RR-18-4442-AddendumNo1_02132019.pdf

Illinois State Toll Highway Authority Page 1 of 2 February 13, 2019 Contract No. RR-18-4442 Addendum No. 1

ADDENDUM NO. 1

TO

CONTRACT REQUIREMENTS

FOR CONTRACT RR-18-4442

ILLINOIS STATE TOLL HIGHWAY AUTHORITY

Date: February 13, 2019

For which proposals will be received by the Illinois State Toll Highway Authority at its offices, 2700 Ogden Avenue, Downers Grove, Illinois 60515 until 10:30:00 A.M. local time, March 29, 2019.

NOTICE OF REVISION TO CONTRACT

NOTES:

1. The Bid Opening date has been revised. Sealed proposals for the above numbered Contract will be received by the Illinois Tollway at its offices, 2700 Ogden Avenue, Downers Grove, 60515, until 10:30:00 a.m., local time, March 29, 2019 at which time the Bids will be opened and the bids read aloud. Replace SBSA A-1 with the attached page SBSA A-1R. Replace P-1 with attached page P-1R.

2. The revised Special Provisions: J-iiR, J-1R, J-2R, J-9R, J-10R, and J-14R, are included with this

Addendum.

3. The Special Provisions have been added: J-61A and J-61B are included in this Addendum.

4. The Special Provisions have been deleted: J-15 through J-34.

5. The minutes and sign-in sheet from the Optional Pre-Bid Meeting held on February 1, 2019 are included in this Addendum.

6. Responses to questions received from the Plan Holders are included in this Addendum.

Illinois State Toll Highway Authority Page 2 of 2 February 13, 2019 Contract No. RR-18-4442 Addendum No. 1

CHANGES TO ADVERTISEMENT FOR SEALED BID

Change #1 Contract Requirements, Volume I, Replace Cover Page (issued to successful bidder), Contract Requirements Volume I, Advertisement, Replace Page SBSA A-1 with Page SBSA A-1R (attached), and Contract Requirements, Volume I, Proposal, Replace Page P-1 with Page P-1R (attached), Contract Requirements Volume II, Replace Cover Page (issued to successful bidder).

This replacement contains the following revisions:

1.1 Revised bid opening date from February 19, 2019 to March 29, 2019 on SBSA A-1R and P-1R.

1.2 Revised notice to proceed construction date from May 10, 2019 to June 10, 2019 on SBSA A-1.

1.3 Revised last day for questions from February 7, 2019 to March 15, 2019 on SBSA A-1R.

CHANGES TO THE CONTRACT SPECIAL PROVISIONS

Change #1 Contract Documents, Volume 2, J-iiR.

1.1 Table of Contents revised to include CONTRACT ALLOWANCE FOR CONSTRUCTIONWORKS

APPRENTICES (Illinois Tollway) special provision.

Change #2 Contract Documents, Volume 2, J-1R.

2.1 IDOT Supplemental and Recurring Specification adoption date changed to 2019.

Change #3 Contract Documents, Volume 2, J-2R.

3.1 Notice to Proceed date revised to June 10, 2019.

Change #4 Contract Documents, Volume 2, J-9R.

4.1 COORDINATION WITH OTHER CONTRACTORS text revised in first paragraph.

Change #5 Contract Documents, Volume 2, J-10R.

5.1 S.P. 107 Insurance coverage limits revised.

Change #6 Contract Documents, Volume 2, J-14R.

6.1 S.P. 111.1 NPDES NO. ILR10 removed.

Change #7 Contract Documents, Volume 2, J-15 through J-34.

7.1 S.P. 111.2 STORM WATER POLLUTION PREVENTION PLAN section removed and sheets deleted.

Change #8 Contract Documents, Volume 2, J-61A and J-61B

8.1 S.P. CONTRACT ALLOWANCE FOR CONSTRUCTIONWORKS APPRENTICES (Illinois Tollway) added.

END OF ADDENDUM CHANGES

SBSA-1R

THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY

ADVERTISEMENT FOR SEALED BIDS

Bid Schedule and information for

CONTRACT NO: RR-18-4442

SMALL BUSINESS SET-ASIDE

Sealed Proposals for the above numbered Contract as described below will be received by the Illinois Tollway at its offices, at 2700 Ogden Avenue, Downers Grove, Illinois 60515, until 10:30:00 a.m., local time, March 29, 2019, at which time the Bids will be opened and the bids read aloud.

An optional pre-bid meeting is scheduled for February 1, 2019 at the Central Administration Building in Downers Grove, at 2700 Ogden Avenue. The meeting will be held in the Engineering Conference Room #175 at 1:00 PM.

The work to be done under this Contract shall be started on or about June 10, 2019. All work under this Contract shall be completed by June 1, 2023.

The work under this Contract shall consist of: installation of trees and shrubs, perennial plants, and mulch; maintenance and monitoring of installed trees and shrubs during the planting and extended establishment period; seeding; maintenance mowing; erosion and sediment control; perennial planting; and maintenance of traffic operations.

The work under this Contract is to be performed on: Reagan Memorial Tollway I-88, between Mile Post 76.50 and Mile Post 91.62 in Ogle and DeKalb Counties, Illinois.

Bidders are also required to be registered, or submit evidence of application, with the Illinois Department of Human Rights (IDHR).

Please note that written or oral communications received by the Illinois Tollway in connection with this solicitation may be required to be reported to the Procurement Policy Board as required by law. This provision is not intended to prohibit communications with State employees regarding a procurement matter, but rather only requires reporting of those communications when they occur.

All bids must be on forms prescribed by the Illinois Tollway and must comply with the terms and conditions set forth in the Contract Documents. Copies of the plans, special provisions, proposal forms and other Contract Documents for this Contract are available from BHFX Digital Imaging. and can be viewed and/or ordered for purchase by visiting the On-line Plan Room via www.illinoistollwaybidding.com. Copies of the current Illinois Tollway Supplemental Specifications to the Illinois Department of Transportation Standard Specifications for Road and Bridge Construction can be purchased directly from BHFX Digital Imaging. The current Illinois Tollway Supplemental Specifications may also be viewed in the ‘Doing Business’ section on the Tollway website. Current Illinois Department of Transportation Standard Specifications for Road and Bridge Construction, Supplemental Specifications and Recurring Special Provisions can be viewed and purchased from the Illinois Department of Transportation website.

Electronic copies of the contract documents are also available on compact disk (CD) from BHFX Digital Imaging. Copies are in a portable document format (PDF). Bidders with questions or in need of assistance in purchasing Contract Documents are to contact a BHFX Digital Imaging, Customer Service Representative at 630-393-0777, ask for the Plan Room.

Questions pertaining to the intent of the Contract Documents may be sent to the Illinois Tollway, attention Rick Hanba @ RHanba@getipass.com, to be received no later than 2:00 p.m. local time on March 15, 2019.

A completed Questionnaire and a statement of Current Contractual Obligations on forms supplied by the Illinois Tollway will be required from all bidders. Each Bid must be accompanied by a Bid Guaranty in the amount of five (5) per cent of the total amount shown in the Bid for the Contract. The Bid Guaranty shall be in the form of an acceptable bid bond or a bank draft, certified check or cashier's check drawn on a solvent bank made payable to the Illinois State Toll Highway Authority.

Award of the above Contract, if any award be made, will be to the lowest responsive and responsible bidder or bidders. The Illinois Tollway reserves the right to reject any and all Bids, to waive technicalities, or cancel the solicitation.

COPIES OF PLANS, SPECIAL PROVISIONS, BID FORMS, CONTRACT DOCUMENTS, STANDARD SPECIFICATIONS AND SUPPLEMENTAL SPECIFICATIONS ARE NOT AVAILABLE AT THE TOLLWAY CENTRAL ADMINISTRATION BUILDING.

DATE: January 24, 2019

Illinois State Toll Highway Authority Contract No. RR-18-4442 Addendum No. 1 February 13, 2019 http://www.illinoistollwaybidding.com/ mailto:RHanba@getipass.com Betsy Line

Betsy Line

Betsy Line

P-1R

BID

CONTRACT NO. RR-18-4442

Bids will be received by The Illinois State Toll Highway Authority at its offices, 2700 Ogden Avenue, Downers Grove, Illinois, 60515 until 10:30:00 a.m., local time, March 29, 2019 and immediately thereafter publicly opened and read aloud.

TO THE CHAIRMAN OF THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY:

The undersigned hereby proposes to perform: installation of trees and shrubs, perennial plants, and mulch; maintenance and monitoring of installed trees and shrubs during the planting and extended establishment period; seeding; maintenance mowing; erosion and sediment control; perennial planting; and maintenance of traffic operations.

The services will be performed within the: Reagan Memorial Tollway I-88, between Mile Post

76.50 and Mile Post 91.62 in Ogle and DeKalb Counties, Illinois.

The undersigned declares that the Advertisement for Sealed Bids, Instructions to Bidders, this Bid Form, IDOT Standard Specifications, Tollway Supplemental Specifications, Special Provisions, Plans, Addenda to the foregoing (if any), form of Agreement, forms of Contract Bonds, and other exhibits (if any), on file at the office of The Illinois State Toll Highway Authority have been carefully examined, and that the undersigned has inspected in detail the site of the proposed Work, and familiarized itself with all of the conditions affecting the Contract, and that has satisfied itself as to The Work to be done and the conditions under which it must be carried out, and understands that in submitting this Bid waives all rights to plead any misunderstanding regarding the same.

The undersigned hereby tenders this Bid to construct and complete said Work in accordance with the Plans, IDOT Standard Specifications, Tollway Supplemental Specifications (if any), and the accompanying Special Provisions now on file in the office of The Illinois State Toll Highway Authority, and the following addenda issued thereto:

Addendum No. ________ Date _______________

Addendum No. ________ Date _______________

Addendum No. ________ Date _______________

Addendum No. ________ Date _______________

The undersigned further agrees to furnish all necessary transportation, machinery, equipment, tools, labor and other means of construction; and to do all the work and to furnish all of the materials specified in the Contract in the manner and at the times prescribed under the supervision and direction of the Authority or its authorized representatives, for the lump sums and unit prices quoted in the following Schedule of Prices:

Illinois State Toll Highway Authority Contract No. RR-18-4442 Addendum No. 1 February 13, 2019

Betsy Line

Contract RR-18-4442 Addendum No. 1 J-iiR February 13, 2019

CONTRACT ALLOWANCE FOR EROSION/LANDSCAPE RESTORATION .......................... J-61

CONTRACT ALLOWANCE FOR CONSTRUCTIONWORKS APPRENTICES (Illinois Tollway) J-61A

CONTRACTOR’S QUALITY PROGRAM (ILLINOIS TOLLWAY) ............................................ J-62

SEEDING, CLASS 4G ............................................................................................................. J-63

SELECTIVE MOWING STAKES (SPECIAL) ........................................................................... J-66

WOODY PLANTS SUPPLEMENTAL WATERING .................................................................. J-67

PLANTING PROJECT MANAGEMENT .................................................................................. J-68

PRESEED HERBICIDE ........................................................................................................... J-69

GENERAL REQUIREMENTS FOR WEED CONTROL ........................................................... J-70

WEED CONTROL SELECTIVE (WOODY PLANTS AND BROADLEAF) ............................... J-74

MONITORING WOODY PLANTS ............................................................................................ J-76

Addendum No. 1 J-1R February 13, 2019

ILLINOIS STATE TOLL HIGHWAY AUTHORITY (Tollway)

SPECIAL PROVISIONS

CONTRACT NUMBER RR-18-4442

REAGAN MEMORIAL TOLLWAY (I-88)

LANDSCAPE PLANTING IMPROVEMENTS

M.P. 76.50 (IL 251 INTERCHANGE) TO M.P. 91.62 (KISHWAUKEE RIVER BRIDGE)

S.P. 101 LOCATION AND SCOPE OF WORK

The improvements to be constructed under this contract shall be performed along the Reagan Memorial Tollway (I-88) between Mile Post 76.50 (IL 251) and Mile Post 91.62 (Kishwaukee River Bridge) in Ogle and DeKalb Counties, Illinois.

The work under this contract includes, but is not limited to:

1) Installation of Trees and Shrubs, perennial plants, and mulch.

2) Maintenance and monitoring of installed trees and shrubs during the planting and extended establishment period.

3) Seeding.

4) Maintenance Mowing.

5) Erosion and Sediment Control.

6) Perennial planting.

7) Maintenance of traffic operations.

All applicable provisions of the IDOT Standard Specifications adopted April 1, 2016, herein after referred to as the Standard Specifications, IDOT Supplemental Specifications and Recurring Special provisions adopted January 1, 2019, Illinois Tollway Supplemental Specifications to said Standard Specifications issued March 30, 2018, and all Illinois Tollway Construction Bulletins in effect at the time of bidding, shall govern this work except as herein amended.

S.P. 102 CONTRACT RR-18-4442 INDEX OF DRAWINGS

VOLUME 1

DRAWING NO. SHEET NO. TITLE

1 COVER SHEET

2 GN-1

GENERAL NOTES, STANDARDS, AND INDEX OF

DRAWINGS

3 PS-1 SUGGESTED PROGRESS SCHEDULE

4 – 5 SOQ-1 to SOQ-2 SUMMARY OF QUANTITIES 6 -7 SCH-1 to SCH-2 SCHEDULES OF QUANTITIES

8 LD-1 LANDSCAPE AND RESTORATION NOTES AND DETAILS

9 - 68 LS-1 to LS-60 LANDSCAPE PLANS

Addendum No. 1 J-2R February 13, 2019

TOLLWAY STANDARD DRAWINGS

STANDARD

NO.

TITLE

SECTION D – ROADWAY APPURTENANCES (FENCE, SYMBOLS, MARKERS, AND

DELINEATORS)

D1-05 RIGHT OF WAY FENCE

D2-04 SYMBOLS AND PATTERNS

D7-03 LANDSCAPE PLANTING DETAILS

SECTION E – MAINTENANCE OF TRAFFIC

E1-06 CONSTRUCTION SIGNS

E3-06 SHOULDER CLOSURE DETAILS

E6-04 CONTRACTOR ACCESS TO WORK AREA

SECTION K – TEMPORARY EROSION CONTROL

K1-07 TEMPORARY EROSION AND SEDIMENT CONTROLS

S.P. 103 CONTRACT COMPLETION DATE AND SUBSTANTIAL COMPLETION DATE

S.P. 103.1 CONTRACT COMPLETION DATE

The Contractor shall complete all work under this Agreement for the performance of Contract RR-18-4442 on or before 11:59 p.m. on June 1, 2023 and as specified in Article 108.05 of the Illinois Tollway Supplemental Specifications.

S.P. 103.2 SUBSTANTIAL COMPLETION DATE

The Contractor shall complete all project work related to the installation of all trees, shrubs, mulch and seed, and restoration of the ground surfaces, including all punch list work, by June 1, 2020 at which time the Maintenance and Monitoring Period may be intiated on June 2, 2020. At this time, the site shall be stabilized.

Therefore, upon approval by the Engineer, erosion control inspections shall no longer be required.

S.P. 104 NOTICE TO PROCEED/COMMENCEMENT OF ON-SITE WORK

In accordance with Article 103.08 of the Illinois Tollway Supplemental Specifications, it is anticipated the Notice to Proceed will be issued after the Contract is approved by all parties; including a work commencement date no earlier than June 10, 2019. The Illinois Tollway will not issue the Notice to Proceed until all documents required by the Contract, including bonding and insurance requirements, are submitted by the Contractor and approved by the Illinois Tollway. A Time Extension Request shall not be considered should the Notice to Proceed be delayed due to the failure of the Contractor to submit contract documents in compliance with the specified requirements. There shall be no damages or additional compensation due the Contractor for delays, if any, in issuing the Notice to Proceed.

Addendum No. 1 J-9R February 13, 2019

The Contractor is responsible for meeting all requirements and complying with all ordinances of the City of Rochelle in connection therewith:

Mr. Sam Tesreau, P.E.

City Engineer City of Rochelle Engineering Department 417 N. 6th Street Rochelle, Illinois 61068 Phone: (815) 561-2023 Email: stesreau@rochelleil.us

S.P. 106.7 COORDINATION WITH THE CITY OF DEKALB

For construction on or adjacent to any City of DeKalb highway, the Contractor will be required to contact the City of Dekalb Engineering Department, as listed below, 21 days prior to construction and coordinate any lane closures on the aforementioned roadway.

The Contractor is responsible for meeting all requirements and complying with all ordinances of the City of Dekalb in connection therewith:

Mr. Greg Chismark, P.E.

Acting City Engineer City of DeKalb 200 S. 4th Street 1st Floor North Dekalb, IL 60115 Phone: (630) 338-8527 Email: greg.chismark@cityofdekalb.com

S.P. 106.9 COORDINATION WITH OTHER CONTRACTORS

The Contractor is advised that certain operations will involve cooperation with Illinois Tollway personnel and Contractors performing work on or adjacent to this contract for the Illinois Tollway. The Contractor shall cooperate to the fullest extent with the Illinois Tollway and the Contractors working on adjacent projects in compliance with the provisions of Article 105.08 of the Illinois Tollway Supplemental Specifications.

The following Illinois Tollway project and City of DeKalb project in the vicinity of Contract RR-18-4442 may be under construction during the term of this Contract:

Contract RR-16-4254: Roadway and Bridge Rehabilitation, Reagan Memorial Tollway (I-88) from M.P. 91.4 (Annie Glidden Road) to M.P. 113.3 (IL 56).

Contract RR-18-4418: Landscape Planting Improvements, Reagan Memorial Tollway (I-88) at IL-251 Interchange from M.P. 75.75 to M.P. 76.50 (IL 56).

City of Rochelle, Section 12-00112-00-FP: Roadway Reconstruction and Pavement Widening of S. Main Street from Steam Plant Road to Steward Road.

Addendum No. 1 J-10R February 13, 2019

City of DeKalb, Section 16-00189-00-WR: Annie Glidden Road at Fairview Drive Intersection Improvements.

S.P. 107 INSURANCE

This provision supplements Article 107.27 of the Illinois Tollway Supplemental Specifications.

J. ADDITIONAL INSURED PROTECTION

The work under this contract includes work upon, above, adjacent to and/or along the right-of-way and facilities of the Illinois Department Transportation (IDOT), Ogle County, DeKalb County, Dement Township, Malta Township, City of Rochelle, and the City of DeKlab. The Contractor’s Insurance coverage, required by and in conformance with Article 107.27(j) of the Illinois Tollway Supplemental Specifications, shall include the agencies specified herein, its agents and employees as additional insureds, or provide a separate owner’s protection policy of equal limits of coverage for each agency.

The following supplements Article 107.27 of the Illinois Tollway Supplemental Specifications:

107.27 (a) third paragraph: delete the sentence:

“Contractor shall provide a copy of the Builders Risk insurance policy within (60) days of the date of Notice to Proceed.”

107.27 (e)(5): delete

107.27 (f)(5): delete

Replace Article 107.27 (f)(4) in its entirety with the following:

“Excess/Umbrella Liability - In addition to the limits of coverage specified in (1), (2) and (3) above, not less than $10,000,000 each occurrence and aggregate per project will be maintained by the Contractor.”

S.P. 107.1 ENGINEERING PROFESSIONAL LIABILITY

NOT USED

S.P. 107.2 ENVIRONMENTAL PROTECTION

S.P. 107.3 RAILROAD PROTECTIVE LIABILITY INSURANCE

S.P. 108 INDEMNIFICATION

In addition to indemnifying the Illinois Tollway under Article 107.26 of the Illinois Tollway Supplemental Specifications, the Contractor shall also indemnify and save harmless the Illinois Department of Transportation (IDOT), the City of Rochelle, Addendum No. 1 J-14R February 13, 2019 construction operations may not have been specified in the Contract Documents.

Rather, the application of erosion and sediment control measures in relation to the specific stages of construction that may expose soil wherever those stages occur can be described. Locations for use of practices such as perimeter silt fence and ditch checks may be specified or shown as appropriate. The location and design for non-routine practices are indicated in the Plans.

S.P. 111.1 NPDES PERMIT NO. ILR10

NOT USED.

S.P. 111.2 STORM WATER POLLUTION PREVENTION PLAN

NOT USED.

Pages J-15 to J-34 Deleted Next Page J-35

Addendum No. 1 J-61A February 13, 2019

CONTRACT ALLOWANCE FOR CONSTRUCTIONWORKS APPRENTICES (Illinois Tollway)

Effective: January 22, 2019

DESCRIPTION: In addition to the Contractor's equal employment opportunity efforts undertaken as elsewhere required by this Contract, the Contractor is encouraged to participate in this Special Provision for reimbursement of qualifying ConstructionWorks (CW) Eligible Apprentices. This incentive will provide wage reimbursement to contractors who employ CW participants within the skilled trades (i.e., Operating Engineers, Electricians, Iron workers, Carpenters, Cement Masons, etc.) The CW wage reimbursement Incentive promotes the employment and retention of CW Eligible Apprentices in their acquisition of the prerequisite skills needed to achieve journey worker status in the top skilled trades predominately utilized within Tollway heavy highway and related transportation construction industries. CW encourages retention and utilization of historically underrepresented individuals such as minorities, women, veterans, ex-offenders and economically disadvantaged individuals on Tollway projects.

It is the Tollway’s intent to provide an incentive to the Contractor to hire CW Eligible Apprentices as described herein on the project site when feasible. To benefit from this incentive under this Special Provision, the Contractor will be responsible for demonstrating the steps that it has taken in pursuance thereof, prior to a determination as to whether the Contractor is eligible for the incentive. This Special Provision is not intended, and shall not be used to discriminate against any applicant for employment. Further, this provision is voluntary and no Contractor shall be disqualified as an unresponsive bidder for failing to participate in this Special Provision for incentives or on the basis of what extent the Contractor may choose to participate.

A “CW Eligible Apprentice” for purposes of this Special Provision is defined as: a CW program participant placed into a USDOL-registered apprenticeship and/or other suitable construction related employment for not less than 160 hours within a 12 consecutive month period with the objective of gaining the necessary on-the job experiences to fulfil the task competency requirements of an apprenticeship program to achieve journey worker status as evidenced by certified payroll.

Participation pursuant to Tollway's requirements by the Contractor in this Special Provision entitles the Contractor to be reimbursed at $15 per hour worked by a CW Eligible Apprentice trained within the skilled trades (i.e., Operating Engineers, Electricians, Iron workers, Carpenters, Cement Masons, etc.) on this contract subject to a maximum overall allowance as specified herein. If approved by the Tollway, reimbursement will be made for CW Eligible Apprentices as specified herein. This reimbursement will be made even though the Contractor may receive additional Tollway incentives such as the CW Bid Credit incentive. However, the hourly incentive payment in this special provision may not be combined with the hourly incentive payment in Special Provision for Community Hiring Initiative, if applicable, for any one individual.

For purposes of this Special Provision, the Contractor is not relieved of requirements under the Illinois Prevailing Wage Act or other applicable laws and regulations.

The Contractor will be responsible for demonstrating hours worked by a CW Eligible Apprentice in a form prescribed by the Tollway prior to a determination as to whether the Contractor is in compliance and eligible for this Special Provision’s $15 an hour incentive. Such compliance is to be determined at the Tollway’s sole discretion.

Addendum No. 1 J-61B February 13, 2019

The Tollway’s CW Administrator, Chicago-Cook Workforce Partnership upon request, will provide the Contractor with assistance via a network of CW service providers serving the project area in order to facilitate the Contractor’s hiring of CW Eligible Apprentices.

General Requirements: The initial maximum contract allowance for hours worked by CW Eligible Apprentices for which the incentive is available is $100,000. During the course of performance of the Contract, the Contractor may request that the Tollway provide additional funds to increase the maximum allowance for the incentive and the Tollway may do so under its sole discretion. In the event the Contractor subcontracts a portion of the Contract work, the contractors shall determine how many, if any, of the CW Eligible Apprentices are to be employed by the subcontractor(s). The Contractor shall also ensure that this Special Provision is made applicable to each subcontract if CW Eligible Apprentices are to be employed by a subcontractor and that the incentive payment earned by such subcontractor is passed on to each participating subcontractor.

Upon commencing construction, the Contractor shall submit to the Tollway for approval a report detailing the hours for which the Contractor is seeking the reimbursement incentive for CW Eligible Apprentices. The report shall be submitted to the Tollway with the pay estimate and for a reporting period consistent with the pay estimate. It is the intention of this Special Provision that reimbursement is to be provided for CW Eligible Apprentices working in the skilled construction trades. The Contractor will provide for the maintenance of records and furnish reports documenting hours worked by each CW Eligible Apprentice under this Special Provision and the general Audit Clause of the Contract.

Method of Measurement: This work will not be measured for payment.

Basis of Payment: Should the Contractor qualify for such a wage rate reimbursement; payment will be made under item number 999ADJ45. A corresponding adjustment amount will then be made to CONTRACT ALLOWANCE FOR CONSTRUCTIONWORKS APPRENTICES. Payment for this work will not exceed the costs incurred by the Contractor and approved by the Engineer as described elsewhere in the Special Provision.

Pay Item Number

Designation Unit of

Measure

JT154067 CONTRACT ALLOWANCE FOR

CONSTRUCTIONWORKS APPRENTICES

UNIT

MEETING AGENDA / SIGN-IN SHEET / MINUTES

Meeting date/time: February 1, 2019

Meeting location: Tollway Engineering Conference Room 175

Meeting Purpose: Optional Pre-Bid Meeting

Chairperson: Rick Hanba

Project No.: RR-18-4442

Revision Level: 3 Page 1 of 5 F 1040.01

Capital Program

AGENDA TOPICS

1.0 Introductions

2.0 DBE and Veteran Small Business Goals

2.1 Prime must be a registered in the Small Business Set-aside program through the Illinois Procurement Gateway (IPG) at the time of bid

2.2 No IDOT prequalification required

2.3 Self-performance requirement is 35% for this contract. Please refer to the Tollway Supplemental Specification, section 108.01.

2.4 No DBE or Veteran Goals on this contract.

2.5 EEO Workforce Participation: The Tollway’s Special Provision for Equal Employment Opportunity Program establishes workforce goals of:

• Minority participation – 14.3%

• Female participation - 6.9%

2.6 Bid Credits

• Cap of $30,000

• Prime must own and submit a Bid Credit Certificate in order to use a subcontractor’s Bid Credit certificate.

• Bid Credits can be earned through ECP Program (hiring from typically underemployed categories) and P4G Mentor-Protégé program as a mentor.

3.0 Instructions to Bidders

3.1 See Volume I of the Contract Requirements, pages I-1 through I-9 for instructions to bidders.

3.2 All bids MUST include Disclosures and Certifications otherwise the bid will be deemed non-responsive. See Volume I of the Contract Requirements, page N-1 for additional information.

Meeting location: Tollway Engineering Conference Room 175

Meeting Purpose: Optional Pre-Bid Meeting

Revision Level: 3 Page 2 of 5 F 1040.01

4.0 Project Schedule

4.1 In accordance with Article 103.08 of the Illinois Tollway Supplemental Specifications, it is anticipated the Notice to Proceed will be issued after the Contract is approved by all parties; including a work commencement date no earlier than May 10, 2019.

4.2 The Contractor shall complete all project work related to the installation of all trees, shrubs, mulch and seed, and restoration of the ground surfaces, including all punch list work, by June 1, 2020 at which time the Maintenance and Monitoring Period may be initiated on June 2, 2020. At this time, the site shall be stabilized. Therefore, upon approval by the Engineer, erosion control inspections shall no longer be required.

4.3 The Contractor shall complete all work under this Agreement for the performance of Contract RR-18-4442 on or before 11:59 p.m. on June 1, 2023 and as specified in Article

108.05 of the Illinois Tollway Supplemental Specifications.

5.0 S.P. 106 Coordination with others

5.1 The Contractor is responsible for verifying the nature and status of all utility relocation work prior to preparation of the Baseline Schedule. The Contractor shall take appropriate measures to ensure that construction operations do not interfere with utility facilities and relocation work. The Baseline Schedule shall reflect construction sequencing which coordinates with all utility relocation work. The Contractor shall be required to adjust the order of its work from time to time, to coordinate same with utility relocation work, and shall prepare revised Baseline Schedule(s) in compliance therewith as directed by the Engineer.

5.2 Coordination with the Illinois Department of Transportation (IDOT) shall be as follows:

For construction on or adjacent to any State Highways, the Contractor will be required to contact IDOT to secure necessary permits and obtain written authorization for any work or lane closures on the aforementioned roadway.

This coordination effort includes, but is not limited to, the following work items:

•Proposed installation of trees and shrubs, perennial plants, mulch, seeding, erosion and sediment control, and any associated additional work on or adjacent to Illinois Route 251, including traffic control, and any associated lane closures. Illinois Route 251 is located in IDOT District 2 (Ogle County).

Meeting location: Tollway Engineering Conference Room 175

Meeting Purpose: Optional Pre-Bid Meeting

Revision Level: 3 Page 3 of 5 F 1040.01

5.3 Coordination may also be required with:

5.3.1 DEKALB COUNTY HIGHWAY DEPARTMENT

5.3.2 OGLE COUNTY HIGHWAY DEPARTMENT

5.3.3 DEMENT TOWNSHIP

5.3.4 MALTA TOWNSHIP

5.3.5 CITY OF ROCHELLE

5.3.6 CITY OF DEKALB

6.0 S.P. 106.2 Coordination with Other Contractors

6.1 The following Illinois Tollway project and City of DeKalb project in the vicinity of Contract RR-18-4442 may be under construction during the term of this Contract:

Contract RR-16-4254: Roadway and Bridge Rehabilitation, Reagan Memorial Tollway (I-88) from M.P. 91.4 (Annie Glidden Road) to M.P. 113.3 (IL 56).

Contract RR-18-4418: Landscape Planting Improvements, Reagan Memorial Tollway (I-88) at IL-251 Interchange from M.P. 75.75 to M.P. 76.50 (IL 56).

City of Rochelle, Section 12-00112-00-FP: Roadway Reconstruction and Pavement Widening of S. Main Street from Steam Plant Road to Steward Road.

City of DeKalb, Section 16-00189-00-WR: Annie Glidden Road at Fairview Drive Intersection Improvements.

7.0 Scope of Work

7.1 The improvements to be constructed under this contract shall be performed along the Reagan Memorial Tollway (I-88) between Mile Post 76.50 (IL 251) and Mile Post 91.62 (Kishwaukee River Bridge) in Ogle and DeKalb Counties, Illinois.

The work under this contract includes, but is not limited to:

Installation of Trees and Shrubs, perennial plants, and mulch.

Maintenance and monitoring of installed trees and shrubs during the planting and extended establishment period.

Meeting location: Tollway Engineering Conference Room 175

Meeting Purpose: Optional Pre-Bid Meeting

Revision Level: 3 Page 4 of 5 F 1040.01

Seeding.

Maintenance Mowing.

Erosion and Sediment Control.

Perennial planting.

Maintenance of traffic operations.

8.0 Maintenance of Traffic

8.1 Shoulder closures only are allowed on this project.

8.2 Contractor will need to work with Locals and attain permits if any closures are necessary on their roads.

9.0 IDOT/Tollway Specifications

9.1 All applicable provisions of the IDOT Standard Specifications adopted April 1, 2016, herein after referred to as the Standard Specifications, IDOT Supplemental Specifications and Recurring Special provisions adopted January 1, 2019, Illinois Tollway Supplemental Specifications to said Standard Specifications issued March 30, 2018, and all Illinois Tollway Construction Bulletins in effect at the time of bidding, shall govern this work except as herein amended.

10.0 Addendum

10.1 The addendum will go out around February 12th and will include, but not be limited to these meeting minutes, any questions asked before February 7th at 2:00 pm, and increase the excess/umbrella liability insurance to not less than $10,000,000.00.

11.0 Questions Received to Date

11.1

12.0 Questions at the meeting:

12.1 Prevailing wage is required for installation. Is prevailing wage required for mowing?

12.2 On a similar project, Contractor’s Quality Program was waived. Will it be waived for this project?

12.3 Is Certification of Insurance included at Bid?

Meeting location: Tollway Engineering Conference Room 175

Meeting Purpose: Optional Pre-Bid Meeting

Revision Level: 3 Page 5 of 5 F 1040.01

12.4 How large is the maintenance mowing and how often?

13.0 All remaining questions shall be submitted to Rhanba@getipass.com by 2:00 p.m. local time on February 7, 2019.

RR-18-4442 Reagan Memorial Tollway (I-88), Landscape Planting Improvement Milepost 76.50 (IL-251 Interchange) to Milepost 91.62 (Kishwaukee River Bridge)

Date: February 13, 2019 Re: Questions Received from Plan Holders

Contract RR-18-4442 Page 1 of 2 February 13, 2019 Addendum No. 1

QUESTION # 1

Prevailing wage is required for installation. Is prevailing wage required for mowing?

ANSWER # 1

Per the Instructions and Information to Bidders Section 7 in Volume 1, Required Documents, contractors and subcontractors are required to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the county where the work is performed in accordance with the Illinois Prevailing Wage Act.

QUESTION # 2

On a similar project, Contractor’s Quality Program was waived. Will it be waived for this project?

ANSWER # 2

No, Contractor’s Quality Program will not be waived for this project.

QUESTION # 3

Is Certification of Insurance included at Bid?

ANSWER # 3

See Volume I of the Contract Requirements, page I-4 for Instructions and Information to Bidders regarding insurance.

QUESTION # 4

How large is maintenance mowing and how often?

ANSWER # 4

Maintenance mowing areas are delineated in the plans. Mowing frequency is as defined in the special provision. Total mowing acreage shown in the Summary of Quantities.

QUESTION # 5

Where can I find information for the following: Pipe Culverts, Class D, Type 1 1.5”; Stabilized Construction Entrance; Field Office, Type C; Mobilization, Tollway; and Maintenance of Traffic?

ANSWER # 5

Information about Pipe Culverts, Class D, Type 1 15” (Temporary) and Stabilized Construction Entrances can be found in General Note #13 on Drawing No. 2, GN-1 in the Contract Plans, RR-18-4442 Reagan Memorial Tollway (I-88), Landscape Planting Improvement Milepost 76.50 (IL-251 Interchange) to Milepost 91.62 (Kishwaukee River Bridge)

Date: February 13, 2019 Re: Questions Received from Plan Holders

Contract RR-18-4442 Page 2 of 2 February 13, 2019 Addendum No. 1

Section 542 of the IDOT Standard Specifications, and Section 280 of the Tollway Supplemental Specifications. Information about Field Office, Type C can be found in Section 670 of the Tollway Supplemental Specifications. Information about Mobilization, Tollway can be found in Volume II of the Contract Requirements in the MOBILIZATION, TOLLWAY (MODIFIED) special provision. Information about Maintenance of Traffic can be found in Volume II of the Contract Requirements MAINTENANCE OF TRAFFIC special provisions.