of an applicant’s vision of the proposed business. A good business plan is essential for running a successful business, maintaining and improving the business, and raising needed capital.

Applicants must furnish a detailed description of their experience relating to operating and maintaining developed recreation sites (e.g., campgrounds, beaches, and marinas). The description must include experience in private business, public service, or any nonprofit or other related enterprises. Applicants are encouraged to contact their local SBDC if they need assistance in completing their business plans.