RR-23-4939_AddendumNo1_04032024.pdf

Illinois State Toll Highway Authority Contract No. RR-23-4939 Addendum 1 Page 1 of 1 April 3, 2024

ADDENDUM NO. 1

TO

CONTRACT REQUIREMENTS

FOR CONTRACT RR-23-4939

ILLINOIS STATE TOLL HIGHWAY AUTHORITY

Date: 4/3/2024

For which proposals will be received by the Illinois State Toll Highway Authority through electronic bidding via BidBuy until 10:30:00 A.M. local time, April 12, 2024

NOTICE OF REVISION TO CONTRACT

NOTES:

1. The minutes and sign-in sheet from the Optional Pre-Bid Meeting held on March 12, 2024 are included in this Addendum.

END OF ADDENDUM CHANGES

Illinois State Toll Highway Authority Contract No. RR-23-4939 Addendum 1 1 of 6 April 3, 2024

Capital Program

PRE-BID MEETING MINUTES

MEETING PURPOSE: Optional Pre-Bid Meeting - Contract RR-23-4939

MEETING DATE: March 12, 2024

MEETING TIME: 1:00 pm

CHAIRPERSON: Kathi Hacking – Senior Contract Negotiator

LOCATION: Illinois Tollway Teams

TO:

Names Initials Organization / Title

Eric Occomy EO Procurement / Chief of Contract Services Maria Campuzano MC Procurement/Deputy Chief of Procurement Kathi Hacking KH Procurement/Senior Contract Negotiator Ruth Howe RH Procurement / Contract Analyst Sainey Jobe SJ Procurement / Deputy Chief of Contract Compliance Tim Ersfeldt TE Engineering / Project Manager Brenda Lowery BL DSE / Ames Engineering

TOPICS TO BE DISCUSSED:

1.0 Open: Welcome; Self-introduction by Procurement Representative

2.0 Self-Introduction of Attendees – State name and affiliation loudly for all to hear (Please sign-in using the provided sign-in sheet)

2.1 Tollway Procurement – Contract Services

2.2 Tollway Procurement – Contract Compliance

2.3 Tollway – Diversity

2.4 Tollway – Engineering Project Manager

2.5 Design Section Engineer

2.6 Other Attendees

3.0 Brief Project Description (by Procurement Representative)

3.1 Contract Title: Reagan Memorial Tollway (I-88) Pavement Repairs

3.2 Contract Location: Reagan Memorial Tollway (I-88) between Mile Post 76.1 and Mile Post 113.6 in Ogle, Dekalb and Kane Counties, Illinois

3.3 Scope of Work: The work under this contract includes intermittent partial depth pavement repairs, shoulder emulsified maltene-based sealer treatment, removal

Illinois State Toll Highway Authority Contract No. RR-23-4939 Addendum 1 2 of 6 April 3, 2024

Capital Program

PRE-BID MEETING MINUTES

and/or replacement of raised pavement markers, various crack repairs, pavement marking, maintenance of traffic, and other miscellaneous work.

4.0 Advertisement Schedules (by Procurement Representative)

4.1 Plan Holder questions should be provided to 4864D.4939_Questions@docs.e-builder.net as identified on Page A-1

4.2 Final Date for Plan Holder Questions – March 25, 2024 at 2:00 pm.

4.3 Bid Opening Date – April 12, 2024

5.0 Compliance Goals (by Procurement Compliance)

5.1 Disadvantaged Business Enterprise Program (DBE) – 24%

5.2 Veteran-Owned Small Business Program (VOSB) - 2%

5.3 Workforce

5.3.1 Equal Employment Opportunity (EEO)

• Minority 16.3%

• Female 6.9%

6.0 Diversity Programs – Overview of Available Programs (by Diversity Representative)

6.1 Earned Credit Program (ECP) Bid Credit Cap - $325K

6.2 Technical Assistance Program

6.3 Partnering for Growth (P4G)

6.4 Construction Works

7.0 Project Schedule (by Engineering Project Manager)

7.1 SP 104 Anticipated Notice-to-Proceed – July 15, 2024

7.2 SP 103.3 Interim Completion Date – November 1, 2024

7.3 SP 103.2 Substantial Completion Date – August 29, 2025

7.4 SP 103.1 Contract Completion Date – September 30, 2025

8.0 Special Items to Note (by Design Section Engineer)

8.1 All work near Toll Plazas shall be coordinated with the Illinois Tollway Business

Systems to ensure continuing operation of the toll collection. No electrical or communication work is anticipated for this project.

8.2 Attention is made to SP 106.1 for Coordination with IDOT for work on I-88 near the interchanges of I-39 and IL 251 (DWG-8 and 9). IDOT Highway Permit Form OPER 1045 and OPER 1046 will be required.

9.0 Responses to Plan Holder Questions (by Design Section Engineer)

9.1 Questions received to date

9.2 Addendum No 1 scheduled to be published the week of April 1, 2024

10.0 Open Discussion / Questions

Related Notes

Optional Pre-Bid Meeting RR-23-4939 Reagan Memorial Tollway (1-88) Pavement Repairs IL 251 to IL 56, Mile Post

Attendance:

Name First Join Howe, Ruth 3/12/24, 12:53:25 PM Hacking, Kathi 3/12/24, 12:45:21 PM Coleman, Timothy 3/12/24, 12:44:08 PM Ersfeldt, Tim 3/12/24, 12:51:55 PM Myers, Lindia 3/12/24, 12:52:11 PM

16304370789 3/12/24, 12:53:35 PM

Spencer, Seannica 3/12/24, 12:56:13 PM Kim Bolanowski 3/12/24, 12:56:13 PM

13123151846 3/12/24, 12:56:27 PM

Brenda D Lowery 3/12/24, 12:57:19 PM Karn, Jon 3/12/24, 12:57:37 PM Andre Hammel 3/12/24, 12:59:07 PM Coleman, Belynzia 3/12/24, 1:00:21 PM Hinton, Marcita 3/12/24, 1:02:02 PM Rachel Borenstein 3/12/24, 1:02:13 PM Mike Sumrall (Guest) 3/12/24, 1:03:45 PM Rachel Lang - CAM 3/12/24, 1:05:09 PM

Illinois State Toll Highway Authority Contract No.

RR-23-4939 Addendum 1

76.1 to Mile Post 113.6

Last Leave Email Role 3/12/24, 1:09:18 PM RAHowe@getipass.com Organizer 3/12/24, 1:09:18 PM KHacking@getipass.com Organizer 3/12/24, 1:09:04 PM TJColeman@getipass.com Presenter 3/12/24, 1:09:06 PM TErsfeldt@getipass.com Presenter 3/12/24, 1:09:13 PM LMyers@getipass.com Attendee 3/12/24, 1:09:18 PM Attendee 3/12/24, 1:09:08 PM SSpencer@getipass.com Presenter 3/12/24, 1:09:07 PM kbolanowski@currancontracting.com Attendee 3/12/24, 1:09:08 PM Attendee 3/12/24, 1:09:06 PM BrendaLowery@amesengineeringinc.com Presenter 3/12/24, 1:09:18 PM jonk@k-five.net Attendee 3/12/24, 1:09:06 PM AHammel@ICUTechAssist.net Attendee 3/12/24, 1:09:10 PM BColeman@getipass.com Attendee 3/12/24, 1:09:12 PM mhinton@getipass.com Attendee 3/12/24, 1:06:30 PM rborenstein@aaaengineering.net Attendee 3/12/24, 1:09:18 PM Attendee 3/12/24, 1:09:18 PM Attendee

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