RQ144894(2) - STATEMENT OF WORK.pdf

RQ144894(2)

STATEMENT OF WORK

LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY

2026 BUS AND RAIL RODEO EQUIPMENT AND FURNITURE RENTAL SERVICE

Background/Introduction:

The Los Angeles County Metropolitan Transportation Authority (Metro) seeks services for the

Operations Department to procure rental service of equipment and furniture for both the Bus and

Rail Rodeos in October 2026. The equipment and furniture will be used for the purpose of providing shelter, seating, and tables for dining for the final events of the 2026 Bus Roadeo and the 2026 Rail Rodeo.

Equipment and Furniture Requirements:

The vendor shall supply the equipment and furniture with the following specifications and requirements for the 2026 Bus Roadeo:

OCTOBER 10, 2026

QUANTITY DESCRIPTION

3 40 X 80 X 8 CANOPIES – NO STAKES (Contractor to set up)

1 20 X 40 X 8 CANOPY– NO STAKES (Contractor to set up)

4 20 X 20 X 8 CANOPIES – NO STAKES (Contractor to set up)

1 40 X 40 X 8 CANOPY – NO STAKES (Contractor to set up)

1 400 ft. of Sidewall (for four 20X20X8 canopies and one 40X40X8 canopy)

100 5’ ft Round Banquet Tables - (Contractor to set up)

80 6’ ft Rectangular Banquet Tables

900 Samsonite Chairs - (Contractor to set up with round tables)

8 No Smoking Signs

85 Water Barrels with Covers to secure canopies (Contractor to fill)

The vendor shall supply the equipment and furniture with the following specifications and requirements for the 2026 Rail Rodeo:

OCTOBER 24, 2026

QUANTITY DESCRIPTION

1 40 X 120 X 8 CANOPY – NO STAKES (Contractor to set up)

33 5’ ft Round Banquet Tables - (Contractor to set up)

330 Samsonite Chairs - (Contractor to set up with round tables)

2 Canopy Walls (one for the length of the tent, another for the width)

32 Water Barrels with Covers to secure canopies (Contractor to fill)

Contractor Responsibilities

1. Insurance Requirements

Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons, or damages in property that may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, or employees.

MINIMUM SCOPE OF INSURANCE

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form

CG0001)

2. Insurance Services Office form number CA0001 covering Automobile Liability.

3. Workers’ Compensation insurance as required by the State of California and Employer’s

Liability Insurance.

MINIMUM LIMITS OF INSURANCE

Contractor shall maintain limits no less than:

1. Commercial General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. Products/Completed Operations aggregate shall apply separately to this contract/agreement or the aggregate limit shall be twice the required per occurrence limit or $2,000,000.

2. Commercial Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation to comply with California’s statutory requirements.

OTHER INSURANCE PROVISIONS

The insurance policies required per the terms of the contract are to contain, or be endorsed to contain, the following provisions:

1. Los Angeles County Metropolitan Transportation Authority (LACMTA), its subsidiaries, officials and employees are to be covered as additional insureds as respects liability arising out of the activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the

Contractor; or automobiles owned leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to

LACMTA, its subsidiaries, officials and employees.

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects LACMTA, its subsidiaries, officials and employees. Any insurance or self-insurance maintained by LACMTA shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to LACMTA, its subsidiaries, officials and employees.

4. The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5. Each Acord Certificate of insurance required by this contract shall be worded to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written has been given to LACMTA.

Cancellation provision should also delete the words, “endeavor to”.

6. Workers’ Compensation and Employer’s Liability policies shall provide a waiver of subrogation in favor of LACMTA

DEDUCTIBLES AND SELF-INSURED RETENTIONS

Any deductibles or self-insured retentions must be declared to, and amounts over $25,000 approved by LACMTA.

ACCEPTABILITY OF INSURERS

Insurance is to be placed with California admitted insurers with a current A.M. Best’s rating of no less than A-VII, unless otherwise approved by LACMTA or non-admitted carriers on the California Department of Insurance’s approved list.

VERIFICATION OF COVERAGE

Contractor shall furnish LACMTA with original endorsements and certificates of insurance evidencing coverage required by this clause. All documents are to be signed by a person authorized by that insurer. All documents are to be received and approved by LACMTA before work commences. If requested by LACMTA, the Contractor shall submit copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.

SUBCONTRACTORS

Contractors shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsement for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein. If requested by LACMTA, the contractor shall submit copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.

2. Equipment

2.1. All equipment and costs must be approved by Metro prior to delivery of the equipment.

2.2. The Contractor will accommodate any reasonable requests for changes in the type of equipment, style and design of the equipment, and quantity of the equipment. This is necessary due to any unexpected changes in the event attendance and/or accommodate any requests from Executive Management.

3. Delivery and Set-up

3.1. The Contractor shall deliver and set-up all the rental equipment and furniture before the event and shall return and break down all the rental equipment and furniture at the conclusion of the event.

3.2. The Contractor will accommodate any reasonable requests for changes in the set-up, delivery, and removal of the equipment and furniture. This is necessary due to any unexpected changes in the time of the event which may be requested by Metro’s

Executive management.

3.3. The Contractor shall use water barrels or sandbags to secure all canopies to the ground.

The use of stakes or anchoring to asphalt is not allowed.

3.4. Metro Facilities Maintenance requires that a Metro Facilities Maintenance Supervisor always be present while labor is being performed by the Contractor.

3.5. The Set up and Removal dates and times for the rentals are as follows:

BUS Roadeo

• SETUP DATE/TIME: Thursday, October 8, 2026 (8:00 a.m.)

• REMOVAL DATE/TIME: Saturday, October 10, 2026 (2:00 p.m.)

Delivery Location

LA Metro Transportation Division 9

3449 Santa Anita Ave.

El Monte, CA 91731

(Santa Anita Ave. and Ramona Blvd.)

On site contacts:

Obed Mejia; Sr. Bus Equipment Maintenance Instructor, Tel # (213) 922-5917 cell (626) 899-2335

Demetrius Jones; Service Ops Superintendent, Tel # (213) 922-4220 cell (213) 840-1561

RAIL Rodeo

• SETUP DATE/TIME: Friday, October 23, 2026 (between 1:00 p.m. - 2:00 p.m.)

• REMOVAL DATE/TIME: Saturday, October 24, 2026 (2:00 p.m.)

Delivery Location

LA Metro Rail Division 16

5600 Arbor Vitae

Los Angeles, CA 90045

(Arbor Vitae near Aviation Blvd)

On site contact Name: Sonia Campos; Director, Rail Transportation Operations, Rail Instruction Tel # 213-718-4250

4. Rental Dates

4.1. All equipment and furniture that are rented will be for the following duration.

BUS Roadeo

• Setup date and time: Thursday, October 8, 2026, at 8:00 a.m.

• Removal date and time: Saturday, October 10, 2026, at 2:00 p.m.

RAIL Rodeo

• Setup date and time: Friday, October 23, 2026, between 1:00 p.m. - 2:00 p.m.

• Removal date and time: Saturday, October 24, 2026, at 2:00 p.m.