RRB16R0005_A001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

A001

3. EFFECTIVE DATE

02/23/2016

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

ACQMGMTCODE

U.S. Railroad Retirement Board Acquisition Management 844 N. Rush St.

Chicago, IL 60611

6. ISSUED BY 039CODE

U.S.RAILROAD RETIREMENT BOARD

ACQUISITION MANAGEMENT

844 N. RUSH ST., 9TH FL.

CHICAGO, IL 60611

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

RRB16R0005

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

02/05/2016

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitaiton/contract subject matter where feasible.)

A. This Amendment A001, to RFP RRB16R0005 for Actuarial Audit Services, is issued to provide the RRB's responses to questions submitted by offerors, regarding the referenced RFP. Please see new solicitation Attachment 2 - Answers to Potential Offerors Questions for further information.

B. Offerors shall submit one (1) signed copy of this Amendment A001 with their proposal submission, to proposals@rrb.gov, by the due date and time specified in the solicitation.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Paul T. Ahern

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

Document Number: RRB16R0005 PROCESSED Page 1 of 30

Table of Contents

Section Description Page Number

I Introduction Background and Objectives

II Schedule of Supplies and Services Contractor Information for Order Administration

III Statement of Work SOW Statement of Work

IV General Terms and Conditions RRB.A.05 A. General RRB Provision-5.Post award meeting RRB.A.07 A. General RRB Provision-7.The Role of Government Personnel and Responsibility for Contract Administration 52.233-2 Service of Protest (Sep 2006) 52.209-5 Certification Regarding Responsibility Matters (Oct 2015) 52.215-6 Place of Performance (Oct 1997) 52.228-5 Insurance - Work on a Government Installation (Jan 1997) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.239-1 Privacy and Security Safeguards (AUG 1996) RRB.B.03 B. Security Provisions-3.Additional Security Requirements RRB.B.01 B. Security Provisions-1.Security Information 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Nov 2015) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.216-1 Type of Contract (Apr 1984) 52.232-18 Availability Of Funds (Apr 1984) 52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984) 52.217-8 Option to Extend Services (Nov 1999) Audit of Records 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.204-13 System for Award Management Maintenance (Jul 2013) RRB.A.03 A. General RRB Provision-3.Billing RRB.A.06 A. General RRB Provision-6.Notice of Intent to Withhold Payment RRB.A.13 Payment and Schedule for Invoices RRB.A.8 Remittance Address

V Proposal Submission Instructions RRB Supplement to FAR 52.212-1 Instructions to Offerors

VI Evaluation and Award RRB Supplement to FAR 52.212-2 Evaluation of Offers

VII List of Attachments

Document Number: RRB16R0005 PROCESSED Page 2 of 30

Section I - Introduction

Background and Objectives

A. Agency Information:

1. The U.S. Railroad Retirement Board (RRB) is an independent agency in the executive branch of the Federal government. The RRB’s primary function is to administer comprehensive retirement, survivor, unemployment and sickness insurance benefit programs for railroad workers and their families under the Railroad Retirement Act and the Railroad Unemployment Insurance Act. These pro-grams provide income protection during old age in the event of disability, death, temporary unemployment, and sickness. The RRB has a long history of providing excellent customer service to its annuitants and is committed to paying the right benefits to the right people, in the right amounts, in a timely manner. The RRB also administers aspects of the Medicare program and has administrative responsibilities under the Social Security Act and Internal Revenue Code.

2. The RRB Office of Inspector General (OIG) conducts independent audits, management reviews and investigations of the programs and operations of the Railroad Retirement Board. The OIG provides recommendations for improvement to agency management to promote efficiency and economy, and identifies fraud and abuse in agency programs and operations. The RRB OIG is collocated with the RRB Headquarters Facility in Chicago IL..

B. Objectives: The OIG of the RRB seeks to procure services to assist the OIG with its annual audit of the RRB's financial state-ments, as specified in Sections II and III below.

C. Questions pertaining to this solicitation must be submitted in writing and received by this office in sufficient time to allow the timely transmission of written answers by solicitation amendment. To ensure this, the RRB will only answer questions received in this office no later than 1:00 PM, Central Time (CT), February 12th, 2016. Questions shall be sent to proposals@rrb.gov and the email sub-ject line must reference the RFP number of this solicitation. Offers are due no later than 1:00 PM (CT), February 29th, 2016, and shall be submitted to proposals@rrb.gov.

D. Offerors must state in the e-mail subject line, for submission of proposals, "Proposal submission for RFP RRB16R0005, Actuarial Audit Services”.

Section II - Schedule of Supplies and Services

Number Supplies or Services Quantity Unit Unit Price Total ( Inc. disc., tax, and fees)

0001 Advisory Services Original: 0.000000

Change: 0.000000

Current: 0.000000 JOB

Period of Performance: 05/01/2016 - 10/31/2016

Description: Actuarial Audit Services, Base Period.

See SOW Section III.

0001AA Advisory Services Original: 1.000000

Change: 0.000000

Document Number: RRB16R0005 PROCESSED Page 3 of 30

Number Supplies or Services Quantity Unit Unit Price Total ( Inc. disc., tax, and fees)

Current: 1.000000 JOB

Period of Performance: 05/01/2016 - 10/31/2016

Description: Actuarial Audit Services, Draft Written Report. Base Period.

See SOW Section III.

0001AB Advisory Services Original: 1.000000

Change: 0.000000

Current: 1.000000 JOB

Period of Performance: 05/01/2016 - 10/31/2016

Description: Actuarial Audit Services, Final Written Report. Base Period.

See SOW Section III.

0002 Advisory Services Original: 0.000000

Change: 0.000000

Current: 0.000000 JOB

Period of Performance: 05/01/2017 - 10/31/2017

Description: Actuarial Audit Services. Option Period One (1).

See SOW Section III.

0002AA Advisory Services Original: 1.000000

Change: 0.000000

Current: 1.000000 JOB

Period of Performance: 05/01/2017 - 10/31/2017

Description: Actuarial Audit Services. Draft Written Report. Option Period One (1).

See SOW Section III.

0002AB Advisory Services Original: 1.000000

Change: 0.000000

Current: 1.000000 JOB

Period of Performance: 05/01/2017 - 10/31/2017

Description: Actuarial Audit Services. Final Written Report. Option Period One (1).

See SOW Section III.

0003 Advisory Services Original: 0.000000

Change: 0.000000

Current: 0.000000 JOB

Period of Performance: 05/01/2018 - 10/31/2018

Description: Actuarial Audit Services. Option Period Two (2).

See SOW Section III.

Document Number: RRB16R0005 PROCESSED Page 4 of 30

0003AA Advisory Services Original: 1.000000

Change: 0.000000

Current: 1.000000 JOB

Period of Performance: 05/01/2018 - 10/31/2018

Description: Actuarial Audit Services. Draft Written Report Option Period Two (2).

See SOW Section III.

0003AB Advisory Services Original: 1.000000

Change: 0.000000

Current: 1.000000 JOB

Period of Performance: 05/01/2018 - 10/31/2018

Description: Actuarial Audit Services. Final Written Report Option Period Two (2).

See SOW Section III.

0004 Advisory Services Original: 0.000000

Change: 0.000000

Current: 0.000000 JOB

Period of Performance: 05/01/2019 - 10/31/2019

Description: Actuarial Audit Services. Option Period Three (3).

See SOW Section III.

0004AA Advisory Services Original: 1.000000

Change: 0.000000

Current: 1.000000 JOB

Period of Performance: 05/01/2019 - 10/31/2019

Description: Actuarial Audit Services. Draft Written Report. Option Period Three (3).

See SOW Section III.

0004AB Advisory Services Original: 1.000000

Change: 0.000000

Current: 1.000000 JOB

Period of Performance: 05/01/2019 - 10/31/2019

Description: Actuarial Audit Services. Final Written Report. Option Period Three (3).

See SOW Section III.

Document Number: RRB16R0005 PROCESSED Page 5 of 30

0005 Advisory Services Original: 0.000000

Change: 0.000000

Current: 0.000000 JOB

Period of Performance: 05/01/2020 - 10/31/2020

Description: Actuarial Audit Services. Option Period Four (4).

See SOW Section III.

0005AA Advisory Services Original: 1.000000

Change: 0.000000

Current: 1.000000 JOB

Period of Performance: 05/01/2020 - 10/31/2020

Description: Actuarial Audit Services. Draft Written Report. Option Period Four (4).

See SOW Section III.

0005AB Advisory Services Original: 1.000000

Change: 0.000000

Current: 1.000000 JOB

Period of Performance: 05/01/2020 - 10/31/2020

Description: Actuarial Audit Services. Final Written Report. Option Period Four (4).

See SOW Section III.

Contractor Information for Order Administration

A. This solicitation provides for both base period services and optional period services, and upon contract award the contractor shall devote efforts to accomplish all base period services as set forth in section III, Statement of Work. The contractor shall not begin per-formance of optional services until the OIG or the RRB onsite procurement agent advises the contractor in writing of its decision to exercise its option for such services.

B. Offeror must provide a Firm-fixed price quote, “fully loaded”, in Section II, in the block entitled Unit Price & Total, Above, for CLINs 0001 thru 0005 and their associated sub-CLINs to provide required services, as specified in this solicitation, (see section III, Statement of Work, below). The RRB describes “fully loaded” as the price inclusive of direct wage, fringe benefits, all overheads, general and administrative (G&A) cost, profit and fees, and all travel and per diem costs, (per current federal per diem rates), for the Contractor’s employees to perform the required services as stated in Section III. Offeror must also complete sections E and F, below.

C. Additional Pricing Information: Contractor shall provide additional pricing information, as an attachment to any proposal, to in-clude the following price break downfor each proposed CLIN and sub-CLIN's firm-fixed price:

1. Labor skill levels or category,

2. Unit pricing per labor skill levels or category,

3. Number of hours for each labor skill levels or category by phase (if appropriate), and

4. Number of staff per labor skill levels or category.

D. Unbalanced offers: Offerors are cautioned that any offer may be rejected as nonresponsive if it is materially unbalanced as to prices for the initial and optional services. An offer is considered unbalanced when it is based on prices that are significantly less than cost for some work and prices that are significantly overstated for other work.

E. Price quotation is valid thru ______ / ______ 2016. (60 days from the date of offer, unless otherwise stated).

F. CONTRACTOR INFORMATION FOR ORDER ADMINISTRATION.

Document Number: RRB16R0005 PROCESSED Page 6 of 30

1. Order Address: ________________________________

2. Business Size: ________________________________

3. Federal Tax Id. No: ________________________________ Submit on an IRS Form W9 with offer.

4. DUNs No: ________________________________

5. Remit Address: ________________________________

6. Authorized Representatives:

Business: Technical:

Name: __________________ ___________________

Phone: __________________ ___________________

Fax: __________________ ___________________

E-Mail: __________________ ___________________

7. GSA or GWAC Contract Number, if applicable.

8. System for Award Management (SAM) Completed: Yes [] No [].

* Offeror must be properly registered, including business size annotation, in SAM to be eligible for award of a Federal contract or or-der. (See www.sam.gov) and (FAR 52.204-13, SAM registration and Maintenance).

PERIOD OF PERFORMANCE

ITEM START END

0001 05/01/2016 10/31/2016

0001 AA 05/01/2016 10/31/2016

0001 AB 05/01/2016 10/31/2016

0002 05/01/2017 10/31/2017

0002 AA 05/01/2017 10/31/2017

0002 AB 05/01/2017 10/31/2017

0003 05/01/2018 10/31/2018

0003 AA 05/01/2018 10/31/2018

0003 AB 05/01/2018 10/31/2018

0004 05/01/2019 10/31/2019

Document Number: RRB16R0005 PROCESSED Page 7 of 30

0004 AA 05/01/2019 10/31/2019

0004 AB 05/01/2019 10/31/2019

0005 05/01/2020 10/31/2020

0005 AA 05/01/2020 10/31/2020

0005 AB 05/01/2020 10/31/2020

Section III - Statement of Work

SOW Statement of Work

This Statement of Work (SOW) provides the tasks the Contractor shall perform in accordance with this SOW. When mutually executed for imple-mentation, this SOW becomes contractually binding on the Contractor and the RRB under the terms and conditions of the Contract from the Contract award date until the RRB receives the final deliverable.

A. Introduction & Background Standards & Standards for Financial Statements

1. The RRB publishes financial statements in its annual Performance and Accountability Report, the form and content of which is mandated by the Office of Management and Budget (OMB). The agency prepares its financial statements from the books and records of the RRB in accordance with U.S. generally accepted accounting principles (GAAP). The American Institute of Certified Public Accountants (AICPA) has recognized the State-ments of Federal Financial Accounting Standards (SFFAS) promulgated by the Federal Accounting Standards Advisory Board (FASAB) as GAAP for Federal government entities. The OIG issues its opinion on these financial statements.

2. During fiscal year 2015, the Railroad Retirement program paid over $12 billion in benefits and reported approximately $31 billion in assets at fisc-al year-end. The RRB's financial statements for the fiscal year ending September 30, 2015 reported total financing sources in excess of $10 billion which it received primarily from payroll taxes and the financial interchange with the Social Security Administration. The bulk of the RRB's finan-cing sources are expended on benefits for railroad workers and beneficiaries.

3. The agency’s fiscal year 2015 financial statements reported intragovernmental assets of approximately $7 billion that were comprised primarily of investments with the Treasury and receivables from the Social Security Administration for the financial interchange. The balance of the Railroad Re-tirement program’s assets, approximately $25 billion, were held on behalf of the RRB and invested by the National Railroad Retirement Investment Trust (NRRIT). The NRRIT prepares and publishes financial reports separate from the RRB.

4. Statement of Social Insurance

The statement of social insurance is a comparative financial statement comprised of estimates of income and expenditures for a 75-year period for the railroad retirement program. The required notes to the statement of social insurance include significant underlying assumptions; fund balances as of the valuation date for each of the years presented, and identifies the elements of the closed group estimate.

5. Requirement for a Statement of Social Insurance

a. SFFAS #17, as amended, requires Federal agencies that are responsible for social insurance programs to present a statement of so-cial insurance as one of its audited financial statements. SFFAS #17 specifically identifies the Railroad Retirement program as a so-cial insurance program subject to this reporting requirement.

b. The information required by paragraphs 27(3) and 32(3) of SFFAS #17 and paragraphs 28 and 29 of SFFAS #37 are presented in a basic financial statement. The underlying significant assumptions are included in the notes that are presented as an integral part of the basic financial statement. Other information required by SFFAS #17, including the sensitivity analysis required in SFFAS #17, paragraphs 27(4) and 32(4), is presented as required supplementary information (RSI), except to the extent that the preparer elects to include some or all of that information in the notes that are an integral part of the basic financial statement.

6. Statement of Changes in Social Insurance Amounts (SCSIA)

The SCSIA presents the Net Present Value of future revenue less future expenditures for current and future participants (the “open group”) over the next 75 years for the beginning and the end of the prior two reporting period years. The SCSIA is required to show the changes in social insurance amounts for a two-year period.

7. Requirement for a Statement of Changes in Social Insurance Amounts

SFFAS #37 requires Federal agencies that are responsible for social insurance programs to prepare a statement of changes in social insurance amounts to present the reasons for changes during the reporting period in the open group measure reported on the statement of social insurance.

8. Preparation of the Statement of Social Insurance

The RRB’s Bureau of the Actuary prepares the agency’s statement of social insurance. The statement of social insurance is based on the periodic ac-

Document Number: RRB16R0005 PROCESSED Page 8 of 30 tuarial valuation of the assets and liabilities, also prepared by the agency’s Bureau of the Actuary. The Bureau of the Actuary publishes a new actu-arial valuation every three years. This triennial valuation, which is updated during each of the two interim years, supports agency reporting respons-ibilities under the following statutes:

a. Section 15 of the Railroad Retirement Act of 1974 requiring the Railroad Retirement Board, at intervals of not more than three years, to prepare actuarial valuations of the railroad retirement system,

b. Section 22 of the Railroad Retirement Act of 1974 requiring the Railroad Retirement Board to prepare an annual re-port containing a five-year projection of revenues to and payments from the Railroad Retirement Account, and to sub-mit the report to the President and the Congress by July 1; and

c. Section 502 of the Railroad Retirement Solvency Act of 1983 requires the Railroad Retirement Board to prepare an annual report on the actuarial status of the Railroad Retirement program.

9. Actuarial Advisory Committee

Section 15(f) of the Railroad Retirement Act requires that the triennial valuation process include review of assumptions and methods by the agency’s Actuarial Advisory Committee. The committee’s statement is published with the valuation and describes the scope of their work.

B. Basis of Estimates

The statement of social insurance is a comparative statement that presents data for the current and four prior years. The estimates and projections in the statement of social insurance are based on the triennial valuation of assets and liabilities of the Railroad Retirement program prepared by the RRB’s Bureau of the Actuary.

Year For Which Estimates Will Be Reported Base Actuarial Valuation Updates Reporting Period Year 2015 Valuation Model supporting 26th Actuarial

Valuation Not Applicable. The triennial valuation serves as the annual report required by Sec-tion 502 of the Railroad Retirement Solvency Act of 1983.

Reporting Period Year 2016 Valuation Model supporting 26th Actuarial Valuation

Updated for use in preparing the June 2016 Section 502 Report.

Reporting Period Year 2017 Valuation Model supporting 26th Actuarial Valuation

Updated for use in preparing the June 2017 Section 502 Report.

Reporting Period Year 2018 Valuation Model supporting 27th Actuarial Valuation

Not Applicable. The triennial valuation serves as the annual report required by Sec-tion 502 of the Railroad Retirement Solvency Act of 1983.

Reporting Period Year 2019 Valuation Model supporting 27th Actuarial Valuation

Updated for use in preparing the June 2019 Section 502 Report.

Reporting Period Year 2020 Valuation Model supporting 27th Actuarial Valuation

Updated for use in preparing the June 2020 Section 502 Report.

C. Scope of Work

1. The contractor shall provide all services, personnel, facilities, equipment, and materials necessary to perform the work described by this statement of work.

2. The contractor shall agree to let the OIG conduct an annual onsite quality review conducted in May/June of each year. The contractor shall also prepare and provide to OIG auditors an annual workplan and an annual required activity checklist. The contractor shall also provide documents based upon an agreed upon deliverable schedule as required by OIG auditors. The contractor shall provide both the initial and, upon exercise by RRB OIG, the optional services described in this RFP.

3. FY 2016 Actuarial Audit (Base Period Service)

The contractor shall perform the limited scope actuarial audit of the reporting period for year 2015 statement of social insurance and the statement of changes in social insurance amounts for the two year period ending with the date of the statement of social insurance, as described in Section III.D.

The scope of the contractor’s work shall include the estimates and disclosures for reporting period year 2015 only.

4. FY 2017 Actuarial Audit (Optional Services - Optional Period 1)

The contractor shall perform the limited scope actuarial audit of the reporting period for year 2016 statement of social insurance and the statement of changes in social insurance amounts for the two year period ending with the date of the statement of social insurance, as described in Section III.D.

Document Number: RRB16R0005 PROCESSED Page 9 of 30

The scope of the contractor’s work shall include the estimates and disclosures for reporting period year 2016 only.

5. FY 2018 Actuarial Audit (Optional Services - Optional Period 2)

The contractor shall perform the limited scope actuarial audit of the reporting period for year 2017 statement of social insurance and the statement of changes in social insurance amounts for the two year period ending with the date of the statement of social insurance, as described in Section III.D.

The scope of the contractor’s work shall include the estimates and disclosures for reporting period year 2017 only.

6. FY 2019 Actuarial Audit (Optional Services - Optional Period 3)

The contractor shall perform the limited scope actuarial audit of the reporting period for year 2018 statement of social insurance and the statement of changes in social insurance amounts for the two year period ending with the date of the statement of social insurance, as described in Section III.D.

The scope of the contractor’s work shall include the estimates and disclosures for reporting period year 2018 only.

7. FY 2020 Actuarial Audit (Optional Services - Optional Period 4)

The contractor shall perform the limited scope actuarial audit of the reporting period for year 2019 statement of social insurance and the statement of changes in social insurance amounts for the two year period ending with the date of the statement of social insurance, as described in Section III.D.

The scope of the contractor’s work shall include the estimates and disclosures for reporting period year 2019 only.

D. Scope of the Actuarial Audit

The contractor shall perform such work as is required to make the following determinations for each year’s actuarial audit as awarded. This includes an actuarial analysis that is done in a spreadsheet using cell data. In addition, every third year the contractor must reconcile cell data back to source data in the spreadsheet:

1. The methods and assumptions used in the valuation of the Railroad Retirement program, and by extension the statement of social insurance, are consistent with relevant Actuarial Standards of Practice adopted by the Actuarial Standards Board.

2. The actuarial valuation considers all pertinent provisions of laws and regulations governing program operations, including any changes to laws or regulations affecting the actuarial calculations since the date of the latest statement of social insurance.

3. Data used in preparing the statement of social insurance is complete, and reliable.

4. The estimates presented in the statement of social insurance are reasonable and prepared in compliance with the requirements of SFFAS #17, as amended.

5. The fund balance, as of the valuation date, has been accurately computed in compliance with SFFAS #17, as amended.

6. The disclosure of significant assumptions is complete and meets the requirements of SFFAS #17, as amended.

7. Other footnotes meet the disclosure requirements of SFFAS #17, as amended.

8. The reconciling items on the statement of changes in social insurance amounts are reasonable and prepared in compliance with SFFAS #37, in-cluding any applicable laws and amendments.

9. The reporting of the statement of social insurance, statement of changes in social insurance amounts and other related communication are consist-ent with relevant Actuarial Standards of Practice adopted by the Actuarial Standards Board.

E. Reporting Requirements

1. The contractor shall summarize their findings and determinations in a formal, written report that details the scope of their work and their overall conclusions, and shall be presented in two parts:

a. The Contractor shall provide a draft written report for discussion with OIG personnel that addresses the requirements of Section III E., communicating the opinion of the firm and any other matters that are reportable pursuant to applicable reporting requirements.

b.The Contractor shall provide a final written report pursuant to the requirements of Section III, communicating the opinion of the firm and any other matters that are reportable pursuant to applicable reporting requirements.

c. The Contractor shall provide the above draft and final reports as a hard copy, in triplicate, and deliver to the RRB. The Contractor shall also provide an electronic, adobe pdf, version of the draft and final reports and deliver to the COR and Contract Administrator.

Document Number: RRB16R0005 PROCESSED Page 10 of 30

2. Data Rights: No data provided to, or developed by, the contractor shall be used for any purpose other than the task order. All items, including any and all supplemental information developed during performance of this task become the sole property of the federal government. The contractor shall return all items furnished by the federal government in the performance of this solicitation at the end of the task order or upon the federal govern-ment's request. The contractor shall not mark any deliverable documents pages, attachments, or addenda with their company name or proprietary markings, with the exception of a cover page.

3. The contractor's report must respond individually to each determination required in Section III.D. of this RFP.

4. The contractor’s report must describe the scope and methodology used in making the determinations.

5. The contractor’s report must describe any limitations on the scope of their work caused by lack of documentation.

6. The contractor’s report must be prepared in compliance with applicable Actuarial Standards of Practice adopted by the Actuarial Standards Board.

7. Progress Reports -

The contractor shall also provide monthly written progress reports to the COR, by the fifth working day of each month, beginning with the first full month. The reports shall include (at a minimum) the following:

a. progress to-date compared with the audit plan and time schedule;

b. any issues that could impact the progress or outcome of the Contractor’s work; and

c. matters that have come to the Contractor’s attention that could impact the results of the determinations required in Section III D.

F. Applicable Guidance

The Contractor will be required to evaluate compliance with any revised or additional guidance, legislation, pronouncement or standard issued sub-sequent to this contract that impact the estimates presented in the statement of social insurance or the practice of the actuarial profession.

G. Agency Involvement

The Contracting Officers Representative (COR), RRB OIG, as well as the RRB Chief Actuary, his staff and the responsible staff of the various RRB operation units, directly subject to the scope of the actuarial audit, will be available during the audit to assist the Contractor by providing information and explanations. While RRB and OIG staff will work with the Contractor to pull documents, reproduce files and respond to Contractor inquiries on an intermittent basis, the Contractor cannot expect them to prepare schedules or otherwise provide full-time assistance.

H. Government Furnished Data

1. The RRB will provide access to documentation (electronic & hardcopy) of information required to make the determinations required by Section III D. of this solicitation.

2. Supporting documentation (electronic and hard copy) for the various estimates in the statement of social insurance pertaining to calendar year 2015 will be made available to the Contractor after contract award upon consultation with the Contracting Officer’s Representative (COR).

3. Supporting documentation (electronic and hard copy) for the various estimates in the statement of social insurance pertaining to reporting period year 2015 and later years will be available to the Contractor as they become available to the OIG.

a. RRB completes the triennial valuations by June 30th of the year in which they are performed.

b. RRB completes the interim year updates to the triennial valuation June 30th of the year in which they are performed.

c. RRB completes the statement of social insurance by July 31st of each year.

I. Entrance/Exit Conferences

1. The entrance and exit conferences and other significant meetings are to be held with the COR and responsible OIG and agency officials. The en-trance conference provides an opportunity for the Contractor to discuss the audit approach and introduce key staff to OIG and agency officials. The entrance conference will not be an opportunity to change the terms, conditions, or price of the contract.

2. At the completion of their work, the Contractor shall hold an exit conference with the COR and responsible OIG & RRB officials. At this confer-ence the Contractor communicates the findings and recommendations developed during the audit, and elicits initial views from OIG and agency offi-cials.

3. During the course of their work, the Contractor shall be prepared to discuss with the COR and management in the RRB’s Bureau of the Actuary matters that come to the Contractor’s attention that could have an impact on the determinations within the scope of the actuarial audit. Furthermore, the Contractor shall notify the COR of any such meetings that do not include the COR.

Document Number: RRB16R0005 PROCESSED Page 11 of 30

J. Confidentiality

The actuarial valuation model and the factors, assumptions and software applications that support it are the property of the Government of the United States. The Contractor agrees to hold strictly confidential any information relating to the model and related factors, assumptions, and software ap-plications to which it may have access to, or awareness of, during the audit.

Section IV - General Terms and Conditions

RRB.A.05 A. General RRB Provision-5.Post award meeting

In order to codify the implementation and procedural issues attendant upon contract performance, a post-award meeting will be held at the RRB headquarters facility in Chicago, IL or via a conference call no later than five calendar days after contract award. The Con-tractor must attend this conference and be prepared to discuss the requirements of the contract. The Contractor will be responsible for all costs related to attending this meeting.

The Contractor shall provide the outline and agenda for the kick-off meeting no later than 3 business days prior to the scheduled meet-ing date.

RRB.A.07 A. General RRB Provision-7.The Role of Government Personnel and Responsibility for Contract Administration

(a) Contracting Officer - The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to: amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; make final decisions on disputed deductions from contract payments for convenience or default; issue final decisions regarding contract questions or matters under dispute. The CO may, however, delegate certain other responsibilities to his authorized representatives. The contracting officer shall make all such del-egations in writing.

(b) Contract Officer’s Representative (COR) - The Contracting Officer may designate a COR to assist the Contracting Officer in the discharge of day-to-day responsibilities pertaining to this contract and the monitoring of Contractor performance. The specific re-sponsibilities and limitations of COR authority are set forth in the “Technical Direction.” Provision in section IV.

(c) Contract Administrator (CA) -The Contracting Officer may designate an individual to monitor contract performance, review con-tract funding, billing and payments, prepare supplemental agreements and change orders, and conduct negotiations and discussions on behalf of the Contracting Officer.

52.233-2 Service of Protest (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Director for Administra-tion (addressed as follows) by obtaining written and dated acknowledgment of receipt from Director for Administration, U.S. Railroad Retirement Board, Chicago, IL. 60611-1275

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

52.209-5 Certification Regarding Responsibility Matters (Oct 2015)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that--

(i) The Offeror and/or any of its Principals--

(A) Are __ are not __ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have __ have not __, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against

Document Number: RRB16R0005 PROCESSED Page 12 of 30 them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, viol-ating Federal criminal tax laws, or receiving stolen property (if offeror checks "have", the offeror shall also see 52.209-7, if included in this solicitation);

(C) Are __ are not __ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;

(D) Have __, have not __, within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,500 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally de-termined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. § 6212, which entitles the taxpayer to seek Tax Court re-view of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice un-der I.R.C. § 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further ap-peal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exer-cised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. § 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has __ has not __, within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) "Principal," for the purposes of this certification, means an officer, director, owner, partner, or a person having primary manage-ment or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business seg-ment; and similar positions).

This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility.

Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to ex-ceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when mak-ing award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies avail-

Document Number: RRB16R0005 PROCESSED Page 13 of 30 able to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of provision)

52.215-6 Place of Performance (Oct 1997)

(a) The offeror or respondent, in the performance of any contract resulting from this solicitation, __ intends, __ does not intend [check applicable block] to use one or more plants or facilities located at a different address from the address of the offeror or respondent as indicated in this proposal or response to request for information.

(b) If the offeror or respondent checks "intends" in paragraph (a) of this provision, it shall insert in the following spaces the required information:

Place of Performance (Street Address, State, County, ZIP Code) Name and Address of Owner and Operator of the Plant of the Fa-cility if other than Bidder or Respondent

(End of provision)

52.228-5 Insurance - Work on a Government Installation (Jan 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insur-ance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective-

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractor's proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of clause)

Insurance: The requirements of the “Insurance-Work on a Government Installation” clause prescribed in FAR 52.228-5 are supple-mented as follows.

• The Contractor shall procure and maintain at his expense during contract term, and any extension thereof, such insurance as herein stipulated. Insurance shall be written by companies acceptable to, and policies shall include such terms and provisions as may be required by the U.S. Railroad Retirement Board.

• The Contractor shall provide and furnish evidence of the following insurance:

• General public liability covering all duties, services, and work to be performed under this contract: insurance shall provide limits of liability for bodily injury of not less than $500,000 for each occurrence and property damage limits of liability of not less than $50,000 for each accident.

• Each policy shall include the following provisions:

• It is a condition of this policy that the Company shall furnish written notice to the U.S. Railroad Retirement Board in care of the issuing office, thirty (30) days in advance of the effective date of any reduction in or cancellation of this policy.

• Insurance shall be effective and evidence of acceptable insurance furnished prior to commencing operations under this contract.

Contractor shall furnish the U.S. Railroad Retirement as evidence of required insurance, certified true copies of liability policies and manually countersigned endorsements of any changes thereto. Renewal policies shall be furnished not less than five (5) days prior to the expiration of current policies.

Document Number: RRB16R0005 PROCESSED Page 14 of 30

• Contractor also agrees to maintain Workmen’s Compensation and Employer’s Liability Insurance for the protection of employ-ees.

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Home-land Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Inform-ation Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connec-tion with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor‘s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-con-trolled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

(End of clause)

52.224-1 Privacy Act Notification (Apr 1984)

The Contractor will be required to design, develop, or operate a system of records on individuals, to accomplish an agency function subject to the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Viola-tion of the Act may involve the imposition of criminal penalties.

(End of clause)

52.224-2 Privacy Act (Apr 1984)

(a) The Contractor agrees to--

(1) Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, develop-ment, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies--

(i) The systems of records; and

(ii) The design, development, or operation work that the contractor is to perform;

(2) Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcon-tract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or oper-ation of a system of records on individuals that is subject to the Act; and

(3) Include this clause, including this paragraph (3), in all subcontracts awarded under this contract which requires the design, devel-opment, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a system of records on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a system of records on indi-

Document Number: RRB16R0005 PROCESSED Page 15 of 30 viduals to accomplish an agency function. For purposes of the Act, when the contract is for the operation of a system of records on in-dividuals to accomplish an agency function, the Contractor is considered to be an employee of the agency.

(c)(1) "Operation of a system of records," as used in this clause, means performance of any of the activities associated with maintain-ing the system of records, including the collection, use, and dissemination of records.

(2) "Record," as used in this clause, means any item, collection, or grouping of…