RPGL-2026-09

TOWN OF GLASTONBURY

REQUEST FOR QUALIFICATIONS (RFQ)

PROFESSIONAL DESIGN SERVICES

FOR

GLASTONBURY HIGH SCHOOL ROOF

REPLACEMENT PROJECTS

RPGL-2026-09

DUE DATE AND TIME: January 27, 2026 by 11:00 AM

The Town of Glastonbury will be accepting Qualifications from Architectural Firms to provide professional services to carry out design development, construction drawings and specifications for public bidding, provide bid assistance and construction administration for a school building roof replacement project. Interested individuals and firms should obtain the complete RFQ and related information from the Town’s website at www.glastonburyct.gov. Responses to the Request for Qualifications must be submitted electronically no later than the time and date indicated above.

LATE SUBMISSIONS WILL NOT BE CONSIDERED.

Responses can be submitted at the following link: https://glastonburyct.bonfirehub.com, under the RFQ title “RPGL-2026-09 – Glastonbury High School Roof Replacement Design”.

Respondents will be required to create a profile before submitting their proposal. Step-by-step instructions on how to register as a vendor are available at this website:

https://customer.eunasolutions.com/public/s/article/vendor-registration

The Town reserves the right to waive informalities or reject any part of, or the entire proposal, when said action is deemed to be in the best interests of the Town.

An Affirmative Action/Equal Opportunity Employer. Minority/Women/Disadvantaged Business Enterprises are encouraged to submit a proposal.

Gina Consiglio Purchasing Agent

TABLE OF CONTENTS

Page No.

Legal Advertisement 1

Table of Contents 2

Section I General Information 3

Background Information - Glastonbury High School Roof 3 General Intent – Professional Services 4

Section II Consultant Services 4

Schematic Design 4 Construction Documents 4 Bid Phase 5 Construction Administration Phase 5

Section III Submission of Qualifications Statement & Materials 6

Minimum Requirements Material Submission Format Term of Service / Time for Completion Existing Building Drawings Review Respondent Instructions Evaluation Criteria Selection Process Timeline Insurance Requirements Indemnification

Attachments

Attachment A – Town of Glastonbury Response Page Attachment B – Statement of Non-Collusion Attachment C – Sample Contract Exhibit 1 – Roof Plan - Glastonbury High School Exhibit 2 – Estimated Design & Construction Schedule - GHS

7, 8, 9

SECTION I - GENERAL INFORMATION

BACKGROUND INFORMATION

This project consists of a roof replacement design for two school buildings as described below.

1. Glastonbury High School all areas last completed in 1991 consisting of (26) roof areas and approximately 137,206 square feet of 4-ply asphalt base, stone ballasted built up roof. It is scheduled for replacement in summer of 2027. Under the design construction documents this will be the Base Bid. The new recommended roof replacement design is an EPDM (ethylene propylene diene monomer) 90 mil single ply rubber roof system that is fully adhered over a tapered insulation board. This project will go before the BOE and Town Council for all required steps for a DAS School Construction Grant.

a) Additionally, the roof design will include an add alternate in the construction documents for the existing Pool and Gym Roofs, both currently EPDM and in good condition. This is shown in the northeast corner and they are approximately 40,000 square feet.

b) The last section of existing roof, is Building “A” Science Wing, shown in the northwest corner and two other small buildings known as the “Annex Café and Library Extension”.

These are two-ply asphalt based modified bituminous roofing membrane installed during their original construction in 2005. These three roof areas are approximately 35,000 square feet.

The roof reconditioning design under paragraphs (a) & (b) will be shown in the construction documents as an “add-alternate price to recondition these roofs” in an effort to extend the life cycle.

In addition to the aerials below, we have provided a roof plan with roof areas and approximate square footages and dates of last replacement. Please refer to Exhibit 1 within this RFQ.

GENERAL INTENT - PROFESSIONAL SERVICES

The design will include a full and complete set of documents of approved drawings suitable for bidding in a municipal setting. It is expected that the selected firm’s scope will include all necessary work through occupancy and project closeout including architectural and engineering services, cost estimates, construction administration, material selection, budgets and State DAS School Construction Grant process. The Owner’s Representative will assist through that process. The successful respondent shall ensure the building roof replacement designs will comply with all applicable codes and the State DAS requirements.

SECTION II – CONSULTANT’S SERVICES

Services at Schematic Design:

a) Consultant shall review the roof replacement and renovation program requirements with the Town representative(s), verifying the basic requirements for roofing systems for the building.

Review different roofing materials and conditions by comparing the cost and life cycle benefits of each system.

b) Field verify existing conditions including the roof decking, roof penetrations, as well as other special roofing conditions. Arrange for roof cuts and patching as required to determine existing conditions. Survey and detail parapet wall masonry areas (if any) that may require remediation.

c) The Town will retain the hazardous material consultant to conduct the minimal hazardous material testing or design (if required) services for possible asbestos in the roof materials. Test Results and Report shall be included in the CD phase for information to roofers.

d) Develop a brief narrative describing the proposed scope of work and its phasing, if any and provide an outline specification with an opinion of probable construction cost for review and use by the Town and for DAS.

e) Assist the Town/GPS with the generation of supporting documents for the School Construction Grant application including but not limited to the development of the Ed Specs, developing the estimate in Uniformat, preparing the Roof Summary Plans and Spreadsheets and the Initial Ineligible Cost Worksheet form for district use in the SCG-049 application.

f) Continue with Design Development as set forth in the AIA B 101-2017, as modified.

Services at Construction Documents:

a) Consultant will document equipment and drainage patterns on the base roof plan and then prepare construction documents, including plans, sections, details, schedules and specifications, suitable for competitive bidding at construction phase.

b) Once the construction documents (CD) have been quality reviewed, the Consultant shall issue

95% complete drawings to the Town for review, comment and distribution.

c) At 100% completion and accepted CD, the Consultant shall attend necessary meetings with Town staff and Committee(s) with the DAS SCG-042 form for Town Code Official’s signatures, (Public Building, Building, Fire, Health and 504 Official) as required by the State School Construction process.

d) Consultant will complete and prepare to attend the required PCR meeting with the School Construction Grant office with complete DAS checklists, certifications, estimates for their review including all of the requisite forms for the Superintendent of School. This PCR process remains in a virtual format and the Consultant should be prepared to allow all parties, the viewing of their computer, sharing the CD’s to the DAS architect who will continually ask to view specific information and require responses.

e) Once the State PCR Architect approves all documents, provide the Town construction documents, submitting the PDFs for bid distribution or bid set printing, if necessary. Prior to Bid advertisement the School Construction Grant Office MUST provide a letter to the superintendent of Schools approval to let out the project for construction bid.

Services at Bid Phase:

a) Consultant shall assist Town during the bid period by responding to contractor's inquiries and requests for additional information or approval of material substitutions.

b) Prepare Addenda(s) as required to clarify the scope of the work and specifications of material, products and the execution of the work and other project questions.

c) Attend and direct the mandatory pre-bid meeting with contractors. Review the bid proposals, checking the contractor's references and work experience, as well as verifying the completeness of the bid submissions.

Services at Construction Administration Phase:

a) Consultant shall provide construction administration services as required below:

Shop drawing review and approval Design modifications and sketch preparation Weekly project meetings, field reports and photos Periodic site visits to assure quality standards are being met and conformity to the construction documents Requisition review with Owner, approvals and certifications Job coordination and special meetings as required Contract interpretation, response to inquiries, claims, directives (CCD) Change order review with Owner and preparation Punch list and contract closeout with contractor and as-build drawing review Certificate of Substantial Completion, AIA G704

a) All drawings, reports, data, and other documents prepared by the Consultant shall be submitted to the Town for review and approval. Resulting work products of the Consultant pursuant to this solicitation shall become property of the Town of Glastonbury.

b) No such approval shall in any way be construed to relieve the Consultant of responsibility for technical adequacy or operate as a waiver of any of the Town’s rights under this Agreement. The Consultant shall remain liable to the Town according to applicable laws and practices for all damages to the Town caused by the Consultant’s negligent performance of any of the services furnished under this Agreement.

c) The Consultant shall conduct regular meetings as necessary with the project team, at a location established by the Town to review progress. The Consultant will provide written notes of each meeting to all attending parties before the next meeting. The Consultant shall be expected to be present at public meetings associated with this project, which may need to be conducted with user groups on site or elsewhere. Specifics will be identified prior to start of work.

d) The Town shall not be obligated to accept any proposal and the Town shall reserve the sole right to determine the appropriateness of any proposal for this work.

SECTION III – SUBMISSION OF QUALIFICATIONS STATEMENT & MATERIALS

SELECTION FORMAT & MINIMUM REQUIREMENTS

The Town shall consider project submittals of Respondents, along with a Committee, to evaluate the packages utilizing a format known as “Qualification Based Selection” process.

a) Respondents shall possess the appropriate professional licensing for the disciplines of work used to develop the design concepts and construction documents. Respondent and any sub-consultants shall be licensed by the State of Connecticut to perform the work required.

b) Respondents shall have an assigned project manager to oversee this work and act as liaison to the Town. Respondent shall list all proposed staff.

c) Respondents shall have demonstrated staff resources sufficient to perform the work within the required time frame.

d) Respondents shall have demonstrated successful experience with the design and construction of an animal shelter in the State of Connecticut within the last five (5) years.

e) Submittals shall demonstrate that the Respondent has the resources and capabilities necessary to meet all project requirements. Respondents will be responsible for budget and construction costs estimates including escalation, architectural/engineering fees, contingency, administrative costs and grant reimbursement assistance in the time frame required. This shall include sub-consultants, estimators and other resources as proposed.

f) Consultant shall review and consider the Town’s estimated design and construction schedule provided in RFQ Exhibit 3 and 4 and opine on the estimated schedules.

g) Evaluation criteria as set forth in Conn. Gen. Stat. § 10-287(b)(2) -experience with work of similar size and scope as required for the order or contract, organizational and team structure, including any subcontractors to be utilized by the proposer, for the order or contract, past performance data, including, but not limited to, adherence to project schedules and project budgets and the number of change orders for projects, the approach to the work required for the order or contract and documented contract oversight capabilities .

h) The Town will shortlist the most qualified firms to at least three (3) firms who will be invited to submit a cost proposal in accordance with the requirements of Conn. Gen. Stat.

§ 10-287(b)(2).

MATERIAL SUBMISSION FORMAT

The Respondents shall be expected to submit the materials above in the following formats:

Submittal Packages for Qualification Review:

Printed material shall be 8-1/2 x 11. General text within the document shall be no smaller than a 12-point font.

Fold-out pages shall be 11" x 17";

Text will be bound in a manner acceptable to the Town for Committee review;

Sample drawings shall be either on an easel board or 11x17 hand-out for presentation.

One complete packet in PDF format at the due date of the RFQ.

TERM OF SERVICE / TIME FOR COMPLETION

The selected Respondent will be expected to commence services within 15 days of contract execution or on such other schedule as mutually agreed to with the Town.

The Town anticipates allocating a timeline as described in the Town’s Estimated Design and Construction Schedule shown on RFQ Exhibits 3

EXISTING BUILDING DRAWING REVIEW DURING RFQ PROCESS

The Respondent will work closely with the Town Director of Facilities, Andrew Levesque, Director of Facilities via e-mail at andrew.levesque@glastonbury-ct.gov and BOE Director of Operations/Facilities Al Costa costaa@glastonburyus.org as well as and other designated Town professional staff through all phases of the project.

The Town will provide access to all available plans and drawings upon request.

Inspection of existing drawings for both roof projects will be available for review at the

Glastonbury Public Schools, Office of the Director of Operation/Facilities upon request. Please contact the office to schedule an appointment at 860-652-7950.

RESPONDENT INSTRUCTIONS

By submitting to the RFQ, each Respondent represents that they have thoroughly examined and become familiar with the Scope of Services outlined in this RFQ and are capable of performing the work to achieve the Town’s objectives.

Respondents submission to this solicitation are directed to respond online through a secure e- Procurement portal. Responses can be submitted at the following link:

https://glastonburyct.bonfirehub.com, under the RFQ title “RPGL-2026-09 Glastonbury High School Roof Replacement Design. Respondents will be required to create a profile before submitting their proposal. Step-by-step instructions on how to register as a vendor are available at this website:

https://customer.eunasolutions.com/public/s/article/vendor-registration

Respondents will be required to upload their response as ONE (1) consolidated pdf file which includes the following:

1. Qualification Response as per the requirements herein

2. Attachment A - Town of Glastonbury Response Page

3. Attachment B - Town of Glastonbury Non-Collusion Statement

All respondents are required to submit the information detailed below. Responses shall be organized and presented in the order listed below to assist the Town in reviewing and rating proposals.

Responses should be presented in appropriate detail to thoroughly respond to the requirements and expected services described herein.

1. A letter of transmittal indicating the Respondent’s interest in providing the service and any other information that would assist the Town in making a selection. This letter must be signed by a person legally authorized to bind the Respondent to a contract.

2. Table of Contents to include clear identification of the material provided by section and number.

3. Name, email address and telephone number of person(s) to be contacted for further information or clarification.

4. Copy of State of Connecticut license(s) to perform the work required.

5. Name and qualifications of the assigned project manager and a list of staff members who would be involved with the project, including their assigned roles and a description of their background and experience. Respondent shall submit detailed resumes for any proposed Design Consultant assigned as project manager to oversee this work and act as liaison to the Town as well as any other member of the design team including sub-consultants.

6. A background statement including a description of relevant experience of the firm/individual submitting the qualification statement.

7. Respondent shall provide a list of 3-5 references and examples of previous similar projects successfully completed with the last five (5) years with the contact name, address and telephone number of the owners’ representative in each project.

8. Overall approach to meeting the technical needs of the Town for all phases of design work described herein.

9. Schedule including milestones and critical path tasks.

10. Experience with work of similar size and scope as required for the order or contract, organizational and team structure, including any subcontractors to be utilized by the proposer, for the order or contract, past performance data, including, but not limited to, adherence to project schedules and project budgets and the number of change orders for projects, the approach to the work required for the order or contract and documented contract oversight capabilities

11. A concluding statement as to why the respondent is best qualified to meet the needs of the

Town, including the Respondent’s ability and strengths.

12. Proposal Response Form (ATTACHMENT A).

13. Respondent is required to review the Town of Glastonbury Code of Ethics adopted July 8, 2003 and effective August 1, 2003 and revised October 29, 2013 and effective November 8, 2013. Respondent shall acknowledge that they have reviewed the document in the area provided on the attached Ethics Acknowledgement form included on ATTACHMENT A.

The selected respondent will also be required to complete and sign an Acknowledgement Form prior to award. The Code of Ethics and the Consultant Acknowledgment Form can be accessed at the Town of Glastonbury website at www.glastonbury-ct.gov. Upon entering the website click on Bids & Proposals Icon which will bring you to the links for the Code of Ethics and the Acknowledgement Form. If the respondent does not have access to the internet, a copy of these documents can be obtained through the Purchasing Department at the address listed within this proposal.

14. Statement of Non-Collusion (ATTACHMENT B).

15. Any technical questions regarding this RFQ shall be made in writing and directed to Andrew Levesque, Director of Facilities via e-mail at andrew.levesque@glastonbury-ct.gov.

Administrative questions should be directed to Gina Consiglio, Purchasing Agent by email at purchasing@glastonbury-ct.gov. All questions, answers and/or addenda, as applicable will be posted on the Town’s website at www.glastonbury-ct.gov (upon entering the website click on Bids & Proposals Icon, click on the Bid Title to view all proposal details and document links). It is the respondent’s responsibility to check the website for addenda prior to submission of any proposal. Note: Responses to requests for more specific contract information than is contained in the RFQ shall be limited to information that is available to all respondents and that is necessary to complete this process. The request must be received at least five (5) business days prior to the advertised response deadline.

Failure to include any of the above-referenced items in a submitted RFQ may be reason for disqualifying a Respondent.

EVALUATION CRITERIA

The following factors will be considered by the Town when evaluating the Consultants submittal:

a) Demonstrated understanding of the Scope of Services.

b) Accuracy, overall quality, thoroughness, and responsiveness to the Town’s requirements as summarized herein.

c) The qualifications and experience of the Respondent, the designated account representative, and other key personnel to be assigned to the project, including experience in design and construction of animal shelters; and demonstrated sufficient staff resources to perform the work.

d) Licenses by the State of Connecticut to perform the work required and involved.

e) Technical Solution/Approach to Project: Overall approach to meeting the technical needs of the Town for all phases including efficient use of space, ergonomics, accessibility, resources and aesthetics.

f) Demonstrated ability to meet schedule.

g) Experience with work of similar size and scope as required for the order or contract, organizational and team structure, including any subcontractors to be utilized by the proposer, for the order or contract, past performance data, including, but not limited to, adherence to project schedules and project budgets and the number of change orders for projects, the approach to the work required for the order or contract and documented contract oversight capabilities.

h) Other, as may be determined by the Town and/or Committee.

SELECTION PROCESS

This request for qualifications does not commit the Town of Glastonbury to award a contract or to pay any costs incurred in the preparation of a proposal to this request. All proposals submitted in response to this request become the property of the Town of Glastonbury. The Town of Glastonbury reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with the selected respondents, the right to extend the contract for additional services, or to cancel in part or in its entirety the Request for Qualifications, and to waive any informality if it is in the best interests of the Town to do so.

A Selection Committee, appointed by the Town Manager, will evaluate all submittals received for completeness and the respondent’s ability to meet all requirements as outlined in this RFQ.

The Committee will then short list at least three (3) firms whose statements best meet all criteria required and may conduct interviews with these firms.

. Top rated firms will be asked to submit a fee proposal. The town will select the most qualified

Respondent with price as a factor in accordance with Conn. Gen. Stat. 10-287(b)(2).

Additional technical information may be requested from any respondent for clarification purposes, but in no way changes the original qualification statement submitted.

TIMELINE

The Town intends to adhere to the schedule listed below as closely as possible, but reserves the right to modify the schedule in the best interest of the Town as required. The schedule below considers the Town’s estimated schedule as described in Exhibits 3 and 4 herein.

Publicize RFQ January 12, 2026 RFQ Due Date January 27, 2026 @ 11:00 AM Shortlist Established Request for proposal issued to shortlisted firms Fee proposals Due

February 2026

Interviews with shortlisted firms TBD Contract Effective Date On or about February 28, 2026

INSURANCE REQUIREMENTS

• See AIA B101-2017 , as Modified - ATTACHMENT C

ATTACHMENT A

REQUEST FOR QUALIFICATION - RESPONSE PAGE

RFQ NO: RPGL-2026-09 DATE DUE: January 27, 2026

DATE ADVERTISED: January 12, 2026 TIME DUE: 11:00 AM

NAME OF PROJECT: GLASTONBURY HIGH SCHOOL ROOF

REPLACEMENT DESIGN

The Respondent acknowledges receipt of the following Addenda:

Addendum #1 (Initial/Date) Addendum #2 (Initial/Date) Addendum #3 (Initial/Date)

It is the responsibility of the respondent to check the Town’s website for any Addenda before submitting the proposal.

CODE OF ETHICS:

I / We have reviewed a copy of the Town of Glastonbury’s Code of Ethics and agree to submit a Consultant Acknowledgement Form if I /We are selected. Yes No *

*Respondent is advised that effective August 1, 2003, the Town of Glastonbury cannot consider any proposal where the respondent has not agreed to the above statement.

Type or Print Name of Individual Doing Business as (Trade Name)

Signature of Individual Street Address

Title City, State, Zip Code

Date Telephone Number / Fax Number

E-Mail Address SS # or TIN#

(Seal – If proposal is by a Corporation) Attest

ATTACHMENT B

TOWN OF GLASTONBURY

PROFESSIONAL SERVICES PROCUREMENT NOTICE

REQUEST FOR QUALIFICATIONS

NON-COLLUSION STATEMENT

The company submitting this proposal certifies that it is being submitted without any collusion, communication or agreement as to any matter relating to it with any other respondent or competitor. We understand that this proposal must be signed by an authorized agent of our company to constitute a valid proposal.

Date:

Name of Company:

Name and Title of Agent:

By (SIGNATURE):

Address:

Telephone Number:

AIA

Document B101TM – 2017 Standard Form of Agreement Between Owner and Architect

AIA Document B101™ – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved.

WARNING: This AIA® Document is protected by U.S.

Copyright Law and International Treaties.

Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 09:25:46 on 01/12/2018 under

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion.

The author may also have revised the text of the original AIA standard form.

An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed.

This document has important legal consequences.

Consultation with an attorney is encouraged with respect to its completion or modification.

ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document.

AGREEMENT made as of the « 3 » day of « » in the year « 2026 » (In words, indicate day, month and year.)

BETWEEN the Architect’s client identified as the Owner:

(Name, legal status, address and other information)

« Town of Glastonbury, Connecticut »« » « 2155 Main Street » « Glastonbury, CT 06033 » and the Architect:

(Name, legal status, address and other information) for the following Project:

(Name, location and detailed description)

« Roof Replacement – Glastonbury High School »

The Owner and Architect agree as follows.

AIA Document B101™ – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved.

WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 09:25:46 on 01/12/2018 under Order No. 9422537012 which expires on 05/08/2018, and is not for resale.

User Notes: (3B9ADA19)

TABLE OF ARTICLES

1 INITIAL INFORMATION

2 ARCHITECT’S RESPONSIBILITIES

3 SCOPE OF ARCHITECT’S BASIC SERVICES

4 SUPPLEMENTAL AND ADDITIONAL SERVICES

5 OWNER’S RESPONSIBILITIES

6 COST OF THE WORK

7 COPYRIGHTS AND LICENSES

8 CLAIMS AND DISPUTES

9 TERMINATION OR SUSPENSION

10 MISCELLANEOUS PROVISIONS

11 COMPENSATION

12 SPECIAL TERMS AND CONDITIONS

13 SCOPE OF THE AGREEMENT

ARTICLE 1 INITIAL INFORMATION

§ 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1.

(For each item in this section, insert the information or a statement such as “not applicable” or “unknown at time of execution.”)

§ 1.1.1 The Owner’s program for the Project:

(Insert the Owner’s program, identify documentation that establishes the Owner’s program, or state the manner in which the program will be developed.)

« As set forth in the Owner’s Request for Qualifications RPGL-2026-09 (“RFQ”), attached hereto as Exhibit A »

§ 1.1.2 The Project’s physical characteristics:

(Identify or describe pertinent information about the Project’s physical characteristics, such as size; location;

dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site, etc.)

«See Section 1.1.1, above. »

§ 1.1.3 The Owner’s budget for the Cost of the Work, as defined in Section 6.1:

(Provide total and, if known, a line item breakdown.)

« To be determined »

§ 1.1.4 The Owner’s anticipated design and construction milestone dates:

AIA Document B101™ – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved.

WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 09:25:46 on 01/12/2018 under Order No. 9422537012 which expires on

.1 Design phase milestone dates, if any:

« To be determined »

.2 Construction commencement date:

« To be determined »

.3 Substantial Completion date or dates:

« To be determined »

.4 Other milestone dates:

« To be determined »

§ 1.1.5 The Owner intends the following procurement and delivery method for the Project:

(Identify method such as competitive bid or negotiated contract, as well as any requirements for accelerated or fast-track design and construction, multiple bid packages, or phased construction.)

« Design-Bid-Build »

§ 1.1.6 The Owner’s anticipated Sustainable Objective for the Project:

(Identify and describe the Owner’s Sustainable Objective for the Project, if any.)

« Meet all applicable standards as required by the State of Connecticut Department of Administrative Services Office of Grants Administration (“OGA”) »

§ 1.1.6.1 If the Owner identifies a Sustainable Objective, the Owner and Architect shall complete and incorporate AIA Document E204™–2017, Sustainable Projects Exhibit, into this Agreement to define the terms, conditions and services related to the Owner’s Sustainable Objective. If E204–2017 is incorporated into this agreement, the Owner and Architect shall incorporate the completed E204–2017 into the agreements with the consultants and contractors performing services or Work in any way associated with the Sustainable Objective.

§ 1.1.7 The Owner identifies the following representative in accordance with Section 5.3:

(List name, address, and other contact information.)

« To be determined »

§ 1.1.8 The persons or entities, in addition to the Owner’s representative, who are required to review the Architect’s submittals to the Owner are as follows:

(List name, address, and other contact information.)

« In addition to the requirements set forth in Exhibit A, any person, governmental body, or entity required by applicable law, code or regulation to review the Architect’s submittals for purposes of compliance with applicable laws, codes, and regulations and eligibility for funding from OGA. »

§ 1.1.9 The Owner shall retain the following consultants and contractors:

(List name, legal status, address, and other contact information.)

.1 Geotechnical Engineer:

AIA Document B101™ – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved.

WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 09:25:46 on 01/12/2018 under Order No. 9422537012 which expires on

« Not applicable »« »

.2 Civil Engineer:

« Not applicable »« »

.3 Other, if any:

(List any other consultants and contractors retained by the Owner.)

« Hazardous Material Consultant, if necessary. »

§ 1.1.10 The Architect identifies the following representative in accordance with Section 2.3:

(List name, address, and other contact information.)

§ 1.1.11 The Architect shall retain the consultants identified in Sections 1.1.11.1 and 1.1.11.2:

(List name, legal status, address, and other contact information.)

§ 1.1.11.1 Consultants retained under Basic Services:

.1 Structural Engineer:

« To be determined »« »

.2 Mechanical/Plumbing/Fire Protection Engineer:

.3 Electrical Engineer:

§ 1.1.11.2 Consultants retained under Supplemental Services:

AIA Document B101™ – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved.

WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 09:25:46 on 01/12/2018 under Order No. 9422537012 which expires on

« To be determined, if required. »

§ 1.1.12 Other Initial Information on which the Agreement is based:

« None »

§ 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the Architect’s services, schedule for the Architect’s services, and the Architect’s compensation. The Owner shall adjust the Owner’s budget for the Cost of the Work and the Owner’s anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information.

§ 1.3 The parties shall agree upon protocols governing the transmission and use of Instruments of Service or any other information or documentation in digital form. The parties will use AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, to establish the protocols for the development, use, transmission, and exchange of digital data.

§ 1.3.1 Any use of, or reliance on, all or a portion of a building information model without agreement to protocols governing the use of, and reliance on, the information contained in the model and without having those protocols set forth in AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, and the requisite AIA Document G202™–2013, Project Building Information Modeling Protocol Form, shall be at the using or relying party’s sole risk and without liability to the other party and its contractors or consultants, the authors of, or contributors to, the building information model, and each of their agents and employees.

ARTICLE 2 ARCHITECT’S RESPONSIBILITIES

§ 2.1 The Architect shall provide professional services as set forth in this Agreement. The Architect represents that it is properly licensed in the jurisdiction where the Project is located to provide the services required by this Agreement, or shall cause such services to be performed by appropriately licensed design professionals.

§ 2.2 The Architect shall provide all labor, materials, supplies, tools, equipment and other facilities and necessary appurtenances or property for or incidental to such services requested by the Owner to complete the Project. The Architect shall perform the services set forth in this Agreement as an independent contractor and in a good and workmanlike manner, consistent with: (1) Instructions, guidance and directions provided by the Owner to the Architect; (2) the terms and conditions of this Agreement; (3) the highest prevailing applicable professional or industry standards; (4) sound architectural practices; and (5) any applicable laws, rules, regulations, ordinances, codes, orders and permits of all federal, state and local governmental bodies, agencies, authorities and courts having jurisdiction.

§ 2.2.1 This Agreement does not limit the liability of the Architect for errors and omissions related to the performance of the services set forth herein.

§ 2.2.2. The Architect shall not use, publish, distribute, sell or divulge any information obtained from the Owner through this Agreement for the Architect’s own purposes or for the benefit of any person, firm, corporation or other entity without the prior, written consent of the Owner. Any reports or other work product prepared by the Architect while performing services under this Agreement shall be owned solely and exclusively by the Owner and cannot be used by the Architect for any purpose beyond the scope of this Agreement without the prior written consent of the Owner. Any information designated by the Owner in accordance with applicable law as confidential shall not be disclosed to any third parties without the prior written consent of the Owner.

§ 2.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project.

§ 2.4 The Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect’s professional judgment with respect to this Project.

AIA Document B101™ – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved.

WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 09:25:46 on 01/12/2018 under Order No. 9422537012 which expires on

§ 2.5 Notwithstanding anything to the contrary set forth in Exhibit A, the Architect shall maintain the following insurance for the duration of this Agreement and such insurance shall survive full or partial performance or termination of this Agreement.

The Architect shall, at its own expense and cost, obtain and keep in force during the entire duration of the Project the following insurance coverage covering the Architect and all of its agents, employees and sub-consultants and other providers of services and shall name the Owner, the Glastonbury Board of Education, the State of Connecticut, and their respective employees and agents as an Additional Insured on a primary and non-contributory basis on the Architect’s Commercial General Liability and Automobile Liability policies. These requirements shall be clearly stated in the remarks section on the Architect’s Certificate of Insurance. Insurance shall be written with insurance carriers approved in the State of Connecticut and with a minimum Best’s Rating of A-VIII with all policies written on an occurrence form basis. In addition, all carriers are subject to approval by the Owner. Minimum Limits and requirements are stated below:

1. Worker's Compensation Insurance: Statutory Coverage

2. Employer’s Liability: $1,000,000 each accident/$1,000,000 disease-policy limit/$1,000,000 disease each employee A Waiver of Subrogation shall be provided in favor of the Owner, the Glastonbury Board of Education, the State of Connecticut, and their employees and agents.

3. Commercial General Liability Including Premises & Operations, Products and Completed Operations, Personal and Advertising Injury, Contractual Liability and Independent Contractors.

Limits of Liability for Bodily Injury and Building Damage

Each Occurrence $1,000,000

Aggregate $2,000,000 (The Aggregate Limit shall apply separately to the Project.)

A Waiver of Subrogation shall be provided in favor of the Owner, its Board of Education, the State of Connecticut, and their employees and agents.

4. Automobile Insurance

Including all owned, hired, borrowed and non-owned vehicles Evidence a Combined Single Limit of Liability for Bodily Injury and Property

Damage: Per Accident $1,000,000

A Waiver of Subrogation shall be provided in favor of the Owner, its Board of Education, the State of

5. Errors and Omissions Liability or Professional Services Liability Policy

Provide Errors and Omissions Liability or Professional Services Liability Policy for a minimum Limit of Liability $5,000,000 per claim and $5,000,000 in the aggregate. The Architect will be responsible to provide written notice to the Owner 30 days prior to cancellation of any insurance policy.

The Architect agrees to maintain continuous professional liability coverage for the entire duration of this Project, and shall provide for an Extended Reporting Period in which to report claims for seven (7) years following the conclusion of the Project.

6. Excess/Umbrella Liability Coverage : $5,000,000 per occurrence and $5,000,000 in the aggregate.

A Waiver of Subrogation shall be provided in favor of the Owner, its Board of Education, the State of

AIA Document B101™ – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved.

WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 09:25:46 on 01/12/2018 under Order No. 9422537012 which expires on

The Architect shall provide a Certificate of Insurance as "evidence" of General Liability, Auto Liability including all owned, hired, borrowed and non-owned vehicles, statutory Worker's Compensation and Employer's Liability and Professional Services Liability coverage.

The Architect shall direct its Insurer to provide a Certificate of Insurance and additional insured endorsements to the Owner before any services are performed. The Architect(s) will be responsible to provide written notice to the Owner 30 days prior to cancellation or non-renewal of any insurance policy. The certificates of insurance and policy endorsements shall evidence all required coverages including the Additional Insured on the General Liability and Auto Liability policies and Waiver of Subrogation on the General Liability, Auto Liability and Workers Compensation policies. The Architect shall provide the Owner copies of any such insurance policies upon request.

§ 2.5.7 Additional Insured Obligations. To the fullest extent permitted by law, the Architect and the Architect’s consultants,, shall cause the primary and excess or umbrella polices for Commercial General Liability and Automobile Liability to include the Owner, the State of Connecticut, and the Glastonbury Board of Education, and their respective departments, boards and commissions and their respective officers, agents, servants, members, employees and volunteers (“Additional Insureds”) as additional insureds for claims caused in whole or in part by the Architect’s or the Architect’s consultants’ negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Additional Insured’s insurance policies and shall apply to both ongoing and completed operations. The Architect and the Architect’s consultants shall provide or cause their insurers to provide at least 30 calendar days direct notice of cancellation to the Owner.

§ 2.5.8 The Architect and the Architect’s consultants shall provide certificates of insurance and additional insured endorsements and/or actual insurance policies containing a blanket additional insurance clause to the Owner that evidence compliance with the requirements in this Section 2.5.

§ 2.5.9 All insurance provisions in this Agreement shall survive termination and/or partial or full performance of the Agreement.

ARTICLE 3 SCOPE OF ARCHITECT’S BASIC SERVICES

§ 3.1 The Architect’s Basic Services consist of those described in this Article 3 and in Exhibit A and include usual and customary structural, mechanical, and electrical engineering services as set forth in this Agreement and Exhibit A and as necessary to meet applicable laws, codes and regulations and OGA requirements. Services not set forth in this Article 3 or in Exhibit A are Supplemental or Additional Services. In the event of any conflict in this Agreement or Exhibit A concerning the services or obligations to be provided by the Architect, the more expensive, more expansive, greater requirement, more inclusive, more time-consuming service or obligation shall be provided as determined by the Owner.

§ 3.1.1 The Architect shall manage the Architect’s services, research applicable design criteria, attend Project meetings, communicate with members of the Project team, and report progress to the Owner.

§ 3.1.2 The Architect shall coordinate its services with those services provided by the Owner and the Owner’s consultants. The Architect shall be entitled to rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of, services and information furnished by the Owner and the Owner’s consultants unless the Architect knows that such services or information is not accurate or incomplete. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission, or inconsistency in such services or information.

§ 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner’s approval a schedule for the performance of the Architect’s services. The schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information.

The schedule shall include allowances for periods of time required for the Owner’s review, for the performance of the Owner’s consultants, and for approval of submissions by authorities having jurisdiction over the Project or providing funding for the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner’s approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction.

AIA Document B101™ – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved.

WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 09:25:46 on 01/12/2018 under Order No. 9422537012 which expires on

§ 3.1.4 The Architect shall not be responsible for an Owner’s directive or substitution, or for the Owner’s acceptance of non-conforming Work, made or given without the Architect’s written approval.

§ 3.1.5 The Architect shall contact governmental authorities required to approve the Construction Documents and entities providing utility services to the Project. The Architect shall respond to applicable design requirements imposed by those authorities and entities.

§ 3.1.6 The Architect shall assist the Owner in connection with the Owner’s responsibility for filing documents required for the approval of governmental authorities or funding from governmental authorities having jurisdiction over the Project or providing funding for the Project.

§ 3.2 Schematic Design Phase Services § 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect’s services.

§ 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner’s program, schedule, budget for the Cost of the Work, Project site, the proposed procurement and delivery method, and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project.

§ 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project. The Architect shall reach an understanding with the Owner regarding the requirements of the Project.

§ 3.2.4 Based on the Project requirements agreed upon with the Owner, the Architect shall prepare and present, for the Owner’s approval, a preliminary design illustrating the scale and relationship of the Project components.

§ 3.2.5 Based on the Owner’s approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner’s approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital representations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing.

§ 3.2.5.1 The Architect shall consider sustainable design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner’s program, applicable law, OGA requirements, schedule and budget for the Cost of the Work.

§ 3.2.5.2 The Architect shall…