RR-26-2037 Addendum 1.pdf
PDF 18 MB Posted
- Attached to
- RR-26-2037 Veterans Memorial I-355 Pavement & Structural Rehab I-55 to Army Trail MP 12. 3 to MP 29. 9
- Solicitation number
- 26-557THA-ENGCO-B-51398
- Issued by
- Dupage County, Illinois
About this file
Contract RR-26-2037 Summary
This document is a Pre-Bid Meeting Minutes and Addendum 1 from the Illinois State Toll Highway Authority for Contract RR-26-2037, a pavement and structural rehabilitation project on the Veterans Memorial Tollway (I-355) between Mile Post 12.3 and Mile Post 29.9 in DuPage County and Will County, Illinois. The scope of work includes pavement patching, bridge deck and approach slab repairs, joint cleaning and replacement, cleaning and painting exposed rebar, structural PPC beam repairs, slope wall repairs, pavement crack sealing and routing, shoulder microsurfacing, application of shoulder sealer, pavement markings, maintenance of traffic, and miscellaneous related work. The optional pre-bid meeting was held on March 18, 2026, at 11:00 a.m. via Microsoft Teams. The final date for plan holder questions is March 27, 2026, at 2:00 p.m., with bid opening scheduled for April 17, 2026, at 10:30 a.m. The anticipated Notice-to-Proceed is July 20, 2026, with a substantial completion date of October 31, 2026, and a final contract completion date of December 31, 2026.
The contract includes Disadvantaged Business Enterprise (DBE) participation goals of 23 percent and Veteran-Owned Small Business (VOSB) goals of 2.0 percent. Workforce diversity requirements include Equal Employment Opportunity (EEO) compliance with minority representation of 19.6 percent and female representation of 6.9 percent. Bidders are eligible for a 4 percent Illinois business bid preference upon submission of the Illinois Business Bid Preference Affidavit and supporting documentation at the time of bid. The contract requires cooperation with the Illinois Department of Transportation, Will County Division of Transportation, and DuPage Division of Transportation. Addendum 1 is targeted for release the week of April 10, 2026. Twenty-three attendees participated in the pre-bid meeting, including representatives from Illinois Tollway procurement, compliance, diversity, and engineering departments, as well as external contractors and consultants.
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Text version
71/inois ollway
MEETING PURPOSE:
MEETING DATE:
MEETING TIME:
CHAIRPERSON:
LOCATION:
TO:
Names
Capital Program
PRE-BID MEETING MINUTES
Optional Pre-Bid Meeting - Contract RR-26-2037
March 18, 2026
11:00 a.m.
Vanessa Ramos -Senior Contract Negotiator
Illinois Tollway Microsoft Teams
Organization / Title Eric Occomy Maria Campuzano Vanessa Ramos Ann Seagrave Sue Garcia Alexander Karahalios AJ Pebler
Initials
EO
MC
KH
RH
SG
AK
AP
LJ
Procurement I Chief of Contract Services Procurement/Deputy Chief of Procurement
Procurement/Senior Contract Negotiator Procurement I Contract Analyst
Procurement I Compliance Analyst Diversity/Business Analyst of Diversity & Strategic Dev
Engineering / Project Manager Lukas Janulis DSE / Orion Engineers
TOPICS DISCUSSED:
1.0 Open: Welcome; Self-introduction by Procurement Representative
2.0 Introduction of Presenters
2.1 Tollway Procurement-Contract Services -Kathi Hacking
2.2 Tollway Procurement-Contract Compliance -Yolanda Ramirez
2.3 Tollway Diversity-Timothy Coleman
2.4 Tollway Engineering Project Manager-AJ Pebler
2.5 Design Section Engineers -Lukas Janulis
3.0 Brief Project Description
3.1 The location of the services to be performed for this contract is on the Veterans Memorial
Tollway (1-355) between Mile Post 12.3 and Mile Post 29.9 in DuPage County and Will County, Illinois
The work under this contract includes pavement patching, bridge deck and approach slab repairs, joint cleaning, joint replacement, cleaning and painting exposed rebar, structural PPC beam repairs, slope wall repairs, pavement crack sealing and routing, shoulder
Illinois State Toll Highway Authority Contract No. RR-26-2037 Addendum 1 Page 1 of 3 4/7/2026
Capital Program
PRE-BID MEETING MINUTES
microsurfacing, application of shoulder sealer, pavement markings, maintenance of traffic, and other miscellaneous work.
4.0 Advertisement Schedules
4.1 Plan Holder questions should be provided 9241 D.2037 _ Questions@docs.e-builder.net as identified on Page A-1
4.2 Final Date for Plan Holder Questions -March 27, at 2:00 pm
4.3 Bid Opening Date -April 17, 10:30 a.m. local time.
4.4 System will not accept late bid submittals.
4.5 Please note that in accordance with the R pages of the Illinois Tollway Bid Requirements and section 45-105 of the Illinois Procurement Code (30 ILCS 500/45-105), the bidder or contractor must submit at the time of bid the Illinois Business Bid Preference Affidavit and any other supporting documents demonstrating that the bidder or contractor is an Illinois business at the time of bid in order to be eligible for a 4% bid preference.
5.0 Compliance Goals
5.1 Disadvantaged Business Enterprise Program (DBE) -23%
5.2 Veteran-Owned Small Business Program (VOSB) -2.0%
5.3 Workforce
5.3.1 Equal Employment Opportunity (EEO)
• Minority (19.6%)
• Female (6.9%)
6.0 Diversity Programs - Overview of Available Programs
6.1 Earned Credit Program (ECP) Bid Credit Cap
6.2 Technical Assistance Program
6.3 Partnering for Growth (P4G)
6.4 Construction Works
7.0 Project Schedule
7.1 S.P. 104 Anticipated Notice-to-Proceed -July 20,2026
7 .2 S. P. 103.2 Substantial Completion Date -October 31, 2026
7.3 S.P. 103.1 Contract Completion Date -December 31, 2026
8.0 Special Items to Note
8.1 Cooperation with other agencies is required. Please review the S. P. 106.
8.1.1 Illinois Department of Transportation
8.1.2 Will County Division of Transportation
8.1.3 DuPage Division of Transportation
Illinois State Toll Highway Authority
Addendum 1 Page 2 of 3 4/7/2026
Capital Program
PRE-BID MEETING MINUTES
9.0 Responses to Plan Holder Questions
9.1 No Questions received to date
9.2 Anticipated Addendum 1 targeted for week of April 10, 2026
10.0 Questions
Illinois State Toll Highway Authority
Addendum 1 Page 3 of3 4/7/2026
Optional Pre-Bid Meeting Contract RR-26-2037 Veterans Memorial Tollway (1-355) Pavement and Structural Rehabilitation 1-55 to Army Trail Road Mile Post 12.3 to Mile Post 29.9
Name Email
Ramos, Vanessa VRamos@getipass.com
Seagrave, Ann ASeagrave@getipass.com
Jim Kowalewski (External) jkowalewski@fhpaschen.com
Coleman, Timothy TJColeman@getipass.com
Garcia, Susan L SLGarcia@getipass.com
'+17089277333
'+ 16307433704
Kelly, Sherita skelly@getipass.com
Prohammer, Valerie VProhammer@getipass.com
Lukas Janulis (External) ijanulis@orionengineersllc.com
Spencer, Takesha TSpencer@getipass.com
Myers, Lindia LMyers@getipass.com
Drozd, Laura LDrozd@getipass.com
Pebler, Alfred apebler@getipass.com
Andy Moore (External) a.moore@dconstruction.com
Benjamin Cuthbert (External) bcuthbert@gsJl-consultants.com
Mark Oliphant (External) mark.oliphant@dvwidag.com
Eliwbeth Covalt Elizabeth.Covall@ohla-usa.com
Illinois State Toll Highway Authority Contract No. RR-26-2037 Addendum 1
Role Job title Organization Phone Number
Organizer
Organizer
Attendee Senior Estimator FH Paschen 13122885926
Presenter
Presenter
Attendee
Attendee
Attendee Senior Contract Negotiator Illinois Tollway 16302416800
Attendee Contract SpeciaUst ISHTA 331.399.3498
External Presenter
Attendee Contract Specialist Tollway 6308950878
Attendee Senior Contract Negotiator Illinois Tollway 6302416800
Attendee Contract Analyst Tollway 630-796-8658
Presenter
Attendee Chief Estimator & Protect Manal!er "D" Construction Inc. 8154823939
Attendee Civil Engineer 1 llllnols Tollway GEC 2242504270
Attendee Head of Estimatinll Dvwidal!-Systems International, USA, Inc. 8172399435
Attendee Estimating Assistant OHLA Central, Inc. 6307797577
Contract Analyst TollWay 3313993495
Contracts Analyst Illinois Tollway 630-743-8214
Director Illinois Hispanic Chamber of Commerce 5642252609
Senior Contract Negotiator Illinois Tollway CA 3316310562
Page 1 of 1 4/7/2026
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