RR-22-9265 Addendum 1.pdf
PDF 805 KB Posted
- Attached to
- RR-22-9265 Pavement Marking Instl JaneAddams(I-90)KishaukeeRiver to DesPlaines River MP18. 9toMP78. 5
- Solicitation number
- 23-557THA-ENGCO-B-31602
- Issued by
- Boone County, Illinois
About this file
This document is an Addendum No. 1 to Contract Requirements for Contract RR-22-9265 issued by the Illinois State Toll Highway Authority. The contract involves pavement marking installation on the Jane Addams Memorial Tollway (I-90) between Mile Post 18.9 and Mile Post 78.5 in Boone, Cook, Kane and McHenry Counties. The work includes pavement marking removal and replacement, raised pavement marker removal and replacement, and maintenance of traffic. The Optional Pre-Bid Meeting was held on September 7, 2022, and the bid opening is scheduled for October 4, 2022. The anticipated Notice-to-Proceed is January 16, 2023, with a Substantial Completion Date of August 15, 2023 and a Contract Completion Date of September 19, 2023.
The Contract has goals of 27.0% for the Disadvantaged Business Enterprise Program (DBE) and 16.8% for Minority and 6.9% for Female workforce participation. The Contractor will be required to obtain an IDOT Highway Permit and meet regularly with IDOT and Illinois Tollway representatives to coordinate traffic control requirements. The Contractor will not be allowed access to IDOT right-of-way prior to April 1, 2023 and will not be due additional compensation or an extension of time if access is not allowed prior to that date.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RR-22-9265 Volume I~1.pdf | ||
| Forms A Section V.23.1~2.docx | DOCX document | |
| RR-22-9265 Addendum 2.pdf | ||
| RR-22-9265 Notice of Award_Signed.pdf | ||
| RR-22-9265 Bid Opening Announcement~1.pdf | ||
| Forms B Section V.20.1_64~27.docx | DOCX document | |
| Notice of Electronic Submission Only v.22.1~23.pdf |
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Text version
ADDENDUM NO. 1
TO
CONTRACT REQUIREMENTS
FOR CONTRACT RR-22-9265
ILLINOIS STATE TOLL HIGHWAY AUTHORITY
Date: September 26, 2022
For which proposals will be received by the Illinois State Toll Highway Authority through electronic bidding via BidBuy until 10:30:00 A.M. local time, October 4, 2022
NOTICE OF REVISION TO CONTRACT
NOTES:
1. The following revised Special Provision page is included in the Contract with this Addendum: J-5R.
2. The minutes and sign-in sheet from the Optional Pre-Bid Meeting held on September 7, 2022 are included in this Addendum.
Illinois State Toll Highway Authority Contract No. RR-22-9265 Addendum No. 1
Page 1 of 2 September 26, 2022
CHANGES TO THE CONTRACT REQUIREMENTS
CHANGES TO THE CONTRACT SPECIAL PROVISIONS
Change #1 Contract Requirements, Volume 11, replace page J-5 with page J-5R. This replacement contains the following revisions (attached):
1.1. Revised the date the IDOT Permit is anticipated to be secured.
Illinois State Toll Highway Authority Contract No. RR-22-9265 Addendum No. 1
END OF ADDENDUM CHANGES
Page 2 of 2 September 26, 2022
The Contractor shall indemnify and hold harmless IDOT in accordance with the indemnification provided to I DOT in Article 107 .26 of IDOT's Standard Specifications for Road and Bridge Construction in effect at the time of construction. Such indemnity shall not be limited to amounts recoverable in the Court of Claims or by any insurance or bonds to be provided by said Contractor.
A highway permit is required to be secured from IDOT for access to IDOT right of way for the purposes of completing the work. The contractor will not be allowed access to IDOT right of way prior to receiving the Highway Permit from IDOT.
The contractor shall include the date of anticipated IDOT Permit approval on the Baseline Progress Schedule and on the Revised Baseline Schedule submitted as required by Article 108.02 of the Tollway Supplemental Specifications. The IDOT Highway Permit is anticipated to be secured no earlier than April 1, 2023.
Contractor will not be allowed access to IDOT right-of-way prior to April 1, 2023 and will not be due additional compensation now will an extension of time be granted should access to IDOT right-of-way not be allowed prior to April 1, 2023.
For purposes of obtaining the I DOT Highway Permit, the Contractor shall submit the following to the Engineer upon request:
1. IDOT Highway Permit Form OPER 1045 executed by the Contractor in triplicate.
2. IDOT Individual Highway Permit Bond Form OPER 1046 executed by the Contractor in triplicate. The bond amount required for the contract is $50,000.
3. Certificate of Liability Insurance listing IDOT as an additional insured; See S.P.
107 for other agencies required to be included as additional insureds.
4. Expressway Flow Sheet providing contact information.
5. Traffic Control Authorization BSE 725 form providing contact information.
Where State highways will be affected by the construction of the Toll Highway, the Contractor shall have responsibility for the installation, maintenance, relocation and removal of temporary and permanent traffic control devices along the State highways in accordance with IDOT Standards and Specifications.
The Contractor shall be required to meet regularly with IDOT and Illinois Tollway representatives to keep them abreast of traffic phase changes and shall provide a minimum 24-hour notice of said changes. The Contractor shall be required to comply with all IDOT traffic control requirements, including the specifications for lane closures contained in the final plans and specifications. Such lane closures must be reviewed and approved by IDOT prior to implementation. The Contractor will be required to request written authorization through the Traffic Control Supervisor a minimum of two (2) weeks prior to any traffic pattern changes or lane closures, and provide detailed description of the traffic pattern revisions and respective durations in his/her authorization request. Upon receipt of the permit and authorization, the Contractor shall submit a copy to the Engineer for recording. The IDOT Traffic Control Supervisor may be contacted at:
Contract RR-22-9265
J-5R September 26, 2022
Ylinois ollway
Capital Program
MEETING PURPOSE:
MEETING DATE:
MEETING TIME:
CHAIRPERSON:
LOCATION:
TO:
PREPARED BY:
DATE:
PRE-BID MEETING MINUTES
Optional Pre-Bid Meeting - Contract RR-22-9265 Pavement Marking Installation
September 7, 2022
2:00 P.M.
Vanessa Ramos
Illinois Tollway WebEx
See attached Sign-In Sheet
Brad Fotsch
September 7, 2022
TOPICS TO BE DISCUSSED:
1.0 Vanessa Ramos called the meeting to order at 2:00 PM and stated an electric sign-in will be maintained and provided with the meeting minutes
2.0 Meeting Panelists were introduced.
2.1 Tollway Procurement-Contract Services-Vanessa Ramos
2.2 Tollway Procurement-Contract Compliance -Tamela Reed-McClinton
2.3 Tollway Diversity-Timothy Coleman
2.4 Tollway Risk Management-Brittany Tatum
2.5 Tollway Engineering Project Manager-John Szabo
2.6 Design Section Engineer -Brad Fotsch
3.0 A brief project description was provided.
The improvements to be constructed under this contract shall be performed on the Jane Addams Memorial Tollway (1-90) between Mile Post 18.9 and Mile Post 78.5 in Boone, Cook, Kane and McHenry Counties.
The work under this contract includes, but is not limited to:
1. Pavement marking removal and replacement.
2. Raised pavement marker removal and replacement.
3. Maintenance of Traffic.
4.0 The advertisement schedule was provided.
4.1 Plan Holder Questions
4.1.1 Final Date for questions is September 13, 2022, at 2:00 p.m.
4.1.2 Plan Holder questions should be provided to
4353D.9265_Questions@docs.e-builder.net as identified on Page A-1
4.1.3 Bid Opening Date -October 4, 2022
Illinois State Toll Highway Authority Contract No. RR-22-9265
Page 1 of 5 September 26, 2022
Ylinois ollway
Capital Program
PRE-BID MEETING MINUTES
5.0 Compliance goals were provided.
5.1 Disadvantaged Business Enterprise Program (DBE)- 27.0%
5.2 Veteran-Owned Small Business Program (VOSB) - 0.0%
5.3 Workforce
5.3.1 Equal Employment Opportunity (EEO)
• Minority: 16.8%
• Female: 6.9%
6.0 An overview of the diversity programs were provided.
6.1 Earned Credit Program (ECP) Bid Credit Cap: $30,000
6.2 Technical Assistance Program
6.3 Partnering for Growth (P4G)
6.4 Construction Works
7.0 The project schedule was provided.
7.1 Anticipated Notice-to-Proceed - January 16, 2023
7.2 Substantial Completion Date -August 15, 2023
7.3 Contract Completion Date- September 19, 2023
8.0 Special Items to Note:
8.1 Early Notice-to-Proceed to allow for material procurement
8.2 Work Restriction Date - April 1, 2023
9.0 Responses to Plan Holder Questions
9.1 None to date
10.0 Addendum schedule and future question responses.
10.1 An addendum will be prepared and distributed to all plan holders no later than Friday, September 23, 2022. It is anticipated that the addendum will contain, at a minimum, the minutes from this optional pre-bid meeting, responses to questions received to date, and responses to questions that may be received in the future.
11.0 Open Discussion / Questions
Illinois State Toll Highway Authority Contract No. RR-22-9265
Page 2 of 5 September 26, 2022
PRE-SUBMISSION CONFERENCE SIGN-IN
Bid Description: IRR-22-9265 Jane Addams Tollway (1-90) Pavemen t Marki ng Inst allation M.P. 18.9 to M.P. 78.5
BidBuy Number: 123-557THA-ENGCO-B-31602 I Solicitation Publication Date: 12022-08-23 I Due Date: 1�2 _02_2_- _1 _o- _0 _4 ________ � Vendor Conference Date & Time: lseptember 7, 2022 at 2:00 PM I Conference Location: � lw_e_b _E_x _______________________ � Attendance is: [Not Mandatory
PLEASE PRINT CLEARLY
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NAME AND TITLE
Illinois State Toll Highway Authority
Contract No. RR-22-9265
Addendum No. 1
ATTENDEES
COMPANY REPRESENTED TELEPHONE EMAIL ADDRESS
Page 3 of 5 September 26, 2022
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NAME AND TITLE
STATE EMPLOYEES IN ATTENDANCE
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Illinois State Toll Highway Authority
Contract No. RR-22-9265
Addendum No. 1
PRE-SUBMISSION CONFERENCE SIGN-IN
COMPANY REPRESENTED TELEPHONE EMAIL ADDRESS
Page 4 of 5 September 26, 2022
Meeting Name Meeting Start Time
Contract RR-22-9265 Optional Pre-Bid Meeting 2022-09-07 13:41:47
Contract RR-22-9265 Optional Pre-Bid Meeting 2022-09-07 13:41:47
Contract RR-22-9265 Optional Pre-Bid Meeting 2022-09-07 13:41:47
Contract RR-22-9265 Optional Pre-Bid Meeting 2022-09-07 13:41:47
Contract RR-22-9265 Optional Pre-Bid Meeting 2022-09-07 13:41:47
Contract RR-22-9265 Optional Pre-Bid Meeting 2022-09-07 13:41:47
Contract RR-22-9265 Optional Pre-Bid Meeting 2022-09-07 13:41:47
Contract RR-22-9265 Optional Pre-Bid Meeting 2022-09-07 13:41:47
Contract RR-22-9265 Optional Pre-Bid Meeting 2022-09-07 13:41:47
Contract RR-22-9265 Optional Pre-Bid Meeting 2022-09-07 13:41:47
Contract RR-22-9265 Optional Pre-Bid Meeting 2022-09-07 13:41:47
Contract RR-22-9265 Optional Pre-Bid Meeting 2022-09-07 13:41:47
Illinois State Toll Highway Authority
Contract No. RR-22-9265
Addendum No. 1
Meeting End Time
2022-09-07 14:09:51
2022-09-07 14:09:51
2022-09-07 14:09:51
2022-09-07 14:09:51
2022-09-07 14:09:51
2022-09-07 14:09:51
2022-09-07 14:09:51
2022-09-07 14:09:51
2022-09-07 14:09:51
2022-09-07 14:09:51
2022-09-07 14:09:51
2022-09-07 14:09:51
Name Attendee Email
Marcita Hinton mhinton@getipass.com
Marcita Hinton mhinton@getipass.com
Vanessa Ramos vramos@getipass.com
Vanessa Ramos vramos@getipass.com
Timothy Coleman tjcoleman@getipass.com
Brad Fotsch bfotsch@cmtengr.com
Tamela Reed-McClinton treedmcclinton@getipass.com
Tamela Reed-Mcclinton treedmcclinton@getipass.com
Brittany Tatum brittany.tatum@illinois.gov
John Szabo jszabo@getipass.com
Meiyu Liu mliu@getipass.com
Donielle Hines dhines@getipass.com
Join Time Leave Time Attendance Duration Connection Type
2022-09-07 13:41:48 2022-09-07 14:09:51 29 mins Other app
2022-09-07 13:41:48 2022-09-07 14:09:51 29 mins Desktop app
2022-09-07 13:53:12 2022-09-07 14:09:56 17 mins Other app
2022-09-07 13:53:12 2022-09-07 14:09:56 17 mins Desktop app
2022-09-07 13:53:33 2022-09-07 14:09:24 16 mins Desktop app
2022-09-07 13:58:27 2022-09-07 14:09:29 12 mins Desktop app
2022-09-07 13:57:44 2022-09-07 14:09:39 12 mins Other app
2022-09-07 13:57:44 2022-09-07 14:09:39 12 mins Desktop app
2022-09-07 13:59:12 2022-09-07 14:09:23 11 mins Desktop app
2022-09-07 13:58:44 2022-09-07 14:09:36 11 mins Desktop app
2022-09-07 14:01:57 2022-09-07 14:09:56 8 mins Desktop app
2022-09-07 14:04:57 2022-09-07 14:09:45 5 mins Desktop app
September 26, 2022
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